Office Manager<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>Office Manager<p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p>Office Manager<p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p>Office Manager<p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p>Billing Supervisor/Manager<p>We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the maintenance of business office records in accordance with federal and state guidelines</p><p>• Facilitate accounting and billing functions and providing excellent customer service.</p><p>• Act as a liaison with the billing company and complete necessary documentation.</p><p>• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues</p><p>• Ensure the security of health information systems and business office records</p><p>• Manage the release of information functions for the facility, reviewing and processing all requests for information</p><p>• Maintain an efficient forms management system for the development, review, and reproduction of facility forms</p><p>• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process</p><p>• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department</p><p>• Communicate with Residents/Family as needed</p><p>• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports</p><p><br></p><p><br></p><p><br></p>Law Office Administrator<p>Growing law firm is seeking a Law Office Administrator in Oakland, California. The successful candidate will be joining a close-knit team in a key role that involves handling critical tasks for this firm. </p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Efficient and accurate processing of legal documents</p><p>• Overseeing the smooth running of office operations</p><p>• Ensuring effective communication within the office and with clients</p><p>• Managing the organization and maintenance of legal files</p><p>• Handling client inquiries and resolving issues promptly</p><p>• Monitoring and updating client records to ensure accuracy</p><p>• Assisting in the preparation of legal meetings and court sessions</p><p>• Collaborating with the team to achieve office goals and objectives</p><p>• Utilizing law office-specific software for administrative tasks</p><p>• Ensuring office complies with law office regulations and standards.</p>Administrative Assistant<p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>Administrative CoordinatorWe are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data EntryAdministrative AssistantManaging Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google CalendarSr. Legal Administrative Assistant<p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>Executive Assistant<p>The Executive Assistant provides high-level administrative support to the Chief Executives and other senior executives. This role involves managing schedules, coordinating meetings, handling communications, and performing various tasks to ensure the smooth operation of the executive office. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities with discretion and professionalism.</p><p>Key Responsibilities:</p><p>Administrative Support:</p><ul><li>Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming and outgoing communications, including emails, phone calls, and mail.</li><li>Organize and coordinate meetings, conferences, and special events, including logistics and catering.</li></ul><p>Communication:</p><ul><li>Act as the primary point of contact between the executive office and internal/external stakeholders.</li><li>Screen and prioritize communications, ensuring timely and appropriate responses.</li><li>Draft and distribute meeting agendas, minutes, and follow-up action items.</li></ul><p>Project Management:</p><ul><li>Assist in the planning and execution of various projects and initiatives led by the executive team.</li><li>Track progress and provide updates on project timelines, deliverables, and milestones.</li></ul><p>Information Management:</p><ul><li>Maintain confidential and sensitive information with utmost discretion.</li><li>Develop and maintain a filing system for documents, records, and reports.</li></ul><p>Travel Coordination:</p><ul><li>Arrange detailed travel plans, itineraries, and agendas.</li><li>Ensure all travel logistics are managed efficiently and cost-effectively.</li></ul><p>Office Management:</p><ul><li>Monitor and order office supplies as needed.</li><li>Coordinate with IT and facilities for any office maintenance or equipment needs.</li><li>Assist in managing office budgets and expenses.</li></ul><p><br></p>IT Project Manager<p>We have an exciting opportunity for a mid-to-senior level IT Project Manager/PMO Analyst for a client in Watsonville, CA. Their Project Management Office is working on a number of important implementation projects across IT, including applications, ERP, and infrastructure, and we could use your expertise. This role will also support the day-to-day operations of CIO office and work closely with the Vendor and Portfolio Management team.</p><p><br></p><p><strong>This role will require 4 days onsite in Watsonville, CA.</strong></p><p> </p><p>Responsibilities:</p><ul><li>Develop and maintain project plans, timelines, and budgets, ensuring all projects stay on track.</li><li>Coordinates and ensures team SLAs and activities are being addressed appropriately</li><li>Use your experience with vendor management to handle contract negotiations and maintain ongoing relationships with our partners.</li><li>Supports oversight of vendor contracts and renewals, track vendor expenses</li><li>Coordinates and ensures team SLAs and activities are being addressed appropriately</li><li>Collaborate with cross-functional teams and stakeholders to ensure seamless project integration and delivery.</li><li>Using different data sources demonstrates the ability to create meaningful reporting</li><li>Create PowerPoint decks/presentations for management/executive audience </li><li>Identify and mitigate project risks, resolving issues efficiently to ensure projects stay on course.</li><li>Help to identify and develop solutions for continuous process improvement</li><li>Regularly update leadership with project status, milestones, and outcomes, so everyone stays informed.</li></ul>Residency Program Coordinator<p>We are seeking a Residency Program Coordinator to join our team in Oakland, California. In this role, you will be coordinating and managing various activities within our residency program. This position offers a contract-to-permanent employment opportunity, and you will be working in a hybrid model with potential remote work on Tuesdays.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the planning, organization, and evaluation of all residency program activities</p><p>• Serve as a departmental representative on GME committees</p><p>• Handle the electronic residency application process (ERAS)</p><p>• Complete CODA surveys, standards requirements, and update trainee data on the tracking system</p><p>• Organize and manage the interview process, ranking, post-match activities, and information related to recruitment fairs</p><p>• Assist residents in obtaining clinical productivity information by improving access to productivity and quality measures data</p><p>• Maintain American Board specialty tracking surveys and national reports</p><p>• Oversee internal processes such as Med Hub Surgery Logger, ADEA Postdoctoral Application Support Service (PASS)</p><p>• Manage supporting documentation for residency reaccreditation, regulatory issues, legal and risk management issues, and reimbursement audits</p><p>• Plan and coordinate resident didactic courses and assist in the planning of resident events such as graduation</p><p>• Meet regularly with the Program Director to discuss office management issues, activities and project status, and make recommendations for improvement.</p><p><br></p><p>If you are interested in this role please apply now and call us at (510) 470-7450</p>Administrative Assistant<p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p>Facilities Coordinator<p><strong>Job Description</strong>:</p><p>We are seeking a detail-oriented and proactive <strong>Facilities Coordinator</strong> with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.</p><p><strong>Responsibilities</strong>:</p><ul><li><strong>Facilities Management</strong>: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li><strong>Vendor Coordination</strong>: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li><strong>Office Management Support</strong>: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li><strong>Space Organization</strong>: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li><strong>Health and Safety Compliance</strong>: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li><strong>Administrative Tasks</strong>: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li><strong>Client/Employee Support</strong>: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li><strong>Technology Coordination</strong>: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li><strong>Project Assistance</strong>: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul><p><strong>Requirements</strong>:</p><ul><li><strong>Experience</strong>: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li><strong>Education</strong>: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li><strong>Communication</strong>: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li><strong>Organizational Skills</strong>: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li><strong>Problem-Solving</strong>: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li><strong>Physical Capabilities</strong>: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li><strong>Certifications</strong>: OSHA or related safety training certifications are advantageous but not required.</li></ul><p><br></p>Project CoordinatorWe are offering a contract to permanent employment opportunity for a Project Coordinator in Palo Alto, California. In this role, you will be primarily responsible for managing projects, coordinating activities, and serving as the liaison to customers and other departments. Your work will encompass a wide range of functions, including financial management, human resources, communications, purchasing, and inventory management.<br><br>Responsibilities: <br><br>• Oversee the coordination of various departmental project activities, ensuring each phase is documented appropriately <br>• Take charge of individual projects as they arise, identifying and addressing additional areas of opportunity<br>• Carry out administrative tasks, ensuring the smooth flow of paperwork and efficient administrative processes<br>• Provide leadership and expertise in human resources recruitment, ensuring timely submission of evaluations and paperwork associated with personnel within the department<br>• Coordinate the permanent employment of new employees, conduct initial department orientation, and review departmental compliance courses<br>• Manage the allocation of equipment and supplies, facilitate periodic inventory review of all equipment, and prepare appropriate facility reports as needed<br>• Act as an events coordinator, managing and executing various events<br>• Coordinate requests for support from departments such as communications, housekeeping, and engineering and maintenance, ensuring quality work is completed in a timely manner<br>• Serve as the representative coordinating the installation and maintenance of data and phone communication<br>• Participate in assigned projects, ensuring they are completed within the requested timeframes.Staffing Manager<p>Our <strong>Talent Managers</strong> work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in accounting and finance departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled accounting and finance professionals with clients’ projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half’s presence in the local business community.</p>Part Time - Risk Analyst Admin<p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p><strong> Part-Time Risk Specialist/Analyst</strong></p><p><strong>Location: City Manager’s Office – San Leandro, CA</strong></p><p><strong>Hours:</strong> 20 hours per week (Flexible schedule)</p><p><strong>Duration:</strong> 3 months (Possibility of extension)</p><p><strong>Work Arrangement:</strong> 100% in-person initially, with potential for some remote work over time</p><p><strong>Job Responsibilities:</strong></p><ul><li>Conduct preliminary reviews of insurance certificates submitted by vendors and consultants.</li><li>Ensure compliance with relevant standards, including proper vendor signatures.</li><li>Verify vendor profiles and insurance documents in the third-party tracking system (PINS).</li><li>Complete vendor checklists and confirm compliance with agreed-upon terms.</li><li>Review Certificates of Insurance to verify:</li><li>Vendor names and DBA details are correctly listed.</li><li>Credit ratings meet "AM Best" rating system standards.</li><li>Policy numbers, coverage limits, and endorsements align with requirements.</li><li>Policies are current and name the City of San Leandro as the Certificate Holder.</li><li>Certificates are signed by an authorized representative.</li><li>Coordinate insurance approvals with Finance Department staff, including the Purchasing Agent and Project Managers.</li><li>Assist vendors and city staff with insurance compliance requirements.</li><li>Respond to inquiries via email and phone.</li></ul><p><br></p>Property Administrator<p>Are you detail-oriented, organized, and ready to take on an exciting role in property management? We are seeking a <strong> Property Administrator</strong>! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management Support</strong></p><ul><li>Gather and analyze financial data to prepare reports and track expenses.</li><li>Oversee rent collection and manage accounts receivable processes.</li><li>Assist with budget preparation, monitor financial performance, and aid in implementing corrective action plans.</li><li>Review and approve vendor invoices while managing commercial vendor accounts.</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Compile and deliver routine property reports for stakeholders, including investors, lenders, and government entities.</li><li>Manage and update internal reporting dashboards.</li><li>Coordinate and consolidate reporting materials for external parties.</li></ul><p><strong>Project Management Support</strong></p><ul><li>Provide assistance with capital projects, ensuring timely and budget-conscious completion.</li><li>Collaborate with the Facility Manager to coordinate improvement projects and ensure vendor compliance.</li><li>Oversee insurance requirements and manage documentation for tenant construction projects.</li></ul><p><strong>Portfolio Systems Operation</strong></p><ul><li>Manage portfolio tools, including security system access and Yardi property management software.</li><li>Address Yardi-related inquiries and generate reports as needed.</li></ul><p><br></p>Construction Admin<p>Job Title: Construction Administrator</p><p> </p><p>Job Description:</p><p> </p><p>We are looking for an organized and detail-oriented Construction Administrator to join our team and manage our construction projects' administrative tasks. As a Construction Administrator, you will act as the link between various project parties and ensure that all interaction is efficient and meaningful. You will also be responsible for creating and managing project documentation, including contract documents, change orders, and purchase orders, among others.</p><p> </p><p>Responsibilities:</p><ul><li>Track and manage all project-related paperwork including contracts, change orders, invoices, etc.</li><li>Create, maintain and manage a project schedule in collaboration with the project managers and team leads.</li><li>Liaise between the construction manager, the construction team, clients, and subcontractors.</li><li>Handle all incoming communication related to the construction project.</li><li>Ensure compliance with safety regulations and quality control measures.</li><li>Assist in the preparation of project budgets and financial reports.</li><li>Coordinate and set up meetings, take meeting minutes and distribute them accordingly.</li><li>Assist with procurement of materials and equipment.</li><li>Maintain records of all project-related expenses and transactions.</li></ul><p><br></p>Office Assistant<p>Robert Half's client is seeking a proficient Office Assistant to join their team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.</p><p><br></p><p>Office Assistant responsibilities:</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Serve as a backup for Office Assistant II duties when necessary.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p>Office Services AssociateWe are in search of an Office Services Associate to join our team in San Francisco, California. In this role, you will be responsible for handling various back-office services, including digital and physical mail, reprography, and litigation printing. The role is part of a wider team that supports hospitality, reception, and audio/visual services. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Handle customer inquiries and ensure accurate processing of credit applications.<br>• Maintain meticulous records of customer credit.<br>• Monitor customer accounts and take necessary action when required.<br>• Provide support in digital and physical mail services, litigation printing, and reprographics.<br>• Contribute to hospitality facilities, reception, and audio/visual services as needed.<br>• Prioritize workflow and ensure timely completion of all projects.<br>• Troubleshoot basic equipment problems and place service calls when necessary.<br>• Maintain logs for all office services and adhere to established procedures.<br>• Interact with clients in person, over the phone, or electronically.<br>• Ensure quality assurance on own and work of others.<br>• Load machines with necessary supplies such as paper and toner.Accounting Manager/SupervisorRobert Half is on a search for an experienced Accounting Manager for an immediate opening at an innovative, on-the-rise Wholesale Distribution company. In this position, you will be responsible for leading daily operations, including maintaining the general ledger system, preparing and/or reviewing appropriate ledger entries and reconciliations, preparing monthly, quarterly and annual financial statements, assisting with regulatory reporting as applicable, and related duties. You will establish and scale company accounting and finance operations. This position gives you a great opportunity to work for a company that recognizes hard work and rewards results as the Accounting Manager. This Accounting Manager role is based in the San Jose, California area and is a full-time employment opportunity that is not to be missed!<br><br>What you get to do every day<br><br>- Ensure close deadlines are met by encouraging and managing the accounting team performance during the closing process<br><br>- Assist in the implementation of NetSuite Financials, which includes designing systems and processes, migrating data, testing, training, and administrating<br><br>- Periodically review and inspect the balance sheets and income statement accounts of Senior Accountants<br><br>- Assist in preparing GAAP financial statements through data analysis, document preparation, integrity validation, and reconciliation processes<br><br>- Assemble a variety of technical accounting policies, procedures, and analyses<br><br>- Possessing a thorough knowledge of enterprise resource planning (ERP) systems is valuable<br><br>- Work closely with FP& A and accounting management to create relevant and timely reports on financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outlookLegal SecretaryWe are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. <br><br>Responsibilities:<br>• Assist in document revisions, formatting, and finalizing<br>• Prepare and manage engagement letters<br>• Manage and organize client files efficiently<br>• Answer phone calls professionally and promptly<br>• Circulate letters and other legal documents via email and physical mail<br>• Circulate documents for execution via DocuSign<br>• Handle the administrative management of the Confidentiality Agreement program<br>• Utilize management systems and Microsoft Office Suites effectively<br>• Perform billing functions and calendar management<br>• Format documents using ProLaw and PDF<br>• Proofread and draft legal documents as required.Case Manager<p>Robert Half is delighted to invite applications for the position of Case Manager with our client that focuses on mental and behavioral health. We are looking for a candidate who is passionate about mental health advocacy and will support the effective operations of our case management processes.</p><p><br></p><p>Responsibilities:</p><p>· Assist in developing comprehensive case management plans for clients with mental and behavioral health issues.</p><p>· Support lead case managers during client assessments.</p><p>· Work alongside a multidisciplinary team, enhancing communication between healthcare professionals to ensure comprehensive patient care.</p><p>· Contribute to client empowerment by assisting in delivery of appropriate educational materials and resources.</p><p>· Aid in maintaining accurate documentation of case management activities</p><p>· Adhere strictly to professional ethical standards and maintain client confidentiality.</p>