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11 results for Operations Administrator in San Diego, CA

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Operations AdministratorRobert Half’s client, a financial services organization, is seeking an Operations Administrator to support agent onboarding, licensing, and contracting processes in San Diego, California. This opportunity is ideal for a detail-oriented professional who enjoys managing documentation, coordinating timelines, and ensuring a seamless experience within a regulated, service-driven environment. The successful candidate will demonstrate strong administrative judgment, clear communication, and the ability to manage multiple cases accurately and efficiently from intake through completion. Responsibilities:<ul><li>Review licensing, onboarding, and contracting submissions for completeness and accuracy before submitting materials to external partners and carriers.</li><li>Maintain accurate agent and case records by updating Salesforce and other internal systems with timely, precise information.</li><li>Proactively follow up on missing documentation, credentials, forms, and appointment details to minimize processing delays.</li><li>Manage cases from initial intake through completion, ensuring all required steps and documentation are thoroughly tracked.</li><li>Navigate external portals and follow varying submission requirements and procedures to ensure accurate and compliant processing.</li><li>Monitor deadlines, turnaround times, and service-level expectations to keep cases progressing efficiently.</li><li>Collaborate with internal teams and cross-functional partners to improve workflows and enhance the onboarding and contracting process.</li><li>Provide responsive, high-quality internal and external support while managing a high volume of administrative requests and case activity.</li></ul>
2026-08-13T00:00:00Z

Operations Manager

Oceanside, CA
onsite
Temporary / Contract
38 - 48 USD / Hourly
If you're naturally the person who sees a problem before everyone else does, this is your role.A growing healthcare services organization in Oceanside is looking for an Operations Manager to oversee daily workflows, staffing coordination, customer experience, and operational performance. You'll work closely with department leadership to ensure the organization is operating efficiently while identifying opportunities to improve processes, staffing, communication, and service delivery.What you'll manage<ul><li>Oversee daily operational workflows</li><li>Supervise and support administrative/operations staff</li><li>Monitor staffing and scheduling needs</li><li>Develop and maintain operational procedures</li><li>Track performance metrics and service levels</li><li>Resolve escalated customer or operational issues</li><li>Coordinate with HR on employee matters</li><li>Assist with recruiting and onboarding</li><li>Monitor supply and operational needs</li><li>Review operational reports</li><li>Identify process bottlenecks</li><li>Implement workflow improvements</li><li>Support compliance initiatives</li><li>Lead department projects and process changes</li><li>Report operational performance to leadership</li></ul>
2026-09-01T00:00:00Z

Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
If you're the person who makes the sales team look organized, this could be your next move.A growing consumer products company in Carlsbad is looking for a Sales Operations Coordinator to help keep its sales organization running smoothly. This is a great opportunity for someone who likes a mix of customer interaction, CRM management, reporting, order coordination, and problem-solving.You won't be sitting on the sidelines. You'll work directly with Sales, Operations, Customer Service, and Accounting to make sure opportunities, orders, and customer requests don't get lost in the shuffle.What you'll own<ul><li>Maintain accurate customer and sales information within the CRM</li><li>Assist with quotes, proposals, sales orders, and customer documentation</li><li>Track open orders and communicate updates to customers</li><li>Coordinate with Operations and Shipping on order fulfillment</li><li>Prepare weekly sales reports and dashboards</li><li>Monitor outstanding customer requests and follow up with internal teams</li><li>Assist sales representatives with presentations and account information</li><li>Research pricing, inventory, and product availability</li><li>Help maintain sales forecasts and pipeline information</li><li>Coordinate meetings and customer-related activities</li><li>Identify gaps in processes and suggest improvements</li><li>Support special projects for the Sales and Operations teams</li></ul>
2026-08-21T00:00:00Z

Operations Coordintaor

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
If you love keeping moving pieces organized, this is where you'll thrive.A busy distribution company in Oceanside is looking for an Operations Coordinator to help keep daily orders, inventory, vendors, and internal teams moving efficiently.This isn't a traditional administrative position. You'll work directly with Warehouse, Purchasing, Sales, Customer Service, and Logistics to identify issues and make sure orders and operational requests are handled correctly. Responsibilities<ul><li>Coordinate daily operational requests</li><li>Track customer and internal orders</li><li>Communicate with warehouse and purchasing teams</li><li>Monitor inventory availability</li><li>Assist with purchase orders and vendor communication</li><li>Track shipments and delivery schedules</li><li>Research order discrepancies</li><li>Maintain operational spreadsheets and reports</li><li>Update information within ERP systems</li><li>Coordinate product transfers and returns</li><li>Follow up on outstanding issues</li><li>Assist with scheduling and workflow coordination</li><li>Prepare daily and weekly operations reports</li><li>Identify recurring issues and suggest process improvements</li></ul>
2026-08-28T00:00:00Z

Office and Operations Manager

San Marcos, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
You keep the business moving when everyone else is focused on their own job.A growing professional services organization in San Marcos is looking for an Office & Operations Manager to oversee the company's day-to-day administrative infrastructure. This is much more than managing an office. You'll coordinate vendors, facilities, purchasing, employee support, budgets, systems, and internal processes while working directly with company leadership.Your responsibilities<ul><li>Oversee daily office and workplace operations</li><li>Manage vendors, service providers, and building relationships</li><li>Coordinate office purchasing and supplies</li><li>Review invoices and operational expenses</li><li>Assist with departmental budgets</li><li>Support employee onboarding logistics</li><li>Coordinate office events and meetings</li><li>Maintain workplace policies and procedures</li><li>Oversee facilities requests and maintenance</li><li>Manage office equipment and technology needs</li><li>Develop and improve administrative workflows</li><li>Maintain operational documentation</li><li>Prepare reports for leadership</li><li>Coordinate special projects</li><li>Identify inefficiencies and recommend solutions</li></ul>
2026-09-01T00:00:00Z

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

Service Administrator

San Diego, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Service AdministratorConstruction CompanyWe are seeking a highly organized and customer-focused Service Administrator to support our service team. This individual will play a key role in coordinating service requests, scheduling technicians, communicating with customers, and ensuring service documentation and administrative processes are completed accurately and efficiently.Responsibilities<ul><li>Receive and process incoming service requests from customers via phone and email</li><li>Coordinate and schedule technicians for inspections, repairs, maintenance, and service calls</li><li>Communicate appointment details, service updates, and scheduling changes with customers</li><li>Prepare work orders, service tickets, proposals, and other service-related documentation</li><li>Enter and maintain accurate customer, job, and service information in the company database</li><li>Track technician schedules and assist with dispatching and daily scheduling needs</li><li>Review completed service reports and ensure all required documentation is received</li><li>Assist with customer follow-up regarding outstanding proposals, service recommendations, and upcoming services</li><li>Support the preparation of invoices and ensure completed work orders are submitted to the appropriate departments</li><li>Maintain organized electronic and physical files for service records, job documentation, and customer information</li><li>Assist with purchasing, ordering materials, and coordinating with vendors as needed</li><li>Provide general administrative support to the Service Manager and service team</li><li>Deliver exceptional customer service while handling multiple priorities in a fast-paced environment</li></ul>
2026-08-24T00:00:00Z

Workplace Operations Specialist

Rancho Santa Fe, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
You don't just keep an office running — you create the environment people want to work in.A growing technology company in Rancho Santa Fe is looking for a Workplace Operations Specialist to support its employees, facilities, vendors, and day-to-day workplace operations. This is a great role for someone with an administrative or office management background who wants to move into a more modern Workplace Experience / People Operations environment. What you'll own<ul><li>Coordinate daily workplace operations</li><li>Manage office supply inventory and purchasing</li><li>Coordinate building maintenance and service requests</li><li>Serve as a point of contact for vendors and property management</li><li>Support employee onboarding logistics</li><li>Coordinate office events and employee activities</li><li>Maintain office procedures and documentation</li><li>Assist with seating, equipment, and workspace assignments</li><li>Coordinate visitors and office access</li><li>Process invoices and purchase orders</li><li>Track workplace expenses</li><li>Assist with safety and emergency procedures</li><li>Support office moves and facilities projects</li><li>Identify ways to improve employee workplace experience</li></ul>
2026-08-28T00:00:00Z

People Operations Manager

Carlsbad, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing life sciences organization in Carlsbad is looking for a People Operations Manager to oversee day-to-day people programs while partnering closely with leadership. This role combines HR operations, employee relations, onboarding, benefits, compliance, and HRIS management. You'll be the person leadership relies on to make sure HR processes actually work — while also serving as a trusted resource for employees.What you'll own<ul><li>Oversee daily People Operations activities</li><li>Manage onboarding and offboarding processes</li><li>Partner with leadership on employee relations matters</li><li>Administer benefits and employee programs</li><li>Maintain HRIS records and reporting</li><li>Oversee HR documentation and compliance</li><li>Partner with Payroll on employee changes and payroll accuracy</li><li>Support performance management programs</li><li>Develop and update HR policies and procedures</li><li>Assist with recruiting and workforce planning</li><li>Coordinate employee engagement initiatives</li><li>Monitor HR metrics and prepare management reports</li><li>Identify opportunities to improve HR processes</li><li>Maintain compliance with California employment requirements</li></ul>
2026-09-01T00:00:00Z

AP Operations Coordinator

Vista, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
AP + Operations + Problem Solving = A much more interesting accounting role.A fast-growing e-commerce and distribution company in Vista is adding an AP Operations Coordinator to its Finance team. This position sits between Accounts Payable, Purchasing, Warehouse Operations, and Finance, so you'll get exposure to much more than invoice entry. You'll help keep vendor accounts organized, investigate purchasing discrepancies, and make sure financial information matches what is actually happening operationally.⚡ What you'll ownInvoice Processing Enter and validate invoices while ensuring they have the appropriate approvals and documentation.Vendor Accounts Maintain vendor records, review statements, and resolve outstanding issues.Purchasing Support Compare invoices to purchase orders and receiving information.Problem Solving Investigate price differences, duplicate invoices, missing receipts, and payment discrepancies.Reporting Maintain AP reports and provide Finance leadership with updates on outstanding items.📌 Responsibilities<ul><li>Process vendor invoices and credit memos</li><li>Perform three-way matching when applicable</li><li>Review purchase orders and receiving documentation</li><li>Maintain vendor master information</li><li>Reconcile vendor statements</li><li>Research duplicate invoices and payment discrepancies</li><li>Communicate with Purchasing and Warehouse teams</li><li>Respond to vendor inquiries</li><li>Prepare weekly AP reports</li><li>Track invoices awaiting approval</li><li>Assist with payment runs</li><li>Support month-end close and AP accruals</li><li>Assist with process improvement initiatives</li></ul>
2026-08-24T00:00:00Z

OFFICE MANAGER

San Marcos, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
You know that person who somehow knows where everything is, who needs what, and what needs to happen next? That's this job.A growing professional services organization in San Marcos is looking for an Office Manager to take ownership of the day-to-day office environment.This isn't a receptionist position. You'll have responsibility for office operations, vendors, facilities, employee support, purchasing, and administrative processes, while serving as a key point of contact for both employees and leadership.Current San Diego-area hiring continues to show demand for office management roles that combine facilities, administrative operations, billing, and internal support. Your territory📦 Office Operations Keep supplies, equipment, mail, vendors, and office services running smoothly.👥 Employee Support Help employees with office needs, onboarding logistics, and workplace requests.📋 Vendor Management Coordinate with building management, service providers, suppliers, and contractors.💰 Administrative Finance Assist with invoices, purchase orders, expenses, and basic budget tracking.🛠️ Problem Solving When something breaks, disappears, or needs to get done yesterday—you'll be the person figuring it out.Responsibilities<ul><li>Oversee daily office operations</li><li>Manage office supplies and purchasing</li><li>Coordinate vendors and building services</li><li>Maintain relationships with landlords and service providers</li><li>Assist with office moves, renovations, and maintenance</li><li>Process invoices and purchase orders</li><li>Track office expenses</li><li>Support employee onboarding and workplace setup</li><li>Coordinate meetings, events, and company activities</li><li>Maintain office policies and procedures</li><li>Assist leadership with administrative projects</li><li>Identify opportunities to make office processes more efficient</li></ul>
2026-08-21T00:00:00Z