<p><strong>About the Firm:</strong></p><p><strong> A top-performing wealth management practice affiliated with a leading national broker-dealer is seeking an experienced Operations Manager</strong>. The firm offers a full suite of financial services including financial planning, retirement plan management, investment advisory, insurance, and brokerage solutions. Known for its client-centric approach, the firm builds long-term relationships through personalized, high-touch service.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Operations Manager (OM) is responsible for overseeing daily operations, ensuring a seamless client experience, and supporting team efficiency. This leadership role combines operational oversight, client service, HR management, and strategic planning. The ideal candidate has significant experience in the financial advisory space, ideally within a Registered Investment Advisor (RIA) firm, and a proven track record of managing and developing teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Client Service & Financial Planning Support</strong></p><ul><li>Manage onboarding for new clients and coordinate planning workflows</li><li>Oversee account setup, transfers, and documentation</li><li>Support clients with secure email, e-delivery, financial planning tools, and account access</li><li>Maintain accurate records for beneficiaries, authorizations, and preferences</li></ul><p><strong>Appointment Preparation & Follow-Up</strong></p><ul><li>Prepare meeting materials, proposals, and required documentation</li><li>Track and complete post-meeting tasks such as transfers, deposits, and RMDs</li><li>Ensure client records are up to date across systems</li></ul><p><strong>Operations & Compliance</strong></p><ul><li>Lead weekly team meetings and manage SOPs and checklists</li><li>Monitor alerts and ensure adherence to compliance and operational protocols</li><li>Process checks, handle signature guarantees, and maintain documentation</li><li>Track marketing campaigns, referrals, and manage digital content updates</li></ul><p><strong>Team Leadership & HR</strong></p><ul><li>Supervise and delegate tasks effectively among team members</li><li>Train new staff, conduct performance reviews, and support career development</li><li>Partner with leadership on hiring, onboarding, and team structure</li><li>Oversee payroll, benefits, and HR compliance</li></ul><p><strong>Marketing & Client Events</strong></p><ul><li>Plan and execute client appreciation events (at least three per year)</li><li>Handle logistics including invitations, RSVPs, materials, and compliance reviews</li><li>Deliver exceptional service during in-person events</li></ul><p><strong>What We Offer:</strong></p><ul><li>Work-life balance: 8-hour days, no evenings or weekends</li><li>Office closure between Christmas and New Year’s Day</li><li>Supportive, team-focused work environment with close client relationships</li><li>Health, vision, and 401(k) match benefits</li><li>Opportunities for leadership, growth, and process improvement</li></ul>
<p><strong>NOTE: Please apply here & send a ping or personal message via LinkedIn to notify me about your submission!</strong></p><p><strong> </strong></p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p><strong>Company's Overview</strong></p><p>The company is a publicly traded, full-service investment bank and financial services firm with roots in venture capital. It provides a comprehensive range of financial solutions, including investment banking, wealth management, and capital markets services. Known for its dynamic, growth-oriented culture, the firm is committed to supporting innovation, delivering value to clients, and fostering career development across all levels of the organization.</p><p><br></p><p><strong>Role's Overview:</strong></p><p>Under the general supervision of the Branch Manager, the Venture Services Associate plays a key role in supporting stock distribution and trading activities within the venture capital community. This includes managing distributions for General and Limited Partners and executing trade and operational functions related to venture transactions. As a member of the Venture Services Team, the Associate also contributes to broader operational responsibilities across the branch office complex.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p><strong>Stock Distribution & Trading Support</strong></p><ul><li>Collaborate closely with venture capital firms to manage stock distributions for General and Limited Partners.</li><li>Execute ongoing sales of distributed shares while ensuring accuracy and adherence to trading restrictions—precision is critical, as errors in stock handling are unacceptable.</li><li>Coordinate with Limited Partners to facilitate the proper receipt and settlement of stock distributions.</li></ul><p><strong>Operational Oversight (Approx. 15% of Role)</strong></p><ul><li>Manage daily morning operational tasks, including distribution emails, margin call updates, and incoming mail notifications.</li><li>Support general branch operations and act as a liaison between internal teams and external clients.</li></ul><p><strong>Cashiering and Wire Transfers</strong></p><ul><li>Process end-of-day checks and manage wire transfers for VC clients, ensuring completion by the daily cutoff.</li><li>Handle an average of 8 wire transactions per day, typically totaling around $3 million.</li></ul><p><strong>Account Management</strong></p><ul><li>Open and maintain approximately 500 venture capital accounts, representing $28 billion in assets under management.</li><li>Perform ongoing maintenance tasks such as address changes, fund transfers, check requests, and updates to account instructions.</li></ul><p><strong>Company's Benefits/Sells</strong></p><ul><li>Established firm with a long history and experienced leadership</li><li>Low employee turnover; strong culture of internal career advancement</li><li>Direct access to key decision makers for efficient workflow</li><li>Paid Time Off starting at 16 days/year, increasing with tenure up to 28 days</li><li>Inclusive parental leave benefits</li><li>Comprehensive health coverage including medical, vision, and dental plans</li><li>Supportive team culture that respects both social and work-life balance preferences</li></ul>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for an<strong> Operations Manager</strong> at a boutique <strong>Wealth Management firm</strong>. This is a full-time permanent role based in <strong>San Mateo</strong>.</p><p> </p><p>This is a fantastic opportunity to join a well-established, highly regarded firm known for its personalized approach to financial planning. They offer a wide range of investment solutions, including advisory services, 401(k) management, insurance, and brokerage accounts—all delivered with a focus on long-term relationships.</p><p> </p><p>You can step into a <strong>leadership role</strong> where <strong>work-life balance, strong team culture, and client care</strong> are top priorities. You'll be part of a collaborative, tight-knit team that truly values the work they do and the people they serve.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Lead the onboarding process for new clients and ensure a seamless, high-touch experience.</li><li>Manage account setup, transfers, and financial planning workflows, including e-delivery and beneficiary configurations.</li><li>Assist clients with accessing secure portals and using financial planning tools.</li><li>Prepare proposals, reports, and paperwork for client meetings, and handle all follow-up tasks.</li><li>Maintain accurate client records in CRM systems like ClientWorks and Redtail.</li><li>Support daily operations by refining procedures, monitoring compliance alerts, and managing marketing activities.</li><li>Oversee team operations, including task delegation, training, payroll, benefits, and performance reviews.</li><li>Plan and execute a minimum of three client events per year, handling logistics and ensuring brand and compliance alignment.</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>The Controller (or Assistant Controller DOE) is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of all accounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk management and mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.</p><p>Duties:</p><p>Serves as the primary contact for the Principals, CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.</p><p>Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CFO of Investments to address and align on tax requirements and financial strategies.</p><p>Maintains accurate and current books and records for all assigned entities.</p><p>Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO, CFO of Investments, and when applicable, other Apollo leaders, such as estate leadership.</p><p>Reviews financial information prepared by external accounting partners for accuracy and reasonableness.</p><p>Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.</p><p>Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.</p><p>Maintains accurate and timely records of intercompany transactions.</p><p>Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions.</p><p>Partners with Human Resources and Administration to monitor bill payments and track cost savings in coordination with estate managers.</p><p>Prepares annual financial plans in collaboration with estate management.</p><p>Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintains effective relationships with partners.</p><p>Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).</p><p>Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware of claim status.</p><p>Assist in managing fleet operations to ensure regulatory compliance and adherence to company policies. Serves as the liaison between the Fleet Manager and CEO.</p><p>Coordinates with external partners in preparing tax returns for the principals.Ensures tax returns appear accurate and reasonable.</p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for an<strong> Operations Manager</strong> at a boutique <strong>Wealth Management firm</strong>. This is a full-time permanent role based in <strong>San Mateo</strong>.</p><p> </p><p>This is a fantastic opportunity to join a well-established, highly regarded firm known for its personalized approach to financial planning. They offer a wide range of investment solutions, including advisory services, 401(k) management, insurance, and brokerage accounts—all delivered with a focus on long-term relationships.</p><p> </p><p>You can step into a <strong>leadership role</strong> where <strong>work-life balance, strong team culture, and client care</strong> are top priorities. You'll be part of a collaborative, tight-knit team that truly values the work they do and the people they serve.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Lead the onboarding process for new clients and ensure a seamless, high-touch experience.</li><li>Manage account setup, transfers, and financial planning workflows, including e-delivery and beneficiary configurations.</li><li>Assist clients with accessing secure portals and using financial planning tools.</li><li>Prepare proposals, reports, and paperwork for client meetings, and handle all follow-up tasks.</li><li>Maintain accurate client records in CRM systems like ClientWorks and Redtail.</li><li>Support daily operations by refining procedures, monitoring compliance alerts, and managing marketing activities.</li><li>Oversee team operations, including task delegation, training, payroll, benefits, and performance reviews.</li><li>Plan and execute a minimum of three client events per year, handling logistics and ensuring brand and compliance alignment.</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>Please apply here & ping me on LinkedIn for most immediate consideration - Jeffrey Abrams</p><p><br></p><p>Our client is a dynamic, global asset manager with a focus on B2B software companies. With ~$1B in AUM and additional raises on the horizon, the firm is poised to capitalize on the growing fintech landscape in the US and x-border (working hours are normal US hours). They are passionate about partnering with their entrepreneurs and cultivating differentiated products with a global mindset. </p><p><br></p><p>Key Responsibilities:</p><ul><li>Analyze financial and operational data from portfolio companies to support investment decisions and ongoing valuation processes.</li><li>Create dashboards and reports to monitor key performance indicators and deliver actionable insights to internal stakeholders.</li><li>Conduct ad-hoc financial analyses and communicate findings to investment, operations, and leadership teams.</li><li>Coordinate with third-party service providers on fund operations, including capital activity, fund administration, and periodic investor reporting.</li><li>Maintain cash flow forecasts, manage capital planning, and organize investment-related documentation.</li><li>Support audit, tax, and regulatory compliance processes in collaboration with internal teams and external advisors.</li><li>Assist with investor relations, including the preparation of fundraising materials and responses to due diligence requests.</li><li>Monitor overall fund performance and expenses, ensure data accuracy, and contribute to the improvement of internal processes and controls.</li></ul>
<p><strong>Michelle Espejo with Robert Half Financial Services </strong>is recruiting for a <strong>Tax Manager </strong>at a <strong>Private Equity Firm</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p><br></p><p>Our client, a prestigious private equity firm managing ~$10B in assets, specializes in transformative investments across buyouts, leveraged acquisitions, growth capital, and more. With a focus on industries poised for growth—characterized by high fragmentation, scalable potential, and robust demand drivers—this firm is driving innovation and economic progress.</p><p><br></p><p>This is an excellent opportunity to become a key player in a rapidly expanding organization that values integrity, professionalism, and collaboration. In addition to a <strong>healthy work-life balance, the firm offers competitive health benefits, including 100% paid health, dental, and vision insurance for employees and their families</strong>, wellness perks such as gym reimbursements, and opportunities to engage in meaningful philanthropic initiatives. The firm also provides ample room for career advancement in a supportive environment designed to help you thrive.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Oversee and review federal and state tax filings prepared by external advisors.</li><li>Collaborate with advisors to prepare supporting work papers and resolve tax-related matters.</li><li>Manage tax calendars, ensuring timely deliverables and payments.</li><li>Address tax inquiries from limited partners and coordinate responses.</li><li>Track tax payments and manage tax notices.</li><li>Support tax filing coordination for 30+ portfolio companies' intermediate entities.</li><li>Assist in General Partner accounting, reporting, and annual financial statements.</li><li>Maintain capital accounts for affiliated entities.</li></ul><p>*Please contact <strong><u>Michelle Espejo via LinkedIn or email</u></strong> for additional info and immediate consideration. </p>
