252 results for Administrativecustomer Support in San Mateo, CA
Customer Service: Administrative Associate<p>We are in the search for a Customer Service Administrative Assistant to a food industry manufacturing team located in San Leandro, California.</p><p><br></p><p>In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support.</p><p><br></p><p>This contract is a fully onsite position, Monday-Friday 8AM-5PM. Duration is likely 3-6months.</p><p>Pay is $25 an hour</p><p>The ideal candidate will assist with various administrative tasks, including:</p><ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel and Oracle</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li></ul><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle and resolve customer inquiries effectively</p><p>• Monitor customer accounts and execute appropriate actions when necessary</p><p>• Use your computer skills to manage computer-related issues and create Excel reports</p><p>• Display excellent time management and rapidly switch between tasks amidst shifting priorities</p><p>• Engage and listen attentively to our partners, making them feel comfortable and addressing their needs</p><p>• Commit to delivering on your promises to customers and team members, always finding alternative paths to exceed expectations</p><p>• Show a high level of reliability, commitment, and attendance</p><p>• Make work enjoyable by adding a fun element to your daily tasks.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity within the Healthcare, Hospitals, and Social Assistance industry in Richmond, California, United States. The role of an Administrative Assistant is open for a candidate who is highly organized and detail-oriented. As an Administrative Assistant, you will be tasked with maintaining customer records, processing applications, and resolving inquiries. You will also monitor customer accounts and take the necessary action.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently and accurately process customer credit applications</p><p>• Maintain precise records of customer credit</p><p>• Resolve customer inquiries in a timely and detail-oriented manner</p><p>• Monitor customer accounts and take appropriate actions when required</p><p>• Answer inbound calls providing excellent customer service</p><p>• Facilitate email correspondence effectively and in a detail-oriented way</p><p>• Manage inbound and outbound calls</p><p>• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks</p><p>• Schedule appointments as per requirements</p><p>• Complete and process expense reports</p><p>• Record meeting minutes accurately and promptly.</p><p><br></p><p>If you are interested in the role, please call us at(510)470-7450</p>Administrative Assistant<p>As an Administrative Support Specialist, you will play a key role in ensuring efficient office operations while providing exceptional service to guests and colleagues. You will contribute by managing records, upholding company standards, and fostering a collaborative team environment. This contract role may be 4-8 weeks in duration. </p><p><br></p><p><strong>Responsibilities Include:</strong></p><ul><li>Enter and retrieve data from computer systems using various input devices.</li><li>Update and maintain detailed records, files, and reservations.</li><li>Respond to guest inquiries and resolve concerns using professional communication.</li><li>Transmit information or documents via computer, mail, and facsimile.</li><li>Operate office equipment, including copiers and fax machines.</li><li>Prepare professional correspondence such as letters, memos, and reports using Microsoft Office programs (e.g., Word, Excel, PowerPoint).</li><li>Manage incoming and outgoing mail (including sorting and distribution).</li><li>Organize and maintain paper and digital filing systems for records, reports, and business documents.</li><li>Compile, copy, sort, and file records of office and business activities.</li><li>Use computer systems or point-of-sale systems (POS) to enter and locate work-related data.</li></ul><p><br></p>Administrative Assistant<p>We are looking for a diligent Admin Clerk to support our client located in El Cerrito, California. The role focuses on providing excellent customer service, organizing and maintaining records, and ensuring data accuracy.</p><p><br></p><p>This role offers a short term contract employment opportunity that is anticipated to last until around the end of June but may turn into a contract to permanent opportunity.</p><p><br></p><p>This is a fully onsite role and work hours are Monday to Friday, from 8AM until 5PM.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate customer interactions and provide high-quality service</p><p>• Enter and manage data effectively</p><p>• Maintain and organize files systematically</p><p>• Utilize Microsoft tools for administrative tasks</p><p>• Perform reconciliation tasks as needed</p>Client Service Associate - San Ramon<p><strong>**Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!**</strong></p><p><br></p><p>Our client is a well-established fiduciary investment advisory firm dedicated to providing personalized retirement planning and investment management services. With a focus on long-term strategies, they tailor financial solutions to meet each client’s unique needs while maintaining a strong commitment to acting in their best interests. Over the years, the firm has built lasting relationships through a client-first approach and continues to grow its presence in the industry.</p><p><br></p><p>We are looking for a <strong>Client Services Representative</strong> to join their well-established RIA firm. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare reports, memos, and correspondence using Word and Excel.</li><li>Track and manage client communications within the Client Relationship Management (CRM) system.</li><li>Review and prioritize incoming emails, voicemails, and correspondence to ensure timely responses.</li><li>Organize and maintain records, reports, and documents in the firm’s electronic document management system (Laserfiche).</li><li>Communicate directly with clients regarding account requests, document preparation, and information gathering.</li><li>Coordinate with custodians to process account forms, transfers, deposits, and withdrawals.</li><li>Ensure timely completion of client paperwork while adhering to deadlines and compliance requirements.</li><li>Assist with client meeting preparation and follow-up.</li><li>Maintain up-to-date client records and information within internal systems.</li><li>Provide general administrative and operational support to the team and a Partner.</li></ul><p><br></p>Data CollectorWe are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is within the industry of product development and includes a physical aspect of testing a mechanical gripping device. The successful candidate will be working autonomously and will be required to commute around the city. <br><br>Responsibilities: <br><br>• Test and provide feedback on a mechanical gripping device, lifting household items for product development <br>• Work independently with minimal communication with the engineering team<br>• Undertake training at the headquarters for the first two days before being deployed onsite<br>• Commute around San Francisco and South San Francisco, requiring personal vehicle for transportation<br>• Stand for long periods of time throughout the day<br>• Handle household items like plates and glasses over their heads, using a 7lb device <br>• Adapt to different site locations within the city<br>• Utilize skills in Administrative Assistance, Customer Service, Data Entry, and Order Entry.Data CollectorWe are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is primarily within the product development industry and involves testing a mechanical gripping device. The job environment will require commuting around San Francisco and South San Francisco, hence necessitating the need for a personal car.<br><br>Responsibilities:<br><br>• Conduct testing of a mechanical gripping device by lifting household items.<br>• Provide valuable feedback to the engineering team to aid product development.<br>• Ensure proper usage of the device which includes lifting items over the head.<br>• Maintain a high level of physical activity as the role involves standing and moving for extended periods.<br>• Manage tasks independently with minimal communication with the engineering team.<br>• Ensure safe handling of the device, which weighs approximately 7lbs.<br>• Participate in initial training at the headquarters before deployment to the onsite address.<br>• Navigate efficiently between multiple sites in San Francisco using personal transportation. <br>• Provide administrative assistance and customer service as needed.<br>• Perform data and order entry tasks as required.Administrative Coordinator<p>We are seeking an Administrative Coordinator to become an integral part of our team. Located in San Francisco, California, this role will enhance our operations by managing calendars, supporting travel arrangements, and handling financial tasks. As an Administrative Coordinator, you will be involved in a wide range of duties, making it a stimulating and dynamic role. This position offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage executive schedules by maintaining and updating Google Calendars</p><p>• Coordinate travel arrangements and ensure smooth travel experiences</p><p>• Assist the Travel Operations Manager in various tasks</p><p>• Utilize ADP - Financial Services to handle financial tasks</p><p>• Reconcile invoices from travel agencies</p><p>• Organize and manage expenses using Concur</p><p>• Utilize CRM to maintain accurate customer credit records</p><p>• Address inbound calls and provide excellent customer service</p><p>• Assist in budget processes with the use of Microsoft Excel</p><p>• Ensure efficient communication across different platforms, including Cisco Webex Meetings</p><p>• Handle tasks related to Banner Ads and Google Apps</p><p>• Utilize About Time for effective time management.</p><p><br></p><p><strong>** If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID#00410-0013156385 **</strong></p>Program Support Specialist<p>We are offering a long-term contract employment opportunity for a Program Manager based in Everett, Washington. The role involves supporting all activities related to the pursuit, capture, and execution of current and prospective programs. You will be expected to work across several departments including Operations, Engineering, Manufacturing, Sales, Contracts, Order Administration, Subcontracts, Quality, Finance and Services, and will have direct interaction with external customers.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Managing projects of moderate risk and complexity or a portion of a larger project</p><p>• Providing direction and oversight to ensure that issues/problems of moderate scope and complexity are avoided and/or resolved</p><p>• Supporting program execution teams with activities such as risk management, financial reporting, and customer interaction/action reporting</p><p>• Networking with senior internal and external personnel in own area of expertise on issues</p><p>• Coordinating activities across the shared services business model and maintaining collaborative working relationships with all involved departments</p><p>• Handling multiple issues that affect many products simultaneously</p><p>• Providing a logical, in-depth analysis of problems or situations</p><p>• Ensuring that all details of a project are accurate</p><p>• Displaying energy, persistence, and a positive attitude when working on projects</p><p>• Ensuring that information has been received and accurately understood by all parties.</p>Data CollectorWe are offering a long term contract employment opportunity for a diligent Data Collector in San Francisco, California. This role involves working with a mechanical gripping device, providing feedback, and requires physical activity. It's a key position in the product development cycle, interacting minimally with the engineering team while maintaining independence and autonomy in the work. <br><br>Responsibilities:<br><br>• Testing a mechanical gripping device by lifting various household items and providing feedback to the engineering team<br>• Performing tasks that require standing for extended periods and using arms frequently<br>• Moving and handling items such as plates and glasses over the head using the device<br>• Operating the device, which is equipped with cameras, with minimal communication with the engineers<br>• Working autonomously with minimal supervision<br>• Commuting around San Francisco and South San Francisco, moving from site to site as required<br>• Completing the first two days of training at the headquarters before being deployed to the onsite address<br>• Using personal transportation for commuting between different sites in San Francisco.Data CollectorWe are offering a long-term contract employment opportunity for a Data Collector in San Francisco, California. This role is within the mechanical product development industry, where the selected candidate will be actively involved in testing a gripping device. The role demands physical activity and the ability to work autonomously, with minimal interaction with the engineering team.<br><br>Responsibilities:<br>• Provide feedback to the engineering team by testing a mechanical gripping device<br>• Frequently lift and handle household items, such as plates and glasses, for testing purposes<br>• Work independently, with minimal communication with the engineering team<br>• Navigate around San Francisco and South San Francisco, commuting between sites as required<br>• Attend a two-day training session at the headquarters before deployment<br>• Utilize the device's camera feature during testing<br>• Stand for extended periods throughout the workday<br>• Manage the physical aspect of the role, involving repeated lifting and use of arms<br>• Ensure safe handling of the device, considering it weighs approximately 7lbs<br>• Perform other related tasks as required in the product testing processAdministrative AssistantIf you're looking for an Administrative Assistant position that involves a lot of mail merging, pivot tables, and presentation design, this could be the job for you! If you're results-oriented, you might be the Administrative Assistant Robert Half is looking for to perform various administrative and office support duties. This is an Administrative Assistant position for someone who is deeply passionate about growing their career. Candidates seeking a long-term contract / temporary to hire position in the Sunnyvale, California area would be interested in this Administrative Assistant opportunity.<br><br>Responsibilities<br><br>- Back various projects for other employees<br><br>- Perform word processing, filing and faxing<br><br>- Greet and instruct visitors<br><br>- Answer telephone callsExecutive Administrative Assistant Intermediate (3-6 years)<p><strong>Position: Executive Administrative Assistant (Advanced Level) Contract Role </strong></p><p><strong>Location: 560 Mission Street, 5th Floor, San Francisco, California, 94105, United States</strong></p><p><strong>Type: 100% ONSITE</strong></p><p><strong>Hourly Pay: $40 per hour </strong></p><p><strong>Required Years of Experience: 5+ Years prior experience, Must have prior experience supporting multiple C Suite level Executive professionals, preferably within the financial sector, MUST HAVE CONCUR experience</strong></p><p> </p><p><strong>Job Description: </strong></p><p>A successful Administrative Assistant possesses structure, attention to details, quality focus, high energy and flexibility in a fast-paced, deadline driven organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy, acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department’s activities and goals. </p><ul><li> Support senior-level executives and investment bankers. </li><li>Proficient in word processing. </li><li>Arrange travel services and meetings for Executives.</li><li>Interacting with clients and employees</li><li>Strong calendar management skills and</li><li>Experience booking international travel</li></ul><p><strong>Role and Responsibilities: </strong></p><ul><li>Maintain complex and detailed calendars</li><li>Manage the coordination and logistics of both internal and external meetings </li><li>Arrange and coordinate complicated domestic and international travel </li><li>Manage and process expenses for manages</li><li>Screen incoming calls and determine the level of priority, while using caution in dispensing information </li><li>Organize all aspects for offsite conferences and external events, including catering and transportation </li><li>Process invoices and T& E expense claims for team members. </li><li>Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.</li><li>Work cooperatively with the broader EA team, in positive partnership to support each other amongst coverage models.</li></ul>ReceptionistWe are seeking a Receptionist for our location in SAN JOSE, California. As a Receptionist, you will be the first point of contact for our company, providing administrative support across the organization. You will manage the flow of people through the business and ensure that all receptionist responsibilities are completed accurately, delivered with high quality, and in a timely manner.<br><br>Responsibilities:<br><br>• Answer, screen, and forward incoming phone calls while providing basic information when needed<br>• Perform other clerical receptionist duties such as filing, photocopying, and faxing<br>• Manage social media postings on platforms such as Facebook<br>• Maintain a detail-oriented and positive demeanor at all times, promoting a friendly and approachable workspace<br>• Show initiative and the ability to see the bigger picture in all tasks undertaken<br>• Utilize Microsoft Outlook and basic office skills to organize and schedule appointments<br>• Take detailed messages and ensure they are directed to the appropriate personnel<br>• Demonstrates strong attention to detail in all tasks, ensuring accuracy and efficiency<br>• Continually eager to learn and retains information quickly and effectively<br>• Offers a contract to permanent employment opportunity.General Administrative Assistant<p><strong>Responsibilities:</strong></p><ul><li>Manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel as needed.</li><li>Serve as the first point of contact for clients, customers, and staff, providing professional and friendly communication.</li><li>Handle correspondence, such as emails, phone calls, and written communication.</li><li>Organize and maintain physical and digital filing systems to ensure records are accurate and accessible.</li><li>Assist in inventory management, including ordering and maintaining office supplies.</li><li>Support team members with data entry, document preparation, and routine reporting.</li><li>Coordinate and assist with special projects or events, ensuring all administrative tasks are completed on time.</li><li>Perform other related administrative duties as assigned.</li></ul><p><br></p>Customer Care Representative<p>Robert Half's Homebuilder client in Dublin, CA is in need of a Customer Care Representative for their new development that is coming soon!</p><p><br></p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p><p><br></p><p>1. Pre-walk homesites to provide punchlist for construction to delivery of home to customer; provide quality control of finished product.</p><p>2. Conduct homeowner walk-throughs, acquainting homeowner with operation of appliances, heating/cooling systems, maintenance of home, etc.</p><p>3. Coordinate with the Construction Department staff and contractors in the completion of walk-through repairs within five (5) days.</p><p>4. Schedule and supervise subcontractor repairs in homes after delivery to homeowner.</p><p>5. Schedule inspections with homeowners, assess routine warranty claims and follow through to completion all service requests within seven (7) days.</p><p>6. Provide accurate and timely information to Customer Care Manager on progress and scopes of work.</p><p>7. Maintain positive homeowner relations, provide homeowner with knowledgeable, timely and professional service.</p><p>8. Evaluate subcontractor and product performance. Provide on going information to Customer Service Manager as it relates to quality of workmanship and materials.</p><p>9. Participate in emergency on call rotation service schedule.</p><p>10. Work with Customer Service Manager on special projects as needed.</p><p>11. Participate and attend department meetings.</p><p>12. Keep accurate service request logs and documentation of all work performed.</p><p><br></p><p>Homebuilder/Construction experience is a plus, but not required.</p><p><br></p><p>If you are interested in this opportunity, submit your resume today!</p>Administrative Assistant<p>Education client is looking for a temporary Administrative Assistant within their Student Support Services Department.</p><p><br></p><p>Responsibilities Include:</p><p>• Working directly with current students provide baseline advising to help student remain on track with registration and course progression.</p><p>• Directing the students, as needed, with their questions and concerns to the Program Chairs.</p><p>• Maintaining consistent communication with Program Chairs and specific faculty about student progress, needs, and requests for support.</p><p>• Maintaining student files, both electronically and hard copies. </p><p>• Auditing student files for appropriate paperwork, deadlines and tracking progress of coursework. </p><p>• Monitoring students on Leave of Absence for return dates. </p><p>• Monitoring students that have expiring Incomplete grades for completion of course work and submitting change of grade forms with program chair approval to the Registrar.</p><p>• Provide audited student records to the Administrative Coordinator/Assistant – Credentials (Licensure) and Degree Completion Support Services for end of program processing</p><p>• Assist with Master’s degree coordination (oversee the documentation of student work-thesis, research posters, DocuSign cover pages submitted to the Google Drive)</p><p>• Assist in the planning and implementation of college events.</p><p>• Assisting in maintaining the student information database (Box, Monday.com, Tableau, etc.)</p><p>• Drafting memos, letters, and emails</p><p><br></p><p>This temporary Administrative Assistant role will last through December 2025. If you are interested in the position, apply today! V</p>Bilingual Receptionist<p><strong>Bilingual Receptionist</strong> with fluency in required languages, English and Spanish or Cantonese to join our client’s team. This is a fantastic opportunity to play a vital role in creating a welcoming environment while showcasing your language and administrative expertise.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Professionally greet and assist visitors, clients, and employees, ensuring a positive first impression.</li><li>Handle and direct incoming phone calls, emails, and other inquiries in multiple languages with efficiency and accuracy.</li><li>Maintain a neat and organized front desk and reception area.</li><li>Schedule appointments, manage calendars, and ensure timely communication with stakeholders.</li><li>Provide accurate information about company products, services, or policies to customers in both languages.</li><li>Assist with administrative tasks, including data entry, filing, and record-keeping, to support various departments.</li><li>Coordinate mail distribution and courier services as needed.</li></ul><p><br></p>Front Desk Receptionist: Administrative Assistant<p>We are looking for a Front Desk Receptionist with Administrative Assistant and Data Entry experience to support our client located in Fremont, California.</p><p><br></p><p>In this administrative assistance and data entry role, you will aid a commercial real estate company in a professional setting.</p><p><br></p><p>This position is located onsite with front desk responsibilities with a schedule of Monday - Friday from 8AM to 5PM. This position is likely to last 4-8 weeks or more.</p><p><br></p><p>Experience with Microsoft, Word, Outlook, Excel and general data entry are required.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Act as the first point of contact for all incoming calls, guests and clients</p><p>• Ensure that the office is well-maintained, organized, and secure</p><p>• Manage routine office tasks, including filing, generating reports, and setting up meetings</p><p>• Process and maintain accurate records</p><p>• Conduct data entry tasks with precision and efficiency</p><p>• Utilize MS Office and MS Office 365 to handle administrative tasks</p><p>• Communicate effectively with customers and the team</p><p>• Resolve customer inquiries in a professional and timely manner</p><p>• Assist with project management and other ad hoc duties as assigned.</p>Medical Receptionist<p>Are you a detail-oriented and patient-focused professional with excellent organizational and communication skills? Robert Half is seeking a <strong>Medical Receptionist</strong> for a dynamic organization in the healthcare industry. In this hybrid onsite role, you will play a critical part in ensuring the smooth operation of a medical office by providing exceptional front-desk service and administrative support to patients, providers, and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet and assist patients and visitors in a professional, courteous manner. Manage check-in and check-out processes, schedule appointments, and provide general information about the practice.</li><li><strong>Medical Records Handling:</strong> Maintain and update electronic medical records (EMRs), ensuring data accuracy and confidentiality. Experience with systems such as Epic or Cerner preferred.</li><li><strong>Phone and Communication Management:</strong> Answer incoming phone calls promptly, direct calls to appropriate staff, and respond to inquiries regarding appointments, medical procedures, or billing.</li><li><strong>Insurance Verification:</strong> Verify patient insurance coverage and eligibility prior to appointments, advising on any necessary forms or co-payments.</li><li><strong>Billing Support:</strong> Collect patient payments, prepare and issue receipts, and provide basic billing-related guidance.</li><li><strong>Collaboration with Staff:</strong> Work closely with medical office administrators, medical billers, doctors, and nurses to ensure seamless scheduling and workflow within the clinic or hospital setting.</li><li><strong>Customer Service:</strong> Ensure patients feel welcome and valued by creating a positive and professional experience during all interactions.</li><li><strong>Maintain Office Environment:</strong> Keep the reception area clean, organized, and stocked with necessary forms and materials.</li></ul><p><br></p>Front Desk/Receptionist - Recent Grad Encouraged to Apply<p> </p><p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p>Marketing Communications Coordinator<p>We are offering a long-term contract hybrid in Dublin, California, for a Marketing Coordinator.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>- Campaign Coordination: Assist in coordinating and managing marketing campaigns across multiple platforms, including digital, social media, email, and traditional advertising .</p><p> - Content Development: Collaborate with team members to develop engaging content for marketing materials, such as social media posts, email newsletters, and blog articles.</p><p> - Client Support: Provide support to account managers by preparing presentations, updating client reports, and communicating updates in a timely manner to ensure client satisfaction.</p><p> - Administrative Tasks: Support the team with day-to-day administrative tasks, such as managing schedules, preparing agendas for client meetings, and organizing project timelines.</p>Customer Care Representative<p>We are offering a long-term temporary opportunity for a Customer Care Representative within the construction industry in Mountain House, California. This role involves managing customer relations, coordinating with construction staff, and overseeing the completion of tasks related to new home developments.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Supervise the repair tasks performed by subcontractors post handover of the homes to homeowners.</p><p>• Conduct thorough checks of homes, creating a detailed list of tasks for construction prior to delivering the home to the customer.</p><p>• Manage the operation of walk-through repairs in coordination with construction staff and contractors, ensuring completion within a stipulated timeframe.</p><p>• Schedule home inspections with homeowners, evaluate routine warranty claims and ensure all service requests are completed within a given period.</p><p>• Provide timely and accurate updates to the Customer Care Manager regarding progress and scopes of work.</p><p>• Maintain a positive relationship with homeowners by providing detail oriented, timely, and services.</p><p>• Evaluate the performance of subcontractors and the quality of materials used, updating the Customer Service Manager accordingly.</p><p>• Participate in the emergency on-call rotation service schedule.</p><p>• Work cooperatively with the Customer Service Manager on special projects as needed.</p><p>• Attend and participate in department meetings regularly.</p><p>• Maintain meticulous service request logs and documentation of all work performed.</p><p><br></p><p>Please call 209.279.5269 for immediate consideration</p>Administrative AssistantWe are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement.<br><br>Responsibilities:<br><br>• Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications.<br>• Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries.<br>• Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup.<br>• Assisting with additional tasks as directed by leadership.<br>• Collaborating with various departments to ensure smooth communication and coordination between teams.<br>• Handling data entry and email correspondence.<br>• Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.<br>• Managing inbound and outbound calls and scheduling appointments.<br>• Providing exceptional customer service.Accounts Receivable Specialist<p><strong>Job Description</strong></p><p><strong>Accounts Receivable Specialist</strong></p><p><strong>Non-Profit Organization</strong></p><p><strong>Location: Onsite in Colma, CA</strong></p><p>Are you an experienced accounting professional with a knack for managing receivables and a passion for working in mission-driven organizations? A well-respected <strong>non-profit organization</strong> in <strong>Colma, CA</strong> is seeking an <strong>Accounts Receivable Specialist</strong> to join their team onsite. This role focuses on ensuring smooth revenue processing, donor payments, grant receivables, and maintaining accurate accounts within a non-profit environment.</p><p>Responsibilities</p><ul><li><strong>Accounts Receivable Processing</strong>: Accurately record and process all incoming payments, including grants, donor contributions, event revenues, and other receivables.</li><li><strong>Invoice Management</strong>: Prepare and send invoices for program services, partnerships, and other receivables, ensuring accuracy and compliance with contract terms.</li><li><strong>Grant & Fund Management</strong>: Track grant-related receivables and ensure proper classification in alignment with grant restrictions or donor requirements.</li><li><strong>Customer/Donor Communication</strong>: Communicate with donors, partners, and stakeholders to address payments, outstanding balances, or invoice-related inquiries.</li><li><strong>Reconciliations</strong>: Conduct monthly AR reconciliations to ensure alignment between general ledger accounts and receivables balances.</li><li><strong>Cash Flow Management</strong>: Assist in forecasting cash inflows from receivables to contribute to accurate cash flow management.</li><li><strong>Records Maintenance</strong>: Maintain detailed and organized AR records, ensuring compliance with audit standards and non-profit financial regulations.</li><li><strong>Internal Collaboration</strong>: Work closely with the accounting team, development team, and grants management teams to ensure accurate reporting of revenue and fund allocations.</li><li><strong>Audit Support</strong>: Provide documentation and necessary support for financial audits and year-end processes related to receivables.</li><li><strong>Compliance</strong>: Ensure AR processes comply with <strong>GAAP</strong>, nonprofit accounting standards, and the organization’s policies and procedures.</li></ul><p><br></p>