<p>We’re seeking a friendly and organized Front Desk Receptionist to be the first point of contact for visitors, vendors, and callers at our Fremont office. You will ensure a professional, smooth, and welcoming experience aligned with typical Bay Area expectations.</p><p><strong>Responsibilities</strong></p><ul><li>Greet and welcome all visitors; answer basic questions and direct guests appropriately </li><li>Answer, screen, and forward incoming calls using a multi-line phone system; take and relay messages accurately</li><li>Handle scheduling and calendar coordination for meetings and appointments jobed.ai</li><li>Receive, sort, and distribute mail/packages; manage outgoing mail </li><li>Maintain a clean and organized reception area—stock office supplies and keep surroundings</li><li>Monitor visitor logbook or badge system for security and access control </li><li>Support administrative tasks like filing, data entry, photocopying, and light clerical duties </li><li>Collaborate with facilities or office management to report issues and coordinate basic needs</li></ul><p><br></p>
<p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul>
We are looking for a motivated and detail-oriented Receptionist to join our team in Mountain View, California. This is a contract position lasting approximately three months, with the opportunity to work on-site five days a week. In this role, you will be the first point of contact for visitors and vendors, ensuring smooth day-to-day operations in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized experience.<br>• Manage incoming calls using a multi-line phone system, directing them to the appropriate contacts.<br>• Coordinate deliveries, food vendors, and office supplies to maintain organized operations.<br>• Address and resolve minor facility issues, such as water machine maintenance, by liaising with vendors.<br>• Organize snacks and in-house food offerings to ensure the office is well-stocked.<br>• Assist with marketing-related tasks, including coordinating swag orders with external vendors.<br>• Support the team by taking on additional responsibilities and contributing to a collaborative work environment.<br>• Ensure smooth scheduling and communication for visitors and meetings.<br>• Provide exceptional customer service to employees, vendors, and guests.<br>• Maintain a tidy and organized reception area.
<p>We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities! </p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing a welcoming and organized environment.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and professionally, ensuring clear communication.</p><p>• Perform accurate data entry tasks to maintain updated records and databases.</p><p>• Schedule appointments and manage calendars to ensure efficient time management.</p><p>• Organize and maintain files for easy access and retrieval of important information.</p><p>• Coordinate with team members to support daily office operations.</p><p>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.</p><p>• Assist in general office tasks to ensure smooth workflow and productivity.</p><p>• Provide exceptional customer service to address inquiries and resolve issues.</p>
<p>We are looking for an organized and meticulous Administrative Coordinator to join our team in Belmont, CA. This is a long-term contract position offering an exciting opportunity to contribute to HR operations and employee onboarding processes. The role involves supporting administrative tasks to ensure smooth daily operations and providing assistance to new hires.</p><p><br></p><p>We are seeking a compassionate and customer-focused individual with experience in hospitality or childcare services. The ideal candidate will possess strong interpersonal and troubleshooting skills, as well as the ability to adapt to a fluctuating workload based on the volume of feline check-ins. This role requires empathy and the ability to provide reassurance and excellent service to pet owners who may be anxious about being away from their beloved cats. A calm, caring demeanor and a commitment to ensuring both pets and their owners feel safe and well-cared for are essential.</p><p><br></p>
We are seeking a highly organized, personable, and experienced Front Office Manager to oversee day-to-day front desk operations and ensure a detail oriented, welcoming environment for all guests, staff, and visitors. The ideal candidate has a strong background in hospitality or hotel management, thrives in fast-paced environments, and brings a proactive, service-oriented mindset. Manage and lead front desk operations, ensuring smooth daily workflow and excellent guest/client service. Oversee scheduling, training, and performance of front desk or administrative support staff. Serve as the first point of contact for visitors, vendors, and clients, maintaining a detail oriented and =+ years of experience demeanor. Coordinate office communications, deliveries, supplies, and facility-related support as needed. Work cross-functionally with other departments to support overall office functionality and morale.
<p>We are looking for a Front Desk Coordinator to join our team in Walnut Creek, California. This is a Contract to permanent position ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional service. The right candidate will excel in multitasking, managing administrative tasks, and maintaining a welcoming atmosphere for guests and staff.</p><p><br></p><p>Front Desk Coordinator Responsibilities:</p><p>• Greet and assist visitors, ensuring a positive and detail-oriented first impression.</p><p>• Manage a multi-line phone system, directing calls to appropriate departments efficiently.</p><p>• Perform administrative tasks such as data entry, filing, and organizing documents.</p><p>• Coordinate concierge services, addressing inquiries and providing information as needed.</p><p>• Maintain office supplies inventory and ensure the reception area is well-organized.</p><p>• Schedule appointments and meetings, coordinating calendars as necessary.</p><p>• Handle incoming and outgoing correspondence, including emails and physical mail.</p><p>• Collaborate with team members to support daily office operations.</p><p>• Use Microsoft Word, Excel, and Outlook to create and manage documents and communications.</p><p>• Provide exceptional customer service to clients, guests, and staff.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please submit your resume today!</p>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p><p><br></p>
We are looking for a detail-oriented and bilingual Medical Administrator to join our team in Santa Cruz, California. In this long-term contract position, you will play a vital role in ensuring smooth administrative operations within a healthcare setting. This is an onsite opportunity that requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage patient scheduling and appointments with accuracy and efficiency.<br>• Handle incoming calls and correspondence, providing excellent customer service to patients and healthcare providers.<br>• Maintain and update patient records using relevant software tools, ensuring data integrity and confidentiality.<br>• Coordinate administrative workflows to support clinical staff and ensure seamless operations.<br>• Prepare and process documentation, including billing and insurance forms, adhering to healthcare regulations.<br>• Utilize Office tools such as Outlook, Excel, and Word to create reports and manage daily tasks.<br>• Ensure the reception area is organized and welcoming for patients and visitors.<br>• Collaborate with team members to address operational challenges and improve processes.<br>• Monitor inventory levels for office supplies and place orders when necessary.<br>• Assist in onboarding and training new administrative staff as needed.
<p>Are you a detail-oriented professional with strong organizational skills and bilingual fluency in English and Spanish? Robert Half is seeking a motivated <strong>Bilingual Administrative Assistant</strong> to support one of our valued clients by ensuring seamless day-to-day operations in a collaborative work environment. This role is ideal for professionals who thrive on efficiency, adaptability, and leveraging their bilingual communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the main point of contact for incoming calls, emails, and visitors, communicating fluently in both English and Spanish.</li><li>Coordinate schedules, arrange meetings, and manage calendars for team members and executives.</li><li>Prepare, proofread, and translate documents, presentations, and correspondence between English and Spanish with a high level of accuracy.</li><li>Maintain organized records and files, ensuring confidentiality and compliance with company policies.</li><li>Assist with data entry, report generation, and basic accounting or invoicing tasks as needed.</li><li>Manage office supply inventory and coordinate orders to ensure an efficient workspace.</li><li>Support cross-functional teams with administrative tasks and project coordination.</li><li>Provide exceptional client and customer support in both languages while fostering strong relationships.</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
<p>Robert Half is working with a reputable healthcare who needs help at one of their clinics! Our client offers primary care, lab services, mental health and a variety of other services. We are looking for someone who has worked at a medical facility prior, ideally one that offers primary care services.</p><p><br></p><p>Please find the details below and if interested, apply now! Do not wait, we are looking to get someone started ASAP! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for patients, staff, and visitors in a professional and welcoming manner</li><li>Manage front desk operations including calls, scheduling, patient check-ins/outs, and general inquiries</li><li>Accurately enter and update patient data using <strong>Epic EMR system</strong></li><li>Maintain patient confidentiality and adhere to HIPAA regulations</li><li>Coordinate documentation, manage medical records, and support clinical staff as needed</li><li>Collaborate with the healthcare team to ensure smooth front office workflow</li><li>Perform additional administrative tasks as assigned</li></ul><p>Monday–Friday, 7:30 AM–4:30 PM (1-hour lunch)</p>
We are looking for an experienced Senior Administrative Assistant to join our team in Alameda, California. This is a hybrid contract position, offering flexibility with mostly remote work, and requiring occasional evening and weekend hours. The ideal candidate will excel in administrative coordination and demonstrate a strong ability to navigate governmental or bureaucratic environments.<br><br>Responsibilities:<br>• Assist education and childcare providers as well as non-profit organizations in understanding and applying for grant opportunities.<br>• Review grant applications thoroughly to ensure accuracy and compliance with eligibility criteria.<br>• Maintain meticulous records and documentation to support ongoing tracking and reporting.<br>• Coordinate and support training sessions, including scheduling and facilitating events during evenings or weekends as needed.<br>• Collaborate with internal teams to address and resolve concerns raised by providers.<br>• Utilize Microsoft Office tools, Teams, and Zoom to effectively manage administrative tasks and communications.<br>• Travel within Alameda County occasionally to support organizational needs.<br>• Ensure seamless communication and coordination across various stakeholders and departments.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Santa Cruz, California. This Contract to permanent position offers an excellent opportunity to support daily operations and contribute to the success of a dynamic office environment. The ideal candidate will be skilled in administrative tasks, possess strong software proficiency, and have a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls, ensuring clear communication and timely responses.<br>• Perform accurate data entry and maintain organized records.<br>• Coordinate email correspondence and respond to inquiries promptly.<br>• Schedule and manage appointments, meetings, and office calendars.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents and reports.<br>• Handle QuickBooks and Netsuite for financial tracking and administrative tasks.<br>• Deliver exceptional customer service to both internal and external stakeholders.<br>• Assist with general office operations and ensure a smooth workflow.<br>• Support the team in addressing and resolving operational challenges.<br>• Collaborate with various departments to ensure alignment on administrative needs.
<p><strong>NOTE: Please apply here & send a ping or personal message via LinkedIn to notify me about your submission!</strong></p><p><strong> </strong></p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>A leading, independent global asset management firm is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to support senior executives and provide administrative support across a dynamic and collaborative team. This is a fantastic opportunity to join a high-growth office within a financially strong and well-supported organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule internal/external meetings, and arrange conference rooms, catering, and logistics</li><li>Coordinate domestic and international travel, including flights, hotels, and transportation in line with company travel policies</li><li>Prepare and submit expense reports and reimbursement requests</li><li>Serve as liaison between the team and various internal departments</li><li>Answer and route a high volume of time-sensitive calls, taking accurate and detailed messages</li><li>Maintain and organize calendar entries; resolve or escalate conflicts proactively</li><li>Provide phone coverage and administrative support to other team members as needed</li><li>Assist with planning client visits, coordinating internal resources, and anticipating needs</li><li>Support ad hoc projects and events as assigned</li></ul><p><strong>What’s in It for You</strong></p><ul><li><strong>Generous retirement benefits</strong> – 15% 401(k) <strong>contribution</strong>, not just a match</li><li>High-growth office with strong financial performance and recent senior-level hires</li><li>Beautiful new offices located right next to Caltrain in Redwood City</li><li>Friendly, collaborative, and supportive team culture</li><li>Opportunity to be part of a respected global firm with a broad platform and diverse capabilities</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Monterey, California. In this role, you will provide essential support to ensure smooth operations, including managing customer interactions, handling records, and overseeing team activities. This position offers an excellent opportunity to contribute your organizational and problem-solving skills in a dynamic environment.<br><br>Responsibilities:<br>• Address and resolve customer inquiries and complaints professionally and efficiently.<br>• Maintain and update database records to ensure accurate and organized information.<br>• Prepare comprehensive status reports on customer service activities and outcomes.<br>• Supervise and guide staff members to promote productivity and quality in daily operations.<br>• Provide administrative support to ensure smooth office functionality.<br>• Coordinate and communicate with internal teams to address customer-related concerns.<br>• Monitor and improve customer service processes for enhanced efficiency.<br>• Assist in drafting and proofreading documents and correspondence as needed.<br>• Ensure compliance with company policies and procedures in all administrative tasks.
<p>Robert Half's public agency client is in need of a temporary Administrative Assistant in Antioch, CA. This role is 100% onsite. </p><p><br></p><p><u>Duties Include:</u></p><p>Filing, indexing documents</p><p>Gathering data, updating spreadsheets</p><p>Reviewing reports</p><p>Filling out public records</p><p>Answering phones, taking messages</p><p>Log end of day request</p><p>Coordinate agendas</p><p><br></p><p>Ideally looking for someone highly organized, and able to work in fast paced environments while ensuring deadlines are met.</p><p><br></p><p>Experience with MS Suite, SharePoint, and Public Records is a must.</p><p><br></p><p>If you are interested in this temporary administrative assistant role based in Antioch, CA submit your resume today to be considered! </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Manteca, California. This role involves providing essential clerical and administrative support to ensure the smooth operation of departmental functions. As part of a long-term contract position, you will play a key role in assisting with day-to-day office tasks while engaging with staff, visitors, and the public.<br><br>Responsibilities:<br>• Perform a variety of clerical duties, such as managing documents, processing forms, and maintaining files.<br>• Respond to inquiries from staff and the public, providing accurate information regarding departmental policies and procedures.<br>• Greet and direct visitors, ensuring a welcoming and organized environment.<br>• Draft and edit correspondence including letters, reports, and memos, ensuring accuracy and completeness.<br>• Organize and distribute incoming mail, supplies, and informational materials as needed.<br>• Input and update data within computer systems, generating reports and maintaining electronic records.<br>• Schedule appointments and coordinate meetings to ensure efficient time management.<br>• Assist with compiling information, verifying accuracy, and preparing logs or records.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving issues as appropriate.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to support daily operations.
<p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
Job Responsibilities • Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and detail oriented welcome. • Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership. • Manage the reception area, ensuring that it is clean, organized, and presentable at all times. • Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well[1]stocked and functioning properly. • Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up. • Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely delivery of catering and event services. • Manage conference rooms to ensure that they are properly prepared for use. • Order, stock, and monitor pantry and office supplies. • Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment. • Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs. • Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions. • Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain. • Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc. • Ensure that the reception desk is manned between the hours of 8AM – 5PM (with flexibility to provide coverage and support outsides of scheduled hours when needed). <br> Qualifications • Bachelor's degree preferred, but not required. • 2+ years of experience in a hospitality or facilities role, preferably in a corporate setting. • Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients. • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. • Proficiency in Microsoft Office Suite and experience with facilities management software a plus. • Ability to work independently and maintain a positive attitude in a fast-paced environment. • Demonstrates a high level of accountability and ownership in all tasks and projects <br> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013249209**
We are looking for a meticulous Office Assistant to join our team in Salinas, California. This is a Contract to permanent position, offering an opportunity to grow within a dynamic office environment. The ideal candidate will bring strong organizational skills and a proactive approach to managing daily tasks, ensuring smooth operations and effective communication.<br><br>Responsibilities:<br>• Prepare invoices, billing statements, and related documentation using accounting software.<br>• Generate and review reports to ensure data accuracy and compliance.<br>• Address customer inquiries and resolve any issues or requests efficiently.<br>• Organize and maintain accounts receivable files and records.<br>• Collaborate closely with team members and management to support operational needs.<br>• Submit daily reports to county offices in a timely manner.<br>• Perform general clerical duties, including filing, scanning, and answering inbound calls.<br>• Create and manage spreadsheets in Microsoft Excel to track key information.<br>• Support administrative tasks during the growing season, including occasional Saturday work.<br>• Assist in maintaining an organized and efficient office environment.
