19 results for Job in Santa Ynez, CA

Sr. Accountant We are looking for an experienced Senior Accountant to oversee critical accounting functions, including accounts payable and receivable, general ledger management, and job cost accounting. This role offers the opportunity to play a key part in analyzing project costs, enhancing financial processes, and providing valuable insights to support business objectives. Based in Santa Barbara, California, this position requires a detail-oriented individual with expertise in job costing methodologies and the ability to collaborate across teams. Responsibilities: • Manage accounts payable and receivable processes, ensuring accurate and timely payments and collections. • Perform daily bank reconciliations to maintain accurate financial records. • Lead month-end and year-end closing procedures, including the preparation of reconciliations and financial schedules. • Update and maintain rolling forecasts and commission schedules to support financial planning. • Oversee job cost accounting systems, ensuring project costs are accurately recorded and allocated. • Analyze project costs and variances, preparing detailed reports to aid decision-making. • Collaborate with project managers to monitor budgets, track discrepancies, and recommend corrective actions. • Ensure compliance with financial reporting standards and tax regulations, including sales tax computation and reconciliation. • Provide regular financial reports and insights to management to inform strategic decisions. • Identify and implement process improvements to enhance the accuracy and efficiency of accounting operations.

Immigration Attorney We are offering an exciting opportunity in Santa Barbara, California, for an Immigration Attorney with a focus on employment-based immigration law. In this role, you will be handling a variety of business immigration matters, except for permanent placement and H1-B. You will form part of a team of legal professionals, providing expert legal advice and support to our clients. This role is based in a hybrid work environment, allowing for both office-based and remote work. This team is tenured! Immigration Attorney Responsibilities<ul><li>Handle business immigration cases, focusing on EB-1, EB-2, and National Interest Waivers.</li><li>Manage E-, L- level work related to immigration.</li><li>Provide expert legal advice to clients regarding their immigration matters.</li><li>Work closely with support staff to ensure efficient handling of all matters.</li><li>Stay updated with changes in immigration law and adapt strategies accordingly.</li><li>Collaborate with other attorneys in the firm to provide comprehensive immigration services.</li><li>Develop and maintain strong relationships with clients.</li><li>Ensure all client records and applications are processed and maintained accurately.</li></ul> Compensation:<ul><li>Salary up to $140k</li><li>Year-end bonuses</li><li>Profit sharing – kicks in after 24 months with the firm </li><li>Medical is covered entirely for the employee </li><li>401k</li><li>Onsite parking </li></ul>

Operations Processor We are looking for a dedicated Operations Processor to join our team in Carpinteria, California. This role involves managing financial and administrative tasks to ensure seamless operational processes within a purchasing department. The ideal candidate will demonstrate precision, compliance, and a strong ability to collaborate with various stakeholders. Responsibilities: • Organize and prioritize daily team activities to ensure timely and accurate task completion. • Oversee the preparation and reconciliation of daily reports and ensure their accuracy. • Review and authorize departmental and wire transfer requests. • Monitor trade file transmissions, confirmations, and reconciliations to meet deadlines. • Assign and analyze service and research requests to identify trends and improvements. • Approve and track process improvement initiatives while reporting their outcomes. • Act as the primary subject matter expert for the department, addressing escalations and inquiries. • Manage cost basis and tax lot reporting on a periodic basis. • Ensure compliance with company policies and standard operating procedures. • Lead and participate in internal projects, ensuring deadlines are met and stakeholders are well-informed.

Project Manager We are offering a permanent employment opportunity for a Project Manager in the Construction/Contractor industry, based in Santa Barbara, California. The selected candidate will be integral to our residential and commercial projects, working closely with our construction team on-site. Responsibilities:• Oversee and manage residential and commercial construction projects• Work closely with the construction team to ensure projects are on schedule and within budget• Utilize software tools such as Procore and P6 for project management tasks• Apply knowledge of cloud technologies and CRM in project execution and management• Handle accounting functions related to the projects• Ensure clear and effective communication within the team and with stakeholders• Implement and adhere to budget processes to keep financial aspects of projects in check.

Operations Assistant We are looking for a detail-oriented and proactive Operations Assistant to join our team in Santa Barbara, California. In this contract position, you will play a key role in supporting daily operations, event coordination, and administrative tasks. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys contributing to the smooth functioning of an organization. Responsibilities:• Assist with event setup and breakdown, including arranging furniture, equipment, and materials as needed.• Perform basic maintenance and repair tasks under the supervision of the Operations team.• Maintain a clean, organized, and safe work environment by participating in regular cleaning and upkeep activities.• Collaborate with team members to efficiently complete assigned projects and operational tasks.• Follow safety guidelines and protocols to ensure a secure workplace.• Respond promptly to requests, providing effective communication and support to colleagues.• Report any damages, issues, or necessary repairs to the Operations management team.• Use tools and equipment responsibly, ensuring proper care and maintenance.• Provide administrative support, such as sorting mail, greeting visitors, and monitoring deliveries when covering for the receptionist.• Monitor and manage office supplies, ensuring adequate stock levels for kitchen, bathroom, and work areas.

Finance Assistant We are offering an exciting opportunity for a Finance Assistant in Santa Barbara, California. In this role, you will primarily be focused on maintaining financial records and performing essential accounting functions. This position offers a long-term contract employment opportunity and is based in a dynamic and fast-paced industry. Responsibilities: • Oversee the processing of customer credit applications in a timely and accurate manner. • Maintain comprehensive and accurate records of customer credit. • Respond to and resolve customer inquiries related to their financial accounts. • Monitor customer accounts regularly and take necessary actions based on their status. • Manage and perform various accounting functions efficiently. • Handle accounts payable (AP) and accounts receivable (AR) tasks. • Perform auditing tasks and bank reconciliations to ensure financial accuracy. • Utilize accounting software systems and tools such as QuickBooks, Westlaw, and others to streamline financial operations. • Work with ERP - Enterprise Resource Planning systems and Concur for better financial management. • Use ADP - Automatic Data Processing services for financial services.

Office Manager We are offering a contract to permanent employment opportunity for an Office Manager in Santa Barbara, California. This role involves overseeing the daily operations of the office and managing a team of employees, while ensuring smooth and efficient workflows in the workspace. Responsibilities will also include handling various human resources tasks and support payroll processing. Responsibilities: • Oversee daily office operations to ensure an organized and efficient workspace• Lead and mentor a team of employees, fostering a positive work culture and engagement• Manage operational projects, monitoring their progress, and ensuring timely delivery• Handle recruitment, onboarding, offboarding, and employee relations• Maintain accurate and updated employee records, including benefits management• Ensure compliance with California Labor Law and other relevant regulations• Support payroll processing by collecting, reviewing, and validating timesheets and other payroll data• Utilize various software systems for accounting, CRM, and HR administration tasks• Manage inbound calls and other administrative office tasks• Utilize knowledge of Accounting Functions and HR Management Systems for efficient office management.

Patient Account Representative We are looking for a dedicated Patient Account Representative to join our team in Lompoc, California. In this long-term contract position, you will play a vital role in ensuring the smooth administration of patient accounts and claims while utilizing your expertise in healthcare systems and billing processes. This opportunity is ideal for individuals who are passionate about delivering exceptional service and are skilled in navigating complex systems and appeals processes. Responsibilities: • Manage and process patient claims efficiently using healthcare systems such as Allscripts, Cerner, and Epic Software. • Utilize Dynamic Data Exchange (DDE) to monitor and update patient account information accurately. • Handle billing functions and benefit administration to ensure timely and accurate payments. • Review and process appeals to resolve claim discrepancies and ensure proper reimbursement. • Collaborate with clinical trial teams to oversee patient accounts related to study operations. • Maintain compliance with regulatory requirements and organizational policies while managing patient accounts. • Provide exceptional customer service by addressing inquiries and resolving account-related issues. • Analyze data and generate reports to support decision-making and performance monitoring. • Work closely with other departments to streamline account processes and improve efficiency.

Medical Scheduler We are looking for a detail-oriented and organized to join our team on a contract basis in Santa Maria, California. This is an on-site position that requires strong communication and calendar management. Responsibilities:• Coordinate and schedule appointments, ensuring accuracy and adherence to protocols.• Manage referrals, including verifying required documentation and following up as needed.• Answer and return calls promptly, addressing inquiries and providing assistance.• Facilitate the collection and transfer of records between departments and external providers.• Work closely with the infusion area to align schedules.• Collaborate with team members to resolve scheduling conflicts.• Provide exceptional customer service.

Executive Assistant We are offering a temporary to permanent employment opportunity for an Executive Assistant in Goleta, California. This role is key within our organization, with responsibilities spanning from administrative tasks to maintaining corporate relationships. The industry we operate in is fast-paced and dynamic, requiring an individual with a broad skill set. Responsibilities:• Organize and execute meetings and events, ensuring all logistics are handled proficiently.• Manage correspondence, including the creation, review, and transmission of charts, tables, reports, and presentations.• Handle personal assistance tasks for assigned staff, including but not limited to arranging travel and managing expense reports.• Maintain and manage files, databases, and records pertinent to assigned tasks.• Oversee the company-wide event calendar, ensuring all entries are up-to-date and accurate.• Build and maintain corporate relationships with external parties such as consultants, contributing to teaming and legal agreements.• Monitor and take necessary actions on customer accounts.• Process customer credit applications with precision and efficiency.• Maintain precise records of customer credit.

Administrative Coordinator We are looking for an experienced Administrative Coordinator to join our team in Santa Barbara, California. This is a contract-to-hire position, offering a dynamic work environment and opportunities for growth. The role requires someone with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Responsibilities:• Coordinate weekly payroll processing and ensure accuracy in payment tracking.• Manage and prepare tax returns using manual and paper-based systems.• Distribute, track, and manage priority paperwork and envelopes.• Scan and organize documents for record-keeping and efficient access.• Track payments, post time entries, and collect outstanding balances.• Communicate effectively with team members and external stakeholders to ensure smooth operations.• Assist in managing schedules, calendars, and administrative tasks.• Support the team during tax season with flexible hours and overtime availability.• Maintain organized records and ensure compliance with company procedures.• Provide general administrative assistance as needed to support business operations.

Property Administrator We are looking for a dedicated Property Administrator to join our team on a contract basis in Santa Barbara, California. This role is ideal for someone with strong attention to detail and extensive experience in property management and financial operations. You will play a key part in ensuring the smooth handling of administrative and accounting tasks related to property management. Responsibilities: • Manage daily property administration tasks, including billing, accounts payable (AP), and accounts receivable (AR). • Utilize accounting software systems to maintain accurate financial records and ensure compliance with company procedures. • Oversee budget processes, track expenses, and prepare reports for management review. • Coordinate with financial services platforms, such as ADP and JD Edwards EnterpriseOne, to optimize operational efficiency. • Support CRM activities to maintain strong tenant relationships and address any concerns promptly. • Monitor and manage property-related accounting functions, ensuring proper documentation and reporting. • Collaborate with the management team to streamline processes and improve workflow. • Ensure timely and accurate billing functions, addressing discrepancies as needed. • Provide administrative support for property-related projects and initiatives. • Maintain organized records and documentation for audits and compliance purposes.

Bilingual Receptionist We are looking for a detail-oriented and organized bilingual Receptionist to join our team on a contract basis in Santa Barbara, California. In this role, you will be the first point of contact for clients and visitors, ensuring smooth day-to-day operations and providing excellent customer service. If you thrive in a fast-paced environment and enjoy multitasking, this position is ideal for you. Responsibilities:• Greet visitors and clients in a friendly and detail-oriented manner, ensuring a welcoming atmosphere.• Manage a multi-line phone system by answering calls promptly and directing them to the appropriate departments.• Organize and maintain files, ensuring accurate and efficient storage of important documents.• Handle email correspondence, responding to inquiries in a timely and detail-oriented manner.• Schedule appointments and coordinate meeting arrangements for staff and clients.• Perform data entry tasks, maintaining accurate records and databases.• Utilize Microsoft Word, Excel, and Outlook to complete administrative tasks and support daily operations.• Assist in general office organization, ensuring the workspace is tidy and functional.• Collaborate with team members to address customer needs and resolve any issues.• Provide exceptional customer service by addressing questions and concerns with professionalism.

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Barbara, California. In this contract-to-hire role, you will play a key part in managing the organization's financial processes by ensuring accuracy and efficiency in payment processing and expense tracking. This position offers an excellent opportunity to work with advanced accounting systems and contribute to a dynamic financial team. Responsibilities:• Process vendor invoices and employee expense reports with accuracy and in accordance with company policies.• Ensure proper account coding and documentation for all transactions to maintain compliance with accounting standards.• Reconcile accounts payable records with general ledger entries to identify and resolve discrepancies.• Collaborate with internal departments and external vendors to address and resolve payment inquiries.• Utilize accounting software systems, such as Sage 100 and Expensify, to streamline financial operations.• Assist with month-end and year-end closing tasks, including accrual accounting processes.• Monitor and manage the accounts payable inbox, ensuring timely responses to inquiries and submissions.• Generate and analyze accounts payable reports to support financial decision-making.• Maintain organized records of all accounts payable transactions for auditing purposes.• Identify opportunities to improve accounts payable processes and implement best practices.

Accounting Clerk We are looking for a detail-oriented Accounting Clerk to join our team on a long-term contract basis. This role is based in Santa Barbara, California, and offers an excellent opportunity to contribute to essential financial operations such as accounts payable, accounts receivable, and account reconciliation. The ideal candidate will thrive in a structured environment and demonstrate a strong ability to manage multiple accounting tasks with precision. Responsibilities: • Process and reconcile accounts payable and accounts receivable transactions to ensure accuracy. • Handle invoice processing and verify payment details for timely submission. • Perform account reconciliations to resolve discrepancies and maintain financial records. • Assist in preparing and managing billing statements for clients and vendors. • Utilize accounting software such as QuickBooks, SAP, and Oracle to streamline processes. • Generate and analyze reports using Microsoft Excel to support decision-making. • Collaborate with team members to ensure compliance with financial policies and procedures. • Address and resolve any issues related to invoices, payments, or reconciliations. • Maintain organized and up-to-date accounting documentation for audits and reviews.

Order Management We are offering an exciting contract opportunity for an Order Management Specialist in Goleta, California. As an Order Management Specialist, you will be tasked with handling customer billing queries, ensuring accurate record keeping, collaborating with various departments to enhance customer experience, and managing contracts using specific software systems. Your role will play a crucial part in maintaining the financial health and operational efficiency of our organization. Responsibilities: • Respond to customer billing inquiries in a timely manner through phone and email• Work in collaboration with other departments to enhance the customer experience• Utilize software tools like Salesforce for managing customer interactions and inquiries• Apply customer payments accurately and promptly• Identify accounts with collection issues early and take immediate action for resolution• Carry out reconciliation of customer accounts and maintain current and accurate Accounts Receivable (AR)• Implement ongoing collection efforts on all overdue accounts• Assist in invoicing to ensure prompt and accurate billing for all customers• Ensure bank deposits are processed accurately through desktop check deposit• Collaborate with internal teams to mitigate risk and enhance the customer experience.

Revenue Analyst We are looking for a skilled Revenue Analyst to join our team in Santa Barbara, California. In this role, you will play a key part in driving strategic initiatives and providing actionable insights across sales, marketing, customer success, and finance operations. This position goes beyond traditional data reporting, requiring a proactive approach to analyzing complex data and collaborating with stakeholders to implement impactful solutions. Responsibilities: • Conduct in-depth data analysis to identify trends and provide actionable recommendations that support revenue-generating strategies. • Collaborate with leadership teams to understand business objectives and develop data-driven solutions to optimize performance. • Manage and improve data collection processes, ensuring accuracy and reliability for advanced analytics. • Partner with the Revenue Operations Systems team to enhance CRM configurations and workflows for better data capture and reporting. • Design and maintain interactive dashboards and reports to monitor key performance indicators across departments. • Mentor and guide team members on best practices in data analysis and reporting. • Lead strategic projects and perform ad-hoc analyses to address critical business needs. • Work closely with cross-functional teams to enhance operational efficiency and align strategies with organizational goals. • Develop and implement innovative data visualization techniques to communicate complex findings effectively. • Support continuous improvement initiatives to refine processes and optimize revenue operations.

Sr. Financial Analyst Robert Half Management Resources is recruiting for a strong Senior Financial Analyst (SFA) that specializes in marketing-related finance operations. This role calls for a financial expert with advanced Excel skills and the ability to develop and implement budget systems, manage purchase requisitions (PRs), and improve financial hygiene across integrated marketing workflows. If you excel at managing large datasets, streamlining processes, and aligning finance operations with emerging marketing needs, this opportunity is for you! Responsibilities:• Develop and manage comprehensive budgets and forecasts for multiple regions, ensuring accuracy and alignment with organizational goals.• Oversee purchase requisition workflows, tracking progress and reconciling financial data to maintain efficiency.• Implement new budgeting software and purchase order systems to optimize financial processes and reporting.• Conduct detailed data analysis using advanced Excel techniques to identify trends and provide actionable insights.• Partner with teams across finance, procurement, and marketing to ensure seamless integration of financial operations.• Provide regular updates to stakeholders on financial statuses, including forecasting and work-in-process summaries.• Map financial activities to ensure organized reporting and improved financial hygiene.• Identify and address process gaps to enhance efficiency in finance and marketing collaboration.• Act as a procurement liaison, particularly for research and digital marketing expenditures.• Support non-financial stakeholders in understanding and navigating financial workflows.

Tax Operations Coordinator We are looking for a detail-oriented Tax Operations Coordinator to join our team in Carpinteria, California. In this role, you will oversee tax reporting processes, ensure compliance with regulations, and collaborate with internal departments to streamline operations. Your expertise will be essential in maintaining accurate records, resolving discrepancies, and driving improvements in tax-related procedures. Responsibilities: • Oversee relationships with vendors and identify new requirements for tax information reporting. • Collaborate with the technology department to implement system updates and enhancements for tax reporting. • Research weekly tax discrepancies and provide resolutions to ensure compliance. • Coordinate quarterly reconciliation processes, including vendor 1220 reports and cost basis accuracy. • Work with operations teams to identify trends and address reporting gaps with effective solutions. • Update company policies and procedures to align with IRS rules and regulations. • Generate and analyze management reports to identify trends and inform decision-making. • Provide training and guidance to internal teams based on reporting correction analyses. • Ensure compliance with regulatory requirements and support audit documentation preparation. • Propose and implement process improvements to enhance efficiency and mitigate risks.