13 results for Facilities Support Specialist in Santa Clara Ca
LIHTC Leasing SpecialistWe are offering a permanent employment opportunity for an experienced LIHTC Leasing Specialist in the Real Estate Property/Facilities Management industry. This role is based in Oakland, California and involves travel to various property sites across East Bay. <br><br>Responsibilities: <br>• Provide exceptional service to tenants, addressing their needs promptly and effectively.<br>• Conduct tours of properties for prospective tenants, highlighting key features and amenities in compliance with LIHTC regulations.<br>• Handle leasing inquiries through various channels such as phone, email, and in-person visits, ensuring accurate and prompt responses.<br>• Process leasing applications, carry out income verifications, and maintain compliance with LIHTC occupancy guidelines.<br>• Work closely with property management teams to ensure occupancy levels are maintained.<br>• Stay updated with LIHTC regulations and guidelines to ensure leasing activities are in compliance.<br>• Regularly travel to various properties within the LIHTC portfolio for site visits, meetings with property managers, and evaluation of leasing opportunities.<br>• Assist in creating and implementing leasing strategies aimed at achieving and maintaining full occupancy.<br>• Carry out administrative tasks related to leasing, which includes maintaining accurate records and preparing leasing reports.<br>• Use various tools such as Excel, Yardi Software, and Yardi Property Management to carry out tasks effectively and efficiently.Lobby Receptionist<p>Robert Half is working with a large corporation looking for a Lobby Receptionist to support a return to office for several of their buildings. Client provides an exciting work culture accompanies with perks and benefits while on assignment. Your job will serve as the first point of contact for employees, clients, and visitors entering a large corporate office. This individual will play a vital role in creating a professional and welcoming environment, facilitating communication, and maintaining efficient front-desk operations. The role requires excellent interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced professional setting.</p><p><br></p><p><strong>Key Responsibilities:Front Desk Operations:</strong></p><ul><li>Greet and direct visitors, vendors, and employees with a friendly and professional demeanor upon arrival in the corporate lobby.</li><li>Maintain a clean, neat, and organized reception area conducive to the company's professional image.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Answer, screen, and forward incoming calls using a multi-line phone system, ensuring prompt and accurate transfers to appropriate parties.</li><li>Manage and distribute mail and packages, including coordinating with delivery services as necessary.</li><li>Maintain visitor logs and issue temporary access badges as needed, ensuring compliance with company security procedures.</li><li>Schedule and coordinate reception desk coverage during breaks, lunches, or absences.</li></ul><p><strong>Client and Visitor Relations:</strong></p><ul><li>Assist visitors with wayfinding and provide accurate information about the company, its departments, and office locations.</li><li>Coordinate with security and facility management to ensure seamless visitor experiences.</li></ul><p><strong>Technology and System Use:</strong></p><ul><li>Use scheduling systems to manage conference rooms, meetings, and client appointments.</li><li>Monitor and report any technical or facility-related issues in the lobby area.</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>Desktop Support AnalystRobert Half is looking for a talented Desktop Support Technician who is able to communicate complex technical information to non-technical users in an easily understandable and concise format for a company in the Education industry. This Desktop Support Technician role is best suited for problem solvers who prefer to work in a challenging and positive environment. This Desktop Support Analyst role is short-term contract / temporary in nature and is based in the Washington, District of Columbia, area.<br><br>Responsibilities<br><br>- Meet regularly and effectively with ticket submitters<br><br>- Administer computer desktop support in accordance with established policies and procedures<br><br>- Offer your support on a variety of computer hardware and software issues by identifying, researching, and resolving technical problems<br><br>- Support, examine, and repair computer systems, hardware, printers, and computer peripherals<br><br>- hardware repairs with the appropriate vendors<br><br>- Create records of daily data communication transactions, issues and remedial actions taken or installation activities<br><br>- Resolve computer problems, and give guidance on appropriate action/solutionsBilling Supervisor/Manager<p>We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the maintenance of business office records in accordance with federal and state guidelines</p><p>• Facilitate accounting and billing functions and providing excellent customer service.</p><p>• Act as a liaison with the billing company and complete necessary documentation.</p><p>• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues</p><p>• Ensure the security of health information systems and business office records</p><p>• Manage the release of information functions for the facility, reviewing and processing all requests for information</p><p>• Maintain an efficient forms management system for the development, review, and reproduction of facility forms</p><p>• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process</p><p>• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department</p><p>• Communicate with Residents/Family as needed</p><p>• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports</p><p><br></p><p><br></p><p><br></p>Workplace Coordinator<p>Robert Half is working with on a very exciting opportunity with a reputable Accounting firm in San Mateo. Our client is one of the largest professional services in the world. They are looking for someone who can support the office to ensure business operations run smoothly and effectively. Our client does expect a high level of professionalism from our candidates. The job can start as of February 17th. It is a contract job with potential to be hired full time. Please find the description below and if interested, apply now. We are looking to have interviews this week. Do not wait! Apply now. </p><p><br></p><p><strong>Job Description:</strong></p><ul><li>First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor and follow security protocols.</li><li>Arrange and confirm recreational, dining, and business activities on behalf of the requestor.</li><li>Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.</li><li>Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.</li><li>Manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.</li><li>Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.</li><li>Coordinate with vendors who supply services or goods to the workplace.</li><li>Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.</li><li>Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.</li></ul><p><br></p>Manager of Tech Support<p>We are seeking a proactive Manager of Tech Support to join our team. Based in San Francisco, California, the role will primarily involve managing customer escalations, mentoring new employees, and ensuring adherence to approved processes. This is a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the monitoring of queue to ensure customer calls are responded to within set service level agreements.</p><p>• Conduct audits of current procedures and ensure that direct reports adhere to these processes.</p><p>• Take charge of managing escalations to other support groups.</p><p>• Lead direct reports to meet performance goals.</p><p>• Organize regular one-on-one sessions with direct staff members.</p><p>• Handle escalations arising from team members.</p><p>• Guide new employees on Synoptek approved processes.</p><p>• Carry out employee performance evaluations, schedule disciplinary actions, and manage paid time off for your direct reports.</p><p>• Oversee administrative tasks such as timesheet approvals and labor entries.</p><p>• Ensure that documentation related to assigned clients is updated as changes occur to client contracts and environments.</p><p>• Be involved in other activities as deemed necessary by the Client Delivery Manager, utilizing critical thinking skills.</p><p>• Provide onsite support at the client’s location in South San Francisco.</p><p>• Actively work on support tickets and service requests alongside your team.</p><p>• Conduct customer meetings as required.</p>Staff Attorney<p>Our client, a Local Unified School District, is seeking a Staff Attorney to support legal initiatives related to the expansion of California’s Transitional Kindergarten (TK) program. With major regulatory changes impacting early childhood education, this role will provide legal guidance on contract negotiations, regulatory compliance, procurement, and policy development.</p><p>This position requires a legal professional with a strong background in public sector contracts, procurement, and regulatory compliance. The ideal candidate should be adaptable, proactive, and eager to contribute to various legal matters that will shape the district’s approach to early childhood education expansion. This is a fully remote role; however, candidates must be based in California and possess an active California Bar license.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide legal counsel on regulatory changes related to California’s Transitional Kindergarten (TK) expansion, including compliance with new state and federal mandates.</li><li>Draft, review, negotiate, and redline contracts, including employment agreements, vendor contracts, and facility development agreements.</li><li>Assist in procurement processes for construction, teacher recruitment, and service providers in compliance with government regulations.</li><li>Conduct legal research on emerging TK policies and provide strategic recommendations to district leadership.</li><li>Collaborate with district officials, policymakers, and legal teams to ensure regulatory and policy compliance.</li><li>Support employment contract negotiations, ensuring alignment with new TK requirements and teacher credentialing standards.</li><li>Advise on facility expansion projects, including navigating government approval processes for new school developments.</li><li>Assist with drafting policies, agreements, and legal documents to facilitate the district’s TK expansion efforts.</li></ul><p><br></p>Staff Attorney<p>Our client, a Local Unified School District, is seeking a Staff Attorney to support legal initiatives related to the expansion of California’s Transitional Kindergarten (TK) program. With major regulatory changes impacting early childhood education, this role will provide legal guidance on contract negotiations, regulatory compliance, procurement, and policy development.</p><p>This position requires a legal professional with a strong background in public sector contracts, procurement, and regulatory compliance. The ideal candidate should be adaptable, proactive, and eager to contribute to various legal matters that will shape the district’s approach to early childhood education expansion. This is a fully remote role; however, candidates must be based in California and possess an active California Bar license.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide legal counsel on regulatory changes related to California’s Transitional Kindergarten (TK) expansion, including compliance with new state and federal mandates.</li><li>Draft, review, negotiate, and redline contracts, including employment agreements, vendor contracts, and facility development agreements.</li><li>Assist in procurement processes for construction, teacher recruitment, and service providers in compliance with government regulations.</li><li>Conduct legal research on emerging TK policies and provide strategic recommendations to district leadership.</li><li>Collaborate with district officials, policymakers, and legal teams to ensure regulatory and policy compliance.</li><li>Support employment contract negotiations, ensuring alignment with new TK requirements and teacher credentialing standards.</li><li>Advise on facility expansion projects, including navigating government approval processes for new school developments.</li><li>Assist with drafting policies, agreements, and legal documents to facilitate the district’s TK expansion efforts.</li></ul><p><br></p>Desktop Support AnalystWe are offering a long term contract employment opportunity for a Desktop Support Analyst in South San Francisco, California. This role is within the biotech/pharma industry and will primarily involve providing technical support for hardware and software issues.<br><br>Responsibilities:<br>• Handle migration from Google Suite to M365, including email, SharePoint, and OneDrive<br>• Utilize Slack for messaging and communication tasks<br>• Troubleshoot access, permissions, and conference room issues<br>• Provide both hardware and software support to resolve connectivity issues<br>• Manage a largely MAC-based environment with the help of Jamf Pro<br>• Maintain a portion of Windows 11 systems<br>• Address technical concerns related to Apple devices and Mac OS<br>• Support the technical needs of a biotech/pharma environment.Desktop Support Analyst<p>Robert Half is seeking a Desktop Support Analasyt for our client in the Biotech space. This Desktop Support Role is a contract to hire opportunity and sits out of Brisbane, Ca. The Desktop Support candidate should ideally have 4-5 years of experience in providing IT Support to an enterprise organization of 100+ people across multiple locations and time zones. This Desktop Support Analyst will support end users both in person and remotely. </p><p><br></p><p>The Desktop Support Candidate must have the necessary soft skills and knowledge to provide front line end-to-end IT operational support at all levels of an organization. This is a great opportunity who wants to join a growing organization and take on additional resposibilities and grow in their IT career. </p><p><br></p><ul><li>Develop and configure Windows 11 images for laptop and desktop deployments in accordance with SOPs.</li><li>Create and configure Apple OS images for laptops, ensuring seamless domain integration.</li><li>Set up applications and services for end-user deployments, including O365, MS Office, Project, Visio, Box, Okta, Adobe products, SharePoint, CrowdStrike, Symantec, Sophos, Zoom, Teams, and DocuSign.</li><li>Manage Active Directory objects, including user account creation, group assignments, and attribute management.</li><li>Provide support for both on-site and remote users across the US and EU via Zoom, Teams, and Ninja.</li><li>Troubleshoot end-user laptops, software configurations, applications, and services.</li><li>Provide audiovisual support for Teams and Zoom deployments.</li><li>Adhere to established processes for user and asset lifecycle management, including provisioning, onboarding, offboarding, and retirement.</li><li>Ensure helpdesk activities comply with IT SOPs and industry standards.</li><li>Assist in updating and maintaining Helpdesk SOPs and technical deployment documents to support SOX compliance.</li><li>Support asset recovery and redeployment efforts.</li><li>Perform laptop upgrades for end users as needed.</li><li>Assist with the setup, logistics, and teardown of large meetings.</li><li>Provide support for periodic password changes, MFA rollouts, and on-demand application deployments.</li></ul>IT Desktop Support Technician<p>We are offering a temporary to permanent employment opportunity for a detail oriented Desktop Support individual in Saratoga, California. The successful candidate will be part of a dynamic team, providing technical support to end users and faculty members. This role is centered around customer service and effective communication, with a focus on troubleshooting and resolving technical issues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide exceptional customer service, prioritizing communication to ensure user satisfaction.</p><p>• Handle technical troubleshooting, including network issues such as WiFi connectivity problems, from an end user perspective.</p><p>• Support the maintenance and troubleshooting of Microsoft Windows 10 and Google Suite.</p><p>• Assist in managing student devices on campus, ensuring they are functioning efficiently.</p><p>• Utilize your problem-solving skills to address help desk inquiries, providing prompt and efficient solutions.</p><p>• Carry out imaging on devices as required, maintaining the highest standards of accuracy.</p><p>• Maintain detailed documentation of all work carried out, using Servicenow for ticket management.</p><p>• Ensure all customer credit applications are processed accurately and efficiently.</p><p>• Keep accurate and up-to-date customer credit records.</p><p>• Monitor customer accounts and take appropriate actions when necessary.</p>Desktop Support AnalystWe are seeking a Desktop Support Analyst to join our team in Sausalito, California. As a Desktop Support Analyst, you will play a vital role in providing assistance to our team across various locations. Besides offering support to our San Francisco office, your responsibilities will include setting up and troubleshooting systems for new and existing employees, installing software applications, and providing basic Office 365/Active Directory support. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Provide help desk support across multiple locations<br>• Assist with onboarding and offboarding of employees<br>• Install and configure software applications<br>• Offer support primarily for Windows systems, with occasional assistance for Mac systems<br>• Troubleshoot and rectify issues related to WiFi connectivity<br>• Set up and assist users with headsets and other peripherals<br>• Maintain accurate records of IT support activities <br>• Collaborate with the IT department and learn from the CTO and Network Administrator<br>• Provide basic Office 365/Active Directory support.Sr. IT Operations Manager<p>We are seeking a <strong>Sr. IT Operations Manager</strong> to join a dynamic team supporting critical IT operations and infrastructure projects on a long-term contract basis. This role balances <strong>hands-on technical expertise</strong> with <strong>project management responsibilities</strong> to oversee high-level operational initiatives and foster the team’s growth. The Sr. IT Operations Manager will be on a hybrid schedule in San Francisco.</p><p><br></p><p>In this position, you’ll be tasked with maintaining and advancing a hybrid infrastructure, covering both <strong>on-prem data center operations</strong> and <strong>cloud systems</strong>, with a significant focus on <strong>LAN/WAN networking</strong>, <strong>virtualization</strong>, and <strong>Azure migrations</strong>. If you’re a forward-thinking leader who thrives working side-by-side with your team while driving innovative solutions in IT operations, we want to hear from you!</p><p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Leadership & Mentorship</strong>:</li><li>Manage and mentor a team of IT professionals; ensure high productivity and technical growth.</li><li>Mentor two team members who need training in Azure technologies.</li><li>Help align the team with operational standards and infrastructure best practices.</li><li><strong>Hands-On Technical Leadership</strong>:</li><li>Perform technical tasks alongside your team—this is not purely a managerial role.</li><li>Deploy enterprise-level IT operational expertise to implement and support advanced infrastructure systems.</li><li>Write policies and procedures to formalize operations and establish best practices.</li><li><strong>Architecture & Infrastructure Management</strong>:</li><li>Oversee operations for both <strong>on-prem data center support</strong> and cloud environments (<strong>Azure</strong>).</li><li>Deploy <strong>NetApp virtual storage in Azure</strong> and manage <strong>cloud-based backups</strong>.</li><li>Lead initiatives to migrate on-premise systems to Azure, rebuilding infrastructure to align with best practices—supported by Microsoft and a partner.</li><li><strong>Technical Focus Areas</strong>:</li><li><strong>Networking</strong>: Strong expertise in <strong>LAN/WAN</strong>, <strong>switching/routing</strong>, and <strong>firewalls</strong> (including <strong>Cisco</strong> and <strong>Palo Alto</strong>).</li><li><strong>Data Center Operations</strong>: Manage a $1M investment in new data center equipment, including edge switches, firewalls, and console servers.</li><li><strong>Patch & Configuration Management</strong>: Lead endpoint management using <strong>Intune</strong> (recently migrated from SCCM).</li><li><strong>Virtualization</strong>: Hands-on experience with virtualization technologies.</li><li><strong>Azure Expertise</strong>: Manage services, <strong>virtual networking</strong>, billing, subscription management, and <strong>network security groups</strong>.</li></ul><p><br></p>