92 results for Accounts Payable Specialist in San Jose Ca
Accounts Payable Specialist<p><strong>Robert Half</strong>, a rapidly growing global staffing powerhouse, is on the hunt for an <strong>Accounts Payable Specialist</strong> to join our Full-Time Engagement Professionals Team.</p><p>This is a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>Accounts Payable Specialist<p><strong>Robert Half</strong>, a leading global staffing firm, is excited to hire an <strong>Accounts Payable Specialist</strong> to join our team in <strong>Tri-Valley and CC County!</strong></p><p><br></p><p>This is your chance to gain hands-on experience across multiple industries while working with a variety of software. Are you ready to take on career-building challenges, dive into impactful projects, and grow your professional skills? If so, we want to hear from you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>Accounts Payable Specialist<p>Are you an organized, detail-oriented whiz with a passion for numbers and a knack for keeping things running smoothly? Do you dream in debits and credits? If so, we need you! Our client in the beauty industry is searching for a highly motivated Accounts Payable Specialist to join their awesome finance team. In this role, you'll be the gatekeeper of payables, ensuring accuracy, efficiency, and timely processing. You'll play a vital role in maintaining strong vendor relationships and keeping our financial wheels turning. You'll report directly to the AP Manager and have the opportunity to make a real impact on the company's financial health.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process a high volume of invoices with speed and accuracy (think ninja-level data entry skills!).</li><li>Match purchase orders, receiving documents, and invoices, resolving any discrepancies with finesse.</li><li>Ensure proper coding and authorization of invoices.</li><li>Prepare and process check runs and electronic payments.</li><li>Maintain accurate vendor records and build strong relationships with our valued partners.</li><li>Reconcile vendor statements and resolve any issues promptly and professionally.</li><li>Assist with month-end close activities related to accounts payable.</li><li>Identify and implement process improvements to streamline AP operations (because efficiency is key!).</li><li>Respond to vendor inquiries with a smile (even when things get tricky!).</li><li>Assist with audits and provide supporting documentation as needed.</li><li>Perform other related duties as assigned (because we're a team!).</li></ul><p><br></p>Accounts Payable Specialist<p><br></p><p>Robert Half is looking for a detail-oriented and diligent Accounts Payable Clerk to strengthen our client's financial team. The successful candidate will oversee all the company’s outgoing payments, ensuring accuracy and timely processing. This role includes managing invoices, reconciling vendor accounts, organizing financial records, and ensuring accurate financial reporting.</p><p><br></p><p>TO APPLY today, please locate my email on my LinkedIn account (Tawnia Kirshen) and email me your resume directly. Looking forward to speaking with you. </p><p><br></p><p>Job Duties: </p><ol><li>Manage and process all invoice payments, ensuring accuracy and timeliness.</li><li>Reconcile vendor accounts and resolve any discrepancies in vendor payments.</li><li>Maintain organized financial records for easy reference and auditing.</li><li>Prepare and report on regular financial statements.</li><li>Assist in the development and implementation of systems for collecting, analyzing, verifying, and reporting financial information.</li><li>Adhere to company policies and procedures and ensure compliance with state and federal laws.</li><li>Answer and resolve any inquiries concerning invoice payments and account status.</li><li>Provide assistance in annual audits.</li><li>Perform other related duties as assigned.</li></ol><p><br></p>Accounts Payable Specialist<p>We are offering a contract for a permanent position as an Accounts Payable Specialist at our South San Francisco, California location. This position is in the Import & Distribution industry. In this role, you'll handle various tasks including processing invoices, maintaining vendor communications, and managing expense reports.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process vendor invoices from the AP outlook mailbox on a daily basis.</p><p>• Handle internal department and vendor inquiries daily, ensuring effective communication.</p><p>• Regularly match costed receivers with receiving documents, purchase orders, and vendor invoices.</p><p>• Address inter-departmental and vendor discrepancies promptly.</p><p>• Manage AP incoming mails daily and distribute expense invoices to the appropriate managers for approval.</p><p>• Ensure correct general ledger from the chart of accounts is used while vouchering inventory / expense AP invoices.</p><p>• Prepare weekly check runs including A/p checks, ACH, USD, and FX payments.</p><p>• Organize invoices from the check register report and match with check payments.</p><p>• Prepare check register in .csv format for loading to CNB bank.</p><p>• Mail A/p checks and file AP paid vouchers weekly.</p><p>• Maintain and update labor efficiency expenses log on excel.</p><p>• Perform monthly vendor billback deal invoice preparation and reconciliation against AP aging.</p><p>• Carry out weekly filing of AP documents and handle other assigned projects.</p><p>• Prepare USD wire transfer payments on excel and forward invoices to be paid to COO.</p><p>• Send payment advice and remittances to vendors before the value date of the payment.</p><p>• Run all wire payments, including USD WIRE, ACH, FX in the system.</p><p>• Prepare all billback invoices related to Advertisements and forward to the vendors.</p><p>• Handle all Foodshow related invoices and email to participated vendors.</p><p>• Manage monthly reconciliation of credit card statements.</p>Accounts Payable Specialist<p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Review, verify, and process invoices for payment while ensuring accurate coding to general ledger accounts.</li><li><strong>Vendor Management:</strong> Maintain and update vendor records, collaborate with vendors to resolve issues, disputes, or payment discrepancies.</li><li><strong>Payment Processing:</strong> Prepare and process electronic transfers, checks, ACH payments, and other types of payments in a timely manner.</li><li><strong>Expense Reports:</strong> Audit and process employee expense reports following company policies and procedures.</li><li><strong>Reconciliation:</strong> Reconcile accounts payable sub-ledger to the general ledger monthly and resolve any discrepancies promptly.</li><li><strong>Compliance:</strong> Ensure compliance with company policies, tax regulations, and internal control guidelines in all accounts payable activities.</li><li><strong>Month-End Support:</strong> Assist with month-end closing activities, including preparing accounts payable reports for management.</li><li><strong>Process Improvement:</strong> Identify areas for improvement within accounts payable processes to enhance efficiency and accuracy.</li></ul><p><br></p>Accounts Payable/Payroll Specialist<p>We are offering an exciting opportunity for an Accounts Payable/Payroll Specialist in Pittsburg, California. The selected candidate will be part of a team dedicated to managing the company's accounts payable and payroll processes. This role involves handling account reconciliations, processing checks, coding invoices, and data entry. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process A/P invoices and checks accurately, ensuring approvals, correct calculations, and matching checks.</li><li>Monitor discount opportunities, verify federal IDs, and resolve discrepancies in purchase orders, invoices, or payments.</li><li>Address vendor inquiries and collaborate with internal departments to resolve issues.</li><li>Process employee expense reports, ensuring proper approvals and receipts.</li><li>Reconcile vendor statements, investigating and correcting discrepancies.</li><li>Properly code invoices/expense reports with accurate GL entries.</li><li>Set up and maintain accurate vendor information, including W-9s.</li><li>Produce annual 1099 tax filings.</li><li>Assist with month-end/year-end close for accruals and reconciliation.</li><li>Assist with payroll data entry and other payroll-related tasks.</li><li>Perform other duties as assigned.</li></ul><p><br></p>Accounts Payable Clerk<p>We are searching for a diligent Accounts Payable Clerk to join our team in Salinas, California. In this role, you will be responsible for managing our company's accounts payable processes, including processing vendor invoices, maintaining vendor relationships, and assisting in month-end closing activities.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Daily receipt and processing of vendor invoices in the ERP system, ensuring accurate 3-way-match to purchase orders and receipts.</p><p>• Timely processing of payments including ACH, Transfer, Auto Pays & Checks.</p><p>• Maintenance of vendor relationships and ensuring the integrity of these relationships.</p><p>• Accurate maintenance of vendor information in the ERP system, including the reconciliation of vendor statements to the subledger.</p><p>• Assisting in month-end closing activities, including the management of accounts payable accruals and reconciliation to the general ledger.</p><p>• Participation in year-end processes and periodic external audits.</p><p>• Provision of accurate Accounts Payable information in a timely manner as requested.</p><p>• Maintenance of thorough and accurate documentation, both electronic and physical, in accordance with company policy and accepted accounting practices.</p><p>• Daily checking and distribution of mail according to established procedures.</p><p>• Undertaking other duties as assigned to meet business needs.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>Accounts Payable Clerk<p>One of our fast growing clients is seeking an Accounting Clerk to join their success-driven team. </p><p> </p><p>TO APPLY today, please locate my email on my LinkedIn account (Tawnia Kirshen) and email me your resume directly. Looking forward to speaking with you. </p><p> </p><p><strong><u>Accounting Clerk duties will vary by engagement, but can include:</u></strong></p><p>Matching invoices to purchase orders and vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R)</p><p>Support Accounts Payable: Matching, coding, entering invoices, check runs, vendor maintenance </p><p>Support Accounts Receivable: billing, apply cash receipts, help with collection of past due balances</p><p>Resolve invoice discrepancies</p><p>Assist with month end and supporting the Sr. Accountant or Accounting Manager</p><ul><li><br></li></ul><p><br></p>Accounts Receivable Specialist<p>Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you?</p><p><br></p><ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul><p><strong>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move!</strong></p><p><br></p><p>This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable.</p><p><br></p><p><strong><u> Summary of job duties </u></strong></p><p><strong>Invoice Management: </strong>Prepare, issue, and track customer invoices.</p><p><strong>Payment Processing</strong>: Record incoming payments and reconcile accounts.</p><p><strong>Collections</strong>: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.</p><p><strong>Customer Relations</strong>: Maintain positive relationships while addressing billing inquiries.</p>Accounts Payable ClerkWe are offering a contract to hire employment opportunity for an Accounts Payable Clerk in Walnut Creek, California. In this role, you'll be an integral part of our team, ensuring smooth operations by processing customer credit applications, maintaining precise customer records, and resolving customer inquiries. This is a high volume desk on a busy collaborative team. <br> Responsibilities: <br> • Accurately process customer credit applications in a timely manner • Maintain comprehensive and precise records of customer credits • Resolve customer inquiries and issues promptly • Vigilantly monitor customer accounts and take necessary action when required • Ensure the accuracy of invoices by cross-checking them against orders and purchase orders • Verify the pricing, products, and quantity on invoices • Perform data entry tasks and general ledger account coding as part of the daily routine • Continually update and manage accounts payable records • Collaborate with team members to ensure all financial deadlines are met • Participate in financial audits and implement audit recommendations as required.Accounts Receivable Specialist<p>Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you?</p><p><br></p><ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul><p><strong>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move!</strong></p><p><br></p><p>This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable.</p><p><br></p><p><strong><u> Summary of job duties </u></strong></p><p><strong>Invoice Management: </strong>Prepare, issue, and track customer invoices.</p><p><strong>Payment Processing</strong>: Record incoming payments and reconcile accounts.</p><p><strong>Collections</strong>: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.</p><p><strong>Customer Relations</strong>: Maintain positive relationships while addressing billing inquiries.</p>Payroll Specialist<p>We are seeking a detail-oriented and organized <strong>Payroll & Accounts Payable Specialist</strong> to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.</p><p><br></p><p>This position is contract to hire with a employee centric family run business. They put their employees first!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Payroll Processing:</strong></p><ul><li>Process in-house payroll for approximately <strong>90 employees</strong>, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul><p><strong>Accounts Payable Support:</strong></p><ul><li>Assist the <strong>Accounts Payable</strong> team by reviewing, verifying, and matching <strong>approximately 200 invoices per week</strong> with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul><p><strong>Qualifications & Skills:</strong></p><p>Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?</p>Accounts Payable Clerk<p>We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in the construction/contractor industry, based in San Ramon, California. The role involves meticulous record-keeping, efficient processing of customer applications, and resolving customer inquiries. </p><p><br></p><p><strong>** For immediate consideration, apply and reach out to Julian Sanchez on LinkedIn **</strong></p><p><br></p><p>Responsibilities: </p><p>• Accurately and efficiently process customer credit applications </p><p>• Keep precise records of customer credit </p><p>• Address and resolve customer inquiries effectively </p><p>• Monitor customer accounts and take necessary action </p><p>• Prepare and code invoices with accuracy and submit them for further processing </p><p>• Set up vendors, manage vendor files, and file invoices </p><p>• Process check requests and prepare checks for mailing and distribution </p><p>• Reconcile past-due unpaid invoices through careful review of received statements </p><p>• Research and resolve payment discrepancies and liaise with business partners to address invoice issues </p><p>• Manage voids, open accounts payable, and maintain ABR records</p>Accounts Payable ClerkWe are offering a short-term contract employment opportunity for an Accounts Payable Clerk in the non-profit industry, based in Menlo Park, California. The role will involve the use of your Accounts Payable skills to work with gross receipts, reconcile supplier accounts, and manage data within Microsoft Excel. <br><br>Responsibilities<br><br>• Conduct research and resolve invoice discrepancies in accounts payable<br>• Communicate effectively with vendors for information gathering to resolve any accounts payable invoice discrepancies<br>• Utilize Microsoft Excel for downloading and managing data<br>• Apply your knowledge of Accounts Payable in handling gross receipts<br>• Perform account reconciliations, particularly with supplier accounts<br>• Ensure the accuracy of purchase orders and journal entries<br>• Use your proficiency in coding invoices to maintain accurate records<br>• Leverage your experience with mid or large-tier ERP systems such as Oracle, SAP, PeopleSoft, NetSuite, or Microsoft Dynamics AX<br>• Work remotely with occasional on-site work for cross-training and team collaboration.Accounts Payable ClerkWe are in search of an Accounts Payable Clerk to become part of our team located in Concord, California. This role is primarily centered around the handling and management of payable data, including entry and audit, as well as the maintenance of customer accounts. This opportunity offers short term contract employment.<br><br>Responsibilities:<br><br>• Ensure accurate and efficient processing of invoices.<br>• Handle data entry tasks related to accounts payable.<br>• Manage customer inquiries and resolve any issues.<br>• Keep customer credit records accurate and up to date.<br>• Execute check runs and coding of invoices.<br>• Adapt to a fast-paced working environment.<br>• Utilize Microsoft Excel for various tasks including inserting columns/rows, sorting, etc.<br>• Monitor customer accounts and take necessary actions.Accounts Payable Clerk<p><strong>Accounts Payable Clerk (1-3 Years of Experience)</strong></p><p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and organized <strong>Accounts Payable Clerk</strong> with 1-3 years of experience to join our finance team. In this role, you will play a vital part in ensuring the accurate and timely processing of vendor invoices, account reconciliations, and payments while supporting the overall efficiency of the department.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, verify, and reconcile vendor invoices for accuracy, completeness, and compliance with company policies.</li><li>Prepare and execute payment runs, including checks, ACH payments, and wire transfers, while maintaining accurate records.</li><li>Review and reconcile monthly statements to resolve vendor discrepancies.</li><li>Assist with month-end close by managing accounts payable reports and journal entries.</li><li>Maintain accurate and organized records, ensuring all documentation is accessible for audits.</li><li>Establish and maintain strong relationships with vendors and internal departments.</li><li>Ensure compliance with company policies, procedures, and relevant financial regulations.</li></ul><p><br></p>Entry Level Accounts Payable ClerkWe are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in the construction/contractor industry, based in Livermore, California. As an Accounts Payable Clerk, you will provide integral support to our accounting department, focusing on invoice processing, data entry, and other administrative tasks. <br><br>Responsibilities: <br>• Administer the accounts payable desk, providing crucial support for the accounting team<br>• Handle the routing of invoices for approval and reconciling any discrepancies in invoices<br>• Conduct weekly check runs to ensure timely and accurate payment<br>• Utilize Spectrum Software for various accounting tasks<br>• Leverage Microsoft Excel for job costing, requiring a basic understanding of formulas<br>• Oversee and maintain accurate customer credit records<br>• Effectively process customer credit applications with accuracy and efficiency<br>• Monitor customer accounts regularly and take appropriate action when necessary.Accounts Payable Clerk<p><strong>Accounts Payable Clerk (1-3 Years of Experience)</strong></p><p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and organized <strong>Accounts Payable Clerk</strong> with 1-3 years of experience to join our finance team. In this role, you will play a vital part in ensuring the accurate and timely processing of vendor invoices, account reconciliations, and payments while supporting the overall efficiency of the department.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, verify, and reconcile vendor invoices for accuracy, completeness, and compliance with company policies.</li><li>Prepare and execute payment runs, including checks, ACH payments, and wire transfers, while maintaining accurate records.</li><li>Review and reconcile monthly statements to resolve vendor discrepancies.</li><li>Assist with month-end close by managing accounts payable reports and journal entries.</li><li>Maintain accurate and organized records, ensuring all documentation is accessible for audits.</li><li>Establish and maintain strong relationships with vendors and internal departments.</li><li>Ensure compliance with company policies, procedures, and relevant financial regulations.</li></ul><p><br></p>Accounts Payable Clerk<p>We are offering a temp to hire employment opportunity for an Accounts Payable Clerk in Concord, California. The Accounts Payable Clerk will have a range of responsibilities, primarily focusing on the processing of vendor invoices, maintaining accurate records, and resolving inquiries. </p><p><br></p><p>Responsibilities include: </p><p><br></p><p>• Handling the processing of vendor invoices through workflow for various entities and projects</p><p>• Managing and understanding foreign currency exchange activities</p><p>• Applying proficiency in Microsoft Office products, with a focus on Excel</p><p>• Demonstrating a detail oriented attitude with a strong desire to learn and grow within the team</p><p>• Showcasing excellent communication and interpersonal skills</p><p>• Applying critical thinking skills and strong attention to detail</p><p>• Supporting the mission and values of our organization</p><p><br></p>Entry Level Accounts Payable Clerk<p>Robert Half is thrilled to announce an exciting opportunity for an <strong>Entry-Level AP Clerk </strong>to join our <strong>client in Livermore, CA! </strong>Are you ready to join a driven team of professionals and grow your career with a <strong>prestigious and reputable organization</strong>? This is your chance to gain hands-on experience, sharpen your accounting skills, and be part of something remarkable.</p><p><br></p><p><strong>Don’t wait!</strong> Let’s connect today. Message me on <strong>LinkedIn</strong> (Sadaf Ahmadi) to learn more and kick-start your next career move!</p><p> </p><p><strong>What You’ll Do</strong>:</p><ul><li><strong>Financial Recordkeeping</strong>: Assist in maintaining accurate and up-to-date financial records.</li><li><strong>Accounts Payable/Receivable</strong>: Process invoices, payments, and collections.</li><li><strong>Bank Reconciliations</strong>: Reconcile bank statements to ensure accuracy.</li><li><strong>Data Entry</strong>: Input financial transactions into accounting software.</li><li><strong>Reporting</strong>: Prepare basic financial reports and summaries for management.</li><li><strong>Support Senior Accountants</strong>: Assist with audits, month-end close processes, and other accounting projects.</li><li><strong>Compliance</strong>: Ensure adherence to company policies and accounting standards.</li></ul><p><br></p>Accounts Payable Clerk<p>Accounts Payable Clerk needed in San Carlos</p><p>Accounts Payable Clerk with skills: Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel</p><p>· Process full cycle Accounts Payable from data entry of invoices to processing check runs of approximately 40/week</p><p>· Process and review all invoices and correct discrepancies</p><p>· Submit all invoices, payments requests and petty cash returns to management as appropriate for approval</p><p>· Respond to inquiries related to invoices</p><p>· Maintain and analyze AP spreadsheet with all A/P invoices and payment requests</p><p>· Research vendor information regarding accounts, checking for 100% accuracy – verifying addresses, dollar amounts and ensuring no duplications</p>Accounts Payable ClerkWe are offering a short term contract employment opportunity for an Accounts Payable Clerk in the manufacturing industry, based in Castroville, California. This role involves meticulous data entry, invoice processing, and account reconciliation, requiring a high level of detail orientation and familiarity with Microsoft Excel.<br><br>Responsibilities:<br><br>• Accurately process customer credit applications in a timely manner<br>• Keep customer credit records up-to-date and precise<br>• Effectively resolve customer inquiries and discrepancies<br>• Monitor customer accounts and take necessary action when needed<br>• Ensure accurate input of approved accounts payable transactions<br>• Set payment due dates according to vendor terms, optimizing for discounts<br>• Generate checks for vendors and run reports on unpaid vouchers<br>• Attach vendor checks to corresponding invoices for review and signature<br>• Distribute checks appropriately, either by mail or direct delivery<br>• Conduct investigations into payment discrepancies and resolve them<br>• Maintain and update vendor master files regularly<br>• Prepare spreadsheets detailing departmental cost for benefits payments<br>• Assist with miscellaneous accounting tasks as needed.Accounting Specialist<p>We are offering a contract to hire employment opportunity for an Accounting Specialist in San Ramon, California. This role is within the property management industry and can start right away. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process customer credit applications and maintain precise records of the same.</p><p>• Regularly update and maintain tenant ledgers and database.</p><p>• Effectively manage accounts payable and accounts receivable functions.</p><p>• Ensure all invoices meet billing protocols before processing for payment.</p><p>• Attach all necessary documents such as Rental Agreements, Commercial Leases, Modifications, & Addendums to tenants in the accounting software system.</p><p>• Assist tenants with the online payment system and respond to tenant reference requests.</p><p>• Code, enter, verify and reconcile vendor invoices, matching them with supporting documentation for approval and payment.</p><p>• Process move-ins and enter all new commercial leases to application.</p><p>• Review invoices and follow-up in the Accounts Payable Software with precision.</p><p>• Process Non-Sufficient Funds (NSF) checks and enter all Monthly Rent Increases.</p>Accounts Payable Clerk<p>We are offering an exciting opportunity in the Food & Food Processing industry for an Accounts Payable Clerk at our location in San Francisco, California. As an integral part of our team, your primary role will be to manage customer applications, maintain accurate customer records, and address customer queries. Additionally, you will monitor customer accounts and take necessary actions.</p><p><strong>For immediate consideration, please contact Tejay Segundino directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><ul><li>Code and enter incoming invoices into Citrix daily; ensure valid approval signatures.</li><li>Process A/P payments via ACH, checks, wire transfers, and broker commissions.</li><li>Review and upload expense reports and invoices from Concur to Citrix for payment.</li><li>Research issues related to ACH/check payments and broker commission payments.</li><li>Process daily invoices from multiple sources (EDI, email, mail, Orbits, Concur).</li><li>Prepare quarterly consolidated reports and file pending invoices by payment dates.</li><li>Maintain filing system for payment copies and payment records.</li><li>Collect W-9 forms and bank details for new vendors.</li><li>Generate and process monthly broker commission reports and payments.</li><li>Maintain broker and vendor master files, including updates to banking info and addresses.</li><li>Generate figures for tax returns and license renewals for HQ and branches.</li><li>Submit required documents by monthly, quarterly, and annual deadlines.</li><li>Ensure timely payments of required amounts and maintain payment receipts.</li><li>Process year-end 1099 forms for individuals and partnerships.</li><li>Company may modify duties as needed.</li></ul>