Office Manager<p>An established engineering firm in <strong>Escondido</strong> is seeking a pragmatic and driven <strong>Office Manager</strong> to take charge of their day-to-day office operations. The right candidate will be someone who understands the unique demands of the engineering industry, values team collaboration, and has a knack for keeping workflows organized and efficient. This position is an excellent fit for a multitasker with a strong background in administrative leadership.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee the daily operations of the office, ensuring a smooth workflow across teams.</li><li>Supervise administrative staff and provide support as necessary to management and engineering teams.</li><li>Manage vendor relationships and handle supply chain logistics for office supplies, equipment, and technology.</li><li>Coordinate meeting schedules and preparation, including materials and room arrangements.</li><li>Track office expenses and prepare monthly reports in collaboration with the accounting department.</li><li>Ensure compliance with health, safety, and environmental regulations relevant to an engineering office.</li><li>Act as a liaison between office staff and upper management to address operational needs.</li><li>Maintain records, manage contracts, and oversee other administrative responsibilities.</li></ul>Office Manager<p>We are seeking an <strong>Office Manager</strong> to ensure our client's daily operations run smoothly and efficiently. The <strong>Office Manager</strong> will oversee administrative operations, support leadership, and help maintain a productive workplace. This role is essential in managing office procedures, coordinating internal processes, and providing critical support for our construction teams. The ideal candidate is highly organized, proactive, and experienced in managing office functions in a <strong>construction, engineering, or related industry</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations, ensuring efficiency and organization.</li><li>Manage executive schedules, meetings, and travel arrangements.</li><li>Maintain records for contracts, permits, project documentation, and compliance requirements.</li><li>Coordinate communication between office staff, project managers, vendors, and clients.</li><li>Handle invoicing, expense tracking, and assist with basic accounting functions.</li><li>Manage office supply inventory, equipment maintenance, and vendor relations.</li><li>Support HR processes, including onboarding, benefits administration, and personnel records.</li><li>Ensure the office complies with safety regulations and company policies.</li><li>Assist with bid preparation, subcontractor documentation, and job site coordination.</li><li>Plan company events, meetings, and employee engagement activities.</li></ul><p><br></p>Office Manager<p>Robert Half is seeking a proactive and highly motivated <strong>Office Manager</strong> to oversee daily office operations for a thriving company in the healthcare industry. In this essential role, you’ll ensure the smooth functioning of the office while managing administrative tasks, coordinating with staff, and supporting company objectives. If you’re a problem-solver with strong organizational and leadership skills, this opportunity is perfect for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Office Operations:</strong> Oversee daily office operations, including managing supplies, vendors, and equipment to ensure a productive work environment.</li><li><strong>Team Support:</strong> Act as the go-to person for staff regarding administrative tools, office policies, and general inquiries. Provide support for various team initiatives.</li><li><strong>Budget Management:</strong> Monitor and manage office budgets, including expense tracking and reporting, while optimizing operational costs.</li><li><strong>Scheduling Oversight:</strong> Organize and coordinate meetings, events, and schedules with precision and professionalism.</li><li><strong>Personnel Supervision:</strong> Manage office staff, including receptionists or assistants, delegating tasks and providing coaching as needed to ensure high performance.</li><li><strong>Compliance and Policies:</strong> Develop, implement, and enforce office policies to ensure operational consistency and compliance with company standards.</li><li><strong>Special Projects:</strong> Lead or support special projects assigned by executives or leadership teams, producing high-quality results under deadlines.</li></ul><p><br></p>Front Office Manager<p>A construction company in <b>Oceanside </b>is seeking an experienced <strong>Front Office Manager</strong> to oversee the day-to-day operations of their front office. The ideal candidate will provide excellent customer service, leadership for the front office staff, and ensure the office runs smoothly and efficiently. If you excel at multitasking and thrive in a professional, client-facing environment, this role is for you!</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Supervise and manage front office staff, including scheduling, training, and conducting performance evaluations.</li><li>Greet clients and visitors in a warm and professional manner while ensuring a positive customer experience.</li><li>Maintain the organization and cleanliness of the front office, including reception and waiting areas.</li><li>Oversee scheduling of appointments and handle incoming calls, emails, and correspondence.</li><li>Monitor office supplies and coordinate restocking with approved vendors.</li><li>Assist in implementing new front office policies and procedures to improve efficiency.</li><li>Address client concerns or complaints promptly to maintain a high level of customer satisfaction.</li><li>Ensure compliance with health, safety, and confidentiality protocols.</li></ul>Bookkeeper/Office Administrator<p>Robert Half is excited to partner with a nonprofit organization in <strong>North Park, San Diego</strong>, looking for a <strong>Bookkeeper/Office Administrator</strong>. This is a unique opportunity to join a mission-driven team dedicated to creating affordable housing solutions for the San Diego community.</p><p>Our client is seeking a highly organized, detail-oriented professional who can seamlessly manage office administration and accounting responsibilities. This role is perfect for a self-starter who thrives in a dynamic environment and has a passion for both operational excellence and financial accuracy. This is a contract-to-hire opportunity. </p><p><br></p><p><strong>Accounting Responsibilities</strong></p><ul><li>Process accounts payable, receivable, and bank reconciliations with precision.</li><li>Prepare and manage check vouchers, credit card reconciliations, and month-end financial reports.</li><li>Assist with annual audits, tax filings (W-2s, 1099s, 990s), and compliance with federal and state mandates.</li><li>Work closely with external accountants to ensure timely and accurate financial processes.</li><li>Maintain organized and up-to-date financial records and reports.</li></ul><p><strong>Administrative Responsibilities</strong></p><ul><li>Provide direct support to the CEO and EVP, including managing schedules, meetings, and correspondence.</li><li>Organize and facilitate Board of Directors meetings, including recording accurate minutes.</li><li>Manage vendor relations, office supplies, and mail distribution to ensure a smooth office operation.</li><li>Oversee employee benefits administration, payroll processing, and new hire onboarding.</li><li>Design and maintain secure and efficient filing systems for both physical and digital records.</li><li>Support event coordination efforts, including processing payments for attendees and sponsors.</li></ul>Receptionist<p>We are seeking a pleasant, organized Receptionist to manage our front desk on a daily basis and to perform a variety of administrative tasks. As a Receptionist, you will be the first point of contact for the organization, sustaining a friendly and easy-to-approach environment by delivering excellent customer service and managing all receptionist and clerical duties.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Cordially greet and welcome guests as soon as they arrive at the office.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Handle administrative requests and queries from senior managers.</li><li>Ensure reception area is tidy and presentable, equipped with all necessary stationery and reading material.</li></ul>Office Coordinator<p>Our client in Vista is currently seeking an enthusiastic and organized <strong>Office Coordinator</strong> to join their team. This role requires a true “jack-of-all-trades” who thrives in ensuring office operations run smoothly and efficiently. The Office Coordinator will oversee daily administrative activities, manage front desk operations, and support teams across various departments. If you are detail-oriented, personable, and passionate about maintaining a positive workplace environment, this is the opportunity for you! The successful candidate will ensure the office functions seamlessly and will take responsibility for facilitating communication, maintaining supplies, and assisting in coordinating events.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Act as the first point of contact by professionally greeting visitors, answering phones, and managing incoming inquiries.</li><li>Manage office supply inventory and coordinate replenishment orders to maintain a fully stocked and functional workspace.</li><li>Oversee conference room scheduling, office equipment maintenance, and vendor relationships.</li><li>Assist with onboarding new employees by setting up workstations, providing supplies, and supporting orientation sessions.</li><li>Maintain records of office expenses; assist in budget tracking and processing invoices for office-related expenses.</li><li>Coordinate internal and external meetings or events, including preparing agendas and materials as needed.</li><li>Provide general administrative support to leadership and other departments to manage overflow tasks.</li></ul>Front Desk CoordinatorRobert Half is currently seeking a motivated and personable Front Desk Coordinator for a valued client in San Diego, CA. This is an excellent opportunity for an organized detail oriented with strong multitasking abilities and a passion for providing exceptional customer service. The Front Desk Coordinator serves as the first point of contact for the company and helps create a welcoming environment for clients and visitors. <br> Responsibilities Greet visitors and clients with a friendly, detail oriented demeanor, ensuring a positive first impression. Answer and direct incoming phone calls efficiently, taking accurate messages when needed. Manage the front office, including organizing and maintaining a clean and welcoming reception area. Schedule and coordinate appointments or meetings as requested. Assist with administrative tasks, including sorting mail, filing documents, and data entry. Ensure office supplies are stocked and orders are placed as needed. Support internal departments with general administrative tasks and special projects. Uphold a high level of professionalism and confidentiality when handling sensitive information.Administrative Secretary<p>Our client in <strong>Oceanside</strong> is seeking a highly organized and detail-oriented <strong>Administrative Secretary</strong> to support the daily operations of their business. The ideal candidate will assist with office management, provide secretarial support, and ensure smooth communication across departments. If you have excellent multitasking skills and enjoy being the go-to person in the office, this is an opportunity you don’t want to miss!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and maintain schedules, calendars, and appointments for executives or teams.</li><li>Prepare and process correspondence, memos, reports, and other official documents.</li><li>Coordinate internal and external communications, including phone calls and emails.</li><li>Organize and maintain filing systems and ensure accurate document management.</li><li>Assist in planning and coordinating meetings, events, and travel arrangements.</li><li>Manage office supplies and oversee inventory to ensure replenishment as needed.</li><li>Perform other general administrative duties as assigned.</li></ul>Product Manager<p>**** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193****</p><p><br></p><p>Robert Half is looking for a Product Manager to work for their client that is in the service industry. The company is open to having a candidate located in Plano, TX or San Diego, CA. The position is hybrid 4 days a week on-site and 1 day remote in San Diego, CA or Plano, TX. The Product Manager will play a crucial role in shaping our product vision, collaborating closely with stakeholders and development teams, while adhering to Agile methodologies and practices. </p><p><br></p><p>Responsibilities:</p><p>• Spearhead the creation and prioritization of product features and requirements through collaboration with stakeholders.</p><p>• Develop and maintain a product roadmap that aligns with the strategic goals.</p><p>• Effectively manage and update the product backlog.</p><p>• Conduct Scrum ceremonies including sprint planning, daily stand-ups, sprint reviews, and retrospectives.</p><p><br></p>Accountant<p>A compassionate and well-established senior living community in <strong>Vista</strong> is hiring an <strong>Accountant/Business Office Manager</strong> to oversee its financial operations and some office management functions. This unique dual-role position combines accounting expertise with leadership to ensure the organization’s finances and administrative operations run smoothly. If you’re a skilled accountant with a desire to serve a mission-driven organization, this position is a perfect fit.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and general ledger management.</li><li>Manage billing, resident accounts, and payment processes to ensure accuracy and professionalism.</li><li>Prepare monthly financial statements, forecasts, and reports for senior leadership.</li><li>Assist with budget preparation and monitor expenses for compliance with financial goals.</li><li>Supervise the business office operations, including managing office staff and policies.</li><li>Ensure compliance with all accounting regulations related to senior living communities.</li><li>Collaborate with the leadership team on operational improvements and cost-saving measures.</li></ul>Front Office Coordinator<p>Join a leading <strong>Sports Therapy company</strong> in Encinitas as a <strong>Front Office Coordinator</strong>! This dynamic organization is seeking an enthusiastic and team-oriented individual to oversee daily front office operations, ensuring smooth interactions with both staff and patients. If you enjoy working in a fast-paced environment and have a passion for excellent customer service, this role is perfect for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage all front office activities, including patient scheduling, check-ins/check-outs, and appointment confirmations.</li><li>Supervise and train front office staff to ensure consistent and professional service delivery.</li><li>Handle patient inquiries and resolve any issues with empathy and professionalism.</li><li>Maintain billing records and assist with filing insurance claims when necessary.</li><li>Oversee office inventory, ensuring supplies are ordered and stocked efficiently.</li><li>Prepare reports for management based on scheduling, billing, and patient statistics.</li><li>Collaborate with therapists and other departments to ensure smooth daily operation of the clinic.</li></ul><p><br></p>IT Operations Project ManagerWe are seeking an IT Operations Project Manager for our team located in San Diego, California. In this role, you will play a significant part in the organization by performing a variety of tasks related to our Information Technology Operations and Service Delivery functions. This includes managing the complete cycle of technology projects, changes to Enterprise Applications, and initiatives that support IT Security, Network, and Systems Infrastructure. You will also be in charge of managing improvement projects for IT Operations processes and procedures.<br><br>Responsibilities:<br><br>• Responsible for managing projects under the IT Operations & Services Portfolio, which includes Enterprise Applications, Information Security, Endpoint Engineering, and Network/Systems Operations.<br>• Oversee the refinement of the IT Operations Change Management Process in collaboration with IT teams.<br>• Execute project planning to meet department needs, document and communicate project statuses, and risks accurately.<br>• Work closely with IT Analysts, Support Technicians, System/Network Administrator, IT Management, and internal stakeholders to drive change and process.<br>• Act as a liaison between IT Operations and project stakeholders in Software Development and Corporate departments.<br>• Manage process improvement projects for IT Operations, including documenting standard operating procedures, developing cross-department procedures with corporate departments, and infrastructure change management standards.<br>• Collaborate with the IT Operations leadership team to facilitate meetings that support the IT Operations and Services Portfolio Management.<br>• Work with third parties to evaluate vendor contracts and facilitate the onboarding of contractors for projects.<br>• Facilitate annual planning activities supporting Technology.<br>• Develop backlog and roadmaps based on IT priorities and resources.<br>• Transition from Project Close to Operational in collaboration with IT Operations teams.<br>• Roll out IT Operations Change Management Project Templates.<br>• Analyze project delivery performance metrics, develop KPIs, and project.<br>• Discover end user IT needs and communicate with IT management on visions, solutions, and.<br>• Support the IT Operations and Services Management team in building and maintaining a scalable IT support system.<br>• Recommend technology strategies, policies, and procedures in line with industry.<br>• Maintain detail-oriented and technical knowledge by attending educational workshops, reviewing detail-oriented publications, establishing personal networks, benchmarking state-of-the-art practices, and participating in detail-oriented societies.Senior Administrative AssistantWe are offering a long term contract employment opportunity for a Senior Administrative Assistant in a public sector organization, based in California. This role is primarily centered around managing customer inquiries, maintaining records, and implementing special projects within the administrative department.<br><br>Responsibilities:<br>• Efficiently process customer credit applications and maintain accurate records<br>• Handle general email inquiries from the public with a detail-oriented and customer-friendly approach<br>• Prepare and coordinate documents for various purposes<br>• Screen incoming calls, visitors, and mail, and respond to complaints and requests for information<br>• Implement and monitor special projects, including outreach programs<br>• Prepare comprehensive reports, agreements, requests for proposals, and correspondence<br>• Use of specific software for various administrative tasks<br>• Manage calendar and schedule meetings, ensuring smooth operation of the department<br>• Use Microsoft Office Suites and other software for efficient documentation and correspondence.Senior AdministratorRobert Half is seeking a highly skilled and detail-oriented Senior Administrative Assistant to join a thriving organization in healthcare field. If you're an organizational guru with years of administrative experience, possess advanced technical skills, and thrive in supporting busy executives or teams, this could be the perfect opportunity for you! <br> Key Responsibilities: Provide high-level administrative support to executives or department heads, managing their schedules, correspondence, and travel arrangements. Act as the central point of contact for communications between departments, clients, and external stakeholders. Prepare complex reports, presentations, and other documents with meticulous attention to detail. Oversee the planning and coordination of meetings, conferences, and events, ensuring all logistics are handled smoothly. Manage sensitive and confidential information with the utmost discretion. Anticipate the needs of executives or teams to ensure smooth operations and proactive problem-solving. Handle special projects and assignments requiring independent judgment and initiative.Property Administrator<p>We are offering a contract for a Property Administrator role in San Diego, California. In this position, you will be the primary point of contact for client companies, ensuring a smooth and efficient operation. You will be involved in a wide range of tasks, including handling customer inquiries, maintaining accurate records, and processing financial transactions. This role is critical in delivering a top-notch client-focused experience and maintaining our reputation in the industry.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Serve as the main operations point of contact for client companies, responding to requests and inquiries within agreed service level agreements.</p><p>• Organize and lead client appreciation events within the property's budget.</p><p>• Handle accounts receivable processes including rent statements, late fees, and above standard billings in compliance with lease terms.</p><p>• Conduct regular physical inspections of the properties and client spaces, documenting action items and supporting facilities and engineering staff to maintain service and maintenance programs.</p><p>• Maintain Certificate of Insurance management for all vendor partners and client companies.</p><p>• Assist with client experience programming in line with the annual property budgets.</p><p>• Facilitate accounts payable processes, ensuring all invoices are processed promptly to avoid any disruptions or damage to reputation.</p><p>• Work closely with the Property Manager to review collections weekly or as needed to ensure timely receipt of all amounts due.</p><p>• Use CRM and Management Systems to maintain accurate customer credit records and process customer credit applications efficiently.</p><p>• Assist in the preparation of the annual property operating budgets, monthly financial statements, quarterly reforecast, variance reporting and CAM billings.</p>Administrative Assistant<p>We are looking for a highly qualified administrative assistant for our client in Chula Vista. They are a leader in the Real Estate development industry and looking for someone long term.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Provide general administrative support to the office and operations team.</li><li>Serve as the front desk receptionist, welcoming visitors and managing light phone calls.</li><li>Handle mail and postal-related tasks.</li><li>Support tenant relations by coordinating with store managers and landscapers.</li><li>Communicate with tenants via email, managing correspondence for 70 spaces and tenants.</li><li>Assist with contract preparation and administrative paperwork.</li><li>Use Yardi and MS Office for daily tasks and records management.</li></ul><p><br></p>Administrative Assistant<p>Our client in North County is seeking an exceptional <strong>Administrative Assistant</strong> to join their team and serve as the backbone of their daily operations. This is a dynamic and challenging role that requires a detail-oriented, resourceful, and organized individual who thrives in a fast-paced environment. As an Administrative Assistant, you will act as the glue that holds the office together, ensuring smooth day-to-day functioning by coordinating workflows, managing schedules, and providing critical support to executives and team members. This role is ideal for someone who possesses excellent time management skills, a keen eye for detail, and the ability to handle multiple responsibilities while maintaining a positive and professional demeanor. If you're ready to make an impact and support the success of a thriving workplace, we'd love to hear from you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the point of contact for internal and external communications, including scheduling meetings, answering calls, and managing correspondence.</li><li>Organize and maintain office records, filing systems, and databases, ensuring all files are up-to-date and easily accessible.</li><li>Coordinate travel arrangements, appointments, and expense reporting for executives and team members.</li><li>Draft, edit, and proofread memos, reports, presentations, and other key business documents.</li><li>Provide logistical support for meetings by preparing agendas, coordinating materials, and arranging for necessary equipment or catering.</li><li>Assist with the management and execution of special projects and events, as assigned by management.</li><li>Monitor and maintain office supplies inventory, placing orders and managing vendor relationships as needed.</li></ul><p><br></p>Administrative Assistant<p>Our client, a dynamic and fast-paced organization in San Diego, CA is seeking an organized and proactive <strong>Administrative Assistant</strong> to join their team. This role is crucial in supporting daily administrative operations and ensuring the office runs smoothly.</p><p><br></p><p>The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves working closely with various departments, managing calendars, handling correspondence, and maintaining organized office systems. The ideal candidate is resourceful, detail-oriented, and capable of handling multiple tasks with efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li><strong>General Administration</strong>: Perform administrative tasks such as scheduling meetings, managing calendars, and maintaining organized office systems.</li><li><strong>Correspondence</strong>: Draft, edit, and proofread emails, letters, memos, and other documents.</li><li><strong>Record-Keeping</strong>: Maintain accurate and up-to-date records, filing systems, and databases.</li><li><strong>Communication Support</strong>: Answer and direct phone calls professionally, taking messages when necessary.</li><li><strong>Logistics Coordination</strong>: Arrange travel, accommodations, and meeting logistics for staff as needed.</li><li><strong>Office Supplies</strong>: Monitor and manage inventory of office supplies, reordering as necessary.</li><li><strong>Team Support</strong>: Assist team members with various tasks and special projects to ensure deadlines are met.</li><li><strong>Problem-Solving</strong>: Anticipate and address operational challenges to keep day-to-day activities running smoothly</li></ol>Administrative Assistant<p>Are you an organized, detail-oriented professional looking to play an integral role in a dynamic and fast-paced environment? Robert Half is seeking an Administrative Assistant for a valued client in the construction industry. This role offers an exciting opportunity to work behind the scenes to support critical operations within a growing, solution-driven company.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support to the team, including managing correspondence, handling scheduling, and maintaining records.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication.</li><li>Prepare project documentation, reports, and presentations while maintaining confidentiality of sensitive information.</li><li>Coordinate office operations, including ordering supplies, organizing files, and managing equipment maintenance.</li><li>Assist with payroll, invoicing, and expense tracking.</li><li>Support bid preparation, contract management, and project coordination activities.</li><li>Monitor deadlines and manage workflows to ensure projects stay on schedule and under budget.</li></ul><p><br></p>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate office operations<br>• Handle and resolve customer inquiries in a timely and detail oriented manner<br>• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records<br>• Ensure the implementation of administrative policies and procedures<br>• Order and manage office supplies to ensure an efficient workplace<br>• Oversee the stocking of the kitchen and other common areas<br>• Process and monitor customer credit applications, ensuring accuracy and efficiency<br>• Perform various administrative tasks as required, demonstrating a 'can do' mentality.Administrative Assistant<p>Robert Half is currently seeking a highly organized and service-oriented Administrative Assistant to join the team of a valued nonprofit client. This is an incredible opportunity to work in a mission-driven environment while contributing to the organization’s daily operations and administrative excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support, including managing schedules, responding to emails, and organizing meetings.</li><li>Coordinate and maintain calendars, schedules, and appointments for team members and executives.</li><li>Assist with preparing and editing correspondence, reports, presentations, and other documents.</li><li>Manage office operations, including supply inventory, vendor coordination, and equipment maintenance.</li><li>Answer and direct phone calls in a professional and welcoming manner.</li><li>Organize and maintain files, both physical and digital, ensuring accurate record-keeping and confidentiality.</li><li>Assist in planning and executing events, fundraisers, or volunteer activities.</li><li>Provide support for onboarding new staff or volunteers, ensuring an organized and positive process.</li></ul><p><br></p>Administrative Assistant<p>We are seeking a detail-oriented and reliable Administrative Assistant for a contract-to-hire role. This position requires an individual who thrives in a dynamic work environment, provides excellent support across various business areas, and handles sensitive information with the utmost confidentiality. The ideal candidate is proactive, organized, and committed to delivering a high standard of administrative support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Mail Management:</strong> Pick up, sort, and distribute mail promptly and efficiently.</li><li><strong>Bank Deposits:</strong> Accurately prepare and make deposits at the bank as needed.</li><li><strong>Reception Duties:</strong> Serve as the face of the office by greeting visitors, managing incoming calls, and responding to inquiries professionally.</li><li><strong>Phone Support:</strong> Answer and direct phone calls, ensuring timely and effective communication within the organization.</li><li><strong>Seasonal Workload Management:</strong> Support the team by handling additional tasks during off-season business periods.</li><li><strong>Scanning Documents:</strong> Digitize and archive documents for easy access and organization.</li><li><strong>Onsite Task Management:</strong> Coordinate and oversee onsite administrative tasks to maintain a smooth-running office.</li><li><strong>Confidential Record Handling:</strong> Manage tax-related records with discretion and adherence to data privacy protocols.</li><li><strong>Coordination During Tax Season:</strong> Collaborate with Beth and other team members, onsite or remotely as feasible, during the busy tax season.</li><li><strong>Data Entry:</strong> Accurately input and manage data related to corporate records, statements, and other business documentation.</li><li><strong>Team Collaboration:</strong> Work closely with staff to ensure proper data organization and assist with any collaborative tasks as needed.</li></ul><p><br></p>Client Services Assistant<p>We are offering an opportunity for a Client Services Assistant to join our team in San Diego, CA. This role is primarily involved in the sales and brokerage industry, with a focus on providing administrative and marketing support. The Client Services Assistant will be responsible for handling various tasks, including answering client inquiries, maintaining client records, and creating marketing materials.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the team by managing schedules and appointments</p><p>• Handle and process client requests efficiently, ensuring client satisfaction</p><p>• Maintain accurate and up-to-date client records</p><p>• Create and distribute marketing materials using Microsoft PowerPoint and other relevant software</p><p>• Conduct research and compile data for reports and analysis</p><p>• Handle inbound and outbound client calls, responding to inquiries and complaints in a timely manner</p><p>• Adhere to company policies and regulations while performing tasks</p><p>• Ensure brand awareness and consistency in all communication and marketing materials</p><p>• Conduct basic financial analysis as required</p><p>• Manage and maintain a database of client information, maintaining confidentiality at all times.</p>Sr. Administrative Assistant<p>Robert Half is seeking a highly skilled and detail-oriented <strong>Senior Administrative Assistant</strong> to join a thriving organization in healthcare field. If you're an organizational guru with years of administrative experience, possess advanced technical skills, and thrive in supporting busy executives or teams, this could be the perfect opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives or department heads, managing their schedules, correspondence, and travel arrangements.</li><li>Act as the central point of contact for communications between departments, clients, and external stakeholders.</li><li>Prepare complex reports, presentations, and other documents with meticulous attention to detail.</li><li>Oversee the planning and coordination of meetings, conferences, and events, ensuring all logistics are handled smoothly.</li><li>Manage sensitive and confidential information with the utmost discretion.</li><li>Anticipate the needs of executives or teams to ensure smooth operations and proactive problem-solving.</li><li>Handle special projects and assignments requiring independent judgment and initiative.</li></ul><p><br></p>