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61 results for Executive Assistant in Santa Clara Ca

Executive Assistant <p>Robert Half's client is in search of a dedicated Executive Assistant to join our team in the Behavioral Health industry, located in Walnut Creek, CA. As an Executive Assistant, you will be tasked with providing comprehensive support to the CEO, facilitating interdepartmental collaboration, and spearheading special projects. This position can be remote or hybrid, but the selected candidate must be willing to work 8AM-5PM PST hours.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Enable optimization of CEO's time by managing their calendar, scheduling, and communications.</p><p>• Prioritize incoming information and requests to ensure focus is maintained on critical tasks.</p><p>• Ensure efficient meeting of deadlines by organizing and prioritizing correspondences and follow-ups.</p><p>• Handle sensitive matters with utmost confidentiality, professionalism, and discretion.</p><p>• Act as the primary contact point for the executive, managing access and filtering requests to enhance workflow.</p><p>• Anticipate the executive's needs proactively and address potential obstacles.</p><p>• Foster effective communication and partnerships between departments and teams to align on priorities and timelines.</p><p>• Coordinate with internal and external stakeholders to support strategic initiatives.</p><p>• Lead, plan, and execute special projects assigned by the executive, including identifying objectives, establishing timelines, and managing resources.</p><p>• Provide regular updates and recommendations to the executive throughout project execution.</p><p>• Identify opportunities for process improvement within the organization and implement streamlined processes to enhance productivity and effectiveness.</p><p><br></p><p>If you are interested in this Executive Assistant position, please submit your resume today!A</p> Executive Assistant <p><strong>Position: Development Support Assistant</strong></p><p><strong>Location:</strong> On-site, building is on 12th Street, Oakland, CA</p><p><strong>Employment Type:</strong> Part-Time (3-Month Contract)</p><p><strong>Schedule:</strong> Tuesday through Thursday, 3 days per week</p><p><br></p><p><strong>About Us:</strong></p><p>A Higher Division Education DEI organization is committed to [insert a brief mission statement or overview about the organization]. We are seeking a detail-oriented and proactive <strong>Development Support Assistant</strong> to join our team and provide vital support for our development and fundraising efforts.</p><p><br></p><p><strong>Position Overview:</strong></p><p>As a Development Support Assistant, you will play a critical role in managing data, organizing resources, and ensuring efficient communication within the team. Your contributions will help streamline operations and enhance fundraising efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform accurate data entry and management to support development activities.</li><li>Organize and manage schedules, resources, and files to ensure smooth operations.</li><li>Assist with data analysis and reporting to inform strategic decisions.</li><li>Work with various systems to track and manage information effectively.</li><li>Utilize strong Microsoft Excel skills to create and maintain data spreadsheets.</li><li>Manage communications, including phone calls, email correspondence, and distributing information.</li><li>Provide general office support and perform basic administrative duties.</li><li>Assist with fundraising-related tasks (experience in fundraising is a plus).</li></ul><p><br></p><p><br></p> Executive Assistant We are in search of an Executive Assistant to join our venture capital firm, located in San Francisco, California. This position is an integral part of our team, where you will work closely with our General Partner and assist in laying the groundwork for a firm supporting innovative startups in the AI industry. This role offers a contract to permanent employment opportunity, ideal for a proactive individual who excels in dynamic environments.<br><br>Responsibilities:<br><br>• Act as a trusted partner to the General Partner, assisting in aligning with the firm's top objectives.<br>• Manage the General Partner's calendar strategically, prioritizing high-value activities.<br>• Oversee the inbox systems to highlight crucial messages and ensure deadlines are met.<br>• Coordinate and manage travel logistics for optimized efficiency.<br>• Prepare, track, and maintain investment documents to ensure accuracy and availability.<br>• Develop and maintain strong relationships with our investors and portfolio companies.<br>• Manage communication channels such as blog posts, events, and quarterly updates to keep investors informed and connected.<br>• Plan and execute events for investors and portfolio founders, fostering engagement and strong connections.<br>• Design and implement efficient operational systems and processes to support the firm's growth and scalability.<br>• Manage internal software platforms and ensure they meet the firm's evolving needs.<br>• Oversee insurance policies and other operational logistics to ensure smooth operation. Executive Assistant <p>The Executive Assistant provides high-level administrative support to the Chief Executives and other senior executives. This role involves managing schedules, coordinating meetings, handling communications, and performing various tasks to ensure the smooth operation of the executive office. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities with discretion and professionalism.</p><p>Key Responsibilities:</p><p>Administrative Support:</p><ul><li>Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming and outgoing communications, including emails, phone calls, and mail.</li><li>Organize and coordinate meetings, conferences, and special events, including logistics and catering.</li></ul><p>Communication:</p><ul><li>Act as the primary point of contact between the executive office and internal/external stakeholders.</li><li>Screen and prioritize communications, ensuring timely and appropriate responses.</li><li>Draft and distribute meeting agendas, minutes, and follow-up action items.</li></ul><p>Project Management:</p><ul><li>Assist in the planning and execution of various projects and initiatives led by the executive team.</li><li>Track progress and provide updates on project timelines, deliverables, and milestones.</li></ul><p>Information Management:</p><ul><li>Maintain confidential and sensitive information with utmost discretion.</li><li>Develop and maintain a filing system for documents, records, and reports.</li></ul><p>Travel Coordination:</p><ul><li>Arrange detailed travel plans, itineraries, and agendas.</li><li>Ensure all travel logistics are managed efficiently and cost-effectively.</li></ul><p>Office Management:</p><ul><li>Monitor and order office supplies as needed.</li><li>Coordinate with IT and facilities for any office maintenance or equipment needs.</li><li>Assist in managing office budgets and expenses.</li></ul><p><br></p> Sr. Legal Administrative Assistant <p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p> Admin Assistant <p>We are in search of a skilled Dental Admin Assistant for our operations in Sunnyvale, California. This role is primarily positioned in the dental industry, offering a short-term contract employment (with the possibility of temp-to-hire) opportunity. As an Admin Assistant, your main tasks will be centered around dental administrative duties, handling dental software, and providing excellent customer service.</p><p><br></p><p>Responsibilities:</p><p><br></p><ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol><p><br></p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. The successful candidate will work in a dynamic environment and will be expected to maintain a high level of accuracy.<br><br>Responsibilities<br><br>• Handle inbound and outbound calls, providing exemplary customer service.<br>• Take charge of data entry tasks, ensuring accuracy and efficiency.<br>• Correspond with customers via email, addressing their queries and concerns.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete assigned tasks.<br>• Schedule appointments as needed, keeping an organized calendar.<br>• Maintain a positive and friendly demeanor in a fast-paced environment.<br>• Exhibit strong communication skills, both verbal and written, to interact with customers and team members.<br>• Prioritize tasks effectively, demonstrating strong time management skills.<br>• Foster an achievement-oriented personality while maintaining attention to detail. Admin Assistant We are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times. Administrative Assistant- Bilingual <p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p> Dental Admin Assistant <p>We are looking for a highly organized and experienced Dental Administrative Assistant to join our team. The ideal candidate has a thorough understanding of dental office procedures, with excellent patient service skills and strong proficiency in Dentrix software.</p><p> </p><p>Responsibilities:</p><ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol><p><br></p> Administrative Assistant <p>Robert Half is working with one of our top coastal clients in Half Moon Bay. They are in need of a skilled administrator to assist in the admsintiration office. This will be a part time role 20 - 30 hours a week. Hours could increase depending on workload. This opportunity with provide you with municipality experience which could lead to a variety of opportunities with local government entities. Please find the description below and if interested, apply now. We are potentially looking to have someone start next week. Do not wait, apply now!</p><p><br></p><p><strong>Main Job Duties</strong></p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned</li></ul><p><strong>Other Job Duties </strong></p><ul><li>Acts as a receptionist. Screens office and telephone callers; responds to complaints and requests for information on City regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes incoming mail. Refer inquiries as appropriate.</li><li>Maintains calendar of activities, meetings and various events for City management; arranges meetings and makes appointments; assists with task prioritization; follows up on assigned projects to meet deadlines; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend commission or committee meetings to serve as the recording secretary.</li><li>Recommend organizational and procedural changes affecting clerical activities.</li><li>Assists in budget preparation and control; assists in monitoring department expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees; recommends fund transfers as needed; prepares department payroll for processing; tracks overtime usage; retains and tracks personnel payroll records</li><li>Researches, compiles and analyzes data for special projects and various reports.</li></ul><p><br></p> Administrative Assistant <p><strong>Job Description</strong>: We are seeking a highly detail-oriented and adaptable individual to provide dedicated support to a Scientist with special vision needs in a cutting-edge research environment within CIS Labs. This position will involve assisting with mathematical research, document editing, and various administrative tasks. If you are detail-oriented, proficient in LaTeX, and have a background or interest in mathematics.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Research Assistance</strong>: Read complex research papers, mathematical formulas, and equations aloud to a Scientist with visual needs, ensuring precision and clear communication.</li><li><strong>Editing Support</strong>: Collaborate with the Scientist to edit and format advanced research manuscripts using LaTeX. This includes tasks such as identifying specific portions of a document, adjusting mathematical expressions, modifying spacing to meet page limits, and ensuring formulas stay within margins.</li><li><strong>Mobility Support</strong>: Assist the Scientist with movement within the office environment.</li><li><strong>Administrative Duties</strong>:</li><li>Complete expense reports and provide support to the CIS Labs Administrative Assistant as needed.</li><li>Perform general office tasks and assist with administrative needs as assigned.</li></ul><p><br></p> Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Investor Relations, Associate <p>If interested, please contact Yuzo Shimura on LinkedIn at Robert Half</p><p> </p><p><strong>Title:</strong></p><p>Investor Relations, Associate</p><p> </p><p><strong>Location:</strong></p><p>San Francisco, CA (Presidio office; 1-3 days in-office depending on schedule)</p><p> </p><p><strong>Salary:</strong></p><p>$110,000 - $140,000 (flexible depending on experience) + bonus</p><p> </p><p><strong>About the Company:</strong></p><p>This investment firm specializes in non-correlated assets, offering unique opportunities beyond traditional asset classes.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the investor relations mailbox, providing a high level of service to Limited Partners (LPs).</li><li>Maintain precise records in the Customer Relationship Management (CRM) system.</li><li>Handle LP account maintenance, including transfers, overdue capital calls, and contact updates.</li><li>Assist with the preparation and distribution of materials for investors, such as quarterly letters.</li><li>Support the fundraising process by managing data rooms, distributing and processing subscription documents, and ensuring CRM accuracy.</li><li>Contribute to special projects and initiatives, including annual meetings, compliance, co-investments, and business development tasks.</li><li>Provide administrative support across all areas of the business, ensuring operations run smoothly.</li></ul><p> </p><p><br></p> Associate Investor Relations, Investment Management <p>If interested, please contact Yuzo Shimura on LinkedIn at Robert Half</p><p> </p><p><strong>Title:</strong></p><p>Investor Relations, Associate</p><p> </p><p><strong>Location:</strong></p><p>San Francisco, CA (Presidio office; 1-3 days in-office depending on schedule)</p><p> </p><p><strong>Salary:</strong></p><p>$110,000 - $140,000 (flexible depending on experience) + bonus</p><p> </p><p><strong>About the Company:</strong></p><p>This investment firm specializes in non-correlated assets, offering unique opportunities beyond traditional asset classes.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the investor relations mailbox, providing a high level of service to Limited Partners (LPs).</li><li>Maintain precise records in the Customer Relationship Management (CRM) system.</li><li>Handle LP account maintenance, including transfers, overdue capital calls, and contact updates.</li><li>Assist with the preparation and distribution of materials for investors, such as quarterly letters.</li><li>Support the fundraising process by managing data rooms, distributing and processing subscription documents, and ensuring CRM accuracy.</li><li>Contribute to special projects and initiatives, including annual meetings, compliance, co-investments, and business development tasks.</li><li>Provide administrative support across all areas of the business, ensuring operations run smoothly.</li></ul><p> </p><p><br></p> Construction Admin Assistant <p>Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities:</p><p><br></p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Undertaking daily operational tasks</li><li>Providing clerical and administrative support</li><li>Editing, proofreading, and finalizing documents</li><li>Setting up and maintaining files for assigned projects</li><li>Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents</li><li>Assisting in billing by processing invoices through the accounting department</li><li>Maintaining the construction project schedule/calendar</li><li>Ordering office supplies and performing additional tasks as necessary</li></ul><p><br></p> Administrative Assistant Managing Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google Calendar Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Oakland, California. As an Administrative Assistant, you will be tasked with various administrative and clerical tasks, supporting department directors, and undertaking other duties as needed within the industry. <br><br>Responsibilities:<br>• Handle a variety of administrative tasks and details, assisting department directors with administrative issues and procedures<br>• Receive, greet, and screen visitors and telephone calls, making suitable referrals<br>• Conduct detailed studies and independently analyze data<br>• Prepare administrative reports, type various materials, and communicate information on established programs and procedures<br>• Assist in the establishment of new programs and procedures, evaluating current operating programs and procedures<br>• Aid in the preparation of the budget and compose correspondence and procedural memoranda<br>• Monitor attendance records, process industrial claims, and handle certain aspects of payroll<br>• Maintain confidential and administrative files<br>• Coordinate schedules and schedule appointments<br>• Audit and create reports using Yardi software. Part Time Administrative Assistant <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p> Legal Assistant <p>Robert Half is recruiting a Legal Assistant for the East Bay office of a leading national trial law firm. The Legal Assistant is responsible for administrative support of the firm's busy litigators who focus on plaintiff-side toxic tort matters. This is a wonderful opportunity to work in a friendly office with a very collegial team and do hands-on litigation support on behalf of individual clients and their families. If you're looking to grow your career under mentorship for attorneys and the support of a national firm, this is the position for you! This temporary to hire opportunity is on-site and requires full-time work in the Emeryville, CA office.</p><p><br></p><p>The following are the responsibilities for the Legal Assistant:</p><p>• Open and maintain case files containing client contact information, medical records, case activity, list of court dates, settlement information, etc.</p><p>• Assist with drafting, formatting, and proofreading of court pleadings and discovery requests/responses</p><p>• Prepare correspondence with clients, referring counsel, opposing counsel for attorneys’ signature</p><p>• E-file motions in state and federal trial courts and do service of process on opposing counsel and other parties to the lawsuit</p><p>• Enter court appearances, discovery, and motion due dates into Master Calendar and apprise attorneys of upcoming deadlines</p><p>• Research federal, state, and local courts rules and civil procedure codes to ensure proper filing and docketing timeline for legal documents</p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the industry of Senior Housing, located in Palo Alto, California, United States. This role primarily involves coordinating resident services, ensuring smooth operation of activities and events, and providing administrative support.<br><br>Responsibilities:<br><br>• Efficiently manage and coordinate scheduled events such as chair yoga, movie nights, line dancing, holiday events, and social gatherings in collaboration with residents, staff, and external partners.<br>• Develop and implement new activity ideas such as art groups, educational presentations, exercise techniques, and coffee chat groups in conjunction with participants and the Resident Services Coordinator.<br>• Plan and facilitate special events within the given budget under the direction of the Resident Services Coordinator/Property Manager.<br>• Ensure minimal disruption to scheduled activities and provide coverage in coordination with the management team staff.<br>• Responsible for composing, producing, and distributing the monthly newsletter and activities calendar to staff and residents in a timely manner.<br>• Create content for digital displays about upcoming activities and events.<br>• Distribute flyers and memos to residents about programs and services.<br>• Welcome new residents, provide them with the current newsletter, and orient them to activities within the community.<br>• Oversee and assist volunteers for activities, programs, and events in the community.<br>• Proficiently use Office Suite and adapt to new software and systems as needed, and effectively communicate in Mandarin. Office Specialist We are providing a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. In this role, you will be working in a fast-paced environment, handling various administrative and clerical tasks, and assisting department directors with administrative issues and procedures. <br><br>Responsibilities:<br><br>• Assist in the preparation of administrative reports and conduct special studies as required<br>• Effectively communicate information on established agency programs and procedures<br>• Handle reception duties, including greeting, screening visitors, and handling telephone calls<br>• Aid in the installation of new programs and procedures after evaluating operating ones<br>• Conduct independent analysis of data as necessary<br>• Assist in budget preparation and monitor attendance records<br>• Compose correspondence, procedural memoranda, and prepare reports<br>• Maintain both confidential and administrative files<br>• Process industrial claims and handle certain aspects of payroll<br>• Schedule appointments and coordinate schedules as necessary. Legal Administrative Assistant <p>We are offering an exciting opportunity for a legal administrative assistant to join a prestigious growing firm. The role primarily involves supporting multiple litigation attorneys in IP patent litigation. <strong>This role requires prior experience in this practice area. </strong></p><p><br></p><p><strong><em>Responsibilities:</em></strong></p><p>• Efficiently manage multiple litigation attorneys and paralegals, providing necessary support.</p><p>• Handle electronic filing of documents with Federal and State courts.</p><p>• Be responsible for drafting, editing, and formatting legal documents such as correspondence, briefs, pleadings, TOA’s, and TOC’s.</p><p>• Draft caption pages and shells for discovery and motions.</p><p>• Regularly review court websites for updates on Local Court Rules.</p><p>• Undertake calendaring and maintenance of files.</p><p>• Schedule depositions as per requirement.</p><p>• Handle check requests, expense reports, and manage attorney’s timesheets.</p><p>• Assist with catering requests and travel arrangements as needed for trials.</p> Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>·      Manage office supplies inventory and place orders as necessary.</p><p>·      Perform reception duties such as answering phones where necessary.</p><p>·      Manage office layout planning and office moves, and with office refurbishment.</p><p>·      Organize and maintain office common areas.</p><p>·      Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·      Assisting in various daily operations.</p><p>·      Working with department managers to improve overall work environment and staff satisfaction.</p> Administrative Assistant <p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p><br></p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>
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