36 results for Front Office Clerk in San Luis Rey, CA

Receptionist We are looking for a personable and organized Receptionist to be the face of our office and provide exceptional front-desk support. The ideal candidate will have strong interpersonal skills, a professional demeanor, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and employees with professionalism and a positive attitude.</li><li>Answer and direct phone calls in a friendly and efficient manner.</li><li>Maintain a tidy and well-organized reception area.</li><li>Respond to inquiries via phone, email, and in-person promptly and accurately.</li><li>Manage incoming and outgoing mail and packages.</li><li>Maintain office calendars and assist in scheduling meetings or appointments as requested.</li><li>Liaise with various departments to ensure effective communication and coordination.</li><li>Perform administrative tasks such as data entry, filing, and general clerical duties.</li></ul>

Receptionist Our client in the construction field is seeking a professional Receptionist to provide excellent front office support and enhance the daily operations of their team. This is an exciting opportunity to join a mission-oriented business making a tangible impact in the construction industry. Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and vendors with a professional and friendly demeanor, ensuring a positive first impression.</li><li>Manage incoming calls promptly and courteously, directing them to the appropriate departments or individuals.</li><li>Handle mail distribution, courier services, and deliveries.</li><li>Maintain an organized front office by managing supplies, keeping common areas tidy, and assisting with administrative duties as needed.</li><li>Provide scheduling and calendar support for meetings, conference rooms, and team events.</li><li>Assist with data entry, filing, and other related administrative tasks to support operations and project teams.</li><li>Monitor visitor logs, issue guest passes, and ensure adherence to company security protocols.</li></ul>

Receptionist A company in Rancho Santa Fe is seeking a professional and personable Receptionist to join their team! This is a fantastic opportunity to work in a fast-paced and collaborative environment where you will serve as the face of the organization while ensuring smooth front desk operations. If you thrive in a role where no two days are the same and enjoy interacting with people, this might be the perfect fit for you! The ideal candidate is highly organized, approachable, and skilled in multitasking while maintaining a positive and professional demeanor. If you are ready to showcase your talents and grow your career in a supportive and thriving workplace, don't wait — apply today! Key Responsibilities:Front Desk Operations:<ul><li>Serve as the first point of contact for clients, visitors, and staff by creating a welcoming and professional atmosphere.</li><li>Answer and redirect incoming phone calls, emails, and other inquiries while ensuring a high level of customer service.</li><li>Manage and maintain the appearance of the reception area to uphold a polished and organized workspace.</li><li>Handle incoming and outgoing mail, deliveries, and courier services efficiently throughout the day.</li></ul>Administrative Support:<ul><li>Provide general administrative support, including scheduling appointments, managing calendars, and preparing documents.</li><li>Assist with data entry, filing, and maintaining records to ensure smooth office operations.</li><li>Support scheduling and setup of meetings, conference rooms, and events, including coordinating logistics and materials.</li><li>Help organize office supplies and track inventory, placing orders as needed to avoid shortages.</li></ul>

Bilingual Spanish Receptionist A well-established company in [Location] is seeking a friendly and professional Bilingual Spanish Receptionist to be the face of the organization. The ideal candidate will have excellent communication skills in both English and Spanish and will excel at providing a welcoming experience for visitors and callers. If you have strong organizational skills and enjoy being at the center of a team’s success, this role is for you! Key Responsibilities:<ul><li>Greet and assist visitors and manage a multi-line phone system to direct calls to the appropriate departments.</li><li>Maintain front desk organization, ensuring a clean and functional reception area.</li><li>Coordinate schedules and meeting spaces as needed for office activities.</li><li>Assist with data entry, file maintenance, and distributing mail or office supplies.</li><li>Translate documents and correspondence from English to Spanish or vice versa, as needed.</li><li>Support other departments with administrative tasks such as preparing correspondence and tracking information.</li><li>Provide a professional, welcoming demeanor in both Spanish and English to ensure all guests feel supported.</li><li>Handle inquiries from clients and team members effectively and promptly.</li></ul>

Front Desk Coordinator Robert Half is partnering with a well-established and fast-growing company in San Marcos, CA, to find a dynamic and detail-oriented Front Desk Coordinator. This is an exceptional opportunity for someone who thrives in a people-facing role, is highly organized, and is passionate about providing a positive first impression. Join a company that values its team and promotes a culture of excellence and support. The ideal candidate will have exceptional communication skills, a welcoming demeanor, and the ability to manage multiple tasks while ensuring a seamless office environment. Key Responsibilities:Front Desk Management and Office Support:<ul><li>Serve as the first point of contact for visitors, clients, and employees, greeting everyone with professionalism and warmth.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently, providing clear and accurate information.</li><li>Manage the front desk area, maintaining a tidy, professional, and welcoming workspace.</li><li>Coordinate mail, packages, and deliveries, ensuring proper distribution and tracking.</li><li>Assist with office supply inventory, ordering supplies, and overseeing general office maintenance requests.</li></ul>Scheduling and Coordination:<ul><li>Maintain visitor logs, ensuring compliance with organizational security and confidentiality protocols.</li><li>Schedule and confirm appointments for staff, clients, and managers, keeping calendars organized and up to date.</li><li>Support meeting preparation by arranging conference rooms, printing materials, and coordinating catering services as needed.</li></ul>Administrative Assistance:<ul><li>Provide light administrative support to various departments, including data entry, filing, and document organization.</li><li>Assist with onboarding activities for new hires, such as setting up workspaces and distributing materials.</li><li>Collaborate with team members to ensure smooth daily operations and provide support for ad-hoc projects as needed.</li></ul>

Office Clerk Robert Half is proud to partner with a reputable organization in Encinitas, CA, to fill an important Office Clerk position. This role is perfect for someone who thrives in a versatile, fast-paced office environment and enjoys helping keep operations running smoothly. If you’re detail-oriented, highly organized, and ready to bring efficiency to a dynamic team, we’d love to hear from you! Key Responsibilities:<ul><li>Perform a wide range of administrative duties, including filing, faxing, and scanning documents.</li><li>Sort and distribute incoming mail as well as prepare outgoing correspondence.</li><li>Manage office supply inventory and restock as needed, ensuring that the workplace remains organized and functional.</li><li>Greet visitors, answer and direct phone calls, and provide general assistance to staff and customers.</li><li>Digitally and physically manage records to ensure accuracy and compliance with company standards.</li><li>Support the team by assisting in scheduling meetings, preparing meeting materials, and coordinating calendars.</li><li>Assist with special projects as needed, providing support across departments.</li></ul>

Receptionist <ul><li>Answering and Directing Calls: Operate a multiline phone system, screen and forward calls to the right personnel, and take detailed messages when necessary.</li><li>Administrative Support: Provide general administrative support, including data entry, scheduling meetings, and preparing meeting rooms as needed.</li><li>Mail and Package Handling: Receive and sort incoming mail and deliveries, as well as coordinate outgoing packages.</li><li>Front Desk Maintenance: Keep the reception area clean and organized to maintain a welcoming appearance.</li><li>Visitor Log Management: Maintain accurate records of guest logs, visitor badges, and office security protocols.</li><li>Supplies Management: Monitor and order office supplies to ensure availability of resources for staff and visitors.</li><li>Customer Service: Address visitor or caller inquiries with professionalism and escalate issues to the relevant team members or management.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join a dynamic team in Encinitas, CA. The candidate will play a key role in keeping the office operations organized and efficient while supporting various departments. If you thrive in a fast-paced environment and enjoy being the backbone of a team, this position is perfect for you! Key Responsibilities:<ul><li>Provide general administrative assistance, including managing schedules, coordinating meetings, and preparing reports.</li><li>Handle correspondence via phone, email, and in-person communication.</li><li>Maintain and update office records, files, and contact databases to ensure accuracy.</li><li>Oversee supply inventory and place orders when needed to support office operations.</li><li>Support the onboarding processes for new employees, including preparing documentation and setting up workspaces.</li><li>Assist in preparing presentations, spreadsheets, and other materials for team projects.</li><li>Collaborate with multiple departments to ensure projects and tasks are completed on time.</li></ul>

Administrative Assistant We are seeking a highly organized and professional Administrative Assistant to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our day-to-day activities by providing administrative and clerical support to multiple departments. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings on behalf of management or staff.</li><li>Handle correspondence via phone, email, and in-person communication, ensuring timely responses and professional conduct.</li><li>Prepare, proofread, and distribute documents, reports, and presentations with a high level of accuracy.</li><li>Maintain and update office records, files, and databases to ensure information is current and readily accessible.</li><li>Monitor and order office supplies, maintaining adequate inventory levels and managing vendor relationships.</li><li>Assist in coordinating travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as the first point of contact for office visitors, providing a welcoming and responsive environment for clients and team members.</li><li>Support ongoing projects with data entry, research, and administrative tasks as required.</li></ul>

Sr. Administrative Assistant We're looking for a Senior Administrative Assistant to join our team and play a vital role in ensuring the success and organization of our executive and leadership operations. As a Senior Administrative Assistant, you'll serve as a key partner to senior leaders, managing complex tasks, prioritizing schedules, and proactively addressing challenges. This position is ideal for an experienced administrative professional looking to make an impact and contribute to a fast-moving, high-performing organization. Responsibilities:<ul><li>Manage and coordinate executive schedules, appointments, and meetings, ensuring time is allocated effectively </li><li>Prepare and edit high-quality reports, presentations, and correspondence, often requiring a keen attention to detail and confidentiality </li><li>Serve as the main point of contact for senior leaders and stakeholders, ensuring seamless communication and follow-up </li><li>Address challenges proactively while supporting critical office functions, processes, and decisions in a fast-paced environment </li><li>Oversee travel arrangements, meeting logistics, and expense report management </li><li>Assist in planning executive events, off-site meetings, and other high-level initiatives </li><li>Mentor and guide junior administrative staff while delivering exceptional support to senior leadership </li></ul>

Sr. Administrative Assistant Our client, a growing leader in the property management field, is seeking a Senior Administrative Assistant to support their team with high-level administrative and organizational tasks. This role is ideal for a seasoned professional who thrives on multitasking, excels in problem-solving, and enjoys working in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level support to senior leaders, including calendar management, meeting coordination, and document preparation.</li><li>Draft, proofread, and organize correspondence such as memos, tenant notices, and reports.</li><li>Support property management operations through tracking budgets, expenses, and invoices.</li><li>Maintain accurate records for lease agreements, contracts, and tenant communications in secure filing systems.</li><li>Coordinate vendor relationships and assist in scheduling property repairs, inspections, or maintenance.</li><li>Assist with project management tasks, including gathering data for presentations and managing deadlines.</li><li>Respond promptly and professionally to inquiries from tenants, vendors, and internal staff.</li><li>Perform general office duties such as data entry, supply management, and ensuring smooth office operations.</li></ul>

Administrative Assistant Robert Half is proud to work with leading organizations in the tech industry, providing unmatched staffing solutions to help businesses thrive. Our client, an innovative and fast-growing technology company, is seeking an organized and proactive Administrative Assistant to join their team. This role is based in a dynamic and collaborative environment, where your organizational skills and attention to detail will directly contribute to their success. Key Responsibilities:<ul><li>Maintain and coordinate multiple busy calendars, schedule meetings, and ensure deadlines are met.</li><li>Prepare, edit, and format reports, presentations, and other professional documents as needed.</li><li>Handle correspondence, emails, and inquiries efficiently, acting as a liaison between departments and external parties.</li><li>Arrange logistics for meetings, including booking conference rooms, setting up virtual meetings, and managing agendas.</li><li>Assist with filing, data entry, and maintaining organized records.</li><li>Process and track expense reports, invoices, and purchase orders.</li><li>Order office supplies, manage shipping and receiving, and assist with event planning and coordination.</li><li>Provide general support to various team members and departments to meet key goals and deliverables.</li></ul>

Administrative Assistant Robert Half is seeking a detail-oriented and efficient Administrative Assistant to support one of our clients in the biotech industry. This is a fantastic opportunity for a professional who thrives in fast-paced environments, is adept at handling diverse administrative tasks, and is eager to contribute to the success of innovations in life sciences. Key Responsibilities:<ul><li>Assist executives and team members by managing schedules, coordinating meetings, and organizing travel arrangements.</li><li>Act as a point of contact for internal and external stakeholders, ensuring all communications are handled professionally and promptly.</li><li>Create, edit, and maintain records and documentation, including reports, presentations, and correspondence aligned with industry standards.</li><li>Plan and organize logistics for meetings, team events, and company functions.</li><li>Accurately input data and generate reports to support business operations.</li><li>Manage office supply inventory and assist with invoice tracking or budgeting tasks.</li><li>Collaborate on projects that support the biotech organization’s goals, such as regulatory submissions or operational improvements.</li></ul>

Sr. Administrative Assistant Our client, a leading organization in the technology field, is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to executives and their teams. This role offers a unique opportunity to contribute to meaningful projects in a forward-thinking industry while growing professionally in a collaborative and innovative workplace. Key Responsibilities:<ul><li>Provide executive-level support, including managing calendars, coordinating meetings, preparing agendas, and arranging travel logistics.</li><li>Serve as a liaison between departments, teams, and external stakeholders to facilitate efficient communication and workflow.</li><li>Create and edit high-quality reports, presentations, and correspondence that align with the organization’s standards.</li><li>Assist in planning department-wide or company events, such as team-building activities, conferences, and workshops.</li><li>Manage confidential documents and sensitive information with the highest degree of discretion.</li><li>Improve internal administrative processes and workflows for enhanced efficiency and productivity.</li><li>Track and report on project deadlines, deliverables, and progress, acting as a key resource for coordination efforts.</li></ul>

Escrow Administrative Assistant We are offering a long-term contract employment opportunity for an Escrow Administrative Assistant, based in Corona, California. As an Escrow Administrative Assistant, you will be instrumental in handling customer interactions, managing customer accounts, and processing transactions. Responsibilities: • Efficiently process customer credit applications in accordance with established standards• Uphold accurate customer credit records, ensuring all information is up-to-date and precise• Resolve customer inquiries in a timely and detail-oriented manner, providing excellent customer service• Monitor customer accounts, identifying any irregularities and taking appropriate action when necessary• Utilize Abila MIP and other Accounting Software Systems for data processing and management• Leverage CRM tools to enhance customer interaction and service delivery• Generate and interpret reports using Crystal Reports to aid in decision making• Oversee the buying processes, ensuring all transactions are completed accurately and on time• Manage check processing duties, ensuring all checks are processed correctly• Assist in closing processes and the preparation of deeds, ensuring all legal and company guidelines are adhered to.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Administraive Assistant We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure the smooth operation of day-to-day activities. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.Responsibilities:<ul><li>Serve as the first point of contact for internal and external communications, such as calls and emails, and direct inquiries to the appropriate team members.</li><li>Manage and organize calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, and other documentation as needed.</li><li>Maintain accurate filing systems and document organization to ensure accessibility.</li><li>Assist with planning and coordinating team events, meetings, and other logistics.</li><li>Perform data entry, record-keeping, and other clerical tasks to support the team.</li><li>Order office supplies and manage inventory to ensure the workspace is well-stocked.</li><li>Support new hire onboarding processes, including preparing materials and setting up meetings.</li><li>Handle confidential information with the utmost discretion and professionalism.</li><li>Perform other administrative tasks as assigned to support team efficiency.</li></ul>

Legal Assistant / Paralegal We are looking for a Legal Assistant / Paralegal to join the legal department of one of the largest fast-food chains on the West coast. This is a long-term contract position that will partner with attorneys and paralegals on a collaborative team. This position is on-site at their company headquarters in Irvine, California. This is a small legal team where you will get to have your hands in a number of areas including administrative support, intellectual property social media searches and infringement, and filing with the courts. Parking on-site and free lunch at the company restaurant available daily. Responsibilities:• Provide administrative support to the department, including handling phone calls, processing invoices, and maintaining the office• Manage calendars and schedule meetings• Handle e-filing, scanning, and shredding tasks, including opening and closing files• Assist with office upkeep and take responsibility for office supplies• Conduct online and social media research for intellectual property matters• Maintain trademark files and manage online infringement take-downs on a weekly basis• Draft and send cease and desist letters for trademark infringements• Assist in general liability case management, including the preparation and service of legal documents, court filings, and scheduling depositions.

Administrative Assistant A reputable company in Carlsbad, CA, is seeking a highly organized and proactive Administrative Assistant to join their team. The ideal candidate will possess a strong ability to multitask, excellent communication skills, and a solution-oriented mindset. If you're looking for a role where you can utilize your skills to make a meaningful impact, we'd love to hear from you! Job Responsibilities:<ul><li>Administrative Support: Manage daily office operations, including scheduling meetings, maintaining office supplies, and coordinating communications.</li><li>Documentation Assistance: Prepare, proofread, and edit documents and reports for accuracy and professionalism.</li><li>Calendar Management: Coordinate schedules for managers and staff, ensuring a seamless workflow.</li><li>Customer and Team Interaction: Serve as the initial point of contact for visitors and assist with internal and external correspondence.</li><li>Data Entry: Maintain accurate databases by inputting and updating essential information.</li></ul>

Administrative Assistant Robert Half is partnering with a thriving organization in Pala, CA, to find a reliable and professional Administrative Assistant. This role is perfect for someone who enjoys providing exceptional office support, keeping things organized, and contributing to the overall success of a team. If you’re a highly organized individual who thrives on multitasking, this opportunity is for you! Key Responsibilities:Office Management & Support:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.</li><li>Answer and direct incoming phone calls, emails, and customer inquiries professionally and efficiently.</li><li>Maintain a tidy and organized office environment while ordering and managing office supplies.</li></ul>Document Preparation & Handling:<ul><li>Prepare and edit documents, reports, and presentations with utmost attention to detail.</li><li>Perform data entry and ensure accuracy in maintaining records, databases, and filing systems.</li></ul>Event Coordination:<ul><li>Assist with planning and organizing team meetings, events, and special projects.</li><li>Coordinate logistics for conferences, including catering and presentation materials.</li></ul>

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy Litigation team. Prior practice area experience is a must! The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week in Bankruptcy court. Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Administrative Assistant (Mid-Level) We are seeking an experienced Administrative Assistant to support daily office operations for a thriving organization in Solana Beach. This mid-level role requires someone who is highly organized, efficient, and capable of working independently in a fast-paced setting. Key Responsibilities:<ul><li>Manage schedules and appointments, coordinating meetings and conference calls.</li><li>Handle correspondence, draft reports, and prepare presentations.</li><li>Maintain filing systems, databases, and office records for seamless operations.</li><li>Answer and direct phone calls, taking detailed messages when necessary.</li><li>Support multiple team members by coordinating projects and tracking deadlines.</li><li>Order office supplies and handle vendor communications.</li></ul>

Administrative Assistant We’re seeking an Administrative Assistant to join our client's team and provide essential support to ensure the smooth operation of day-to-day activities. As an Administrative Assistant, you’ll play a vital role in keeping our office running efficiently. You’ll handle a variety of administrative tasks, collaborate with team members across departments, and contribute to our organization’s success. Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings </li><li>Prepare reports, presentations, and other documentation as needed </li><li>Handle correspondence via email, phone, and other communication platforms</li><li>Maintain and update records, files, and databases with a high level of accuracy </li><li>Assist in the planning and coordination of office events and projects </li><li>Respond to inquiries from internal and external stakeholders in a professional and timely manner</li></ul>

Administrative Assistant We are seeking an organized and detail-oriented Administrative Assistant to support daily operations for a client in San Diego, CA. As an Administrative Assistant, you will play a key role in managing day-to-day administrative tasks, coordinating schedules, communicating with stakeholders, and organizing key deliverables for the organization. If you're a motivated professional eager to contribute to a dynamic and growing team, we want to hear from you! Key Responsibilities:<ul><li>Professionally handle phone and email correspondence, ensuring efficient communication with internal and external stakeholders.</li><li>Manage schedules and calendars, including setting up meetings, appointments, and travel arrangements.</li><li>Organize and maintain electronic and physical filing systems for the team.</li><li>Prepare reports, presentations, or other documents as needed using Microsoft Office Suite (Word, Excel, PowerPoint, etc.).</li><li>Serve as a key point of contact across departments to ensure timelines and deadlines are met.</li><li>Provide logistical support during company meetings or events, including preparation of materials, meeting minutes, and action item follow-up.</li><li>Assist with data entry and ensuring accurate record keeping.</li><li>Perform other administrative tasks as needed to maintain operational efficiency.</li></ul>