56 results for Front Desk Coordinator in San Diego Ca

Front Desk Coordinator Do you thrive in a fast-paced environment and enjoy being the face of an organization? Robert Half is seeking a professional and upbeat Front Desk Coordinator who can create a welcoming atmosphere while managing administrative tasks efficiently. In this role, you’ll be the first point of contact for visitors, clients, and team members, making you a vital part of the organization’s success. Key Responsibilities<ul><li>Greet and welcome visitors, guests, and employees in a professional and friendly manner.</li><li>Manage incoming calls and inquiries, directing them to the appropriate contacts and departments.</li><li>Maintain the front desk area, keeping it clean, organized, and presentable.</li><li>Schedule appointments, meetings, and coordinate conference room bookings.</li><li>Assist with administrative tasks such as data entry, mail distribution, filing, and correspondence.</li><li>Handle incoming and outgoing mail and packages with accuracy.</li><li>Provide basic information about the company to callers and visitors.</li><li>Support office coordination and special projects as requested by leadership or team members.</li></ul>

Front Desk Coordinator Are you a friendly, organized, and detail-oriented professional looking to take on a key role in a dynamic and fast-paced environment? Robert Half is seeking an experienced and personable Front Desk Coordinator for one of our valued clients. Responsibilities<ul><li>Greeting and welcoming clients and visitors with a positive and professional demeanor.</li><li>Managing incoming phone calls and directing them to appropriate departments or individuals.</li><li>Scheduling appointments, coordinating conference room usage, and managing the office calendar.</li><li>Handling mail distribution, courier services, and inventory of front desk supplies.</li><li>Assisting with administrative tasks such as data entry, filing, and organizing documents.</li><li>Ensuring the lobby and reception areas remain presentable, organized, and welcoming at all times.</li><li>Collaborating with internal staff to support office operations and special projects as needed.</li></ul>

Front Desk Coordinator Are you passionate about making a difference and delivering exceptional service? A reputable nonprofit organization in San Diego, CA is seeking a dedicated Front Desk Coordinator to become the welcoming face and voice of their office. Responsibilities:<ul><li>First Point of Contact: Warmly greet visitors, clients, and employees, ensuring a positive and welcoming experience.</li><li>Phone Management: Answer, screen, and direct incoming calls with professionalism and efficiency.</li><li>Administrative Support: Manage incoming and outgoing mail, coordinate office supplies, and assist with scheduling and meeting preparations.</li><li>Record Keeping: Maintain accurate visitor logs and ensure security protocols are followed in coordinating guest access.</li><li>Problem Solver: Address inquiries or concerns with a solution-oriented mindset, ensuring a seamless client or guest experience.</li></ul>

Front Desk Coordinator We are in search of a Front Desk Coordinator to join our a financial firm located in Irvine, California. The role is 100% on-site and offers a contract to permanent employment opportunity. As a Front Desk Coordinator, you would be expected to deliver exceptional service to clients, manage multiple projects, and handle a variety of day-to-day office tasks. Responsibilities: • Ensure the provision of excellent customer service by greeting and assisting clients and employees.• Handle the management and distribution of parking validation.• Sort and distribute all incoming mail, stamping with the received date, and preparing all outgoing mail for pickup.• Prepare and distribute incoming UPS shipments and ensure the readiness of outgoing ones.• Maintain a clean and stocked kitchen area, managing coffee stations, trash/recycling, dishes, and beverage refills.• Coordinate and order catering for various meetings and events.• Keep track and order office supply inventory as needed.• Perform administrative tasks as directed.

Front Desk Coordinator Robert Half is currently seeking a motivated and personable Front Desk Coordinator for a valued client in San Diego, CA. This is an excellent opportunity for an organized detail oriented with strong multitasking abilities and a passion for providing exceptional customer service. The Front Desk Coordinator serves as the first point of contact for the company and helps create a welcoming environment for clients and visitors. Responsibilities Greet visitors and clients with a friendly, detail oriented demeanor, ensuring a positive first impression. Answer and direct incoming phone calls efficiently, taking accurate messages when needed. Manage the front office, including organizing and maintaining a clean and welcoming reception area. Schedule and coordinate appointments or meetings as requested. Assist with administrative tasks, including sorting mail, filing documents, and data entry. Ensure office supplies are stocked and orders are placed as needed. Support internal departments with general administrative tasks and special projects. Uphold a high level of professionalism and confidentiality when handling sensitive information.

Front Desk Coordinator We are in the process of recruiting a contract Front Desk Coordinator for our client's health center located in San Diego, California. This role is essential to the smooth operation of our client's center, with responsibilities ranging from administrative tasks to customer service duties. Key Responsibilities: Serve as the first point of contact at the front desk, greeting and assisting patients. Manage check-in and check-out procedures for patients in a surgery center setting. Assist with general administrative duties, including answering phones and scheduling appointments. Maintain organization of front desk and surrounding areas, including folding linens, scrubs, and keeping the workspace tidy. Support a team of three permanent registered nurses (RNs) in daily operations. Handle occasional patient interactions (typically no more than six patients per day, though this is rare). Utilize downtime efficiently by assisting with clerical and light organizational tasks.

Front Desk Receptionist Robert Half is working with a valued client to hire a welcoming and professional Front Desk Receptionist. This role is vital to ensuring the office operates smoothly and providing an excellent first impression for visitors and clients. The ideal candidate will possess exceptional communication and organizational skills, a customer-service mindset, and the ability to manage front desk responsibilities efficiently in a fast-paced environment. Key Responsibilities:<ul><li>Greet all visitors, clients, and employees in a professional and friendly manner, creating a positive first impression.</li><li>Answer and direct incoming phone calls promptly and accurately; handle inquiries or forward calls to the appropriate personnel.</li><li>Maintain a clean, organized, and professional front desk and lobby area.</li><li>Schedule appointments, maintain calendars, and assist with meeting room coordination when necessary.</li><li>Handle incoming and outgoing mail and packages, ensuring timely distribution and tracking as required.</li><li>Assist with administrative tasks such as data entry, filing, and maintaining office records.</li><li>Monitor office supply levels and coordinate with relevant teams to replenish inventory as needed.</li><li>Support internal teams in ad-hoc tasks, projects, and general office duties to ensure smooth operations.</li></ul>

Front Desk Receptionist A professional organization in San Marcos is searching for a friendly, bilingual Front Desk Receptionist who speaks Spanish fluently. The successful candidate will serve as the first point of contact for clients, customers, and visitors, providing exceptional service with a welcoming demeanor. This is an excellent opportunity for someone who enjoys interacting with diverse groups of people and takes pride in maintaining a positive office environment. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in both English and Spanish.</li><li>Answer and direct incoming phone calls promptly and professionally.</li><li>Schedule appointments, manage calendars, and coordinate meeting rooms.</li><li>Handle administrative tasks such as filing, data entry, and record-keeping.</li><li>Assist with translating documents or conversations between staff and Spanish-speaking clients.</li><li>Ensure the front desk area remains clean, organized, and well-stocked with supplies.</li><li>Provide support to various departments as required.</li></ul>

Front Office Coordinator Join a leading Sports Therapy company in Encinitas as a Front Office Coordinator! This dynamic organization is seeking an enthusiastic and team-oriented individual to oversee daily front office operations, ensuring smooth interactions with both staff and patients. If you enjoy working in a fast-paced environment and have a passion for excellent customer service, this role is perfect for you! Key Responsibilities:<ul><li>Manage all front office activities, including patient scheduling, check-ins/check-outs, and appointment confirmations.</li><li>Supervise and train front office staff to ensure consistent and professional service delivery.</li><li>Handle patient inquiries and resolve any issues with empathy and professionalism.</li><li>Maintain billing records and assist with filing insurance claims when necessary.</li><li>Oversee office inventory, ensuring supplies are ordered and stocked efficiently.</li><li>Prepare reports for management based on scheduling, billing, and patient statistics.</li><li>Collaborate with therapists and other departments to ensure smooth daily operation of the clinic.</li></ul>

Receptionist Our client, a well-established and professional organization in San Diego, is looking for an enthusiastic and detail-oriented Receptionist to join their team. This role is vital for creating a welcoming environment and ensuring the smooth operation of the front desk and office. As the Receptionist, you will be the first point of contact for visitors and callers, playing a crucial role in representing the company’s professionalism and values. You will manage front desk operations and provide administrative assistance to other team members as needed. Responsibilities:<ol><li>Greeting Visitors: Welcome guests in a friendly and professional manner. Direct visitors to appropriate staff or departments.</li><li>Phone Management: Manage a multi-line phone system, answering, screening, and forwarding calls accurately.</li><li>Correspondence: Respond to customer inquiries via email or phone, and relay messages promptly.</li><li>Administrative Support: Assist with clerical tasks such as filing, faxing, copying, and organizing documents.</li><li>Scheduling: Manage conference room bookings and coordinate meeting schedules.</li><li>Mail Handling: Sort and distribute incoming mail/packages and prepare outgoing mail.</li><li>Supply Management: Monitor office supplies inventory and coordinate orders as necessary.</li><li>Office Maintenance: Ensure the reception area is tidy, organized, and presentable at all times.</li></ol>

Front Desk Receptionist (Weekend Availability Required) A dynamic real estate company in Carlsbad is seeking a friendly and professional Front Desk Receptionist to join their team. The ideal candidate must have a customer-service-focused attitude and be available to work at least one day on the weekend. If you enjoy being the first point of contact and thrive in fast-paced environments, we encourage you to apply! Key Responsibilities:<ul><li>Greet and welcome guests, visitors, and clients with professionalism and warmth.</li><li>Manage inbound calls, emails, and inquiries, redirecting them to the appropriate team members as necessary.</li><li>Maintain a clean and organized front desk and lobby area.</li><li>Schedule and coordinate client appointments, meetings, or property viewings.</li><li>Assist with administrative tasks, such as filing, data entry, and handling mail.</li><li>Provide general information about the company and its services to clients and visitors.</li></ul>

Receptionist Are you a friendly and professional individual who thrives in a fast-paced environment? Robert Half is seeking a highly organized and personable Receptionist to serve as the first point of contact for a dynamic and growing organization. This is an excellent opportunity to showcase your communication and multitasking skills while helping ensure daily operations run smoothly. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a friendly and professional manner.</li><li>Answer and direct incoming phone calls, ensuring accurate message-taking and call routing.</li><li>Manage the reception area, keeping it clean, organized, and welcoming.</li><li>Schedule appointments and assist with conference room bookings.</li><li>Sort and distribute mail, packages, and other correspondence.</li><li>Assist with administrative tasks such as data entry, invoice processing, and report preparation.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Provide general support to the team and assist with special projects as requested.</li></ul>

Medical Front Desk Specialist We are offering a contract to hire employment opportunity for a Medical Front Desk Specialist in the Irvine, California area. This role falls within the healthcare industry and will be located at a newly established clinic. As a Medical Front Desk Specialist, you will be responsible for coordinating patient care, managing check-in/out processes, and scheduling procedures. Your role will also involve liaising with billing and preauthorization departments and handling insurance benefit checks. Responsibilities:• Oversee the check-in and check-out procedures for patients• Schedule medical procedures and arrange follow-up appointments• Liaise with billing and authorization departments to ensure seamless communication• Process insurance benefit checks and handle related tasks• Use the NextGen EHR system for data entry and patient record management• Collaborate with the team to support the clinic's expansion efforts• Provide exceptional patient care experiences• Use Microsoft Office Suites and Microsoft Teams for administrative tasks• Handle medical insurance billing and verification tasks• Perform receptionist duties, including answering multi-line phone systems.

Medical Front Desk Specialist We are offering a contract to permanent employment opportunity for a Medical Front Desk Specialist in the Irvine, California area. This role falls within the healthcare industry and will be located at a newly established clinic. As a Medical Front Desk Specialist, you will be responsible for coordinating patient care, managing check-in/out processes, and scheduling procedures. Your role will also involve liaising with billing and preauthorization departments and handling insurance benefit checks. Responsibilities:• Oversee the check-in and check-out procedures for patients • Schedule medical procedures and arrange follow-up appointments• Liaise with billing and authorization departments to ensure seamless communication • Process insurance benefit checks and handle related tasks • Use the NextGen EHR system for data entry and patient record management• Collaborate with the team to support the clinic's expansion efforts • Provide exceptional patient care experiences • Use Microsoft Office Suites and Microsoft Teams for administrative tasks • Handle medical insurance billing and verification tasks • Perform receptionist duties, including answering multi-line phone systems.

Front Desk Operations Supervisor (Hospitality) A thriving hospitality company in Escondido is hiring a Front Desk Operations Supervisor to oversee daily front desk operations and ensure excellent guest experiences. This hands-on leadership role involves supervising front desk staff, managing scheduling, and maintaining operational efficiency. If you are passionate about hospitality and enjoy managing a team, this opportunity could be the perfect fit for you! Key Responsibilities:<ul><li>Oversee all front desk operations, including providing support to guests and resolving issues promptly.</li><li>Supervise and train front desk staff to ensure a high standard of service is consistently delivered.</li><li>Maintain staff schedules and coordinate coverage to meet operational needs.</li><li>Handle guest check-ins, check-outs, and reservation inquiries with professionalism.</li><li>Monitor front desk processes and identify areas for improvement to optimize workflow.</li><li>Address and resolve customer service concerns or complaints in a timely manner.</li><li>Collaborate with other departments, including housekeeping and reservations, to ensure smooth operations.</li></ul>

Receptionist We are looking for a Receptionist to join our team located in La Mesa, California. We operate in the commercial real estate industry within a small office environment that manages 75 tenants, ranging from small businesses to larger corporations. This role offers a contract to permanent employment opportunity and plays a crucial role in maintaining our day-to-day operations. Responsibilities • Managing incoming calls, including spam, tenant, and vendor calls, in a detail oriented manner • Attending to a high volume of email correspondences with tenants • Scheduling and overseeing conference room reservations • Inputting work orders into the system with precision • Handling vendor management tasks, such as addressing issues with lights or locked out situations • Welcoming Tenants both over the phone and in person, understanding their needs, receiving service requests and questions, and directing them to the appropriate staff member • Documenting maintenance requests in the property management software • Providing assistance to management staff on daily projects and activities as required • Utilizing software tools like AppFolio, Microsoft Excel, Microsoft Outlook, and Microsoft Word effectively • Demonstrating excellent customer service and interpersonal skills in all interactions • Organizing files and scheduling appointments effectively.

Front Office Clerk Our client is seeking a friendly and efficient Front Office Clerk to serve as the first point of contact for clients, customers, and visitors. The ideal candidate will be a professional multitasker with excellent communication skills who thrives in a customer-facing role. Key Responsibilities:<ul><li>Greet visitors and direct them to the appropriate company personnel.</li><li>Answer incoming calls, respond to inquiries, and redirect calls as necessary.</li><li>Manage the front desk area, maintaining a welcoming and organized space.</li><li>Perform basic clerical tasks such as filing, scanning, and mail distribution.</li><li>Assist team members with scheduling meetings and appointments as needed.</li><li>Provide general administrative support to various departments as requested.</li></ul>

Outreach Coordinator We are offering a long-term contract employment opportunity for an Outreach Coordinator in Poway, California. The main function of this role is to assist in expanding apprenticeship and training programs, build relationships with various sectors, coordinate recruitment aspects, and facilitate outreach events within the industry. This is NOT a sales role. Responsibilities: • Developing new outreach programs and strategies to create a skilled workforce pipeline.• Fostering relationships with high schools, community-based organizations, career centers, and government agencies to promote collaboration and resource identification.• Handling all aspects of recruitment for orientation/job fairs, including the creation and distribution of promotional materials to targeted markets.• Organizing and conducting tours of the training center for interested individuals or groups.• Serving as a key facilitator and relationship builder, working towards apprenticeship and training expansion.• Assisting in the creation, preparation, and execution of both onsite and offsite outreach events or presentations.• Acting as the primary contact for career outreach, liaising between staff, members, high schools, and other collaborative recruitment efforts.• Undertaking general filing and file room organization tasks, including the creation of new files for students, instructors, and members.• Providing support to the Workforce Development Team as needed and participating in special projects as assigned.• Incorporating construction technology into outreach efforts to showcase advanced training programs.• Collaborating with the marketing team to create social media and other marketing materials to increase presence.• Offering reception desk support as needed.

Office Services Coordinator We are offering a permanent employment opportunity for an Office Services Coordinator in Irvine, CA. In this role, you will be part of our team, managing front-end customer service and various office functions. The position involves a wide range of tasks that change on a day-to-day basis, requiring flexibility and adaptability. Responsibilities:• Support administrative functions by coordinating on-site meetings, including booking conference rooms, arranging equipment, and managing catering needs.• Deliver high-quality customer service, addressing inquiries or complaints from brokers and presenting information to internal groups.• Handle incoming calls and visitors, directing them to the appropriate personnel.• Ensure a well-maintained and client-ready office environment, providing general hospitality services.• Manage mail distribution by receiving, sorting, and routing incoming mail.• Maintain office supplies, troubleshoot missed deliveries, and request maintenance services for building and equipment.• Assist in drafting reports and memos, and handling ad-hoc requests as needed.• Work closely with the concierge to provide necessary services.• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, in daily tasks.• Follow defined procedures and processes to deliver output under guidance and supervision

Administrative Assistant We are looking for a highly qualified administrative assistant for our client in Chula Vista. They are a leader in the Real Estate development industry and looking for someone long term. Job Responsibilities:<ul><li>Provide general administrative support to the office and operations team.</li><li>Serve as the front desk receptionist, welcoming visitors and managing light phone calls.</li><li>Handle mail and postal-related tasks.</li><li>Support tenant relations by coordinating with store managers and landscapers.</li><li>Communicate with tenants via email, managing correspondence for 70 spaces and tenants.</li><li>Assist with contract preparation and administrative paperwork.</li><li>Use Yardi and MS Office for daily tasks and records management.</li></ul>

Receptionist We are seeking a welcoming and organized Receptionist to be the first point of contact for our client's visitors, donors, and community members. As a Receptionist, you will play a key role in creating a positive first impression for our organization. You will greet guests, manage phone calls, assist with administrative tasks, and ensure smooth front desk operations. This role is ideal for someone with strong communication skills, a professional demeanor, and a passion for helping others. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a warm and welcoming environment.</li><li>Answer and direct phone calls, responding to inquiries in a professional manner.</li><li>Manage incoming and outgoing mail, packages, and correspondence.</li><li>Maintain the front desk area, ensuring it is organized and presentable.</li><li>Assist with scheduling meetings, conference room bookings, and event coordination.</li><li>Support administrative tasks, including data entry, filing, and document preparation.</li><li>Provide basic information about the organization’s programs and services.</li><li>Assist with volunteer and donor inquiries, directing them to the appropriate department.</li></ul>

Administrative Coordinator A respected healthcare organization is seeking a detail-oriented and proactive Administrative Coordinator to join their team. This role will play a key part in supporting the day-to-day administrative needs of the organization, ensuring seamless support for both staff and patients. If you thrive in a fast-paced, people-focused environment, this is a fantastic opportunity to contribute to a mission-driven team! Key Responsibilities:<ul><li>Coordinate daily administrative operations, such as scheduling, filing, and data management.</li><li>Serve as the primary point of contact for internal and external communications, including patient inquiries.</li><li>Assist in preparing reports, presentations, and correspondence for leadership.</li><li>Monitor and maintain office supplies, ensuring the environment meets operational needs.</li><li>Ensure compliance with healthcare industry regulations and organizational policies.</li><li>Support special projects and cross-functional initiatives as required.</li></ul>

Bilingual Receptionist Robert Half is seeking an experienced and personable Bilingual Receptionist for a valued client. In this role, you’ll be the face and voice of the organization, delivering outstanding service to both English and Spanish speakers. This is an exciting opportunity to join a dynamic team and contribute to a welcoming and professional environment. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees with professionalism and a friendly attitude.</li><li>Answer, screen, and forward incoming calls in both English and Spanish, ensuring inquiries are addressed or directed accurately.</li><li>Provide translation support for documents, meetings, and communications as needed.</li><li>Manage the front desk area to ensure it is clean, organized, and well-maintained.</li><li>Maintain accurate visitor logs and issue visitor IDs or badges, adhering to company policies.</li><li>Coordinate and schedule appointments, meetings, and conference room bookings.</li><li>Receive and distribute mail, packages, and other deliveries.</li><li>Perform administrative tasks, such as data entry, filing, and invoice processing.</li></ul>

Administrative Coordinator Robert Half is assisting a reputable client in San Diego, CA, to fill the position of Administrative Coordinator. This permanent opportunity is perfect for a proactive and detail-oriented detail oriented who excels at managing administrative tasks, coordinating projects, and supporting team operations. If you thrive in a fast-paced environment and have strong multitasking abilities, we encourage you to apply! Responsibilities: Coordinate daily administrative operations, ensuring business processes run smoothly and efficiently. Assist in the organization and execution of projects, including tracking deadlines, preparing materials, and communicating with stakeholders. Maintain accurate records by organizing and updating files, documents, and databases. Support scheduling efforts by coordinating appointments, meetings, and team calendars. Serve as the primary point of contact for internal and external communications, resolving inquiries in a timely manner. Prepare reports, memos, presentations, and other documents as needed. Monitor office supply levels, place orders, and ensure resources are available for team needs. Provide general administrative support to various departments and leadership team members.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies. Responsibilities: • Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries. • Receive, sort, and distribute incoming mail to the appropriate recipients. • Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace. • Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials. • Handle ad-hoc administrative tasks as needed to support the smooth operation of the office. • Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively. • Answer inbound and outbound calls, providing excellent customer service to all callers. • Perform data entry tasks, maintaining accuracy and attention to detail. • Correspond via email professionally, responding to inquiries and communicating information as needed. • Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts.