<p><strong>About the Role:</strong></p><p>We are seeking a <strong>Marketing Operations Manager</strong> to oversee and optimize our video asset workflow, with a strong focus on operational execution, video approvals, legal compliance, and the implementation of a Digital Asset Management (DAM) system.</p><p>In this role, you will serve as the bridge between creative production, legal, and executive teams, ensuring that all video content is managed with precision throughout its lifecycle. You will also play a critical part in the rollout of our DAM system, helping to define the taxonomy, processes, and user experience that support long-term scalability and compliance.</p><p>M<strong>Key Responsibilities:</strong></p><ul><li>Own and manage the weekly prioritization and forecasting of video approvals.</li><li>Coordinate and align video review schedules with executive calendars.</li><li>Lead 90-day re-review cycles for all video assets.</li><li>Manage prompt and thorough executive review approvals and follow-ups via email.</li><li>Maintain and track documentation associated with asset approvals.</li><li>Oversee Airtable-based video library to manage asset statuses, expirations, and approvals.</li><li>Facilitate legal reviews and ensure compliance for video content.</li><li>Serve as the primary contact for managing approved video assets, including uploading, delivery, and quality control.</li><li>Enrich each asset with detailed metadata such as job numbers, tags, usage rights, and supporting notes.</li><li>Ensure proper file naming conventions and categorizations for all downloaded assets.</li><li>Build and maintain a full understanding of the end-to-end asset lifecycle.</li><li>Help define user roles, access levels, metadata standards, and digital asset structures for the DAM system.</li><li>Partner with technical teams to transition from manual workflows to automated DAM processes.</li><li>Ensure a smooth change management experience between old and new systems.</li></ul><p><br></p>
<p>We are looking for a dedicated Operations Manager to oversee safety and facilities coordination, ensuring a compliant and well-maintained workplace environment. This role requires a proactive leader who can manage safety programs, conduct training sessions, and maintain adherence to safety standards across multiple departments. The role is based in San Jose, on site. </p><p><br></p><p>Responsibilities:</p><p>• Conduct daily and weekly safety meetings, including early morning toolbox talks with field teams.</p><p>• Perform regular safety inspections and field observations to assess employee behavior, equipment usage, and site hazards.</p><p>• Collaborate with department leaders to address safety concerns and track participation in safety initiatives.</p><p>• Maintain accurate and up-to-date safety documentation, including training logs, incident reports, and inspection checklists.</p><p>• Investigate incidents and implement corrective actions in coordination with the Compliance & Risk Manager.</p><p>• Deliver comprehensive safety orientations for new hires and provide ongoing refresher training.</p><p>• Develop and distribute bilingual safety materials, such as posters, training guides, and signage.</p><p>• Ensure inventory levels of safety supplies and equipment are monitored and replenished as needed.</p><p>• Respond to on-site and off-site incidents, providing real-time coaching or escalation as required.</p><p>• Coordinate facility repairs and preventative maintenance with vendors and contractors, ensuring operational readiness.</p>
We are looking for an experienced Operations Manager to oversee procurement, supply chain, and warehouse activities within our organization. This role requires a strategic thinker who can analyze pricing, manage inventory, and implement cost-saving initiatives. The ideal candidate will bring expertise in supply chain logistics and procurement processes, along with strong leadership skills.<br><br>Responsibilities:<br>• Develop and implement procurement strategies to optimize costs and ensure efficient purchasing processes.<br>• Oversee warehouse operations, including inventory management and compliance with organizational standards.<br>• Conduct pricing analysis to identify cost-saving opportunities and align purchasing decisions with industry trends.<br>• Manage supply chain activities, ensuring seamless coordination between procurement, logistics, and warehouse teams.<br>• Utilize ERP systems to monitor financial metrics, streamline operations, and track procurement actions.<br>• Lead and mentor teams to foster a culture of collaboration and continuous improvement.<br>• Ensure compliance with procurement policies and procedures while maintaining strong vendor relationships.<br>• Analyze budget processes and financial data to support strategic decision-making.<br>• Collaborate with cross-functional departments to improve customer service and operational efficiency.<br>• Stay updated on industry trends to implement innovative solutions and drive organizational growth.
<p>We are seeking a dedicated <strong>Contract Lifecycle Management Specialist</strong> to lead efforts in organizing and implementing our client's organization's new Contract Lifecycle Management (CLM) system. In this role, you will work closely with various departments to gather, centralize, and manage existing contracts, ensuring they are accurately uploaded into the CLM system with associated metadata. You will also be responsible for training staff on system usage and creating long-term process documentation to sustain system operations effectively. The ideal candidate is detail-oriented, experienced in enterprise content management or CLM systems, and has the ability to build strong cross-departmental relationships. This position offers a unique opportunity to work in the healthcare industry, contributing to impactful initiatives. The Contract Lifecycle Management Specialist will be on hybrid schedule in Fremont, CA on a long term contract basis.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Contract Organization:</strong> Identify, gather, and centralize contracts across departments into the new CLM system.</li><li><strong>Metadata Management:</strong> Ensure contracts are accurately tagged and associated with relevant metadata for streamlined retrieval and compliance.</li><li><strong>Training Coordination:</strong> Provide system training to contract owners and managers, helping them understand system capabilities.</li><li><strong>Documentation Creation:</strong> Develop process documentation, training materials, and long-term operational guides to support continued system use.</li><li><strong>Collaboration:</strong> Work closely with analysts, legal departments, and other stakeholders to organize content, ensure compliance, and sustain system effectiveness.</li></ul><p><br></p>
We are looking for a proactive Administrative Assistant to join our team in Redwood City, California. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. In this role, you will provide essential support across administrative tasks, event coordination, and project management to ensure smooth operations.<br><br>Responsibilities:<br>• Coordinate and manage logistics for corporate meetings, workshops, and special events, including scheduling and on-site arrangements.<br>• Maintain and update website content, ensuring accurate and timely updates.<br>• Handle shipping and receiving tasks, including creating shipping labels, tracking deliveries, and managing associated records.<br>• Organize and manage both electronic and physical records for administrative, project, and accounting purposes.<br>• Provide assistance in communication with project participants and stakeholders.<br>• Support staff in planning and executing project meetings, seminars, and workshops, including on-site event coordination.<br>• Collaborate with hotel staff to ensure event setups meet requirements, and assist with name badge distribution and other event needs.<br>• Perform receptionist duties, such as answering inbound calls and managing inquiries.<br>• Assist with data entry and administrative office tasks as needed.<br>• Carry out additional duties assigned by the Executive Director.
<p>Robert Half is working with a large, reputable Property Management company in need of a Property Administrator. The Assistant Property Manager is going on leave and we are looking for someone who can "hold down the fort". This is a 4 - 5 month month position. Please find the description below and if interested, apply now. Do not wait! We are looking to get someone started ASAP.</p><p><br></p><p>We are seeking a dynamic and organized <strong>Commercial Property Administrator</strong> to join our property management team. The ideal candidate will be responsible for managing day-to-day administrative functions of our commercial properties, while also conducting property tours for prospective tenants, clients, and partners. This is an exciting opportunity for an individual who excels in customer service, organization, and enjoys engaging with clients in a professional yet approachable manner.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee general administrative tasks for the property, including but not limited to managing correspondence, maintaining files, processing leases, coordinating repairs and maintenance, and preparing reports for property managers and owners</li><li>Liaise with tenants, contractors, and vendors to ensure smooth operations and prompt issue resolution</li><li>Track and monitor rent collections, service charges, and other financial transactions related to the property</li><li>Ensure compliance with all regulatory and legal requirements related to property management.</li><li>Assist with lease renewals, tenant inquiries, and resolving tenant concerns in a timely manner.</li><li>Conduct property tours for prospective tenants, clients, and other stakeholders, showcasing the property’s features, available spaces, amenities, and surrounding area.</li><li>Tailor property tours to the specific needs of potential clients and provide insights into how the space could meet their business requirements.</li><li>Answer questions about the property, leasing terms, building amenities, and neighborhood offerings in a professional and knowledgeable manner.</li><li>Provide detailed information and assist in the leasing process by helping prospective tenants understand all property-related documentation and procedures.</li><li>Build and maintain strong relationships with tenants, vendors, and potential clients, ensuring their needs and expectations are met promptly.</li><li>Respond to tenant concerns or issues and escalate matters as needed to property managers.</li><li>Provide excellent customer service, ensuring an exceptional experience for all visitors and tenants.</li><li>Assist with the preparation and distribution of marketing materials, including brochures, digital content, and website updates.</li><li>Support leasing efforts by maintaining current knowledge of available spaces and market trends.</li></ul><p><br></p>
