16 results for Facilities Coordinator 3 in San Jose Ca

Facilities Coordinator Job Description: Facilities Coordinator We are seeking a highly organized and detail-oriented Facilities Coordinator to manage and support the daily operations of our office environment. The ideal candidate will bring 1–3 years of relevant experience and demonstrate strong skills in facilities management, communication, and problem-solving. This role is key to ensuring our workspaces remain safe, functional, and efficient for all employees.Key Responsibilities:<ul><li>Oversee routine facility maintenance, repairs, and inspections to ensure compliance with safety and operational standards.</li><li>Coordinate with vendors, contractors, and service providers for building services, such as cleaning, security, and equipment maintenance.</li><li>Manage office supplies inventory and procurement to maintain a well-stocked work environment.</li><li>Serve as the primary point of contact for facility-related issues and inquiries from employees and stakeholders.</li><li>Assist with space planning, office moves, and furniture/equipment setups to accommodate organizational needs.</li><li>Maintain updated records of facility operations, maintenance schedules, and vendor agreements.</li><li>Support environmental health, safety, and sustainability initiatives within the workplace.</li></ul>

Facilities Coordinator Job Description:We are seeking a detail-oriented and proactive Facilities Coordinator with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.Responsibilities:<ul><li>Facilities Management: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li>Vendor Coordination: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li>Office Management Support: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li>Space Organization: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li>Health and Safety Compliance: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li>Administrative Tasks: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li>Client/Employee Support: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li>Technology Coordination: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li>Project Assistance: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul>Requirements:<ul><li>Experience: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li>Education: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li>Communication: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li>Organizational Skills: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li>Problem-Solving: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li>Physical Capabilities: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li>Certifications: OSHA or related safety training certifications are advantageous but not required.</li></ul>

Facilities Manager Job Description: Facilities Manager We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.Key Responsibilities:<ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul>

Facilities Manager Job Description: Facilities Manager We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.Key Responsibilities:<ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul>

Billing Supervisor/Manager We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations. Responsibilities:• Oversee the maintenance of business office records in accordance with federal and state guidelines• Facilitate accounting and billing functions and providing excellent customer service.• Act as a liaison with the billing company and complete necessary documentation.• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues• Ensure the security of health information systems and business office records• Manage the release of information functions for the facility, reviewing and processing all requests for information• Maintain an efficient forms management system for the development, review, and reproduction of facility forms• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department• Communicate with Residents/Family as needed• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports

Senior Accountant Reach out to Michelle Espejo via LinkedIn or email for immediate consideration and additional info. Join our client, a premier global financing provider for venture capital-backed companies, committed to nurturing high-growth businesses from initial funding rounds to IPO. They expertly address the unique needs of companies at every stage of their development. You'll enjoy exceptional benefits, including a 401(k) match and comprehensive medical, dental, and vision coverage. Thrive in a collaborative environment marked by significant tenure, extensive exposure to management, and abundant growth opportunities, with all managerial roles being promoted from within. Enjoy gaining invaluable experience with a highly successful firm specializing in venture debt. Responsibilities:<ul><li>Perform comprehensive accounting tasks on a daily, quarterly, and annual basis.</li><li>Prepare and organize journal entries and reconcile accounts.</li><li>Track portfolio investments, intercompany funds, operating expenses, accruals, credit facility cash, revenue, and loan prepayments.</li><li>Collaborate on customer billings and prepare amortization schedules.</li><li>Provide additional analytical support to senior management.</li><li>Assist external auditors during the annual audit process.</li></ul>Reach out to Michelle Espejo via LinkedIn or email for immediate consideration and additional info.

Senior Accountant - Venture Capital in Menlo Park! **Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!** Job Posting: Senior AccountantEmployment Type: Full-TimeLocation: Menlo Park; 4x a week in officeSalary: $100-$115k + Bonus INCREDIBLE full package - Base + Bonus, 401K plan 5% match, Medical/Dental/Vision - 100% coverage A top-tier financial services provider dedicated to supporting high-growth companies backed by venture capital and private equity throughout their development. Specializing in debt financing, equity investments, and related services, the firm focuses on dynamic sectors. Responsibilities:<ul><li>Accurately prepare and post journal entries, ensuring proper classification and adherence to accounting policies and procedures.</li><li>Perform detailed account reconciliations, identifying and resolving discrepancies to maintain the integrity of financial records.</li><li>Monitor the performance and status of portfolio investments, ensuring timely updates and accurate reporting for management and external stakeholders.</li><li>Track intercompany transactions and balances across various funds, ensuring proper elimination and alignment in consolidated financial statements.</li><li>Manage operating expense records, calculate monthly accruals, and provide reports to support accurate expense forecasting and budget adherence.</li><li>Track cash inflows and outflows linked to credit facilities, ensuring timely reporting and compliance with loan agreements.</li><li>Collaborate with internal teams to prepare and review customer invoices, ensuring accuracy in billing terms and amounts.</li><li>Monitor revenue streams and prepare detailed amortization schedules for deferred revenue and prepaid expenses.</li><li>Calculate loan prepayment amounts, including interest adjustments, and prepare supporting documentation for lender approval.</li></ul>

Office Manager We are seeking a proficient Office Manager/ Operations Assistant for a short-term contract employment opportunity in San Francisco, California. As an Office Manager, your role will be pivotal in maintaining the smooth operation of our office, which involves a blend of administrative, operational, and hospitality tasks. Responsibilities: • Ensure the office’s communal spaces, conference rooms, and kitchen are well-organized and maintained.• Handle coordination of office services with vendors, including IT services and building maintenance.• Welcome clients and visitors to the office, embodying professionalism and hospitality as the initial point of contact.• Monitor and manage expenditure on office supplies, ensuring essential items are always available.• Provide support to the Director of Brand + Marketing by assisting in the upkeep of marketing resources, collateral, and materials.• Assist Senior Leadership in preparing presentations and interviews, including scheduling and travel coordination.• Aid in scheduling and coordinating meetings both within the organization and with external entities. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013160120**

Payroll Supervisor We are offering an exciting opportunity for a Payroll Supervisor in the Business Services industry, based in Oakland, California. You will have work/life balance working on-site for a very well-established company with a tenured accounting team! As a Payroll Supervisor, your role will be pivotal in processing payroll, maintaining records, and managing inquiries. Responsibilities:<ul><li>Supervise payroll team and manage semi-monthly, multi-state payroll processing and time tracking.</li><li>Ensure payroll accuracy and compliance with state/federal tax laws.</li><li>Oversee payroll tax deposits, filings, W-2s, and deductions/insurance premiums.</li><li>Audit employee transactions and commissions for data integrity and discrepancies.</li><li>Manage Worker Compensation payments and reconciliations.</li><li>Ensure compliance with legal requirements and prevailing wage regulations.</li><li>Handle payroll-related general ledger functions, including accruals and reconciliations.</li><li>Provide payroll insights through analytics and trends.</li><li>Assist in payroll audits and ensure compliance with documentation requirements.</li><li>Implement and maintain payroll policies, controls, and best practices.</li><li>Collaborate with HR on union compliance and benefits.</li><li>Identify ways to improve payroll processes and efficiency.</li><li>Protect payroll information confidentiality and maintain professional knowledge.</li><li>Lead or support payroll team meetings, fostering engagement and energy.</li></ul>

Office Manager Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.Responsibilities:<ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations.· Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.· Working with department managers to improve overall work environment and staff satisfaction.

Customer Service Supervisor We are offering a short-term contract employment opportunity in the government sector located in Oakland, California. The role we are seeking to fill is that of a Customer Service Supervisor. In this role, you will play a crucial part in managing and directing a team spread across multiple locations, ensuring smooth operations and effective communication between offices. Responsibilities: • Oversee and direct a team spread across various locations• Ensure the seamless functioning of office operations across all locations• Establish and maintain robust relationships with team leads at all offices• Bridge any communication gaps between offices to ensure effective coordination• Travel to different office locations as required to support operations• Uphold internal process development and adherence in compliance with union agreements• Execute additional duties as needed to support team operations• Leverage your skills in CRM, answering inbound calls, auditing, billing functions, cash activity, supervised learning, direct supervision, and administrative assistance.