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35 results for Front Desk Coordinator in San Francisco Ca

Front Desk Coordinator <p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p> Front Desk Coordinator <p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p> Front Desk Coordinator <p>We are seeking an organized, welcoming, and resourceful <strong>Front Desk Coordinator</strong> to join our team at a nonprofit organization. This onsite role plays a crucial part in creating a positive first impression by serving as the first point of contact for visitors, staff, and external stakeholders. The ideal candidate will also provide essential support to the <strong>Human Resources (HR)</strong> team, assisting with administrative tasks and fostering a collaborative, mission-driven work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Front Desk Management:</strong></p><ul><li>Serve as the primary point of contact for visitors, answering phones, welcoming guests, and directing inquiries to the appropriate department or individual.</li><li>Manage incoming and outgoing mail, packages, and deliveries in an organized and timely manner.</li><li>Maintain the appearance and organization of the front desk and reception area.</li><li>Maintain the visitor log, ensuring compliance with office policies and security protocols.</li><li>Provide exceptional customer service to all staff, visitors, and external stakeholders.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Support the HR team in scheduling interviews, onboarding new hires, and maintaining accurate employee files.</li><li>Assist with distributing internal communications, memos, and HR-related announcements.</li><li>Update and maintain office directories, organizational charts, and staff contact lists.</li><li>Help organize company events, meetings, and HR programs (e.g., training sessions or wellness days).</li><li>Create and manage basic reports, spreadsheets, and presentations as required.</li></ul><p><strong>Office Coordination:</strong></p><ul><li>Monitor and maintain office supplies inventory and submit orders when needed.</li><li>Serve as a liaison between vendors and the organization for facility-related issues (e.g., repairs or supplies).</li><li>Maintain and update filing systems for front-office operations and HR documentation.</li><li>Manage front desk email inbox and respond to inquiries promptly.</li></ul><p><br></p> Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator based in San Francisco, California. As a key member of our team, you will play an integral role in managing the program environment, ensuring quality assurance, performing administrative duties, and building productive relationships with both residents and staff. <br><br>Responsibilities: <br>• Independently managing the program environment beyond regular working hours, which may include overnight and weekend shifts.<br>• Accurately maintaining logs and reports, including incident reports.<br>• Performing administrative tasks such as photocopying and chart assembly.<br>• Communicating effectively and fostering positive interactions with residents and staff.<br>• Ensuring quality standards are met in all tasks and duties performed.<br>• Undertaking any additional related duties as required by management.<br>• Utilizing skills in administrative assistance, multi-line phone system operation, concierge services, customer service, data entry, and use of Microsoft Excel, Outlook, and Word.<br>• Organizing files and maintaining accurate records.<br>• Monitoring cameras and performing regular rounds for security purposes. Receptionist <p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul><p><br></p> Lobby Receptionist <p>Robert Half is working with a large corporation looking for a Lobby Receptionist to support a return to office for several of their buildings. Client provides an exciting work culture accompanies with perks and benefits while on assignment. Your job will serve as the first point of contact for employees, clients, and visitors entering a large corporate office. This individual will play a vital role in creating a professional and welcoming environment, facilitating communication, and maintaining efficient front-desk operations. The role requires excellent interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced professional setting.</p><p><br></p><p><strong>Key Responsibilities:Front Desk Operations:</strong></p><ul><li>Greet and direct visitors, vendors, and employees with a friendly and professional demeanor upon arrival in the corporate lobby.</li><li>Maintain a clean, neat, and organized reception area conducive to the company's professional image.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Answer, screen, and forward incoming calls using a multi-line phone system, ensuring prompt and accurate transfers to appropriate parties.</li><li>Manage and distribute mail and packages, including coordinating with delivery services as necessary.</li><li>Maintain visitor logs and issue temporary access badges as needed, ensuring compliance with company security procedures.</li><li>Schedule and coordinate reception desk coverage during breaks, lunches, or absences.</li></ul><p><strong>Client and Visitor Relations:</strong></p><ul><li>Assist visitors with wayfinding and provide accurate information about the company, its departments, and office locations.</li><li>Coordinate with security and facility management to ensure seamless visitor experiences.</li></ul><p><strong>Technology and System Use:</strong></p><ul><li>Use scheduling systems to manage conference rooms, meetings, and client appointments.</li><li>Monitor and report any technical or facility-related issues in the lobby area.</li></ul><p><br></p><p><br></p><p><br></p><p><br></p> Medical Receptionist <p>Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor.</p><p><br></p><p>Key Responsibilities:</p><p> • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers.</p><p> • Manage a multi-line phone system; respond to calls promptly.</p><p> • Handle cash transactions and pre-screen patients.</p><p> • Collaborate with providers for accurate scheduling and billing.</p><p> • Maintain medical records and ensure HIPAA compliance.</p><p> • Manage multiple tasks while ensuring a positive patient experience.</p><p> • Stock and maintain office supplies.</p><p> • Perform additional administrative duties as needed.</p> Receptionist <p><strong> **Bilingual Spanish Required**</strong></p><p><br></p><p>Robert Half has a short-term bi-lingual Spanish opportunity with an educational organization in South San Francisco. Our client is nationally recognized leader in the green school’s movement. They help students excel by providing educational experiences designed to foster diversity of thought and the courage to explore and embrace different perspectives. If you are looking to join a great organization for a contract opportunity, this is your chance. If interested, please see details below and apply immediately. The role starts next Tuesday. Do not wait. Apply now. </p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Operate a centralized telephone system, directing calls to appropriate personnel; receive and transmit messages; provide general information and assistance to callers as needed.</li><li>Greet and assist parents, students and other visitors; screen and direct visitors to appropriate District Offices, school sites and personnel; distribute a variety of materials to visitors including employment applications</li><li>Receive, sort, and distribute incoming, outgoing and internal mail and correspondence; receive and distribute incoming packages; assist other staff in preparing bulk mailings.</li><li>Perform clerical support duties for office staff and various departments including computer data entry, filing, duplicating, typing, assembling and distributing a variety of forms and materials; maintain a variety of assigned records and files</li><li>Order office supplies in accordance with established procedures; type purchase orders</li><li>Operate a variety of office equipment including a copier, typewriter, fax machine, copier and a computer and assigned software; maintain and arrange for repairs of office equipment.</li><li>Schedule fingerprint appointments for new employees and coaches; maintain related records</li><li>Perform related duties as assigned</li></ul><p><br></p> Receptionist We are offering a permanent employment opportunity for a Receptionist in Palo Alto, California. This role is primarily focused on managing a multi-line phone system, providing excellent customer service, and carrying out data entry duties. It is an ideal position for someone with strong interpersonal skills and proficiency in Microsoft Office Suite.<br><br>Responsibilities:<br><br>• Operate a multi-line phone system effectively, ensuring all calls are attended to promptly and directed to the correct department or individual.<br>• Handle customer inquiries and complaints in a detail oriented manner, maintaining a high level of customer satisfaction.<br>• Carry out data entry tasks efficiently, ensuring all customer records are accurate and up to date.<br>• Manage email correspondence, responding to emails in a timely and detail oriented manner.<br>• Utilize Microsoft Excel, Outlook, and Word to complete tasks and manage customer records.<br>• Organize files and documents systematically, ensuring easy retrieval when needed.<br>• Schedule appointments accurately, avoiding double bookings and ensuring all parties are informed of changes in a timely manner. Administrative Assistant- Bilingual <p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Administrative Coordinator <p>Job Title: Fund Raising Coordinator</p><p>Job Description:</p><p>We are seeking a dedicated, strategic, and highly motivated Fundraising Sales Associate to join our dynamic team. The primary purpose of this role is to develop and implement strategies to attract donors, secure contributions and maintain long-term relationships.</p><p>Responsibilities:</p><ul><li>Develop and execute strategic plans to meet fundraising goals.</li><li>Identify potential donors and develop proposals.</li><li>Build and maintain long-term donor relationships.</li><li>Plan and attend fundraising events and campaigns.</li><li>Promote our organization and its cause to the public and donors.</li><li>Collaborate with team members to develop a fundraising sales strategy.</li><li>Monitor and report on fundraising activities and progress to management.</li><li>Handle donations efficiently, ensuring donors’ expectations are met and relationships are nurtured.</li></ul><p><br></p> Office Assistant <p>Robert Half's client is seeking a proficient Office Assistant to join their team in the Financial Services industry, situated in Pleasant Hill, California. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract to permanent employment.</p><p><br></p><p>Office Assistant responsibilities:</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Serve as a backup for Office Assistant II duties when necessary.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p> Administrative Coordinator We are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data Entry Bilingual Office Assistant <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p> Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Office Services Associate We are in search of an Office Services Associate to join our team in San Francisco, California. In this role, you will be responsible for handling various back-office services, including digital and physical mail, reprography, and litigation printing. The role is part of a wider team that supports hospitality, reception, and audio/visual services. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Handle customer inquiries and ensure accurate processing of credit applications.<br>• Maintain meticulous records of customer credit.<br>• Monitor customer accounts and take necessary action when required.<br>• Provide support in digital and physical mail services, litigation printing, and reprographics.<br>• Contribute to hospitality facilities, reception, and audio/visual services as needed.<br>• Prioritize workflow and ensure timely completion of all projects.<br>• Troubleshoot basic equipment problems and place service calls when necessary.<br>• Maintain logs for all office services and adhere to established procedures.<br>• Interact with clients in person, over the phone, or electronically.<br>• Ensure quality assurance on own and work of others.<br>• Load machines with necessary supplies such as paper and toner. Administrative Assistant <p>Robert Half is working with one of our top coastal clients in Half Moon Bay. They are in need of a skilled administrator to assist in the admsintiration office. This will be a part time role 20 - 30 hours a week. Hours could increase depending on workload. This opportunity with provide you with municipality experience which could lead to a variety of opportunities with local government entities. Please find the description below and if interested, apply now. We are potentially looking to have someone start next week. Do not wait, apply now!</p><p><br></p><p><strong>Main Job Duties</strong></p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned</li></ul><p><strong>Other Job Duties </strong></p><ul><li>Acts as a receptionist. Screens office and telephone callers; responds to complaints and requests for information on City regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes incoming mail. Refer inquiries as appropriate.</li><li>Maintains calendar of activities, meetings and various events for City management; arranges meetings and makes appointments; assists with task prioritization; follows up on assigned projects to meet deadlines; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend commission or committee meetings to serve as the recording secretary.</li><li>Recommend organizational and procedural changes affecting clerical activities.</li><li>Assists in budget preparation and control; assists in monitoring department expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees; recommends fund transfers as needed; prepares department payroll for processing; tracks overtime usage; retains and tracks personnel payroll records</li><li>Researches, compiles and analyzes data for special projects and various reports.</li></ul><p><br></p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Assistant Managing Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google Calendar Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. This role is primarily set in the industry of Accounting Software Systems and will require extensive interaction with ADP - Financial Services and Computer Programs. <br><br>Responsibilities:<br><br>• Undertake clerical duties, ensuring smooth office operations.<br>• Manage and update customer credit records with high accuracy.<br>• Efficiently process credit applications from customers.<br>• Monitor customer accounts and initiate required action.<br>• Handle and resolve customer inquiries promptly.<br>• Utilize CRM for customer relationship management.<br>• Perform billing functions as and when required.<br>• Respond to inbound calls, providing excellent customer service.<br>• Use 'About Time' software for administrative tasks.<br>• Create and manage Banner Ads as per requirement. Office Assistant <p>We are in search of an Office Assistant to join our team based in San Leandro, California. This role is primarily centered in the industry of Financial Services, offering a permanent employment opportunity. As an Office Assistant, you will be tasked with a variety of clerical and administrative duties, including processing customer credit applications, maintaining customer records, and handling customer inquiries. You will also be responsible for monitoring customer accounts and taking necessary action.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process customer credit applications in a timely and efficient manner</p><p>• Maintain and update customer credit records ensuring all information is current and accurate</p><p>• Handle customer inquiries, providing high-quality service and support</p><p>• Monitor customer accounts, identifying any issues and taking appropriate action</p><p>• Utilize Accounting Software Systems and ADP for financial services related tasks</p><p>• Create and manage Banner Ads and computer programs</p><p>• Perform clerical duties such as answering inbound calls, managing CRM, and maintaining 'About Time' records</p><p>• Handle billing functions with accuracy and efficiency</p><p>• Manage shipping and receiving tasks, including handling FedEx services and maintaining shipping documentation</p><p>• Assist with inventory management, including printing labels for products.</p> Administrative Assistant <p><strong>Job Description</strong>: We are seeking a highly detail-oriented and adaptable individual to provide dedicated support to a Scientist with special vision needs in a cutting-edge research environment within CIS Labs. This position will involve assisting with mathematical research, document editing, and various administrative tasks. If you are detail-oriented, proficient in LaTeX, and have a background or interest in mathematics.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Research Assistance</strong>: Read complex research papers, mathematical formulas, and equations aloud to a Scientist with visual needs, ensuring precision and clear communication.</li><li><strong>Editing Support</strong>: Collaborate with the Scientist to edit and format advanced research manuscripts using LaTeX. This includes tasks such as identifying specific portions of a document, adjusting mathematical expressions, modifying spacing to meet page limits, and ensuring formulas stay within margins.</li><li><strong>Mobility Support</strong>: Assist the Scientist with movement within the office environment.</li><li><strong>Administrative Duties</strong>:</li><li>Complete expense reports and provide support to the CIS Labs Administrative Assistant as needed.</li><li>Perform general office tasks and assist with administrative needs as assigned.</li></ul><p><br></p> General Office Clerk We are offering a long term contract employment opportunity for a General Office Clerk in San Jose, California. The role primarily involves administrative tasks within the records management and financial document organization sector.<br><br>Responsibilities:<br><br>• Accurately and efficiently process customer credit applications<br>• Maintain a database of stale-dated checks and related financial documents<br>• Ensure accuracy in data entry, reconciliation, and record maintenance<br>• Organize medical records stored in multiple boxes and develop and maintain an alphabetical spreadsheet for easy retrieval and tracking<br>• Collaborate with relevant departments to verify and process financial records efficiently<br>• Ensure records comply with document retention policies and are properly filed for accessibility<br>• Monitor customer accounts and take appropriate action when necessary<br>• Provide excellent customer service by resolving customer inquiries<br>• Use Microsoft Excel to sort, filter, enter data, and formulate basic formulas<br>• Maintain confidentiality when handling sensitive records. Office Assistant <p>Robert Half is working on a part-time Office Assistant position in Redwood City with a lead Real Estate Development / Investment company. Our client is a leading real estate agency specializing in residential, commercial, and luxury properties. With a focus on providing exceptional customer service, expert market insights, and tailored solutions, they pride themselves on connecting clients with their ideal properties. The goal; to foster long-term relationships with both clients and team members.</p><p><br></p><p>We are looking for someone to start this role immediately. Please see the details below and if interested, apply now! We want interviews next week. Do not wait! Apply. </p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Ordering weekly groceries and stocking the fridge and pantry</li><li>Keeping the kitchen, conference rooms, and supply areas clean and organized</li><li>Ordering office supplies as needed</li><li>Collecting mail and scanning/emailing it to the appropriate teams</li><li>Handling FedEx inquiries and drop-offs</li><li>General office management duties</li></ul>
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