6 Results for Accounts Payable Specialist Jobs in Santa Barbara, CA

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Payroll Specialist

Santa Barbara, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a Payroll Specialist to join our team in Santa Barbara, California on a contract basis with the potential for a permanent role. This position will manage payroll operations for a large employee population across multiple states, ensuring accurate and timely processing while maintaining compliance with applicable regulations. The ideal candidate brings strong hands-on experience with end-to-end payroll administration and is comfortable working with systems such as ADP Workforce Now and Paylocity. Responsibilities: • Manage complete payroll processing from time collection through final distribution for a workforce of more than 500 employees. • Review employee timesheets for accuracy, resolve discrepancies, and ensure payroll data is approved within established deadlines. • Administer multi-state payroll activities while applying appropriate wage and hour rules, tax requirements, and other regulatory standards. • Maintain payroll records, deductions, garnishments, and related updates in payroll systems with a high level of accuracy. • Use ADP Workforce Now, Paylocity, and other payroll applications to process recurring bi-monthly payroll cycles efficiently. • Calculate earnings, adjustments, taxes, and withholdings and verify that all payroll transactions are properly recorded. • Respond to payroll-related questions from employees and internal partners with clear, timely, and effective communication. • Support payroll-related system or process updates as needed while helping maintain continuity and compliance in daily operations.
2026-09-21T00:00:00Z

Fixed Asset Accountant

Santa Paula, CA
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for a detail-oriented Fixed Asset Accountant to join a well established organization in Santa Paula, California on a contract basis with the potential for a permanent role. This position plays a key role in maintaining accurate fixed asset records, supporting month-end accounting activities, and ensuring financial schedules and reconciliations are complete and reliable. The ideal candidate brings strong general ledger experience, sound judgment in handling complex accounting tasks, and the ability to manage multiple reporting and compliance deadlines effectively. Responsibilities:• Oversee fixed asset records and monthly rollforward activity, ensuring balances are accurate and aligned with the general ledger across multiple entities.• Maintain construction-in-progress tracking and prepare supporting schedules for capital projects and asset-related activity.• Develop and update amortization and capitalized interest schedules to support accurate financial reporting.• Monitor capital spending by comparing budgeted amounts to actual results and highlighting notable variances.• Record and reconcile corporate credit card activity, bank accounts, and line of credit transactions in a timely manner.• Review general ledger activity, complete monthly account reconciliations, and prepare both recurring and ad hoc journal entries.• Produce departmental budget-to-actual reporting and assist with weekly disbursements while providing backup support for accounts payable functions.• Coordinate property tax payments, business license renewals, and other corporate compliance filings, while preparing audit and tax support schedules for year-end reporting.
2026-10-02T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for an Accounting Assistant to join a team in Santa Barbara, California in a Contract to Permanent position. This part-time role supports day-to-day accounting operations by handling financial records, assisting with payment activity, and helping maintain accurate account balances. The ideal candidate is comfortable working with both payables and receivables, has strong attention to detail, and can manage a steady flow of transactional work in a structured environment. Responsibilities:• Process vendor invoices, assign accurate coding, and prepare payments in accordance with established timelines.• Maintain accounts receivable records by posting incoming payments, tracking outstanding balances, and supporting collection efforts.• Reconcile bank activity and investigate discrepancies to help ensure reliable financial reporting.• Enter accounting data into QuickBooks and other internal records with a high level of accuracy and consistency.• Coordinate payment-related tasks such as claim disbursements and wire transfers while following approval procedures.• Review account information regularly to identify errors, resolve mismatches, and keep ledgers current.• Assist with routine bookkeeping activities to support month-to-month accounting operations.• Communicate with internal teams, vendors, and customers regarding billing questions, payment status, and account updates.
2026-10-06T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
22.5 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment. Responsibilities: • Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts. • Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues. • Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate. • Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections. • Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed. • Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines. • Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail. • Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems. • Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
2026-10-05T00:00:00Z

Staff Accountant

Ventura, CA
onsite
Permanent / Full Time
54600 - 60840 USD / Yearly
We are looking for a Staff Accountant to support the organization’s financial activities and help maintain accurate, compliant accounting practices in Ventura, California. This position plays a key role in day-to-day accounting, multi-fund financial tracking, payroll administration across varied employee groups, and the preparation of reports for leadership and board review. The successful candidate will bring strong nonprofit accounting knowledge, a careful approach to compliance, and the ability to partner effectively with internal stakeholders and external advisors. Responsibilities: • Oversee routine accounting activity by processing payables and receivables, posting journal entries, recording deposits, and completing account and bank reconciliations. • Track incoming revenue and expenses across multiple funds while maintaining accurate balances for prepaid items, deferred income, cash accounts, and other key ledger categories. • Administer payroll for salaried, hourly, seasonal, union, and contract workers, ensuring accurate wage calculations, time review, and related accrual entries. • Prepare and submit union-related payments, including dues, benefit contributions, pension obligations, and health plan remittances in accordance with applicable requirements. • Produce monthly financial statements, board-facing reporting, and ad hoc analyses to support informed decision-making by leadership. • Reconcile operational activity such as concession revenue, petty cash, and inventory records to support complete and reliable financial reporting. • Support annual audit readiness by assembling schedules, maintaining documentation, coordinating with external auditors, and assisting with workers’ compensation audit needs. • Complete required filings and compliance tasks, including 1099 reporting, business license renewals, workers’ compensation reports, and other regulatory submissions. • Help maintain sound internal controls, monitor financial procedures, manage insurance renewals and claims, and serve as a financial contact for vendors and payroll-related HR matters. • Partner with the retiring accountant during the onboarding period to ensure effective knowledge transfer and continuity of accounting operations.
2026-10-02T00:00:00Z

Staff Accountant

Santa Paula, CA
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
We are looking for a Staff Accountant to join a growing agriculture-focused organization. This position supports high-volume payables operations and requires someone who can work accurately, communicate effectively in both English and Spanish, and contribute to efficient financial processes. The ideal candidate brings strong accounting fundamentals, sound judgment, and the ability to stay organized while managing competing priorities. Responsibilities:• Oversee the accounts payable cycle from invoice intake through final payment, ensuring transactions are processed correctly and on schedule.• Review invoices against purchase orders and receiving documentation, investigate mismatches, and coordinate resolutions with internal teams and vendors.• Handle a large volume of vendor invoices with close attention to coding accuracy, approval routing, and payment deadlines.• Maintain up-to-date vendor files and serve as a point of contact for supplier inquiries in both English and Spanish.• Prepare recurring payment batches, including checks and electronic disbursements, while confirming proper authorization and supporting documentation.• Reconcile accounts payable records to the general ledger and assist with month-end accounting activities as needed.• Track outstanding payables, review aging activity, and help ensure financial obligations are settled within agreed terms.• Support year-end reporting requirements, including 1099 preparation, and provide documentation for audit and compliance needs.• Work closely with purchasing, operations, and accounting personnel to improve coordination and strengthen payables processes.
2026-09-09T00:00:00Z

6 results for Accounts Payable Specialist in Santa Barbara, CA