41 results for Data Entry in San Diego, CA

Data Entry Specialist Robert Half is assisting a rapidly growing organization in Valley Center, CA, in their search for a Data Entry Specialist. This role is critical for maintaining accurate records and ensuring seamless operations for the organization. If you have exceptional attention to detail and thrive in a structured, data-driven role, this is an opportunity you don’t want to miss! Key Responsibilities:<ul><li>Enter, verify, and update data within various company databases, ensuring accuracy and timeliness.</li><li>Review documents and digital files for consistency, resolving any discrepancies through diligent research.</li><li>Maintain a streamlined filing system for both paper and electronic records.</li><li>Audit entered data periodically to detect errors and address them proactively.</li><li>Generate reports and assist in compiling data for presentations and meetings.</li><li>Communicate with internal teams to ensure that data is up-to-date and aligned across departments.</li><li>Perform additional clerical tasks such as scanning, indexing, and responding to basic email inquiries as needed.</li></ul>

Accounts Receivable Clerk We're looking for a detail-oriented Accounts Receivable Clerk to join our client’s team in Mission Valley, San Diego! They are an established real estate law firm with offices across California. Their San Diego office is looking for a Temporary Accounts Receivable Clerk to join their team on an initial 3-month contract. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys working with numbers. If you’re organized, proactive, and looking to grow in your career, we’d love to hear from you! Responsibilities<ul><li>Perform high-volume data entry of financial transactions with accuracy and efficiency.</li><li>Post and process credit card payments from clients and debtors in accordance with firm policies.</li><li>Accurately enter payment details into ProLaw to maintain up-to-date client billing records.</li><li>Assist in reviewing and updating client payment records to support accurate financial reporting.</li><li>Work closely with the accounting team to resolve data discrepancies or payment issues.</li><li>Maintain confidentiality and comply with legal industry standards for handling sensitive financial information.</li><li>Support additional data entry and administrative tasks as assigned to assist the firm’s financial operations.</li></ul>

Admin Assistant We are on the lookout for an efficient Admin Assistant to be a part of our team located in Irvine, California, 92606, United States. As an Admin Assistant, you will be handling customer service queries, managing email correspondence, and utilizing Microsoft Excel for various tasks. This role also involves making inbound and outbound calls, entering data, scheduling appointments, and maintaining an organized workflow using Microsoft Outlook. This opportunity offers a short term contract employment. Responsibilities: • Handle and resolve customer service inquiries in a timely and efficient manner • Manage and organize email correspondence with clients and team members • Utilize Microsoft Excel to organize data and generate reports • Make inbound and outbound calls to clients and colleagues as needed • Enter and update data accurately in the system • Schedule appointments and meetings using Microsoft Outlook • Ensure all customer records are updated and maintained accurately • Monitor customer accounts and take necessary action when required • Collaborate with the team to streamline processes and improve customer service delivery.

Accounts Payable Clerk We are searching for an experienced Accounts Payable Clerk to join our organization in the restaurant industry. Based in Irvine, California, this role plays a crucial part in our accounting team, dealing with a high volume of invoices and expense reports, and maintaining vendor relationships. This role offers an exciting opportunity to contribute to our organization's financial efficiency and profitability. Responsibilities: • Manage the processing and auditing of invoices and expense reports, ensuring accuracy and timeliness. • Support entry level Accounts Payable accountants, offering guidance and assistance when necessary. • Collaborate with cross-functional teams to resolve discrepancies in invoices. • Communicate regularly with suppliers about the status of invoice payments to maintain good relationships. • Investigate and rectify past invoice discrepancies. • Use various software, including Microsoft Excel, Oracle, and QuickBooks, to perform data entry and invoice processing tasks. • Utilize your account reconciliation skills to ensure accurate financial records. • Conduct check runs and code invoices as part of the Accounts Payable processes. • Use your knowledge of SAP to contribute to the efficiency of our accounting operations. • Play a part in driving the Key Performance Indicators (KPIs) within the company.

Bookkeeper We are in search of a Bookkeeper to join our team, based in Santa Ana, California. As a Bookkeeper, you will be playing a critical role in managing the financial operations of our company in the construction industry. Responsibilities: • Efficiently process Prelims & Release Waivers for customers • Accurately maintain and update weekly reports such as backlog, job log & inventory costing • Handle account reconciliation and data entry tasks • Manage accounts payable and accounts receivable • Conduct bank reconciliations as part of bookkeeping duties • Set up jobs in QuickBooks Enterprise and handle month-end close activities • Prepare and dispatch weekly invoices to customers • Ensure timely follow-ups with customers regarding payments • Process time sheets for hourly employees and manage payroll • Utilize Microsoft Excel for various accounting tasks

Customer Service Representative We are in search of a Customer Service Representative to be a part of our team in the Property Management industry. Based in Tustin, California, you will be responsible for managing customer accounts, processing applications, and maintaining accurate records. This role offers a long-term contract employment opportunity, with a hybrid work model that includes both remote work and in-office commitments. Responsibilities: • Manage customer accounts and ensure all necessary actions are taken• Efficiently process customer credit applications and ensure accuracy• Maintain detailed and accurate records of customer credit• Handle customer inquiries, providing comprehensive and timely responses• Answer inbound calls, providing excellent customer service to all clients• Enter data accurately, ensuring all customer information is up-to-date• Conduct email correspondence with clients, providing information and resolving issues where necessary• Utilize Microsoft Excel and Microsoft Word to manage customer data and correspondence• Resolve any errors in customer accounts promptly and efficiently• Ensure account management practices are consistent and meet industry standards

Accounting Clerk Our client, a well-established business in the construction industry, is seeking a highly organized and detail-oriented Accounting Clerk. If you have a strong work ethic and enjoy working with numbers in a fast-paced environment, this is the role for you! Key Responsibilities:<ul><li>Process vendor invoices, ensure proper coding, reconcile accounts, and assist with payment processing.</li><li>Accurately input financial data into accounting software and maintain up-to-date records.</li><li>Assist with bank reconciliations, credit card reconciliations, and month-end close activities.</li><li>Coordinate with the payroll team to ensure accurate data entry for timesheets and subcontractor payments.</li><li>Organize and maintain vendor files, contracts, and tax documents.</li><li>Provide general support to the accounting team with ad hoc tasks and special projects as assigned.</li></ul>

Outreach Coordinator We are offering a long-term contract employment opportunity for an Outreach Coordinator in Poway, California. The main function of this role is to assist in expanding apprenticeship and training programs, build relationships with various sectors, coordinate recruitment aspects, and facilitate outreach events within the industry. This is NOT a sales role. Responsibilities:• Developing new outreach programs and strategies to create a skilled workforce pipeline.• Fostering relationships with high schools, community-based organizations, career centers, and government agencies to promote collaboration and resource identification.• Handling all aspects of recruitment for orientation/job fairs, including the creation and distribution of promotional materials to targeted markets.• Organizing and conducting tours of the training center for interested individuals or groups.• Serving as a key facilitator and relationship builder, working towards apprenticeship and training expansion.• Assisting in the creation, preparation, and execution of both onsite and offsite outreach events or presentations.• Acting as the primary contact for career outreach, liaising between staff, members, high schools, and other collaborative recruitment efforts.• Undertaking general filing and file room organization tasks, including the creation of new files for students, instructors, and members.• Providing support to the Workforce Development Team as needed and participating in special projects as assigned.• Incorporating construction technology into outreach efforts to showcase advanced training programs.• Collaborating with the marketing team to create social media and other marketing materials to increase presence.• Offering reception desk support as needed.

Bookkeeper We are offering a contract to permanent employment opportunity for a Bookkeeper in Dana Point, California. In this role, you will be a vital part of our team, handling critical financial tasks such as processing accounts payable and receivable, managing payroll, and overseeing other accounting duties. This role offers the opportunity to becoming the Accounting and HR Manager upon permanent. Responsibilities: • Ensure accurate processing of accounts payable and receivable • Handle payroll duties, adhering to both standard and certified payroll requirements • Manage contract paperwork and prepare sales tax returns • Generate financial statements as required • Oversee month-end close procedures, including journal entries and general ledger reconciliations • Utilize various software systems, such as Service Titan for AR/Billing, QuickBooks for AP, Paychex for Payroll, and Avalara for Sales Tax • Carry out account reconciliations and bank reconciliations • Perform data entry tasks as needed • Use Microsoft Excel for various financial tasks • Maintain the general ledger and ensure its accuracy.

Customer Service Representative We are offering an opportunity for a Customer Service Representative in Tustin, California. The primary function of this role is to provide technical support services to customers, manage and resolve service calls, and maintain operational logistics. This position is in the telecom industry and is a contract employment opportunity. Responsibilities: • Provide technical support and call center services for a range of products from consumer electronics to professional medical equipment • Troubleshoot and repair systems in a lab or onsite for various clients • Utilize software and hardware to diagnose errors or technical problems and determine appropriate solutions • Manage, report, and complete service calls, RMAs, QA, and any service logistical and inventory control operation • Record, track, and document the help desk request problem-solving process, including all successful and unsuccessful decisions made, and actions taken, through to the final resolution • Answer inbound calls and provide excellent customer service • Perform data entry tasks and manage email correspondence • Schedule appointments and perform order entry tasks • Proficient in Microsoft Excel and Microsoft Word for daily operational tasks.

Accounting Clerk Our client in San Diego, CA is seeking a detail-oriented and motivated Accounting Clerk to join their team. This key role offers the chance to support essential accounting functions while contributing to the smooth operation of the organization's financial processes. Key Responsibilities<ul><li>Process accounts payable (AP) and accounts receivable (AR) transactions.</li><li>Reconcile bank and credit card accounts and resolve discrepancies.</li><li>Prepare, review, and update financial records to ensure accuracy.</li><li>Assist in invoice processing, matching, and coding.</li><li>Support payroll functions by reviewing timecards and entering data.</li><li>Maintain organized and updated filing systems for financial documents.</li><li>Prepare daily deposits and maintain cash receipts records.</li><li>Assist with administrative tasks, such as preparing financial reports and handling inquiries.</li><li>Collaborate with the accounting team to support month-end and year-end closing processes.</li><li>Ensure compliance with company policies and procedures as well as state and federal regulations.</li></ul>

Digital Ops Specialist We are on the lookout for a Digital Ops Specialist to become part of our team. This position is located onsite in Irvine, California, and offers a long-term contract employment opportunity. As a Digital Ops Specialist, your primary task would be to manage eblast projects, with a significant emphasis on data entry, proofreading, and project traffic management. This role does not cover social media management or content creation. Responsibilities:• Handle high volumes of work while maintaining attention to detail• Manage eblast projects via our project management system• Conduct extensive data entry tasks• Proofread content meticulously to ensure accuracy• Manage project traffic effectively• Maintain records and manage customer inquiries• Monitor customer accounts and take necessary actions based on account status• Process customer credit applications with utmost accuracy and efficiency• Maintain precise customer credit records

Digital Ops Specialist We are in search of a Digital Ops Specialist to join our client's team onsite in Irvine, California. In this role, you will be primarily focusing on managing eblast projects, ensuring high-quality data entry, and overseeing project traffic management. This role offers a long term contract employment opportunity and does not involve social media management or content creation. Responsibilities: • Manage and coordinate eblast projects using our project management system.• Ensure accurate and efficient data entry.• Maintain a high level of attention to detail in all tasks.• Oversee project traffic management to ensure smooth operations.• Proofread content as part of the quality assurance process.• Utilize your experience in the advertising/marketing and homebuilding industries to enhance our operations.• Operate remotely, demonstrating your ability to meet qualifications and maintain productivity.• Draw upon your project coordination skills to ensure the successful completion of tasks.

Bookkeeper We are offering a short term contract employment opportunity for a Bookkeeper in San Diego, California. You will be an integral part of our team, with the primary function of managing and reconciling our financial transactions. This role is pivotal in maintaining our financial records and ensuring our financial operations run smoothly. Responsibilities • Accurately manage and reconcile all bank transactions • Ensure financial records are kept up to date with all transactions and adjustments • Monitor financial details to ensure that legal requirements are met • Verify, allocate, and post details of business transactions to subsidiary accounts in journals or computer files • Summarize details in separate ledgers and transfer data to general ledger • Compile reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business.

Accounting Assistant A dynamic and well-established company in Fallbrook, CA, is currently seeking an enthusiastic and detail-oriented Accounting Assistant to join their team. This role focuses on supporting the accounting department with essential tasks to ensure smooth operations. The ideal candidate will have strong organizational skills, a solid foundation in accounting principles, and a commitment to professional growth. Job Responsibilities:<ul><li>General Ledger Assistance: Perform data entry and assist with journal entries, maintaining accuracy and timeliness in general ledger posting.</li><li>Account Reconciliation: Reconcile accounts monthly, identifying and addressing discrepancies.</li><li>Accounts Payable and Receivable: Process invoices, assist with billing, and manage payment records.</li><li>Document Management: Organize financial records and ensure compliance with established filing protocols.</li><li>Administrative Support: Provide support to the accounting team by managing correspondence, preparing reports, and handling inquiries from vendors or clients.</li></ul>

Human Resources Administrator We are working with a leading company in Carlsbad, CA that is looking for an analytical and detail-focused HR Administrator with HRIS experience. As an integral part of the HR team, this role will support various HR functions, ensuring the smooth management of employee data and compliance. Responsibilities<ul><li>HRIS Administration: Maintain HRIS databases, ensuring accurate and up-to-date employee information and generating reports when needed.</li><li>Onboarding Support: Oversee the onboarding process through the HRIS system, including background checks and ensuring proper paperwork is completed.</li><li>Compliance Oversight: Monitor and manage compliance for federal, state, and internal HR policies.</li><li>HR Documentation: Organize, maintain, and digitally archive HR documentation, including contracts, tax forms, and employee records.</li><li>Payroll Collaboration: Assist payroll by ensuring employee data and benefit deductions in the HRIS system are correct.</li></ul>

Administrative Assistant We are seeking an organized and detail-oriented Administrative Assistant to support daily operations for a client in San Diego, CA. As an Administrative Assistant, you will play a key role in managing day-to-day administrative tasks, coordinating schedules, communicating with stakeholders, and organizing key deliverables for the organization. If you're a motivated professional eager to contribute to a dynamic and growing team, we want to hear from you! Key Responsibilities:<ul><li>Professionally handle phone and email correspondence, ensuring efficient communication with internal and external stakeholders.</li><li>Manage schedules and calendars, including setting up meetings, appointments, and travel arrangements.</li><li>Organize and maintain electronic and physical filing systems for the team.</li><li>Prepare reports, presentations, or other documents as needed using Microsoft Office Suite (Word, Excel, PowerPoint, etc.).</li><li>Serve as a key point of contact across departments to ensure timelines and deadlines are met.</li><li>Provide logistical support during company meetings or events, including preparation of materials, meeting minutes, and action item follow-up.</li><li>Assist with data entry and ensuring accurate record keeping.</li><li>Perform other administrative tasks as needed to maintain operational efficiency.</li></ul>

Senior Administrative Assistant Our client, a well-established construction company in La Jolla, CA is seeking a Senior Administrative Assistant to provide seamless support to their leadership team and ensure operational efficiency. This role is ideal for someone who thrives on multitasking, problem-solving, and delivering exceptional administrative support. Key Responsibilities:<ul><li>Deliver high-level administrative support to executives and management, including calendar management, travel arrangements, and correspondence handling.</li><li>Serve as a liaison between departments, clients, and vendors to manage communication and ensure successful project execution.</li><li>Manage and maintain construction project documents, including contracts, permits, and change orders.</li><li>Assist the team with preparing bid packages, proposals, and presentations.</li><li>Coordinate team meetings, take detailed meeting minutes, and follow up on action items.</li><li>Handle expense reports, invoice approvals, and assist with budget tracking.</li><li>Provide data entry and reporting support using various platforms, including MS Excel, project management tools, or proprietary software.</li><li>Perform other administrative tasks, such as maintaining office supplies, filing, and scheduling.</li></ul>

Receptionist We are looking for a personable and organized Receptionist to be the face of our office and provide exceptional front-desk support. The ideal candidate will have strong interpersonal skills, a professional demeanor, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and employees with professionalism and a positive attitude.</li><li>Answer and direct phone calls in a friendly and efficient manner.</li><li>Maintain a tidy and well-organized reception area.</li><li>Respond to inquiries via phone, email, and in-person promptly and accurately.</li><li>Manage incoming and outgoing mail and packages.</li><li>Maintain office calendars and assist in scheduling meetings or appointments as requested.</li><li>Liaise with various departments to ensure effective communication and coordination.</li><li>Perform administrative tasks such as data entry, filing, and general clerical duties.</li></ul>

Administrative Assistant We are seeking a highly organized and professional Administrative Assistant to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our day-to-day activities by providing administrative and clerical support to multiple departments. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings on behalf of management or staff.</li><li>Handle correspondence via phone, email, and in-person communication, ensuring timely responses and professional conduct.</li><li>Prepare, proofread, and distribute documents, reports, and presentations with a high level of accuracy.</li><li>Maintain and update office records, files, and databases to ensure information is current and readily accessible.</li><li>Monitor and order office supplies, maintaining adequate inventory levels and managing vendor relationships.</li><li>Assist in coordinating travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as the first point of contact for office visitors, providing a welcoming and responsive environment for clients and team members.</li><li>Support ongoing projects with data entry, research, and administrative tasks as required.</li></ul>

Administrative Assistant A respected nonprofit organization dedicated to advancing education is seeking a skilled Administrative Assistant to join their team. This role offers a unique opportunity to contribute to important work while developing your administrative expertise in a rewarding, mission-driven environment. Key Responsibilities:<ul><li>Provide administrative support to the leadership team, handling scheduling, correspondence, file organization, and record-keeping to ensure smooth daily operations.</li><li>Coordinate logistics for meetings, workshops, and events, including booking venues, preparing materials, and managing attendance lists.</li><li>Serve as a point of contact for inquiries from staff, community partners, and donors, ensuring excellent customer service and timely responses.</li><li>Assist with document preparation, including drafting reports, presentations, and donor communications.</li><li>Manage office supplies and inventory, maintaining an organized and efficient workspace.</li><li>Handle data entry into organizational databases and systems, maintaining accuracy and confidentiality.</li><li>Support fundraising and grant efforts by preparing materials and tracking responses.</li></ul>

Receptionist Our client in the construction field is seeking a professional Receptionist to provide excellent front office support and enhance the daily operations of their team. This is an exciting opportunity to join a mission-oriented business making a tangible impact in the construction industry. Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and vendors with a professional and friendly demeanor, ensuring a positive first impression.</li><li>Manage incoming calls promptly and courteously, directing them to the appropriate departments or individuals.</li><li>Handle mail distribution, courier services, and deliveries.</li><li>Maintain an organized front office by managing supplies, keeping common areas tidy, and assisting with administrative duties as needed.</li><li>Provide scheduling and calendar support for meetings, conference rooms, and team events.</li><li>Assist with data entry, filing, and other related administrative tasks to support operations and project teams.</li><li>Monitor visitor logs, issue guest passes, and ensure adherence to company security protocols.</li></ul>

Administrative Assistant Robert Half is proud to work with leading organizations in the tech industry, providing unmatched staffing solutions to help businesses thrive. Our client, an innovative and fast-growing technology company, is seeking an organized and proactive Administrative Assistant to join their team. This role is based in a dynamic and collaborative environment, where your organizational skills and attention to detail will directly contribute to their success. Key Responsibilities:<ul><li>Maintain and coordinate multiple busy calendars, schedule meetings, and ensure deadlines are met.</li><li>Prepare, edit, and format reports, presentations, and other professional documents as needed.</li><li>Handle correspondence, emails, and inquiries efficiently, acting as a liaison between departments and external parties.</li><li>Arrange logistics for meetings, including booking conference rooms, setting up virtual meetings, and managing agendas.</li><li>Assist with filing, data entry, and maintaining organized records.</li><li>Process and track expense reports, invoices, and purchase orders.</li><li>Order office supplies, manage shipping and receiving, and assist with event planning and coordination.</li><li>Provide general support to various team members and departments to meet key goals and deliverables.</li></ul>

Hybrid Call Center Representative Position Overview:We are seeking a Call Center Representative to provide exceptional customer service while handling inbound and outbound calls for a local Non-Profit client. The first three months will be fully in-office for training and team integration. After this period, a hybrid work schedule will be available. MUST be located in San Diego. This is a contract to hire opportunity. Key Responsibilities:<ul><li>Answer inbound calls and assist clients with inquiries, services, and resources.</li><li>Make outbound calls as needed for follow-ups and outreach efforts.</li><li>Maintain accurate records and documentation of interactions in the system.</li><li>Provide empathetic and professional support to individuals from diverse backgrounds.</li><li>Collaborate with internal teams to ensure seamless service delivery.</li><li>Adhere to call center policies and compliance regulations.</li></ul>

Sr. Administrative Assistant Our client, a growing leader in the property management field, is seeking a Senior Administrative Assistant to support their team with high-level administrative and organizational tasks. This role is ideal for a seasoned professional who thrives on multitasking, excels in problem-solving, and enjoys working in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level support to senior leaders, including calendar management, meeting coordination, and document preparation.</li><li>Draft, proofread, and organize correspondence such as memos, tenant notices, and reports.</li><li>Support property management operations through tracking budgets, expenses, and invoices.</li><li>Maintain accurate records for lease agreements, contracts, and tenant communications in secure filing systems.</li><li>Coordinate vendor relationships and assist in scheduling property repairs, inspections, or maintenance.</li><li>Assist with project management tasks, including gathering data for presentations and managing deadlines.</li><li>Respond promptly and professionally to inquiries from tenants, vendors, and internal staff.</li><li>Perform general office duties such as data entry, supply management, and ensuring smooth office operations.</li></ul>