70 results for Administrative Assistant in San Jose Ca
Part Time Administrative Assistant<p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p>Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. The successful candidate will work in a dynamic environment and will be expected to maintain a high level of accuracy.<br><br>Responsibilities<br><br>• Handle inbound and outbound calls, providing exemplary customer service.<br>• Take charge of data entry tasks, ensuring accuracy and efficiency.<br>• Correspond with customers via email, addressing their queries and concerns.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete assigned tasks.<br>• Schedule appointments as needed, keeping an organized calendar.<br>• Maintain a positive and friendly demeanor in a fast-paced environment.<br>• Exhibit strong communication skills, both verbal and written, to interact with customers and team members.<br>• Prioritize tasks effectively, demonstrating strong time management skills.<br>• Foster an achievement-oriented personality while maintaining attention to detail.Administrative AssistantWe are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently.Administrative AssistantWe are seeking an Administrative Assistant based in San Jose, California. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be expected to assist in executing field operations services and activities, displaying a significant level of independence, initiative, critical thinking, and sound judgment. This role will require detail-oriented coordination and maintenance of effective office procedures and processes, and effective communication with all staff levels.<br><br>Responsibilities:<br>• Providing assistance to the Director of Field Operations and the Assistant Director, Field Operations.<br>• Handling customer service duties, including answering inbound calls and responding to email correspondence.<br>• Performing data entry tasks and maintaining accurate records.<br>• Scheduling appointments and coordinating various office procedures.<br>• Handling both inbound and outbound calls in a detail-oriented manner.<br>• Utilizing Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word.<br>• Analyzing data and situations, identifying problems, and developing effective solutions.<br>• Monitoring customer accounts and taking appropriate action when necessary.<br>• Demonstrating detail-oriented communication skills on both a business and technical platform.Sr. Administrative AssistantWe are offering a contract for a Sr. Administrative Assistant role in the construction industry. Based in Modesto, California, this role involves a variety of administrative tasks in a dynamic construction office setting.<br><br>Responsibilities:<br>• Handle construction project correspondence and document management<br>• Assist in processing contracts to subcontractors and purchase orders<br>• Manage change orders to subcontractors<br>• Ensure accurate data entry and maintenance of customer records<br>• Conduct email correspondence and handle phone calls efficiently<br>• Order and manage office supplies inventory<br>• Process and maintain customer credit applications<br>• Execute subcontractor bids and proposals<br>• Utilize SAGE 300 for construction accounting activities<br>• Perform other clerical duties as necessary.Administrative Assistant<p>Walnut Creek client is in need of a part time temporary administrative assistant to cover a maternity leave. In this position you will support the program coordination department with coordinating webinars, education opportunities, onsite events, and training for Members. Overseas third-party contracts and budgets associated with assigned programs. Coordinates with Member liaisons to ensure the delivery of services and assess Member needs through surveys and committee meetings. Provides administrative support and project support as needed. The ideal candidate will be very comfortable in Excel and enjoy heavy coordination with many moving parts. The hours are Tuesday-Thursday 8am-4:30pm.</p>Sr. Legal Administrative Assistant<p>We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. </p><p><br></p><p>Responsibilities</p><p>• Manage and filter daily communications with internal and external clients.</p><p>• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.</p><p>• Compose, proofread, and edit correspondence, presentations, and other documents.</p><p>• Coordinate and schedule travel reservations, both domestic and international.</p><p>• Prepare and submit expense reports, and reconcile credit card transactions.</p><p>• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.</p><p>• Arrange and schedule internal and external meetings.</p><p>• Handle confidential information with discretion and diplomacy.</p><p>• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.</p><p>• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.</p>Administrative Assistant<p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p>Administrative Assistant- Bilingual<p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p>Legal Administrative Assistant<p>Are you an experienced Legal Administrative Assistant ready to take your skills to the next level? We are looking for a talented professional to join our dynamic, tight-knit team at a respected union labor law firm conveniently located just steps away from a BART station in Oakland.</p><p>This is your chance to be part of an organization that values collaboration, offers significant growth potential, and champions important labor causes. If you thrive in a supportive environment and have impeccable attention to detail, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format legal documents with precision and efficiency.</li><li>Handle state and federal e-filings, ensuring compliance with all relevant rules and deadlines.</li><li>Provide administrative support to attorneys, maintain case files, and assist in day-to-day legal operations.</li></ul>Administrative Assistant<p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p>Administrative Assistant<p><strong>Job Description</strong>: We are seeking a highly detail-oriented and adaptable individual to provide dedicated support to a Scientist with special vision needs in a cutting-edge research environment within CIS Labs. This position will involve assisting with mathematical research, document editing, and various administrative tasks. If you are detail-oriented, proficient in LaTeX, and have a background or interest in mathematics.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Research Assistance</strong>: Read complex research papers, mathematical formulas, and equations aloud to a Scientist with visual needs, ensuring precision and clear communication.</li><li><strong>Editing Support</strong>: Collaborate with the Scientist to edit and format advanced research manuscripts using LaTeX. This includes tasks such as identifying specific portions of a document, adjusting mathematical expressions, modifying spacing to meet page limits, and ensuring formulas stay within margins.</li><li><strong>Mobility Support</strong>: Assist the Scientist with movement within the office environment.</li><li><strong>Administrative Duties</strong>:</li><li>Complete expense reports and provide support to the CIS Labs Administrative Assistant as needed.</li><li>Perform general office tasks and assist with administrative needs as assigned.</li></ul><p><br></p>Administrative Assistant<p>Robert Half is working with one of our top coastal clients in Half Moon Bay. Our client was established in 1959 and has been offering a variety of programs for the City. They care deeply about their residents and want to sure a prosperous and happy lifestyle for anyone and everyone that lives or comes to visit the city. They have a fantastic company culture.</p><p><br></p><p>This is a part-time role, 5 hours a day. It starts IMMEDIATELY!!! Interview are taking place today and tomorrow. Do not wait. If interested, apply now! </p><p><br></p><p>Responsibilities:</p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned.</li></ul>Admin AssistantWe are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times.Administrative AssistantManaging Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google CalendarOffice Assistant<p>We are in search of an Office Assistant to join our team based in San Leandro, California. This role is primarily centered in the industry of Financial Services, offering a permanent employment opportunity. As an Office Assistant, you will be tasked with a variety of clerical and administrative duties, including processing customer credit applications, maintaining customer records, and handling customer inquiries. You will also be responsible for monitoring customer accounts and taking necessary action.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process customer credit applications in a timely and efficient manner</p><p>• Maintain and update customer credit records ensuring all information is current and accurate</p><p>• Handle customer inquiries, providing high-quality service and support</p><p>• Monitor customer accounts, identifying any issues and taking appropriate action</p><p>• Utilize Accounting Software Systems and ADP for financial services related tasks</p><p>• Create and manage Banner Ads and computer programs</p><p>• Perform clerical duties such as answering inbound calls, managing CRM, and maintaining 'About Time' records</p><p>• Handle billing functions with accuracy and efficiency</p><p>• Manage shipping and receiving tasks, including handling FedEx services and maintaining shipping documentation</p><p>• Assist with inventory management, including printing labels for products.</p>Dental Admin Assistant<p>We are looking for a highly organized and experienced Dental Administrative Assistant to join our team. The ideal candidate has a thorough understanding of dental office procedures, with excellent patient service skills and strong proficiency in Dentrix software.</p><p> </p><p>Responsibilities:</p><ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol><p><br></p>Administrative AssistantWe are in search of a dedicated Administrative Assistant to be part of our team located in Sunnyvale, California. In this role, you will be supporting a scientist with special vision needs, providing administrative assistance, and ensuring smooth office operations.<br><br>Responsibilities:<br>• Provide assistance to the scientist in navigating within the office.<br>• Support the scientist by reading advanced mathematical formulas aloud.<br>• Assist in the meticulous editing of research manuscripts using LaTex, focusing on the adjustment of mathematical formulas and expressions to fit within the margins.<br>• Aid in the efficient management of office tasks and other administrative duties as required.<br>• Provide support in reading research papers to the scientist.<br>• Collaborate with the CIS Labs Administrative Assistant to handle expense reports when necessary.<br>• Participate in writing and typing drafts to support the scientist's work.Office Assistant<p>Robert Half's client is seeking a proficient Office Assistant to join their team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.</p><p><br></p><p>Office Assistant responsibilities:</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Serve as a backup for Office Assistant II duties when necessary.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p>Administrative Assistant<p>Our client in Livermore is actively searching for a competent and diligent Administrative Assistant to perform a variety of administrative tasks. This is a temporary position with potential for hire depending upon the performance and fit.</p><p><br></p><p>Responsibilities:</p><p>1. Answering phones, handling inquiries and routing calls as necessary.</p><p>2. Performing accurate data entry tasks.</p><p>3. Managing office email correspondence. Making sure visiting staff have desks set up.</p><p>4. Distributing mail within the office and handling outgoing posts.</p><p>5. Organizing and maintaining an inventory of office supplies and placing orders as needed.</p><p>6. Planning and coordinating events including monthly recognition luncheons and other office activities.</p><p>7. Taking charge of a large project involving reviewing paper documents from various departments, determining their importance and deciding whether to retain or discard them.</p><p>8. Updating the emergency binder regularly and ensuring it is complete and accurate.</p><p>9. Creating and distributing flyers for upcoming events.</p><p>10. Driving to run errands.</p><p><br></p><p><br></p><p>Qualifications:</p><p>The ideal candidate will be a dependable, personable, detail oriented, and well-organized individual with some administrative experience. Excellent communication skills and the ability to multitask under pressure are a must. Familiarity with office procedures and basic office equipment will be beneficial. Proficiency in MS Office Suite and data entry software is expected.</p>Bilingual Office Assistant<p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p>Office AssistantWe are offering a contract for a permanent position in Santa Clara, California for an experienced Office Assistant. Your role will be integral to our operations within the construction industry, where you will handle a variety of administrative tasks, ensure accurate record keeping and assist in project coordination.<br><br>Responsibilities:<br>• Manage data entry tasks with precision and efficiency<br>• Handle email correspondence professionally and promptly<br>• Keep files organized and up-to-date<br>• Operate fax machines and other office equipment as required<br>• Handle order entries accurately and efficiently<br>• Assist with project coordination and execution<br>• Scan documents and maintain digital records meticulouslyOffice AssistantWe are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. This role is primarily set in the industry of Accounting Software Systems and will require extensive interaction with ADP - Financial Services and Computer Programs. <br><br>Responsibilities:<br><br>• Undertake clerical duties, ensuring smooth office operations.<br>• Manage and update customer credit records with high accuracy.<br>• Efficiently process credit applications from customers.<br>• Monitor customer accounts and initiate required action.<br>• Handle and resolve customer inquiries promptly.<br>• Utilize CRM for customer relationship management.<br>• Perform billing functions as and when required.<br>• Respond to inbound calls, providing excellent customer service.<br>• Use 'About Time' software for administrative tasks.<br>• Create and manage Banner Ads as per requirement.Office Assistant<p>Robert Half is working on a part-time Office Assistant position in Redwood City with a lead Real Estate Development / Investment company. Our client is a leading real estate agency specializing in residential, commercial, and luxury properties. With a focus on providing exceptional customer service, expert market insights, and tailored solutions, they pride themselves on connecting clients with their ideal properties. The goal; to foster long-term relationships with both clients and team members.</p><p><br></p><p>We are looking for someone to start this role immediately. Please see the details below and if interested, apply now! We want interviews next week. Do not wait! Apply. </p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Ordering weekly groceries and stocking the fridge and pantry</li><li>Keeping the kitchen, conference rooms, and supply areas clean and organized</li><li>Ordering office supplies as needed</li><li>Collecting mail and scanning/emailing it to the appropriate teams</li><li>Handling FedEx inquiries and drop-offs</li><li>General office management duties</li></ul>Administrative Assistant<p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p><br></p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul>