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15 results for Administrative Coordinator in San Diego, CA

PROJECT COORDINATOR

Oceanside, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Projects don't run themselves. Someone has to keep every moving piece connected.A growing construction and engineering organization in Oceanside is looking for a Project Coordinator to support multiple active projects from kickoff through completion.This is a great opportunity for someone who is naturally organized but doesn't want a traditional desk-only administrative position. You'll be working with Project Managers, vendors, clients, field teams, and internal departments, helping keep timelines, documents, purchasing, and communication on track.What you'll be responsible for<ul><li>Support Project Managers with day-to-day project coordination</li><li>Maintain project schedules and milestone trackers</li><li>Coordinate meetings and project updates</li><li>Track project documentation and approvals</li><li>Assist with purchase orders and vendor coordination</li><li>Monitor outstanding items and follow up with responsible parties</li><li>Maintain project budgets and expense tracking</li><li>Prepare status reports and project spreadsheets</li><li>Coordinate communication between field and office teams</li><li>Assist with change orders and project documentation</li><li>Organize contracts, proposals, and project files</li><li>Help prepare project closeout documentation</li><li>Identify scheduling or documentation issues before they become delays</li></ul>
2026-08-21T00:00:00Z

Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
If you're the person who makes the sales team look organized, this could be your next move.A growing consumer products company in Carlsbad is looking for a Sales Operations Coordinator to help keep its sales organization running smoothly. This is a great opportunity for someone who likes a mix of customer interaction, CRM management, reporting, order coordination, and problem-solving.You won't be sitting on the sidelines. You'll work directly with Sales, Operations, Customer Service, and Accounting to make sure opportunities, orders, and customer requests don't get lost in the shuffle.What you'll own<ul><li>Maintain accurate customer and sales information within the CRM</li><li>Assist with quotes, proposals, sales orders, and customer documentation</li><li>Track open orders and communicate updates to customers</li><li>Coordinate with Operations and Shipping on order fulfillment</li><li>Prepare weekly sales reports and dashboards</li><li>Monitor outstanding customer requests and follow up with internal teams</li><li>Assist sales representatives with presentations and account information</li><li>Research pricing, inventory, and product availability</li><li>Help maintain sales forecasts and pipeline information</li><li>Coordinate meetings and customer-related activities</li><li>Identify gaps in processes and suggest improvements</li><li>Support special projects for the Sales and Operations teams</li></ul>
2026-08-21T00:00:00Z

Operations Coordintaor

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
If you love keeping moving pieces organized, this is where you'll thrive.A busy distribution company in Oceanside is looking for an Operations Coordinator to help keep daily orders, inventory, vendors, and internal teams moving efficiently.This isn't a traditional administrative position. You'll work directly with Warehouse, Purchasing, Sales, Customer Service, and Logistics to identify issues and make sure orders and operational requests are handled correctly. Responsibilities<ul><li>Coordinate daily operational requests</li><li>Track customer and internal orders</li><li>Communicate with warehouse and purchasing teams</li><li>Monitor inventory availability</li><li>Assist with purchase orders and vendor communication</li><li>Track shipments and delivery schedules</li><li>Research order discrepancies</li><li>Maintain operational spreadsheets and reports</li><li>Update information within ERP systems</li><li>Coordinate product transfers and returns</li><li>Follow up on outstanding issues</li><li>Assist with scheduling and workflow coordination</li><li>Prepare daily and weekly operations reports</li><li>Identify recurring issues and suggest process improvements</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
A growing construction company in North County is looking for an Administrative Assistant to support its Project Management and Operations teams. This is a great opportunity for someone who enjoys a fast-paced environment where priorities can change quickly and there is always something happening.You won't be sitting behind a desk doing repetitive filing all day. You'll help keep project documentation, subcontractor information, schedules, purchase orders, and communication organized so the field and office teams can stay on track.WHAT YOU'LL HANDLE<ul><li>Provide administrative support to Project Managers and Operations</li><li>Maintain project files and documentation</li><li>Prepare and organize contracts, proposals, and project correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and update information in company systems</li><li>Coordinate meetings, inspections, and project schedules</li><li>Communicate with vendors and subcontractors</li><li>Track outstanding documents and approvals</li><li>Assist with invoice and billing documentation</li><li>Prepare spreadsheets and project reports</li><li>Maintain subcontractor records and certificates</li><li>Assist with change-order documentation</li><li>Handle incoming calls and emails</li><li>Support new project setup</li><li>Provide general office assistance as needed</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-08T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis. This position supports daily office coordination, document management, and executive scheduling while helping keep administrative operations running smoothly. The ideal candidate is organized, responsive, and comfortable handling a mix of clerical tasks, communication, and project support in a utilities and infrastructure environment. Responsibilities: • Coordinate administrative activities by preparing, sorting, scanning, and maintaining business records in both paper and electronic formats. • Keep office operations well supplied by monitoring inventory levels and arranging purchases for materials and equipment as needed. • Provide scheduling assistance by organizing meetings, managing calendars, and assembling agendas or supporting documents in advance. • Support leadership with executive calendar management, ensuring appointments, priorities, and scheduling changes are handled accurately. • Contribute to operational workflows by assisting with permit processing and organizing project-related documentation. • Maintain accurate records for fleet assets, equipment, and external vendors to support day-to-day business needs. • Serve as a point of administrative support for special assignments and team initiatives requested by management. • Handle front-office and communication tasks, including data entry and responding to inbound calls with careful attention to accuracy and service.
2026-09-08T00:00:00Z

Administrative Assistant

Encinitas, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
POLISHED, ORGANIZED & CLIENT-FACING — THIS IS NOT YOUR TYPICAL ADMIN ROLE.A boutique real estate organization in Encinitas is looking for an Administrative Assistant to support its brokerage and property operations.This person will be trusted with confidential information, client communication, scheduling, transaction documentation, and keeping multiple priorities moving at once.If you're someone who loves a clean inbox, an organized calendar, and knowing exactly what needs to happen next, this could be your kind of role.WHAT YOU'LL BE DOING<ul><li>Support real estate professionals with daily administrative needs</li><li>Manage calendars, appointments, and meetings</li><li>Prepare and organize transaction documentation</li><li>Maintain electronic client and property files</li><li>Assist with listing and property information</li><li>Coordinate communications with clients, vendors, and partners</li><li>Prepare correspondence, reports, and presentations</li><li>Track transaction deadlines and required documentation</li><li>Assist with vendor coordination</li><li>Process invoices and expense documentation</li><li>Maintain CRM information and contact records</li><li>Schedule property-related appointments</li><li>Assist with marketing materials and property updates</li><li>Handle confidential client information professionally</li><li>Support leadership with special projects</li></ul>
2026-09-07T00:00:00Z

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

People and Culture Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
A little HR, a little recruiting, a little employee experience — and a lot of opportunity to make an impact.A growing life sciences company in San Marcos is looking for a People & Culture Coordinator to join its HR team. This is a great opportunity for someone who enjoys the people side of business but wants exposure to several areas of HR rather than being limited to one function.You'll support employees throughout the employee lifecycle while partnering with HR leadership on onboarding, recruiting, employee communications, HRIS administration, and company culture initiatives.What you'll be doing<ul><li>Coordinate new-hire onboarding and employee transitions</li><li>Maintain accurate employee information in the HRIS</li><li>Assist with recruiting coordination and interview scheduling</li><li>Prepare offer and onboarding documentation</li><li>Support employee engagement activities</li><li>Assist with benefits and employee questions</li><li>Maintain confidential personnel records</li><li>Track required employee documentation</li><li>Prepare HR reports and spreadsheets</li><li>Assist with company communications</li><li>Coordinate employee events and recognition programs</li><li>Support HR projects and process improvements</li><li>Partner with Payroll on employee changes and timekeeping questions</li></ul>
2026-08-28T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
YOUR ORGANIZATION SKILLS ARE THE REASON EVERYTHING RUNS SMOOTHLY.A well-established wealth management and professional services firm in Rancho Santa Fe is looking for an Executive Administrative Coordinator to provide high-level administrative support to a small team of executives and advisors.This is an excellent opportunity for an experienced Administrative Assistant or Executive Assistant who enjoys working in a polished, professional environment and takes pride in anticipating needs before they're communicated. You'll be trusted with confidential information, complex scheduling, client communications, meeting preparation, and a variety of projects that keep the team operating efficiently.WHAT YOU'LL HANDLE<ul><li>Manage complex calendars and coordinate internal and external meetings</li><li>Schedule appointments with clients, executives, and outside partners</li><li>Prepare meeting agendas, presentations, and supporting materials</li><li>Coordinate domestic travel and detailed itineraries</li><li>Draft professional correspondence and communications</li><li>Maintain confidential client and company information</li><li>Assist with expense reports and invoice processing</li><li>Coordinate office and client events</li><li>Prepare documents and spreadsheets for leadership</li><li>Maintain organized electronic and physical records</li><li>Serve as a professional point of contact for clients and visitors</li><li>Coordinate follow-ups and action items after meetings</li><li>Assist with special projects and administrative initiatives</li><li>Research information and prepare summaries for leadership</li><li>Anticipate upcoming needs and proactively address administrative issues</li></ul>
2026-09-03T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Operations AdministratorRobert Half’s client, a financial services organization, is seeking an Operations Administrator to support agent onboarding, licensing, and contracting processes in San Diego, California. This opportunity is ideal for a detail-oriented professional who enjoys managing documentation, coordinating timelines, and ensuring a seamless experience within a regulated, service-driven environment. The successful candidate will demonstrate strong administrative judgment, clear communication, and the ability to manage multiple cases accurately and efficiently from intake through completion. Responsibilities:<ul><li>Review licensing, onboarding, and contracting submissions for completeness and accuracy before submitting materials to external partners and carriers.</li><li>Maintain accurate agent and case records by updating Salesforce and other internal systems with timely, precise information.</li><li>Proactively follow up on missing documentation, credentials, forms, and appointment details to minimize processing delays.</li><li>Manage cases from initial intake through completion, ensuring all required steps and documentation are thoroughly tracked.</li><li>Navigate external portals and follow varying submission requirements and procedures to ensure accurate and compliant processing.</li><li>Monitor deadlines, turnaround times, and service-level expectations to keep cases progressing efficiently.</li><li>Collaborate with internal teams and cross-functional partners to improve workflows and enhance the onboarding and contracting process.</li><li>Provide responsive, high-quality internal and external support while managing a high volume of administrative requests and case activity.</li></ul>
2026-08-13T00:00:00Z

Field Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Half office. Half problem-solving. Zero boring days.A growing construction and engineering company in Rancho Bernardo is looking for a Field Operations Coordinator to support project teams and keep day-to-day field activity organized. This role is perfect for someone who doesn't want to sit behind a desk doing repetitive administrative work. You'll coordinate with Project Managers, vendors, field employees, subcontractors, and clients to make sure information, materials, schedules, and documentation are where they need to be. 🛠️ Your day could include:<ul><li>Coordinate communication between field and office teams</li><li>Track project schedules and deadlines</li><li>Assist with material and equipment coordination</li><li>Maintain project documentation</li><li>Follow up with vendors and subcontractors</li><li>Track outstanding requests and approvals</li><li>Assist with purchase orders and invoices</li><li>Prepare daily and weekly project reports</li><li>Coordinate meetings and site visits</li><li>Maintain employee and project records</li><li>Help resolve scheduling and documentation issues</li><li>Assist Project Managers with special projects</li><li>Support project closeout activities</li></ul>
2026-08-24T00:00:00Z

Logistics & Customer Support Coordinator

San Marcos, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
CUSTOMERS. ORDERS. SHIPMENTS. DEADLINES. YOU'LL KEEP ALL FOUR ON TRACK.A busy manufacturing and distribution company in San Marcos is adding a Logistics & Customer Support Coordinator to its operations team.This is a great fit for someone who likes a fast-paced environment and enjoys being the connection between customers, sales, warehouse, purchasing, and transportation. You'll have plenty of variety throughout the day and will play a direct role in making sure customer orders get where they need to go. WHAT'S ON YOUR PLATECustomer Support<ul><li>Respond to customer questions regarding orders and deliveries</li><li>Provide shipment updates and delivery information</li><li>Resolve order discrepancies and service issues</li><li>Maintain accurate customer records</li><li>Communicate delays and changes proactively</li></ul>Logistics<ul><li>Coordinate outgoing shipments</li><li>Schedule pickups and deliveries</li><li>Communicate with carriers and transportation partners</li><li>Track shipments from order through delivery</li><li>Research delayed or missing shipments</li><li>Coordinate returns and replacements</li></ul>Operations<ul><li>Enter and update orders in the ERP system</li><li>Work with Warehouse and Purchasing teams</li><li>Monitor inventory availability</li><li>Review orders for accuracy</li><li>Prepare daily logistics reports</li><li>Maintain shipping and customer documentation</li><li>Identify recurring operational issues</li><li>Assist with process improvements</li></ul>
2026-09-02T00:00:00Z

Service Operations Coordinator - HVAC / Home Services

Oceanside, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Fast phones. Full schedules. Lots of moving pieces. You're the person keeping it all together.A growing home services company in Oceanside is looking for a Service Operations Coordinator to help manage the daily flow of customer appointments, technicians, service requests, and internal communication. This is a great role for someone coming from customer service, scheduling, dispatch, or administrative support who wants to move into a more operations-focused career. 📞 What you'll ownScheduling: Coordinate technician calendars and customer appointments.Communication: Keep customers and field employees updated throughout the service process.Prioritization: Determine what needs immediate attention when schedules change.Follow-through: Monitor open service requests until they're completely resolved.Responsibilities<ul><li>Schedule and coordinate service appointments</li><li>Communicate with customers regarding appointment windows</li><li>Coordinate technician schedules and route changes</li><li>Monitor open work orders</li><li>Update service information in the company's system</li><li>Communicate delays or schedule changes</li><li>Coordinate with field technicians and supervisors</li><li>Assist with customer questions and service concerns</li><li>Track parts, materials, and equipment requests</li><li>Assist with service documentation and invoicing</li><li>Prepare daily operational reports</li><li>Identify scheduling conflicts before they impact customers</li><li>Support management with operational projects</li></ul>
2026-08-24T00:00:00Z