65 results for Office Assistant in San Ramon, CA

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Construction/Contractor industry, located in San Carlos, California. The job function primarily includes general office administration tasks and back office support. Responsibilities: • Organizing and managing files and records • Preparing the office for reentry • Handling basic inventory management • Assisting in the packing and shipping of backpacks • Moving boxes as per the requirements • Ensuring a well-maintained and organized workspace • Leveraging Microsoft Office Suite for administrative tasks • Ensuring accurate and efficient processing of customer credit applications • Maintaining accurate customer credit records.

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Administrative Assistant We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed.

Administrative Assistant We are offering a short term contract employment opportunity in Berkeley, California for an Administrative Assistant. This role is integral to our operations and involves providing cross-functional support to various departments such as Facilities, Finance, and Administration. As an Administrative Assistant, you will be a vital contact point for clients, employees, and other sites' administrative assistants, handling various processes and projects with a focus on office administration and finance. Responsibilities: • Act as a detail oriented and friendly point of contact during telephone and written communications with staff, clients, and business associates. • Efficiently manage visitor greetings and telephone handling. • Handle incoming and outgoing mail, ensuring appropriate distribution and handling of sensitive faxes. • Provide comprehensive administrative support to the Executive Office. • Develop and analyze data reports to assist management decision-making. • Track projects assigned to managers by members of the Executive Office. • Handle daily deposit support, remote deposits, and filing of documents in electronic folders. • Manage vendor invoices, from scanning and distribution for approval to tracking and submission for payment. • Ensure appropriate signatures are obtained from the CEO on various documents and their proper delivery. • Handle credit card statements, create Excel spreadsheets for credit card holders, match statements with receipts, and follow up on missing receipts. • Coordinate meetings and events, maintain and order office supplies, and manage conference room setup and cleanup.

Administrative Assistant If you're looking for an Administrative Assistant position that involves a lot of mail merging, pivot tables, and presentation design, this could be the job for you! If you're results-oriented, you might be the Administrative Assistant Robert Half is looking for to perform various administrative and office support duties. This is an Administrative Assistant position for someone who is deeply passionate about growing their career. Candidates seeking a long-term contract / temporary to hire position in the Sunnyvale, California area would be interested in this Administrative Assistant opportunity. Responsibilities - Back various projects for other employees - Perform word processing, filing and faxing - Greet and instruct visitors - Answer telephone calls

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Mountain View, California. In this role, you will be the first point of contact for visitors, providing a wide range of administrative and office support across the organization. Responsibilities: • Greet visitors, discerning solicitation of outside vendors and clients with strong customer service skills • Manage incoming and outgoing mail/packages, including sorting all mail and deliveries for distribution • Answer and direct reception queue call inquiries in a detail oriented and courteous manner • Maintain office supplies inventory and supplies for the front desk area • Schedule meetings on behalf of staff when required, including all-staff meetings • Assist with content creation including drafting team-wide emails and newsletters in partnership with the People, Workspace and Communication department • Support onboarding and offboarding activities as assigned • Provide project management support, tracking and maintaining deadlines • Assist with content creation of any slide presentations and drafting team-wide emails in partnership with the Director of People Operations & Workplace Services • Support the People Operations & Workplace Services team • Coordinate weekly lunches for offsite locations • Support for any events that are company-wide • Support the Employee Activity Committee • Support the Safety Committee

Administrative Assistant We are offering a long-term contract employment opportunity within the Healthcare, Hospitals, and Social Assistance industry in Richmond, California, United States. The role of an Administrative Assistant is open for a candidate who is highly organized and detail-oriented. As an Administrative Assistant, you will be tasked with maintaining customer records, processing applications, and resolving inquiries. You will also monitor customer accounts and take the necessary action. Responsibilities:• Efficiently and accurately process customer credit applications• Maintain precise records of customer credit• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate actions when required• Answer inbound calls providing excellent customer service• Facilitate email correspondence effectively and in a detail-oriented way• Manage inbound and outbound calls• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks• Schedule appointments as per requirements• Complete and process expense reports• Record meeting minutes accurately and promptly. If you are interested in the role, please call us at(510)470-7450

Sr. Administrative Assistant We are offering a contract for a Sr. Administrative Assistant role in the construction industry. Based in Modesto, California, this role involves a variety of administrative tasks in a dynamic construction office setting. Responsibilities: • Handle construction project correspondence and document management • Assist in processing contracts to subcontractors and purchase orders • Manage change orders to subcontractors • Ensure accurate data entry and maintenance of customer records • Conduct email correspondence and handle phone calls efficiently • Order and manage office supplies inventory • Process and maintain customer credit applications • Execute subcontractor bids and proposals • Utilize SAGE 300 for construction accounting activities • Perform other clerical duties as necessary.

Administrative Assistant Robert Half is seeking an experienced Administrative Assistant with a can-do attitude to be a part of a fast-paced, rapidly growing team. You will perform a number of different administrative and office support duties in this Administrative Assistant position. Do you embrace the tasks of mail merging, pivot tables, and presentation design? Then we have just the Administrative Assistant position for you. This Administrative Assistant role is a long-term contract / temporary to hire opportunity and is located in the Sunnyvale, California area. Responsibilities - Answer telephone calls - Support diverse projects for other employees - Perform word processing, filing and faxing - Greet and guide visitors

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications. • Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries. • Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup. • Assisting with additional tasks as directed by leadership. • Collaborating with various departments to ensure smooth communication and coordination between teams. • Handling data entry and email correspondence. • Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. • Managing inbound and outbound calls and scheduling appointments. • Providing exceptional customer service.

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. The reason this role is open is because the current Front Desk is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Executive Administrative Assistant Intermediate (3-6 years) Position: Executive Administrative Assistant (Advanced Level) Contract Role Location: 560 Mission Street, 5th Floor, San Francisco, California, 94105, United StatesType: 100% ONSITEHourly Pay: $40 per hour Required Years of Experience: 5+ Years prior experience, Must have prior experience supporting multiple C Suite level Executive professionals, preferably within the financial sector, MUST HAVE CONCUR experience Job Description: A successful Administrative Assistant possesses structure, attention to details, quality focus, high energy and flexibility in a fast-paced, deadline driven organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy, acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department’s activities and goals. <ul><li> Support senior-level executives and investment bankers. </li><li>Proficient in word processing. </li><li>Arrange travel services and meetings for Executives.</li><li>Interacting with clients and employees</li><li>Strong calendar management skills and</li><li>Experience booking international travel</li></ul>Role and Responsibilities: <ul><li>Maintain complex and detailed calendars</li><li>Manage the coordination and logistics of both internal and external meetings </li><li>Arrange and coordinate complicated domestic and international travel </li><li>Manage and process expenses for manages</li><li>Screen incoming calls and determine the level of priority, while using caution in dispensing information </li><li>Organize all aspects for offsite conferences and external events, including catering and transportation </li><li>Process invoices and T& E expense claims for team members. </li><li>Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.</li><li>Work cooperatively with the broader EA team, in positive partnership to support each other amongst coverage models.</li></ul>

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to join our team in Oakland, California. The successful candidate will be responsible for a wide range of administrative tasks, including managing phones, handling medical records, and maintaining documents. Responsibilities:• Answering incoming calls and directing them to the appropriate personnel• Handling and organizing medical records with diligence and confidentiality• Uploading and appropriately naming documents for easy retrieval• Managing the calendar to ensure smooth daily operations• Compiling and formatting documents as required• Indexing documents for easy tracking and retrieval• Scanning documents and ensuring they are correctly stored in the system• Managing export-import documents to ensure compliance with regulations.

Front Desk Receptionist: Administrative Assistant We are looking for a Front Desk Receptionist with Administrative Assistant and Data Entry experience to support our client located in Fremont, California. In this administrative assistance and data entry role, you will aid a commercial real estate company in a professional setting. This position is located onsite with front desk responsibilities with a schedule of Monday - Friday from 8AM to 5PM. This position is likely to last 4-8 weeks or more. Experience with Microsoft, Word, Outlook, Excel and general data entry are required. Responsibilities: • Act as the first point of contact for all incoming calls, guests and clients• Ensure that the office is well-maintained, organized, and secure• Manage routine office tasks, including filing, generating reports, and setting up meetings• Process and maintain accurate records• Conduct data entry tasks with precision and efficiency• Utilize MS Office and MS Office 365 to handle administrative tasks• Communicate effectively with customers and the team• Resolve customer inquiries in a professional and timely manner• Assist with project management and other ad hoc duties as assigned.

Administrative Assistant We are offering a contract to permanent opportunity for an Administrative Assistant based in Pittsburg, California. This role is crucial to our operations, as it involves handling incoming court documents, auditing client files, maintaining communication channels, and implementing data management activities. You must be bilingual in Spanish to be considered. Responsibilities: • Handle incoming referrals and court papers• Conduct audits of client files to ensure accuracy and completeness• Respond to phone calls, faxes, and emails as needed• Perform daily data entry tasks, extraction, and monitor client attendance• Oversee all correspondence and maintain effective communication with clients• Manage class rosters and ensure they are up-to-date• Schedule intake appointments for clients • Input DMV terminations, completions, and certifications into the system• Perform additional tasks as required, contributing to the smooth functioning of operations. If you are interested in this bilingual Spanish Administrative Assistant role, apply today!

Bilingual Administrative Assistant Key Responsibilities:<ol><li>General Administrative Support:</li></ol><ul><li>Perform day-to-day administrative tasks, such as managing schedules, arranging appointments, and maintaining organized filing systems.</li><li>Answer and direct phone calls, emails, and other correspondences in both Spanish and English.</li></ul><ol><li>Customer and Client Support:</li></ol><ul><li>Serve as the primary point of contact for Spanish-speaking clients, providing exceptional customer service and resolving inquiries.</li><li>Translate documents and communications from English to Spanish and vice versa as needed.</li></ul><ol><li>Document Management:</li></ol><ul><li>Prepare and revise documents, reports, and presentation materials in both languages.</li><li>Handle data entry and maintain accurate records across digital and paper systems.</li></ul><ol><li>Meeting Coordination:</li></ol><ul><li>Schedule and prepare meetings, including arranging interpreters when necessary.</li><li>Take notes and prepare meeting minutes in either language for distribution.</li></ul><ol><li>Bilingual Communication:</li></ol><ul><li>Facilitate communication across teams or clients that require Spanish-to-English or English-to-Spanish translation support.</li><li>Assist in representing the company to bilingual or Spanish-speaking markets.</li></ul><ol><li>Office Operations Support:</li></ol><ul><li>Order office supplies, handle incoming mail, and manage office equipment needs.</li><li>Assist with travel arrangements for team members, including itineraries and expense reporting.</li></ul>

Non-Profit Administrative Assistant We are collaborating with non-profit organizations to support their efforts in hiring a dedicated Non-Profit Administrative Assistant. Key Responsibilities: <ul><li>Serve as a primary point of contact for internal and external communication, including answering calls, responding to email inquiries, and scheduling appointments.</li><li>Provide general administrative support, including maintaining accurate records, preparing documents, and filing invoices and contracts in compliance with organizational policies.</li><li>Coordinate meetings, workshops, and events, including preparing agendas, arranging logistics, and documenting notes or action items.</li><li>Assist with data entry and updates to donor or program databases, ensuring data integrity for reports and donor correspondence.</li><li>Manage office supplies and maintain an organized and efficient office space.</li><li>Support team members with travel arrangements, expense tracking, and other needs as they carry out fundraising campaigns or programmatic efforts.</li><li>Collaborate with leadership on special projects to advance mission-driven goals.</li></ul>

General Administrative Assistant Responsibilities:<ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul>

Bilingual Administrative Assistant (Mandarin, Cantonese, or Key Responsibilities:<ol><li>Administrative Support</li></ol><ul><li>Perform general administrative duties, such as managing calendars, scheduling meetings, and organizing travel arrangements (Source: PDQ context:RH Acronym Guide.docxin).</li><li>Handle correspondence (emails, phone calls, and documents) in both English and Mandarin/Cantonese to support clear and effective communication.</li><li>Prepare and translate documents, reports, and presentations between English and Mandarin/Cantonese, ensuring linguistic accuracy and cultural sensitivity.</li></ul><ol><li>Customer and Team Coordination</li></ol><ul><li>Act as a primary point of contact (POC) for internal employees and external stakeholders, facilitating bilingual communication (Source: POC context:RH Acronym Guide.docxin).</li><li>Respond to inquiries and assist clients, customers, and team members in both Chinese and English.</li><li>Coordinate meetings, training sessions, and events that involve multilingual participants.</li></ul><ol><li>Data Management</li></ol><ul><li>Accurately maintain records, including documentation and filing systems, in compliance with company policies and confidentiality guidelines.</li><li>Input and manage data in relevant systems, ensuring information is updated and accessible for business operations.</li></ul><ol><li>Problem-Solving and Multitasking</li></ol><ul><li>Manage competing priorities while delivering high-quality administrative solutions.</li><li>Troubleshoot issues related to language barriers, resolving communication gaps effectively.</li></ul>

Customer Engagement Administrative Assistant We are offering a long term contract employment opportunity for a Customer Engagement Administrative Assistant in the transport industry, located in Stockton, California. This role involves processing customer applications, maintaining customer records, and resolving customer inquiries for our transportation department. Responsibilities: • Facilitate customer communication by answering and redirecting phone calls to the appropriate departments within the organization. • Provide comprehensive customer service, both in person and over the phone, ensuring customer satisfaction. • Handle sales transactions, including cash and credit card payments, and reconcile daily sales reports to maintain accurate financial records. • Respond to customer feedback via various channels, such as telephone, email, and in-person visits, and provide solutions that cater to their needs. • Utilize CRM software to maintain accurate records of customer interactions, transactions, feedback, and resolutions for future reference and reporting. • Use online and paper-based resources effectively to provide correct bus schedules, route information, and directions to passengers. • Assist with general office tasks, including filing, data entry, and record-keeping, to ensure efficient and organized operations.

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations.· Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.· Working with department managers to improve overall work environment and staff satisfaction.

Bilingual Receptionist Bilingual Receptionist with fluency in required languages, English and Spanish or Cantonese to join our client’s team. This is a fantastic opportunity to play a vital role in creating a welcoming environment while showcasing your language and administrative expertise. Key Responsibilities:<ul><li>Professionally greet and assist visitors, clients, and employees, ensuring a positive first impression.</li><li>Handle and direct incoming phone calls, emails, and other inquiries in multiple languages with efficiency and accuracy.</li><li>Maintain a neat and organized front desk and reception area.</li><li>Schedule appointments, manage calendars, and ensure timely communication with stakeholders.</li><li>Provide accurate information about company products, services, or policies to customers in both languages.</li><li>Assist with administrative tasks, including data entry, filing, and record-keeping, to support various departments.</li><li>Coordinate mail distribution and courier services as needed.</li></ul>

Administrative Assistant Education client is looking for a temporary Administrative Assistant within their Student Support Services Department. Responsibilities Include:• Working directly with current students provide baseline advising to help student remain on track with registration and course progression.• Directing the students, as needed, with their questions and concerns to the Program Chairs.• Maintaining consistent communication with Program Chairs and specific faculty about student progress, needs, and requests for support.• Maintaining student files, both electronically and hard copies. • Auditing student files for appropriate paperwork, deadlines and tracking progress of coursework. • Monitoring students on Leave of Absence for return dates. • Monitoring students that have expiring Incomplete grades for completion of course work and submitting change of grade forms with program chair approval to the Registrar.• Provide audited student records to the Administrative Coordinator/Assistant – Credentials (Licensure) and Degree Completion Support Services for end of program processing• Assist with Master’s degree coordination (oversee the documentation of student work-thesis, research posters, DocuSign cover pages submitted to the Google Drive)• Assist in the planning and implementation of college events.• Assisting in maintaining the student information database (Box, Monday.com, Tableau, etc.)• Drafting memos, letters, and emails This temporary Administrative Assistant role will last through December 2025. If you are interested in the position, apply today! V

Administrative Assistant We are looking for a diligent Admin Clerk to support our client located in El Cerrito, California. The role focuses on providing excellent customer service, organizing and maintaining records, and ensuring data accuracy. This role offers a short term contract employment opportunity that is anticipated to last until around the end of June but may turn into a contract to permanent opportunity. This is a fully onsite role and work hours are Monday to Friday, from 8AM until 5PM. Responsibilities:• Facilitate customer interactions and provide high-quality service• Enter and manage data effectively• Maintain and organize files systematically• Utilize Microsoft tools for administrative tasks• Perform reconciliation tasks as needed