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82 results for Payroll Specialist in San Marcos Ca

Payroll Specialist <p>We are seeking a detail-oriented and experienced Payroll Specialist to join our client's team. In this role, you will be responsible for processing payroll for all employees, ensuring compliance with federal, state, and local regulations, and maintaining accurate records. The ideal candidate will have a strong understanding of payroll systems, exceptional organizational skills, and the ability to handle sensitive financial data with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and manage payroll for all employees accurately and on time.</li><li>Ensure compliance with federal, state, and local payroll laws and tax regulations.</li><li>Maintain payroll records, including employee hours, deductions, and tax information.</li><li>Respond to employee inquiries regarding payroll matters, including pay discrepancies.</li><li>Prepare and submit payroll reports as required by management and regulatory authorities.</li><li>Work closely with HR and finance teams to ensure accurate employee compensation and deductions.</li><li>Assist in preparing year-end reports, including W-2s and tax filings.</li><li>Stay up-to-date with changes in payroll regulations and tax laws.</li><li>Perform other payroll-related duties as assigned.</li></ul><p><br></p> Payroll Specialist We are offering a short term contract employment opportunity in Santa Ana, California, for a skilled Payroll Specialist. This role is within the financial services industry and will focus on ensuring the smooth running of payroll operations and benefit reconciliations. The selected candidate will be part of a dynamic team, working in a fast-paced environment.<br><br>Responsibilities:<br>• Ensure accurate processing of payroll using ADP Workforce Now and Ceridian Dayforce.<br>• Perform reconciliations of Health Savings Account (HSA) to payroll.<br>• Utilize accounting software systems for payroll processing and record keeping.<br>• Administer 401k and RRSP Administration tasks.<br>• Carry out auditing tasks to ensure accuracy and compliance with regulations.<br>• Manage About Time software for timekeeping and payroll purposes.<br>• Handle various accounting functions related to payroll.<br>• Oversee benefit functions, ensuring all employee benefits are accurately recorded and updated.<br>• Resolve any discrepancies or issues related to payroll and benefits.<br>• Monitor and update customer credit records as needed. Payroll Specialist <p>Our client is seeking a highly organized and detail-oriented Payroll Specialist to join their accounting team. The Payroll Specialist will be responsible for processing payroll accurately, ensuring compliance with federal and state payroll regulations, and maintaining meticulous payroll records. This role is perfect for a payroll professional with a strong understanding of payroll systems, processes, and regulations who thrives in a dynamic and fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process bi-weekly or weekly payroll </li><li>Verify timecards, timesheets, or other employee data for accuracy and resolve discrepancies.</li><li>Maintain accurate payroll records, ensuring employee information is up to date in the payroll system.</li><li>Calculate wages, overtime, bonuses, commissions, and deductions (e.g., benefits, garnishments, taxes, etc.).</li><li>Ensure compliance with federal, state, and local payroll laws and regulations, including tax filings and reporting.</li><li>Process new employee onboarding and terminations, including final paychecks and benefits payouts.</li><li>Handle payroll adjustments such as corrections, reversals, and retroactive pay.</li><li>Generate and distribute detailed payroll reports for management and accounting teams as needed.</li><li>Reconcile payroll-related accounts, including benefits payments, 401(k) contributions, and tax deposits.</li><li>Respond to employee inquiries related to payroll, earnings, and deductions in a timely and professional manner.</li><li>Assist with audits, reviews, and year-end processes, including W-2 and 1099 preparation.</li></ul><p><br></p> Payroll Specialist <p>A government agency is seeking immediate support from a skilled Payroll Specialist to ensure the accurate and timely processing of payroll. This hybrid role offers a combination of remote and on-site work, providing flexibility while maintaining a strong connection with the payroll team and key stakeholders. This position is ideal for a detail-oriented and organized professional who thrives in a fast-paced environment and has expertise in payroll processing, compliance, and reporting. As part of the payroll team, you will play a critical role in maintaining financial accuracy and ensuring compliance with state and federal regulations. This role requires strong initiative, the ability to prioritize multiple tasks, and frequent collaboration with employees and external agencies to resolve payroll-related inquiries.</p><p><br></p><p><u>Key Responsibilities:</u></p><ul><li>Process payroll transactions using Ceridian/Dayforce, including time and attendance, overtime, paid time off, and leaves of absence.</li><li>Reconcile payroll accounts and process special transactions such as retroactive pay adjustments, garnishments, retirement deductions, and tax withholdings.</li><li>Prepare and audit payroll reports, journal entries, and compliance documents for internal use and external reporting.</li><li>Research and resolve payroll inquiries from employees, provide guidance on payroll procedures, and assist new hires with timekeeping systems.</li><li>Ensure compliance with all applicable payroll laws, policies, and accounting principles.</li><li>Collaborate with HR, finance, and external agencies to manage payroll-related transactions efficiently.</li><li>Maintain accurate payroll records and documentation to support audits and financial reporting.</li></ul><p><br></p> Payroll Specialist <p>We are working with a leading real estate development and management firm with a diverse portfolio of properties across the San Diego area. We are committed to creating vibrant communities and fostering a positive work environment for our employees. We are currently seeking a highly motivated and detail-oriented Payroll Specialist to join our team and manage payroll for approximately 180 employees across five locations.</p><p><br></p><p><strong>About the Role:</strong></p><p>The Payroll Specialist will be responsible for the accurate and timely processing of payroll for all employees, ensuring compliance with federal, state, and local regulations. This role requires a strong understanding of payroll principles, excellent organizational skills, and the ability to handle confidential information with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process bi-weekly and semi-monthly payroll for approximately 180 employees across multiple locations.</li><li>Maintain accurate employee payroll records, including new hires, terminations, and changes in pay or benefits.</li><li>Ensure compliance with all applicable federal, state, and local tax laws and regulations.</li><li>Calculate and process garnishments, deductions, and other wage adjustments.</li><li>Reconcile payroll data and resolve discrepancies.</li><li>Prepare and submit payroll tax filings.</li><li>Respond to employee inquiries regarding payroll issues.</li><li>Collaborate with HR and other departments to ensure accurate data flow.</li><li>Assist with payroll audits and reporting.</li><li>Stay up-to-date on changes in payroll regulations and best practices.</li></ul><p><br></p> Payroll Specialist <p>Robert Half is seeking a highly skilled <strong>Payroll Specialist</strong> for a <strong>contract-to-hire</strong> opportunity within the <strong>property management industry</strong>. This role will be responsible for processing payroll, ensuring accuracy in employee compensation, and managing bonus and commission structures. Experience with <strong>Paycom</strong> is a plus but not required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Payroll Processing:</strong> Manage full-cycle payroll processing on a <strong>bi-weekly or semi-monthly</strong> basis for employees within a single-state operation.</li><li><strong>Bonus & Commission Calculations:</strong> Accurately calculate and process <strong>bonuses, commissions, and other incentive-based pay</strong> according to company policies.</li><li><strong>Data Verification & Compliance:</strong> Ensure payroll data, including hours worked, deductions, and tax withholdings, is accurate and compliant with federal and state labor laws.</li><li><strong>Payroll Adjustments:</strong> Process off-cycle payments, retroactive pay, and corrections as needed.</li><li><strong>Employee Support:</strong> Address payroll-related inquiries from employees, providing clear explanations and resolving discrepancies promptly.</li><li><strong>Reporting & Reconciliation:</strong> Prepare payroll reports for management, reconcile payroll records, and assist with internal audits.</li><li><strong>Process Improvement:</strong> Identify opportunities to enhance payroll efficiency and accuracy through best practices and technology.</li></ul><p><br></p> Payroll Administrator (Construction) <p>A leading organization in <strong>San Marcos</strong> seeks a motivated and detail-oriented <strong>Payroll Administrator</strong> to oversee and execute their payroll processes. The chosen candidate will play an integral role in ensuring accurate payment to their workforce while maintaining compliance with wage regulations. This is a great opportunity for someone who values precision and thrives in a supportive environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process bi-weekly or monthly payroll, ensuring employee wages and benefits are calculated accurately and paid on time.</li><li>Manage and maintain payroll records, including wages, deductions, and PTO accruals.</li><li>Collaborate with HR and other departments to gather and verify employee payroll information.</li><li>Prepare payroll-related reports and ensure all tax filings, including federal, state, and local taxes, are accurate and timely.</li><li>Handle benefits and deductions, ensuring compliance with company policies and applicable laws.</li><li>Respond promptly to employee inquiries regarding payroll discrepancies, adjustments, or questions.</li><li>Stay up-to-date with payroll laws, including wage and hour regulations, to ensure compliance.</li></ul> Payroll Administrator <p>A thriving <strong>Food and Beverage company</strong> in Carlsbad is seeking a <strong>Payroll Administrator</strong> to oversee and process their payroll operations. The ideal candidate will have experience managing payroll for a mid-to-large-sized team, strong organizational skills, and a passion for ensuring employees are paid accurately and on time. This is a fantastic opportunity to join a fast-paced environment and make an impact within a growing company.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process payroll for salaried and hourly employees, ensuring compliance with federal, state, and company regulations.</li><li>Maintain and update employee payroll records, including changes in wages, benefits, and tax deductions.</li><li>Review timesheets and attendance records for accuracy and completeness.</li><li>Resolve payroll discrepancies and respond to employee inquiries regarding paychecks, taxes, and deductions.</li><li>Prepare and distribute year-end reports, including W-2s, and assist with payroll audits.</li><li>Ensure compliance with wage and hour laws as well as other applicable regulations.</li><li>Collaborate with HR and accounting teams to ensure smooth payroll processing.</li></ul><p><br></p> Payroll Administrator Construction Building Materials Division in Corona CA is searching for a highly motivated and detail oriented Payroll Administrator responsible for managing the accurate and timely processing of payroll for four companies utilizing ADP payroll software and Workforce time & attendance software. This position requires a strong understanding of employment and wage & hour laws and regulations, including prevailing wage laws, certified payroll requirements and union contracts. The ideal candidate will have excellent auditing skills and be highly proficient in Excel. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly. . Payroll Administrator (Construction) <p>Our construction client in North County is seeking a dedicated <strong>Payroll Administrator</strong> to handle their payroll needs efficiently and accurately. This key role focuses on managing payroll for construction employees, ensuring compliance with labor laws, and accurately processing wage payments. With a strong emphasis on detail and organization, the Payroll Administrator will manage union, certified, and non-union payroll while supporting the overall needs of the construction team. If you have experience in payroll processing and enjoy working within the fast-paced construction industry, this is the opportunity to elevate your career!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process payroll accurately and on time for union and non-union employees, including certified payrolls.</li><li>Manage payroll functions such as deductions, garnishments, overtime calculations, and benefits.</li><li>Verify timesheets and labor cost allocations for construction projects, ensuring accuracy and consistency.</li><li>Prepare and file payroll-related reports such as federal and state tax filings, including Form 941 and W-2s.</li><li>Ensure compliance with state and federal labor laws applicable to the construction industry, such as prevailing wage requirements.</li><li>Address and resolve employee payroll questions or concerns.</li><li>Maintain payroll records and documentation in line with company and regulatory requirements.</li></ul> HR Generalist <p><strong>Position Overview:</strong></p><p>This position supports a growing nonprofit organization that provides recovery and treatment services. The HR Generalist will serve as a key resource to the HR Director, working closely with a small, collaborative HR team to manage recruitment, employee relations, onboarding, and various HR functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support and collaborate with a team of four: HR Director, Payroll Manager, HR Administrator, and Employee Relations Specialist.</li><li>Lead recruiting and talent acquisition efforts, including full-cycle recruiting.</li><li>Oversee onboarding and new hire processes to ensure a seamless experience.</li><li>Manage employee relations and provide guidance on HR policies and practices.</li><li>Handle leaves of absence (LOAs) and ensure compliance with reasonable accommodations.</li><li>Assist with workers’ compensation, safety initiatives, and related compliance efforts.</li><li>Serve as a "jack of all trades" in HR, taking on diverse projects as needed.</li></ul><p><br></p> Human Resources Specialist <p>An HR Specialist plays a critical role in supporting the human resources (HR) functions of an organization by helping to implement and manage processes related to recruitment, employee relations, benefits administration, and compliance. This role often focuses on specific HR areas, such as talent acquisition, training and development, or benefits, depending on the organization’s needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Recruitment and Onboarding</strong></p><ul><li>Coordinate and execute the recruitment process, including job postings, candidate screening, and scheduling interviews.</li><li>Assist in onboarding new hires by conducting orientation sessions, preparing employee files, and ensuring completion of all required paperwork.</li></ul><p><strong>Employee Relations</strong></p><ul><li>Act as a point of contact for employee inquiries, offering support related to HR policies and procedures.</li><li>Investigate and resolve employee relations issues, escalating to senior HR staff when necessary.</li></ul><p><strong>Benefits Administration</strong></p><ul><li>Manage employee benefits programs, including health insurance, retirement plans, and wellness initiatives.</li><li>Communicate benefits options to employees and assist with open enrollment processes.</li></ul><p><strong>Compliance and Documentation</strong></p><ul><li>Ensure compliance with federal, state, and local employment laws, as well as company-specific policies.</li><li>Maintain and update employee records, including payroll data and performance reviews.</li></ul><p><strong>Training and Development</strong></p><ul><li>Organize and deliver training programs to develop employees’ skills and meet organizational goals.</li><li>Track and document employee training participation and progress.</li></ul><p><strong>HR Analytics and Reporting</strong></p><ul><li>Collect and analyze HR data, such as employee turnover rates and recruitment metrics.</li><li>Prepare reports for management to support data-driven decisions.</li></ul><p><br></p> Human Resources (HR) Manager <p>A well-established and highly respected philanthropic organization dedicated to improving the lives of underserved youth and families, primarily in San Diego's City Heights neighborhood, seeks a seasoned and dedicated HR Manager to join their team. This organization, with a strong history of community investment, focuses on education, community development, and social services. They are driven by a mission to create positive change and empower individuals and families.</p><p><br></p><p><strong>About the Role:</strong></p><p>As the HR Manager, you will be responsible for overseeing all aspects of human resources for a dedicated team of approximately 65-70 employees. This is a hands-on role that requires a deep understanding of HR best practices, strong financial acumen, and the ability to work closely with the CEO. This is an excellent opportunity for a seasoned HR professional who is seeking a stable and impactful role within a mission-driven organization. This role is ideal for someone who is content with their level of responsibility and desires to contribute their expertise to a worthy cause, rather than seeking career advancement.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage all HR functions, including recruitment, onboarding, employee relations, performance management, compensation, and benefits administration.</li><li>Oversee payroll processing, ensuring accuracy and compliance with all applicable laws and regulations. This includes complex payroll journal entries.</li><li>Manage employee benefits programs, including enrollment, renewals, and vendor management. This includes complex benefits calculations.</li><li>Act as a key point of contact for employees regarding HR-related inquiries.</li><li>Provide direct support to the CEO on a variety of HR-related matters, acting as a trusted advisor and handling sensitive information with discretion.</li><li>Develop and implement HR policies and procedures.</li><li>Ensure compliance with all federal and state employment laws and regulations.</li><li>Manage HRIS system and maintain accurate employee records.</li></ul> Accounts Receivable Specialist <p>A leading organization in <strong>Carlsbad</strong> is seeking a detail-oriented and experienced <strong>Accounts Receivable (AR) Specialist</strong> to join their accounting team. The ideal candidate will have a strong background in accounts receivable processes, excellent communication skills, and a passion for accuracy and efficiency. This is an exciting opportunity to make a difference in a growing and dynamic environment!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage all aspects of accounts receivable, including invoicing, payment posting, and collections.</li><li>Process and reconcile customer payments accurately and in a timely manner.</li><li>Research and resolve payment discrepancies and customer billing inquiries.</li><li>Monitor aging reports and follow up on overdue accounts to reduce delinquency.</li><li>Assist in month-end close processes, including AR reconciliations and reporting.</li><li>Work closely with internal teams to maintain accurate customer accounts and ensure compliance with company policies.</li></ul><p><br></p> Accounts Payable Specialist <p>A well-established <strong>Farm Supply Company</strong> in Escondido is seeking an experienced <strong>Accounts Payable (AP) Specialist</strong> to join their accounting team. The ideal candidate will be detail-oriented, organized, and have a strong understanding of AP processes. This role offers the opportunity to work in a collaborative environment while supporting key financial operations for a business dedicated to serving the agricultural community.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process and verify invoices, ensuring proper coding and timely approvals.</li><li>Reconcile vendor statements and resolve any discrepancies or payment inquiries.</li><li>Prepare and process check runs, ACH payments, and wire transfers.</li><li>Maintain accurate AP records and ensure proper documentation for audits.</li><li>Communicate effectively with vendors to address issues or clarify payment terms.</li><li>Collaborate with other departments to manage purchase orders and expense reports.</li><li>Assist in month-end closing tasks related to accounts payable and prepare related reports.</li></ul> Accounts Payable Specialist <p>Our client is looking for a highly organized <strong>Accounts Payable Specialist</strong> to join their accounting team. The ideal candidate will play a pivotal role in ensuring the accuracy and timeliness of all payables functions, leveraging strong problem-solving skills to support their financial processes. If you’re passionate about accounting and have a keen eye for detail, this is an excellent opportunity to join a dynamic team.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process and verify invoices, ensuring proper coding and approval in compliance with company policies.</li><li>Monitor vendor accounts to ensure timely payments and resolve discrepancies or issues.</li><li>Reconcile accounts payable ledger to ensure all bills and payments are accounted for.</li><li>Maintain accurate records for audits by documenting invoices, purchase orders, and approvals.</li><li>Communicate with vendors to address queries or resolve payment issues promptly.</li><li>Assist in month-end closing processes and generate AP-related reports as needed.</li><li>Maintain compliance with financial policies and procedures.</li></ul><p><br></p> Accounts Receivable Specialist <p>We are seeking a detail-oriented Accounts Receivable Specialist to manage and optimize our receivables process. The Accounts Receivable Specialist will be responsible for handling invoicing, collections, and maintaining accurate financial records related to incoming payments. The ideal candidate will have experience in the tech industry and a strong understanding of billing, reconciliations, and customer account management.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Generate and send invoices to clients in a timely manner.</li><li>Monitor accounts receivable aging reports and follow up on overdue payments.</li><li>Process incoming payments and apply them to appropriate accounts.</li><li>Reconcile customer accounts and resolve discrepancies.</li><li>Communicate with clients regarding billing inquiries and payment status.</li><li>Collaborate with internal departments to ensure accurate invoicing and financial reporting.</li><li>Assist with month-end and year-end closing processes.</li><li>Maintain compliance with company policies and accounting standards.</li></ul><p><br></p> Accounts Payable Specialist <p>Our client in <strong>North County</strong> is seeking a detail-oriented <strong>Accounts Receivable (AR) Specialist</strong> to join their accounting team. The ideal candidate will have strong analytical skills and a proven ability to manage billing and collections efficiently. If you thrive in a fast-paced environment and enjoy ensuring accurate financial transactions, this role is an excellent opportunity to grow your career in accounts receivable.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Generate and process invoices accurately, ensuring proper coding and timely delivery to customers.</li><li>Monitor and manage all customer accounts to ensure timely collections and address overdue balances.</li><li>Reconcile accounts receivable entries and maintain accurate financial records.</li><li>Investigate and resolve account discrepancies or billing issues by collaborating with internal teams and clients.</li><li>Prepare AR aging reports and provide updates to leadership on outstanding balances.</li><li>Support month-end closing by assisting with AR-related reconciliations and reporting.</li><li>Maintain detailed and organized records of all AR transactions and client interactions.</li></ul> Accounts Receivable Specialist <p>Are you a detail-oriented accounting professional with a passion for community impact? If you thrive in a role that requires strong analytical skills, excellent communication, and a commitment to accuracy, we have the perfect opportunity for you!</p><p><br></p><p>Our client, a highly respected non-profit organization, is seeking an Accounts Receivable (AR) Specialist to join their team and support their vital mission. This position offers the chance to work in a collaborative, purpose-driven environment where your efforts help make a tangible difference in people’s lives. As an Accounts Receivable Specialist, you will play a critical role in ensuring the organization’s financial health through efficient and accurate AR management. Your responsibilities will include:</p><p><br></p><ul><li>Invoicing and Billing: Prepare, send, and track invoices to donors, partners, and other stakeholders in a timely manner.</li><li>Payment Processing: Accurately record incoming payments and ensure proper allocation to the correct accounts.</li><li>Reconciliations: Perform regular reconciliations of AR sub-ledgers to the general ledger to ensure accuracy and identify discrepancies.</li><li>Stakeholder Communication: Serve as the point of contact for payment-related inquiries from donors, sponsors, and other partners.</li><li>Reporting: Generate AR aging reports and monitor outstanding balances, proactively following up on overdue accounts.</li><li>Process Improvement: Identify opportunities to improve AR processes for greater efficiency and accuracy.</li><li>Compliance: Ensure all AR activities comply with non-profit regulations and organizational policies.</li></ul><p><br></p> Accounts Payable Specialist <p>We are seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join our client's team. The <strong>Accounts Payable Specialist</strong> will be responsible for managing the organization’s outgoing financial transactions, ensuring timely and accurate payment processing, and maintaining strong vendor relationships. The ideal candidate will have experience in the <strong>non-profit sector</strong> and a solid understanding of grant-related financial processes and compliance requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process vendor invoices, ensuring accuracy and proper authorization.</li><li>Monitor payment schedules and ensure timely payments to vendors and service providers.</li><li>Maintain accurate accounts payable records and documentation for auditing purposes.</li><li>Reconcile discrepancies in invoices and resolve payment issues.</li><li>Assist in preparing financial reports related to accounts payable and organizational budgets.</li><li>Work closely with the finance team to ensure compliance with grant requirements and organizational policies.</li><li>Prepare and process electronic payments, checks, and ACH transactions.</li><li>Support month-end and year-end closing processes related to accounts payable.</li></ul><p><br></p> Accounts Receivable Specialist <p>With a reputation for quality craftsmanship and strong client relationships, we are seeking a detail-oriented Accounts Receivable Specialist to join our client's growing team. The Accounts Receivable Specialist will play a critical role in managing the company’s financial transactions by ensuring accurate invoicing, timely collections, and effective communication with clients. The ideal candidate will have experience in the construction industry and a strong understanding of industry-specific billing practices, including lien waivers, progress billing, and retainage.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare and send invoices to clients, ensuring accuracy and adherence to contract terms.</li><li>Monitor accounts to identify outstanding balances and follow up on past-due invoices.</li><li>Process and apply payments accurately, reconciling discrepancies as needed.</li><li>Work closely with project managers and clients to resolve billing disputes and ensure timely collections.</li><li>Maintain and update accounts receivable records, including contract terms, change orders, and retainage.</li><li>Prepare and submit lien waivers, progress billing documents, and other required paperwork.</li><li>Generate aging reports and provide updates on accounts receivable status to management.</li><li>Assist in month-end and year-end closing procedures related to accounts receivable.</li><li>Ensure compliance with company policies and financial regulations.</li></ul><p><br></p> Payroll Clerk <p>We are seeking a dependable and detail-oriented <strong>Payroll Clerk</strong> to join our client's team. This is an excellent opportunity for someone who enjoys working with numbers and contributing to a smooth payroll process. As a Payroll Clerk, you’ll assist in the accurate and timely preparation of employee payroll. Your responsibilities will include processing timesheets, resolving payroll discrepancies, and ensuring compliance with company policies and government regulations. The ideal candidate is organized, deadline-driven, and eager to learn.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collect and verify employee timesheets for accuracy and completeness.</li><li>Process payroll changes, including new hires, terminations, bonuses, and deductions.</li><li>Enter payroll data into payroll systems accurately and efficiently.</li><li>Reconcile discrepancies by reviewing pay calculations and reports.</li><li>Assist employees with payroll inquiries, ensuring prompt resolution of issues.</li><li>Maintain accurate payroll records and comply with confidentiality requirements.</li><li>Support the preparation and distribution of paychecks or direct deposits.</li><li>Assist in the preparation of payroll tax filings and year-end statements (e.g., W-2s).</li><li>Collaborate with the HR and Accounting teams to ensure payroll compliance.</li><li>Stay updated on federal, state, and local regulations related to payroll.</li></ul><p><br></p> Accounts Receivable Specialist <p>Our client, a growing leader in the construction industry, is looking for a motivated Accounts Receivable Specialist to oversee and manage the accounts receivable process. The successful candidate will play a crucial role in ensuring efficient revenue collection processes and maintaining positive relationships with clients. This is an exciting opportunity for an experienced accounting professional to contribute to a dynamic and project-oriented business.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process customer invoices for construction projects, ensuring accuracy and compliance with contractual agreements.</li><li>Monitor and manage accounts receivable balances, following up on past-due accounts and resolving payment discrepancies.</li><li>Prepare and issue accurate billing statements, including progress and milestone billings per project schedules.</li><li>Review, process, and reconcile customer payments, including checks, ACH, and wire transfers.</li><li>Prepare monthly AR aging reports and provide status updates to key stakeholders.</li><li>Coordinate with project managers and clients to ensure accurate billing and resolve any billing disputes promptly.</li><li>Collaborate with the accounting team to reconcile AR-related accounts during month-end and year-end closing processes.</li><li>Maintain detailed, organized, and up-to-date records of all AR-related transactions in the system.</li><li>Assist with lien waiver processing and documentation, as required in construction projects.</li><li>Help improve AR processes and recommend policies to increase efficiency and effectiveness.</li></ul><p><br></p> Human Resources Administrator <p>A well-regarded educational institution in <strong>Carlsbad</strong> is seeking a detail-oriented and reliable <strong>HR Administrator</strong> to join their team. This position plays a critical role in supporting the HR department and ensuring all administrative and operational HR functions are completed efficiently. If you are passionate about human resources and enjoy working in a mission-driven environment, this opportunity could be perfect for you.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform HR administrative functions, including maintaining and updating employee records in compliance with school policies and regulations.</li><li>Assist with the onboarding and offboarding process, including organizing orientation and exit interviews.</li><li>Coordinate recruitment efforts, including posting job openings, scheduling interviews, and conducting background checks.</li><li>Support payroll processing by coordinating timesheets and ensuring accurate data entry for HR systems.</li><li>Help administer benefits, ensuring employees are informed about available options and assisting with enrollment.</li><li>Respond to employee inquiries regarding HR policies, procedures, and programs.</li><li>Prepare reports and documents for compliance audits, training sessions, and other HR-related needs.</li></ul> Accounts Receivable Specialist <p>A thriving construction company is seeking a detail-oriented <strong>Accounts Receivable Specialist</strong> to manage invoicing, collections, and payments for their projects. In this role, you’ll take charge of the accounts receivable process, ensuring accurate billing and timely collection while operating in alignment with the unique requirements of the construction industry. If you’re a motivated professional with experience in construction accounting, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Generate, review, and distribute invoices for construction projects, ensuring adherence to contract requirements.</li><li>Post and apply customer payments, monitor aging reports, and follow up on outstanding balances to meet cash flow goals.</li><li>Collaborate with project managers and clients to resolve billing discrepancies and verify payment-related documentation.</li><li>Manage lien waivers, compliance documents, and retainage tracking when applicable.</li><li>Prepare monthly AR reports and participate in meetings to provide updates on collections and cash flow performance.</li><li>Maintain detailed customer and project accounts in accounting systems.</li><li>Respond promptly to customer inquiries and provide exceptional support while adhering to company policies and procedures.</li></ul><p><br></p><p><br></p>
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