58 results for Executive Assistant in San Diego, CA

Executive Assistant Ready to take the next step in your career? Robert Half is partnering with a fast-paced and dynamic organization, to fill an Executive Assistant position. This is an excellent opportunity for a motivated, detail-oriented professional to provide high-level administrative support for executives and help drive company success. As an Executive Assistant, you’ll play a critical role in supporting the CEO by managing schedules, coordinating tasks, and facilitating communication at the highest levels. This is a role where discretion, attention to detail, and excellent organizational skills are essential for success. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and meetings </li><li>Handle confidential correspondence and sensitive information with discretion </li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries </li><li>Prepare presentations, reports, and meeting materials as needed </li><li>Act as a liaison between the executive team and internal/external stakeholders </li><li>Facilitate smooth communication by screening calls, emails, and requests </li><li>Oversee administrative projects and independently solve logistical challenges </li></ul>

Executive Assistant We are looking for an Executive Assistant to join our team located in Newport Beach, California. As an Executive Assistant, your role will encompass a variety of tasks including managing calendars, coordinating executive meetings, and maintaining daily schedules. This role offers a contract to permanent employment opportunity. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and organization.• Coordinate executive meetings and presentations, ensuring all necessary materials are prepared.• Use Office 365 and other software to perform administrative tasks and manage data.• Handle daily schedule management, coordinating schedules as needed.• Utilize Google Calendar and other tools for effective calendar management.• Respond to inquiries and issues, providing timely and efficient resolution.• Monitor and manage multiple executives' tasks and activities.• Maintain accurate records of customer credit applications.• Monitor customer accounts and take appropriate action when necessary.

Executive Assistant Are you a talented and motivated Executive Assistant ready to support senior leadership in a manufacturing company in Carlsbad? This role requires a trusted individual with strong organizational skills, initiative, and proficiency in Google Workspace tools to enhance executive productivity. Responsibilities:<ul><li>Provide direct support to senior leadership, including scheduling, calendar management, meeting coordination, and document preparation.</li><li>Manage internal and external communications on behalf of executives, ensuring accuracy and efficiency.</li><li>Create, edit, and manage presentations, spreadsheets, and other documents using Google Docs, Google Sheets, and Google Slides.</li><li>Coordinate travel arrangements, expense reports, and confidential administrative tasks as needed.</li><li>Act as a liaison between executives and other departments, fostering collaboration and ensuring alignment with business goals.</li></ul>

Executive Assistant Are you a proactive, resourceful professional with a knack for organization and leadership support? Our client in the property management industry is seeking a highly skilled Executive Assistant to help drive operational efficiency while supporting key executives in achieving their goals. This is the perfect opportunity for someone who thrives in a fast-paced environment and is passionate about contributing to the success of an organization by providing top-tier executive-level support. Key Responsibilities:<ul><li>Executive Support: Manage calendars, schedule appointments, and coordinate meetings for executive leaders.</li><li>Communication: Prepare and handle correspondence, presentations, and reports while maintaining a high level of professionalism and confidentiality.</li><li>Document Control: Organize contracts, lease agreements, and other vital documentation related to property management.</li><li>Liaison Role: Act as a bridge between executives and internal/external stakeholders, ensuring effective communication flows across teams.</li><li>Event Coordination: Assist in planning and executing events, such as property tours, investor meetings, and tenant outreach initiatives.</li><li>Task Prioritization: Address complex scheduling and multitasking to ensure executives' priorities and deadlines are met.</li><li>Special Projects: Take ownership of ad-hoc initiatives and administrative projects critical to the organization's success.</li></ul>

Executive Assistant Robert Half is collaborating with an established client in San Diego, CA, to find a highly skilled and experienced Executive Assistant to provide comprehensive support to senior executives. This position is ideal for a professional who thrives in a fast-paced environment, can manage complex tasks with discretion, and has the ability to anticipate the needs of executive leadership. Responsibilities:<ul><li>Calendar Management: Organize, schedule, and oversee executive calendars including meetings, events, and travel arrangements .</li><li>Correspondence: Manage executive communications, draft high-level documents, and handle sensitive inquiries or correspondence</li><li>Meeting Coordination: Prepare presentations, agendas, and meeting minutes for both internal and external events. Ensure meeting preparations are completed accurately and timely</li><li>Project Assistance: Assist with special projects, research, and administrative efforts to support organizational goals</li><li>Confidentiality: Maintain strict confidentiality in handling executive matters and organizational details</li></ul>

Executive Assistant Are you a skilled administrative professional looking to support senior leadership in a dynamic environment? A prestigious client in Encinitas is searching for an Executive Assistant to provide high-level support to their executive team. This is an excellent opportunity for someone who thrives in a fast-paced setting and excels at organization and communication. What You’ll Be Doing:<ul><li>Manage executive calendars, coordinate travel arrangements, and schedule meetings with precision.</li><li>Prepare high-quality reports, presentations, and correspondence for the executive team.</li><li>Act as the primary liaison between the executives and internal/external stakeholders, ensuring smooth communication.</li><li>Arrange and manage expense reporting and reconciliations, ensuring compliance with company policies.</li><li>Assist with special projects, event planning, and other administrative tasks as needed.</li></ul>

Executive Assistant Robert Half is assisting a fast-growing company in the tech industry in their search for a dedicated Executive Assistant to join their team. As the Executive Assistant, you will play a crucial role in supporting C-level executives and ensuring the seamless execution of their daily tasks. Your exceptional time management, attention to detail, and communication skills will help drive operational excellence within the business. This position requires a high degree of professionalism, adaptability, and confidentiality. Key Responsibilities<ul><li>Schedule and coordinate meetings, appointments, and events across multiple time zones.</li><li> Create detailed agendas, prepare meeting materials, and record minutes/action items.</li><li>Arrange international and domestic travel, including flights, accommodations, and itineraries.</li><li>Serve as the liaison between executives and internal/external stakeholders, ensuring timely and accurate communication.</li><li>Manage special projects, execute tasks on behalf of executives, and provide status updates as required.</li><li>Draft correspondence, compile reports, and maintain confidential files and records.</li><li>Coordinate logistics for company events and executive-level meetings.</li></ul>

Non-Profit Executive Assistant Are you passionate about supporting leadership in making a difference? A reputable non-profit organization in Oceanside is looking for a detail-oriented and proactive Executive Assistant to provide invaluable administrative support to their executive team. This role offers a unique opportunity to be part of an impactful mission and contribute to meaningful change in the community. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate travel plans with precision </li><li>Prepare reports, presentations, and correspondence for internal and external stakeholders.</li><li>Act as the primary point of contact for the executive team, filtering communications and ensuring timely responses.</li><li>Support organizational planning efforts by coordinating board meetings, agendas, and minutes.</li><li>Assist with fundraising efforts and maintain donor communications, ensuring relationships remain strong.</li></ul>

Executive Assistant Are you a detail-oriented professional with a knack for anticipating needs and exceeding expectations? A prestigious client in Carlsbad is looking for an Executive Assistant to the CEO to join their high-performing team. If you’re a strategic thinker who thrives in a fast-paced environment, this role offers the unique opportunity to work closely with a visionary leader while streamlining operations and creating impactful efficiencies. You’ll be the CEO’s trusted right hand, providing support that goes beyond traditional administrative duties. Key Responsibilities:<ul><li>Manage the CEO’s complex calendar and ensure seamless scheduling of meetings, conferences, and travel.</li><li>Act as a gatekeeper by prioritizing incoming requests, emails, and correspondence, ensuring urgent matters are addressed.</li><li>Prepare presentations, detailed reports, and meeting agendas with a sharp eye for accuracy and professionalism.</li><li>Serve as the first point of contact between the CEO and internal/external stakeholders, maintaining confidentiality at all times.</li><li>Handle special projects, often requiring cross-departmental collaboration and high-level problem-solving.</li></ul>

Sr. Administrative Assistant Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting senior leadership? Robert Half is partnering with a prestigious client to find a skilled Senior Administrative Assistant in your area! In this role, you’ll provide high-level administrative support to senior executives or department heads. You’ll be responsible for managing schedules, handling sensitive information, and ensuring smooth communication and coordination across teams. Key Responsibilities:<ul><li>Manage and coordinate complex executive calendars, prioritize meetings, and schedule appointments </li><li>Prepare and edit correspondence, presentations, reports, and meeting agendas </li><li>Arrange and oversee travel logistics, including booking flights, accommodations, and creating detailed itineraries </li><li>Handle confidential information with utmost discretion and ensure the smooth flow of communication for senior leadership </li><li>Serve as the point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly and professionally </li><li>Support event planning, staff meetings, and key business initiatives by coordinating logistics and preparing materials </li><li>Monitor office budgets, handle expense reports, and track team expenditures for leadership review </li><li>Offer mentorship and occasional guidance to junior administrative staff as required.</li></ul>

Executive Legal Assistant Are you an experienced legal professional with a strong litigation background and a passion for supporting high-performing attorneys? We’re looking for a Legal Executive Assistant to join a top-tier legal team specializing in Patent Litigation.In this role, you’ll provide executive-level support to multiple lawyers, primarily partners, ensuring their practice runs efficiently and strategically. If you're proactive, detail-oriented, and thrive in a fast-paced legal environment—this may be the perfect fit for you. 🌟 What You’ll Do:<ul><li>Provide high-level administrative and legal support to multiple attorneys</li><li>Act as a strategic partner by managing communications, calendars, and priorities</li><li>Ensure effective preparation of meetings, communications, and trial materials</li><li>Collaborate across departments and offices nationwide</li><li>Manage e-filing in district and state courts, and assist with litigation documentation</li><li>Travel as needed to support Patent Litigation trials</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to be a part of our team located in San Diego, California. This role entails a variety of tasks including, but not limited to, managing customer inquiries, overseeing customer accounts, and ensuring the accuracy of customer records. This position provides a contract to permanent employment opportunity. Responsibilities: • Handle inbound phone calls, directing them as necessary • Facilitate access to the office for visitors and manage parking validations • Receive and distribute mail and UPS deliveries • Oversee the use of conference rooms, including training individuals on how to use the products • Assist with inventory management • Manage calendars, coordinate events, and handle email correspondence using Microsoft Outlook • Interact with event owners and coordinate community events • Utilize Excel for various tasks • Ensure the reception area provides a welcoming and hospitable environment for all visitors.

Sr. Administrative Assistant Our client in the education field is seeking a Senior Administrative Assistant to provide high-level support to executives, faculty, and staff. This role is integral in ensuring smooth daily operations, managing administrative responsibilities, and maintaining excellent communication across departments. Key Responsibilities:<ul><li>Executive Support: Efficiently manage calendars, schedule meetings, and coordinate travel for department heads or school administrators.</li><li>Communication & Correspondence: Draft and proofread emails, memos, and other communications, ensuring accuracy and professionalism.</li><li>Administrative Operations: Maintain records, manage filing systems, and oversee office logistics to keep operations organized and efficient.</li><li>Event Coordination: Plan and execute student or faculty events, including orientation sessions, workshops, and stakeholder meetings.</li><li>Financial Administration: Assist with expense reporting, budget tracking, and purchasing processes, ensuring compliance with educational policies.</li><li>Project Coordination: Support faculty and staff with cross-departmental projects, including document handling and tracking deadlines.</li><li>Data Management: Create and update reports related to enrollment, attendance, or administrative tasks using advanced Microsoft Excel functionalities.</li><li>Confidentiality: Handle sensitive student and faculty information with discretion, adhering to FERPA (Family Educational Rights and Privacy Act) and other applicable regulations.</li></ul>

Administrative Assistant Are you a seasoned administrative professional seeking your next challenge? A company in Valley Center is in need of a highly skilled Administrative Assistant to support executive and operational teams. This role is ideal for someone well-versed in managing complex administrative tasks, working independently, and maintaining a high level of professionalism. Responsibilities:<ul><li>Oversee executive scheduling, calendar management, and correspondence.</li><li>Prepare reports, handle confidential documentation, and assist in project management tasks.</li><li>Coordinate meetings, organize travel arrangements, and prepare agendas and meeting minutes.</li><li>Serve as a liaison between executives, employees, and external stakeholders.</li><li>Maintain office organization and support high-level administrative initiatives to drive efficiency.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level assistance to executives and teams in a fast-paced environment. This role is ideal for individuals who excel at multitasking, problem-solving, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior executives.</li><li>Documentation & Reporting: Prepare presentations, reports, and correspondence while proofreading for accuracy and professionalism.</li><li>Office Operations: Serve as a primary contact for administrative matters, including vendor coordination and office supply management.</li><li>Expense Management: Assist with expense reporting and reconciliations to ensure accurate tracking and compliance.</li><li>Event Planning: Coordinate team events, meetings, and gatherings, ensuring seamless execution of logistics.</li><li>Project Coordination: Support cross-departmental projects by tracking milestones, managing deadlines, and facilitating communication.</li><li>Confidentiality: Handle sensitive information with discretion and professionalism, ensuring trust and compliance.</li></ul>

Sr. Administrative Assistant Robert Half is partnering with a highly regarded nonprofit organization to find a detail-oriented and experienced Senior Administrative Assistant. The Senior Administrative Assistant will act as a vital resource for the executive team and ensure smooth operations across departments. This role goes beyond traditional administrative duties, requiring a proactive, strategic thinker who can anticipate needs, manage complex schedules, and oversee special projects. The ideal candidate has prior experience working in nonprofit environments and demonstrates a passion for serving others in a professional capacity. Key Responsibilities<ul><li>Provide high-level administrative support to executives, including calendar management, meeting preparation, and correspondence.</li><li>Coordinate high-priority events, internal and external meetings, and board meetings, ensuring all logistics are managed efficiently.</li><li>Draft, proofread, and edit documents such as grant proposals, presentations, agendas, and reports.</li><li>Serve as a liaison between departments, ensuring effective communication and timely collaboration.</li><li>Manage special projects, including tracking deadlines and deliverables, and provide regular updates to stakeholders.</li><li>Maintain and organize confidential files, including donor records, budgets, and executive correspondence.</li><li>Assist with onboarding new team members and mentoring junior administrative staff.</li><li>Coordinate travel arrangements and expense reporting for executives and senior staff</li></ul>

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to provide high-level support to partners in a fast-paced, dynamic legal environment. The ideal candidate will play a critical role in managing administrative tasks, coordinating legal matters, and ensuring seamless day-to-day operations. Key Responsibilities Manage and execute major assignments in support of a partner’s legal practice. Exercise judgment in delegating administrative tasks to the Legal Support Services team while maintaining responsibility for completion. Ensure the success of client matters by proactively managing workflows and tracking deliverables. Handle confidential and sensitive information with discretion and professionalism. Maintain attorney Outlook calendars, resolve scheduling conflicts, and coordinate complex travel arrangements. Proactively support attorneys by preparing materials in advance, following up on commitments, and facilitating effective communication. Draft correspondence, reports, and presentations to support legal operations. Interact extensively with clients and external business contacts. Organize and coordinate practice group and client team meetings, including preparing agendas and reviewing materials for accuracy. Maintain electronic and paper filing systems in compliance with firm policies. Oversee billing tasks, including pre-billing approvals, international billing coordination, and budget monitoring.

Senior Administrative Assistant Robert Half is searching for a highly skilled Senior Administrative Assistant to support one of our clients, a dynamic and professional organization. As a Senior Administrative Assistant, you will be responsible for providing top-level administrative support to executives and high-performing teams. You’ll manage complex schedules, streamline processes, and oversee critical communications. This position demands the ability to work independently, handle sensitive information, and anticipate organizational needs. Key Responsibilities:<ul><li>Manage executive calendars, coordinate meetings, and schedule appointments </li><li>Organize and prepare reports, presentations, and other critical documents for leadership meetings and projects </li><li>Act as a key point of contact for internal and external communications, ensuring timely responses and resolutions </li><li>Plan and manage logistics for executive travel, including itineraries, flight bookings, and accommodations </li><li>Assist with budget tracking, financial reporting, and management of departmental expenditures </li><li>Coordinate and support company-wide events, team meetings, and other organizational initiatives as needed </li><li>Provide mentorship and guidance to junior administrative staff to ensure team effectiveness </li></ul>

Senior Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide advanced support to executives and leadership teams. This role offers an opportunity to help drive operational efficiency while contributing to the success of an impactful organization. Key Responsibilities:<ul><li>Executive Support: Maintain executive schedules, coordinate meetings, prepare agendas, and provide high-level administrative assistance to leadership teams.</li><li>Project Management: Work on special projects, supporting strategic initiatives and ensuring timely delivery of outcomes.</li><li>Document Preparation: Create, edit, and manage correspondence, presentations, and reports with high attention to detail.</li><li>Operational Coordination: Collaborate with departments to streamline processes and optimize workflow.</li><li>Team Leadership: Provide guidance to junior administrative staff, offering mentorship and oversight as needed.</li><li>Event Planning: Coordinate logistics for leadership events, meetings, and offsite activities.</li></ul>

Senior Administrative Assistant Robert Half is assisting a reputable organization in its search for a dedicated Senior Administrative Assistant. In this role, you will support executives and teams with high-level administrative services while ensuring day-to-day operations run smoothly. The Senior Administrative Assistant plays a critical role in supporting executive-level staff, managing schedules, coordinating meetings, preparing important documents, and handling confidential information. The position requires someone with a proactive mindset, excellent time management skills, and the ability to act as an effective liaison between departments while maintaining professionalism at all times. Key Responsibilities<ul><li>Manage executive schedules, coordinate meetings, and prepare agendas, reports, and presentations.</li><li>Organize logistics for internal and external business meetings, including catering, travel arrangements, and venue bookings.</li><li>Draft, proofread, and edit corporate documents, including memos, presentations, and contracts.</li><li>Assist executives in managing and tracking deadlines for critical projects.</li><li> Serve as a liaison between executives and internal/external teams, maintaining clear and respectful communication at all levels.</li><li>Maintain and update records in company systems such as CRMs, financial tracking programs, and other databases.</li><li>Prepare and submit expense reports, ensuring adherence to company guidelines.</li><li>Train and mentor entry-level administrative staff when necessary.</li></ul>

Senior Administrative Assistant Are you a highly organized, detail-oriented professional with excellent multitasking skills? Robert Half is looking for a Senior Administrative Assistant to provide essential support to leadership and departmental teams within a fast-paced, dynamic environment. In this role, you’ll handle complex administrative tasks, oversee office procedures, and serve as a vital resource for ensuring operations run smoothly. Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative assistance to executives or senior management, including calendar management, travel coordination, and expense reporting.</li><li>Meeting Coordination: Organize and prepare materials for meetings, take detailed meeting minutes, and distribute to relevant stakeholders.</li><li>Office Management: Maintain office systems, including filing, record-keeping, and supply inventory, while ensuring policies and practices are followed.</li><li>Communication: Act as a liaison between executives, departments, and external stakeholders, handling inquiries with professionalism and confidentiality.</li><li>Reporting and Analysis: Create, update, and maintain reports, presentations, and spreadsheets to track projects and operational goals.</li><li>Process Improvement: Identify opportunities to streamline administrative workflows and implement efficiency measures.</li><li>Event Coordination: Plan and coordinate internal events, team-building activities, and training sessions as needed.</li><li>Onboarding Support: Assist in onboarding new team members by preparing materials, coordinating training, and setting up systems.</li></ul>

Litigation Administrative Assistant A regional firm with multiple offices in CA is seeking a 7+ year Litigation Administrative Assistant to provide crucial support to the labor & employment litigation team. Key Responsibilities:<ul><li>Prepare and Manage Legal Documents: Create, edit, and format a wide range of legal documents, including pleadings, correspondence, and presentations, ensuring accuracy and adherence to Firm standards.</li><li>Ensure Proper Court Filings: Format and file court documents in compliance with all relevant court rules and administrative procedures, utilizing Firm software for tables of authorities and contents.</li><li>Coordinate Meetings and Travel: Manage scheduling and logistical arrangements for meetings, conferences, teleconferences, and attorney travel.</li><li>Maintain Organized Case Files: Establish and maintain well-organized physical and electronic files and binders for case-related materials.</li><li>Manage Attorney Schedules: Maintain accurate Outlook calendars for attorneys and the office, coordinating with Docketing for critical deadlines.</li><li>Process Billing and Expenses: Enter attorney time entries, assist with monthly billing reviews, prepare check requests, and process expense reports.</li><li>Ensure Document Accuracy: Proofread all documents for errors in spelling, grammar, punctuation, and formatting.</li><li>Support Business Development Initiatives: Collaborate with attorneys on activities related to practice growth.</li></ul>Pay is contingent upon experience as a Litigation Administrative Assistant (or Legal Secretary / Paralegal) with the duties above, fluency to operate independently, and knowledge of labor & employment law. Perks of Firm:o “Consciously working towards creating diverse, positive and supportive environments to help drive the success of their attorneys.”o Very collegial environment and teamo Paid parkingo Wednesday lunch provided (sometimes more often)o This practice group is high functioning with an excellent reputation and stellar management! This Litigation Administrative Assistant will be joining a wonderful team.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Valley Center, California. As an Administrative Assistant, you will play an integral role in the smooth operation of our organization by performing a variety of tasks that ensure efficient and detail-oriented internal and external communications, accurate record keeping, and effective support for our executive board. Responsibilities: • Handle reception desk duties, acting as the first point of contact for visitors, calls, and correspondence. • Perform general administrative tasks, including document preparation, data entry, and managing emails. • Ensure confidentiality and detail-oriented handling when dealing with sensitive matters involving board members and clients. • Coordinate and set up for meetings and appointments, handling logistics to ensure smooth operations. • Maintain and update electronic and hard copy filing systems, ensuring the secure storage of important documents and records. • Conduct research as requested, providing valuable information to support decision-making processes. • Monitor office supplies and identify advantageous deals or suppliers to maintain optimal stock levels. • Run company errands as needed, supporting the overall operations of the organization. • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to accomplish tasks and manage communications. • Resolve administrative problems, applying problem-solving skills to maintain efficiency and productivity.

Administrative Assistant Are you an administrative powerhouse looking for a chance to shine? A fast-growing company in Escondido is seeking a detail-oriented and solution-driven Administrative Assistant to be the glue that holds their office together. If you thrive in a supportive role and enjoy handling diverse, fast-paced tasks, this opportunity is your chance to make a tangible difference. Bring your organizational know-how and proactive energy to a team that values excellence and innovation. What You'll Be Doing:<ul><li>Partner closely with management by coordinating meetings, preparing reports, and arranging travel plans with seamless efficiency.</li><li>Drive productivity by managing multiple priorities and deadlines while maintaining an organized office environment.</li><li>Oversee daily correspondence to ensure professional communication across internal teams and external stakeholders.</li><li>Track and manage office supplies, vendor relations, and equipment maintenance with a “get-it-done” attitude.</li><li>Assist in event planning, including company outings and team-building activities that foster positivity and growth.</li></ul>

Administrative Assistant Are you ready to take your administrative career to new heights while serving the community? A respected governmental organization in Valley Center is searching for a rockstar Administrative Assistant to support their mission-driven, results-oriented team. This position offers the chance to contribute to essential services, work alongside dedicated professionals, and ensure operational excellence. If organization, multitasking, and problem-solving are your superpowers, this is your opportunity to make an impact in a collaborative and rewarding setting! Key Responsibilities:<ul><li>Provide high-level administrative support by scheduling meetings, organizing reports, and preparing correspondence for leadership and departmental staff.</li><li>Manage and track documents and files to ensure compliance with governmental protocols and deadlines.</li><li>Act as the first point of contact for inquiries, offering exceptional service and accurate information to internal and external stakeholders.</li><li>Coordinate special projects and assist with budget documentation, resource allocation, and other operational elements.</li><li>Provide proactive suggestions to improve processes and procedures for greater efficiency and accuracy.</li></ul>