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19 results for Administrative Assistant in Santa Rosa, CA

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Legal Administrative Assistant to join their team on a contract-to-hire basis. This 35-hour/week opportunity requires candidates to report onsite Monday through Friday from 10:00 AM–6:00 PM and provides administrative support to attorneys and legal staff through calendar management, travel coordination, expense reporting, document production, meeting logistics, matter administration, and other day-to-day office operations. While the role supports litigation practices through document formatting, TOCs/TOAs, and electronic filings, substantive legal work remains with the firm's paralegals and case assistants.The firm is seeking someone with strong executive-level administrative fundamentals who can confidently support busy attorneys in a fast-paced, partner-facing environment while maintaining exceptional organization, professionalism, and attention to detail. This opportunity is ideal for someone seeking a long-term role with the potential to convert if the mutual fit is right. Following a 90-day introductory period, the position transitions to a hybrid schedule of three days onsite and two days remote.Core Responsibilities<ul><li>Manage attorney calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and internal/external meetings </li><li>Greet clients and coordinate meeting needs, including food, beverage, and AV setup </li><li>Prepare and reconcile monthly expense reports and manage corporate card activity </li><li>Coordinate domestic travel arrangements </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread and format legal documents in accordance with firm style standards </li><li>Finalize documents for filing, including preparation of Tables of Contents (TOCs) and Tables of Authorities (TOAs) </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain organized physical and electronic filing systems </li><li>Support new client/matter openings, engagement letters, and binder preparation </li><li>Track attorney bar admissions and CLE information </li><li>Enter attorney hours into the firm's time management system and assist with contract attorney time tracking and prebills </li><li>Provide backup administrative support to other legal administrative staff and assist with special projects as assigned </li></ul>
2026-07-08T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Francisco, California. This Long-term Contract position will focus on keeping executive schedules organized, coordinating meetings, and ensuring travel plans run smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable managing shifting priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, including scheduling, prioritizing, and adjusting appointments as business needs change.• Arrange travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting logistics for executive leadership, ensuring materials, timing, and attendance are aligned.• Serve as a central point of coordination for travel-related changes, updates, and scheduling needs.• Prepare and organize information needed for executive meetings and follow-up activities.• Support day-to-day administrative operations by anticipating needs and maintaining organized workflows.
2026-07-13T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-07-13T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events. Responsibilities: • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities. • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects. • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes. • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws. • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly. • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements. • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively. • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.
2026-07-13T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-07-07T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-07-07T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-07-07T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
A respected San Francisco law firm is seeking a Legal Assistant to support its busy Trusts & Estates / Estate Planning practice on a temporary basis. This is an excellent opportunity for a legal professional with estate planning, trust administration, or general legal support experience who enjoys working in a fast-paced, collaborative environment. The role is expected to run through at least October 2026, with the potential to become a long-term opportunity depending on business needs. Key Responsibilities<ul><li>Support attorneys and paralegals in a high-volume Trusts & Estates practice</li><li>Prepare, process, and organize estate planning documents</li><li>Coordinate document execution, signatures, and client communications</li><li>Manage calendaring, deadlines, and scheduling for attorneys</li><li>Open and close client matters and maintain organized case files</li><li>Handle mailings, shipping packages, and other administrative support tasks</li><li>Assist with court filings and related procedural requirements</li><li>Compile, organize, and manage legal documentation</li></ul>
2026-07-08T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-07-07T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-06-15T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-07-06T00:00:00Z

Paralegal

Emeryville, CA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for a skilled Paralegal to join a litigation team in Emeryville, California. This position supports attorneys from initial case development through trial, with a strong focus on document review, deadline management, and coordination across courts and third parties. The ideal candidate brings sound judgment, strong organizational ability, and experience handling complex matters in a fast-moving legal setting. Responsibilities: • Analyze and condense medical, billing, and other case-related records into clear summaries for attorney review. • Prepare, send, and monitor subpoenas for documents, witnesses, and court matters across various jurisdictions. • Work with courts, healthcare providers, expert witnesses, and external organizations to secure records and supporting materials. • Oversee litigation calendars and track filing dates, court deadlines, and follow-up tasks to keep matters progressing on schedule. • Assemble pleadings, discovery materials, exhibit sets, deposition summaries, and trial notebooks for active cases. • Support attorneys before depositions and hearings by organizing witness information, exhibits, and related case documents. • Submit legal filings to county and state courts, including electronic filing when required by the jurisdiction. • Maintain orderly electronic and paper case files so documents are accessible, complete, and up to date. • Assist with trial logistics by preparing exhibits, coordinating materials, and ensuring readiness for hearings and courtroom proceedings. • Communicate professionally with clients, opposing counsel, court staff, service providers, and other case contacts.
2026-06-11T00:00:00Z

Paralegal

San Francisco, CA
remote
Permanent / Full Time
90000 - 160000 USD / Yearly
We are looking for an experienced and detail-oriented Real Estate Paralegal to join an established team in San Francisco, California. This role focuses on supporting commercial real estate transactions, including title and survey reviews, lease summaries, and closing coordination. If you thrive in a dynamic environment and enjoy working on complex projects, this position offers an excellent opportunity to grow your career. This role can be primarily REMOTE as long as the candidate resides in California, Colorado, and/or Texas. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Conduct thorough reviews and analyses of title and survey documents to identify and address issues, negotiating revisions as needed.• Prepare and draft transaction-related documents, including leases, estoppels, SNDAs, and loan agreements.• Coordinate and manage closing activities, including collecting and delivering signatures, preparing closing instructions, and liaising with escrow and title companies.• Assist in the formation of entities, drafting operating agreements, and obtaining relevant certificates and good standing documentation.• Summarize and maintain timelines for critical events in purchase and sale agreements to ensure deadlines are met.• Handle due diligence reviews and manage post-closing activities, including the collection and distribution of transaction materials and preparation of closing binders.• Collaborate on finance-related tasks such as loan modifications, title work, and documentation for real estate financing.• Incorporate online tools to enhance efficiency and accuracy in workflow management.• Provide training and guidance to new staff and attorneys on processes and best practices.• Support administrative tasks, including updating case files, organizing documents, and managing mailings and scanning.
2026-07-07T00:00:00Z

Paralegal

San Francisco, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
Our maritime law firm client is seeking a Litigation Paralegal to provide immediate onsite support to its San Francisco office on a contract basis. This is a hands-on litigation support role that combines substantive billable work with critical litigation secretarial functions, with the ideal candidate having demonstrated experience managing litigation calendars, court deadlines, e-filings, document preparation, and day-to-day case support while also assisting attorneys with discovery, trial preparation, legal research, and other substantive paralegal tasks. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced law firm environment are essential. Key Responsibilities<ul><li>Manage attorney calendars, court deadlines, and litigation docketing activities.</li><li>Coordinate and maintain case calendars, ensuring compliance with federal, state, and local court deadlines.</li><li>Prepare, proofread, format, and finalize pleadings, motions, discovery, correspondence, exhibits, and other legal documents.</li><li>Perform electronic filing with California state and federal courts and coordinate service of process.</li><li>Assist with discovery management, including document review, organization, production, and tracking of discovery deadlines.</li><li>Support attorneys with motion practice, legal research, drafting, and case preparation.</li><li>Organize and maintain electronic and physical case files.</li><li>Prepare exhibits, hearing binders, deposition materials, and trial notebooks.</li><li>Coordinate depositions, hearings, mediations, meetings, and other litigation-related events.</li><li>Communicate professionally with clients, courts, opposing counsel, vendors, and third parties.</li><li>Track billable time and maintain accurate case information within the firm's practice management system.</li><li>Provide general litigation and administrative support to attorneys as needed.</li></ul>
2026-07-06T00:00:00Z

Paralegal

Emeryville, CA
remote
Permanent / Full Time
75000 - 110000 USD / Yearly
Bay Area law firm is seeking an experienced Insurance Litigation Paralegal to join their team in California. This position focuses on insurance coverage litigation and involves working remotely with a dynamic group of professionals. The ideal candidate will play a crucial role in supporting attorneys through all stages of litigation while ensuring efficiency and organization in complex cases. Responsibilities:• Provide comprehensive support to attorneys during all phases of insurance coverage litigation, including research, drafting pleadings, discovery, and trial preparation.• Maintain and organize case files, exhibits, and litigation schedules to ensure smooth case management.• Draft, review, and edit legal documents such as correspondence, motions, and pleadings.• Facilitate communication with clients, witnesses, experts, and court personnel to coordinate case activities.• Conduct in-depth legal research and summarize findings to assist attorneys in case strategy.• Manage electronic discovery processes and maintain digital records efficiently.• Monitor deadlines and ensure timely filing of court documents.• Collaborate with the legal team to prepare trial exhibits and presentations.• Stay updated on court filing requirements and legal procedures to ensure compliance.
2026-07-07T00:00:00Z

Paralegal

San Francisco, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
A large company is seeking a Litigation Paralegal to join its in-house legal department. Responsibilities<ul><li>Draft legal documents including correspondence, pleadings, discovery, and memoranda </li><li>E-filing</li><li>Prepare subpoenas, records requests, and government inquiries</li><li>Assist with discovery and document production</li><li>Assist with depositions, hearings, trial prep, and trial support</li><li>Draft redlines, tables of contents/authorities, cite checks, and proofreading</li><li>Manage calendars and track deadlines</li><li>Schedule depositions and hearings </li></ul>
2026-06-15T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations in California. This Long-term Contract position is ideal for someone who thrives in an organized office setting, enjoys delivering excellent customer service, and can adapt to a mix of hospitality, mailroom, reception, and document support tasks. The role requires an experienced, dependable individual who can help maintain an organized office environment while assisting with meetings, supplies, and administrative service needs. Responsibilities: • Maintain shared office areas, conference rooms, and individual offices to ensure the workplace remains clean, stocked, and ready for daily use. • Prepare meeting spaces before events by arranging materials and supplies, and restore rooms promptly once meetings have concluded. • Monitor inventory levels for office and hospitality supplies and replenish items as needed to support uninterrupted operations. • Provide support in mailroom and service center activities during slower periods, including handling incoming and outgoing correspondence and related office tasks. • Assist with document reproduction, scanning, and copy requests while safeguarding confidential and sensitive materials. • Communicate proactively with management and client contacts regarding service requests, scheduling concerns, and time-sensitive deadlines. • Deliver front-facing support with a courteous and welcoming approach when assisting employees, guests, or callers. • Take on additional operational or administrative assignments as business needs arise.
2026-07-08T00:00:00Z