14 results for Administrative Coordinator in Santa Barbara Ca

Administrative Assistant We are in search of an Administrative Assistant to contribute to our operations based in Agoura Hills, California. This role primarily focuses on providing administrative assistance to ensure the smooth functioning of the office. You will be instrumental in managing schedules, coordinating meetings, handling inquiries, and maintaining office supplies, amongst other tasks. This opportunity offers a contract to permanent employment arrangement. Responsibilities • Manage and direct incoming calls, emails, and inquiries, ensuring they reach the appropriate parties. • Support team members by managing their calendars, planning travel arrangements, and coordinating meetings. • Assist in maintaining a well-stocked and organized office by managing office supplies and vendor relationships. • Facilitate smooth office communications by coordinating team meetings, events, and office-wide communications. • Handle financial administrative tasks such as processing expense reports and invoices. • Serve as the primary point of contact for both internal and external stakeholders. • Prepare necessary documents such as reports and presentations as required. • Contribute to special projects and initiatives as assigned. • Support the Office Manager in ensuring efficient office operations through scheduling, correspondence, and organization.

Billing/Administrative Assistant Robert Half is offering a contract to hire employment opportunity for an organized and detail-oriented Billing/Administrative Clerk in Santa Barbara, California. This role has a strong focus on administrative support and property management. The successful candidate will be responsible for various accounting and administrative tasks including answering phones, managing incoming mail, and interacting with the public. Responsibilities: • Answering phones and providing information to callers or connecting callers to appropriate personnel.• Managing the front door security by buzzing in visitors and ensuring that all visitors are properly signed in.• Handling incoming and outgoing mail, sorting it, and distributing it to the appropriate personnel.• Documenting board letters for the board of supervisors, ensuring all information is accurately recorded and filed.• Monitoring the general inbox and responding to inquiries in a timely and professional manner.• Corresponding with the public, providing information and answering inquiries about the division.• Utilizing software applications such as Word, Excel, Outlook, and PowerPoint to perform various tasks.• Assisting in the management of commercial properties, which includes data entry and other related tasks.

Office Manager We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 805-496-2805 for more information about the role and how to apply. Responsibilities:· Administrative Management· Office Coordination· Financial Administration· Human Resources Support· Communication and Support

Admin. Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-2805 for more information/immediate consideration.

HR Assistant Robert Half is currently working with local clients to fill ongoing opportunities local to Ventura County, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 805-496-6443 for more information.

Bookkeeper Position Overview: We are seeking a detail-oriented, organized, and proactive Part-Time Administrative Assistant / Bookkeeper to join our CPA firm. This role involves supporting the daily operations of the office by handling a variety of administrative tasks, including document management, data entry, and basic bookkeeping duties. The ideal candidate will have experience with QuickBooks and a keen eye for detail to ensure the accuracy of financial data. Key Responsibilities: Administrative Support: Scan, file, and organize important documents (both physical and digital) to ensure efficient office management. Perform general office duties such as answering phone calls, scheduling appointments, and assisting with client inquiries. Manage office supplies and ensure the office space is organized and presentable. Assist in preparing reports, letters, and other documents as requested by CPA staff. Bookkeeping: Enter financial data into QuickBooks, ensuring accuracy and timeliness of transactions. Reconcile accounts and ensure accurate record-keeping of financial transactions. Assist with preparing monthly financial statements and basic reports. Help track accounts payable and accounts receivable to ensure timely payments and collections. Additional Duties: Assist with client communication and coordination as needed. Provide support with any special projects as directed by CPA staff. Maintain confidentiality and adhere to company policies regarding client information. Qualifications: High school diploma or equivalent required. Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. Prior experience in administrative tasks or bookkeeping, particularly with QuickBooks, is required. Strong attention to detail, with excellent organizational skills. Ability to multitask and prioritize in a fast-paced environment. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite (Excel, Word, etc.) and other office software. Experience in a CPA firm or accounting environment is a plus but not required. Compensation: Competitive hourly rate based on experience.

Tax Operations Coordinator We are offering an exciting opportunity for a Tax Operations Coordinator in Carpinteria, California. This role is crucial within our industry, requiring the processing of customer tax applications, maintaining accurate customer records, and resolving customer inquiries. You will also be expected to monitor customer accounts and take appropriate action when necessary. Responsibilities: • Manage relationships with existing vendors and identify new requirements for tax information reporting • Update policies and procedures to effectively address IRS rules and regulations • Work closely with the internal technology department on updates • Conduct weekly research on tax discrepancies • Coordinate and execute quarterly reconciliation of vendors' reports • Verify back office systems reflect accurate Cost Basis information • Review completed transactions for compliance with established IRS guidelines • Provide training to departments based on correction analysis • Respond to internal and external customer tax inquiries and requests professionally • Maintain, organize and document compliance with IRS & company policies and regulations • Generate management reports for review • Identify, propose and implement policy & process changes to ensure process efficiency and mitigate company risk • Collaborate effectively with internal and external colleagues to achieve departmental and organizational goals • Assist in the training and onboarding of tax team members • Initiate and complete tax projects and initiatives when required.

HR Recruiter Robert Half is seeking a dedicated and results-driven HR Recruiter to join our team. In this role, you will be a key driver in identifying, attracting, and matching top talent with client opportunities. You’ll be a trusted advisor to job seekers while building lasting relationships with hiring managers and clients. Your role will include managing the entire recruitment lifecycle, ensuring a seamless process for both candidates and clients at an engineering firm in Goleta, CA. This position will be temporary for 3 months with the potential for temporary to hire. Responsibilities:<ul><li>Partner with hiring managers to gain a clear understanding of their staffing requirements and develop tailored recruitment strategies to attract top talent.</li><li>Post and maintain job openings on the applicant tracking system (ATS), company website, and relevant job boards, ensuring roles are advertised effectively.</li><li>Schedule and coordinate interviews between candidates and hiring managers to facilitate a smooth interview process.</li><li>Organize and represent the company at career fairs and networking events to expand talent pipelines.</li><li>Maintain accurate and up-to-date recruitment records using internal databases and tools.</li><li>Conduct thorough reference checks and coordinate background verification processes, including drug testing, to ensure compliance with company standards.</li><li>Support the onboarding process for new hires, ensuring a positive and seamless transition into the company.</li><li>Provide day-to-day administrative support to the HR Manager, including assistance with special projects such as performance reviews, workers' compensation claims, and event coordination (e.g., Lunch & Learns and company events).</li><li>Maintain and update employee records to ensure data accuracy and compliance with regulations.</li><li>Serve as a resource for employee inquiries, offering guidance on HR policies, procedures, and best practices to promote a positive workplace experience.</li></ul>

Grants and Contracts Manager We are seeking an experienced, detail-oriented Grants and Contracts Manager to join our team. This person will be primarily responsible for managing all administrative activities related to the successful securing, execution, and closure of grants and contracts. Key Responsibilities:<ol><li>Manage and oversee all aspects of grant and contract administration, including pre-award, post-award, and close-out activities.</li><li>Monitor all grant and contracts activities, ensuring compliance with the organization and funding source regulations.</li><li>Submit timely and accurate reports to funding sources.</li><li>Coordinate with program directors and finance staff to prepare budgets and financial reports related to grants and contracts.</li><li>Negotiate terms and conditions of grants and contracts with funding agencies.</li><li>Foster and maintain strong relationships with all grantor and contractor organizations.</li><li>Review and interpret grant and contract proposals, applications, and awards.</li><li>Provide assistance and training to staff in grants and contracts administration.</li><li>Continuously stay updated on laws, regulations, and guidelines related to grant and contract management.</li></ol>

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 805-496-6443 to schedule your interview. Responsibilities may include:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf• Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Answering phone calls in a polite and professional manner• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

AP Manager Robert Half is currently seeking highly skilled and motivated Accounts Payable Managers to join our finance team and contribute to the continued success of our organization. Our available ongoing opportunities offer long term temp and temp-to-hire positions. As the Accounts Payable Manager, you will be responsible for overseeing and managing all aspects of the accounts payable process. Your primary focus will be to ensure accurate and timely processing of invoices, adherence to company policies and procedures, and effective communication with vendors and internal stakeholders. The successful candidate will play a key role in maintaining strong financial controls and driving process improvements within the accounts payable function. For immediate consideration, please call 805-496-2805 to schedule an interview. Responsibilities:1. Supervise and lead the accounts payable team, providing guidance and support to ensure optimal performance.2. Review and approve invoices for accuracy, completeness, and compliance with company policies.3. Manage the timely and accurate processing of payments to vendors, utilizing available discounts and optimizing cash flow.4. Reconcile accounts payable transactions, resolve discrepancies, and ensure accurate coding of expenses.5. Develop and implement best practices for the accounts payable process, driving efficiency and accuracy.6. Collaborate with cross-functional teams to resolve invoice discrepancies and address vendor inquiries in a timely manner.7. Stay updated on industry trends and changes in accounting regulations related to accounts payable.

Tax Manager - Public We are in search of a Tax Manager - Public to join our team in Santa Maria, California. In this role, you will be managing the tax return process at both the federal and state levels, ensuring accuracy and timeliness. You will also be responsible for cultivating detail-oriented relationships with clients. Responsibilities: • Build and maintain client relationships through direct interaction • Ensure timely and accurate completion of individual, business, and non-business tax returns • Oversee multiple tax engagements to enhance efficiency and profitability • Engage in tax return preparation, processing, and other related accounting or consulting projects • Mentor, educate, and train senior and staff level groups to foster a learning environment • Utilize your skills in Individual Tax Return, Federal Tax Return, Corporate Tax Return, Estate Tax Return, and CPA to ensure effective execution of tasks.

AR Manager We currently have ongoing opportunities available in the Accounts Receivable market. Companies, small and large, are looking for skilled Accounts Receivable Managers for temporary and temporary to full-time opportunities. An ideal AR Manager should have experience with Strategic Planning and Leadership, Billing and Invoicing, Credit Management, Collections, Account Reconciliations, Reporting and Analysis, Process Improvement, and Customer Relationship Management. If you are a detail-oriented professional with strong leadership skills and a passion for ensuring financial accuracy, we invite you to apply and contribute to our success. Call 805-496-2805 for more details and information on how to apply. Responsibilities include, but are not limited to:· Develop and implement strategic plans for the accounts receivable department to optimize efficiency and effectiveness.· Provide strong leadership to the accounts receivable team, fostering a positive and collaborative work environment.· Oversee the billing and invoicing process to ensure accurate and timely submission of invoices to clients.· Review and verify billing documentation for completeness and accuracy.· Evaluate customer creditworthiness and establish credit limits in collaboration with the credit department.· Monitor and manage customer credit accounts, ensuring adherence to established credit terms.· Implement and maintain effective collections strategies to reduce outstanding receivables.· Work closely with the collections team to address and resolve customer payment issues promptly.

Collections We are working with various companies for ongoing opportunities as a Collections Specialist in the Ventura County area. As a Collections Specialist, you will perform customer and/or commercial collections and resolve customer account issues. Various responsibilities include duties within Collections Management by monitoring & managing portfolios, Invoice & Billing Oversights by working closely with the billing department to resolve discrepancies, Customer Relations by cultivating positive client-customer relationships, credit risk assessment by evaluating the credit worthiness of new & existing customers, Reporting & Documentation by generating regular reports on AR status and providing insights for management review, and Negotiation & Resolution by identifying and implementing process improvements and also negotiating payment plans/settlements with customers. In this role, you will report to the Collections Manager. Please call 805-496-2805 for more information and how to apply.