56 results for Administrative Coordinator in San Diego, CA

Administrative Coordinator A growing company in Rancho Santa Fe, CA is seeking an organized and proactive Administrative Coordinator to join their team. This role is vital to supporting daily operations and ensuring the smooth execution of administrative tasks across various departments. If you're a highly organized professional who thrives in a fast-paced environment and enjoys ensuring everything is running efficiently, this could be the perfect role for you! Key Responsibilities:Coordination & Administrative Support:<ul><li>Manage and coordinate schedules, meetings, and appointments across departments.</li><li>Assist in the preparation of reports, presentations, and other professional correspondence.</li><li>Monitor and order office supplies to ensure all team members have the tools they need to succeed.</li></ul>Communication Management:<ul><li>Act as a point of contact between departments and external vendors or clients to ensure smooth communication.</li><li>Respond to inquiries via phone, email, or in-person contact promptly and professionally.</li></ul>Organizational Efficiency:<ul><li>Help establish and maintain operational processes to optimize workflow and improve productivity.</li><li>Keep records up-to-date and organized, including confidential documents and filing systems.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Sr. Administrative Assistant We're looking for a Senior Administrative Assistant to join our team and play a vital role in ensuring the success and organization of our executive and leadership operations. As a Senior Administrative Assistant, you'll serve as a key partner to senior leaders, managing complex tasks, prioritizing schedules, and proactively addressing challenges. This position is ideal for an experienced administrative professional looking to make an impact and contribute to a fast-moving, high-performing organization. Responsibilities:<ul><li>Manage and coordinate executive schedules, appointments, and meetings, ensuring time is allocated effectively </li><li>Prepare and edit high-quality reports, presentations, and correspondence, often requiring a keen attention to detail and confidentiality </li><li>Serve as the main point of contact for senior leaders and stakeholders, ensuring seamless communication and follow-up </li><li>Address challenges proactively while supporting critical office functions, processes, and decisions in a fast-paced environment </li><li>Oversee travel arrangements, meeting logistics, and expense report management </li><li>Assist in planning executive events, off-site meetings, and other high-level initiatives </li><li>Mentor and guide junior administrative staff while delivering exceptional support to senior leadership </li></ul>

Sr. Administrative Assistant Our client, a leading organization in the technology field, is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to executives and their teams. This role offers a unique opportunity to contribute to meaningful projects in a forward-thinking industry while growing professionally in a collaborative and innovative workplace. Key Responsibilities:<ul><li>Provide executive-level support, including managing calendars, coordinating meetings, preparing agendas, and arranging travel logistics.</li><li>Serve as a liaison between departments, teams, and external stakeholders to facilitate efficient communication and workflow.</li><li>Create and edit high-quality reports, presentations, and correspondence that align with the organization’s standards.</li><li>Assist in planning department-wide or company events, such as team-building activities, conferences, and workshops.</li><li>Manage confidential documents and sensitive information with the highest degree of discretion.</li><li>Improve internal administrative processes and workflows for enhanced efficiency and productivity.</li><li>Track and report on project deadlines, deliverables, and progress, acting as a key resource for coordination efforts.</li></ul>

Administrative Assistant We are seeking a highly organized and professional Administrative Assistant to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our day-to-day activities by providing administrative and clerical support to multiple departments. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings on behalf of management or staff.</li><li>Handle correspondence via phone, email, and in-person communication, ensuring timely responses and professional conduct.</li><li>Prepare, proofread, and distribute documents, reports, and presentations with a high level of accuracy.</li><li>Maintain and update office records, files, and databases to ensure information is current and readily accessible.</li><li>Monitor and order office supplies, maintaining adequate inventory levels and managing vendor relationships.</li><li>Assist in coordinating travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as the first point of contact for office visitors, providing a welcoming and responsive environment for clients and team members.</li><li>Support ongoing projects with data entry, research, and administrative tasks as required.</li></ul>

Administrative Assistant A respected nonprofit organization dedicated to advancing education is seeking a skilled Administrative Assistant to join their team. This role offers a unique opportunity to contribute to important work while developing your administrative expertise in a rewarding, mission-driven environment. Key Responsibilities:<ul><li>Provide administrative support to the leadership team, handling scheduling, correspondence, file organization, and record-keeping to ensure smooth daily operations.</li><li>Coordinate logistics for meetings, workshops, and events, including booking venues, preparing materials, and managing attendance lists.</li><li>Serve as a point of contact for inquiries from staff, community partners, and donors, ensuring excellent customer service and timely responses.</li><li>Assist with document preparation, including drafting reports, presentations, and donor communications.</li><li>Manage office supplies and inventory, maintaining an organized and efficient workspace.</li><li>Handle data entry into organizational databases and systems, maintaining accuracy and confidentiality.</li><li>Support fundraising and grant efforts by preparing materials and tracking responses.</li></ul>

Administrative Assistant A reputable company in Carlsbad, CA, is seeking a highly organized and proactive Administrative Assistant to join their team. The ideal candidate will possess a strong ability to multitask, excellent communication skills, and a solution-oriented mindset. If you're looking for a role where you can utilize your skills to make a meaningful impact, we'd love to hear from you! Job Responsibilities:<ul><li>Administrative Support: Manage daily office operations, including scheduling meetings, maintaining office supplies, and coordinating communications.</li><li>Documentation Assistance: Prepare, proofread, and edit documents and reports for accuracy and professionalism.</li><li>Calendar Management: Coordinate schedules for managers and staff, ensuring a seamless workflow.</li><li>Customer and Team Interaction: Serve as the initial point of contact for visitors and assist with internal and external correspondence.</li><li>Data Entry: Maintain accurate databases by inputting and updating essential information.</li></ul>

Senior Administrative Assistant Our client, a well-established construction company in La Jolla, CA is seeking a Senior Administrative Assistant to provide seamless support to their leadership team and ensure operational efficiency. This role is ideal for someone who thrives on multitasking, problem-solving, and delivering exceptional administrative support. Key Responsibilities:<ul><li>Deliver high-level administrative support to executives and management, including calendar management, travel arrangements, and correspondence handling.</li><li>Serve as a liaison between departments, clients, and vendors to manage communication and ensure successful project execution.</li><li>Manage and maintain construction project documents, including contracts, permits, and change orders.</li><li>Assist the team with preparing bid packages, proposals, and presentations.</li><li>Coordinate team meetings, take detailed meeting minutes, and follow up on action items.</li><li>Handle expense reports, invoice approvals, and assist with budget tracking.</li><li>Provide data entry and reporting support using various platforms, including MS Excel, project management tools, or proprietary software.</li><li>Perform other administrative tasks, such as maintaining office supplies, filing, and scheduling.</li></ul>

Sr. Administrative Assistant A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.</li><li>Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.</li><li>Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.</li><li>Act as the primary point of contact for internal and external communications related to the executive team.</li><li>Oversee special projects and ensure timely completion while maintaining quality standards.</li><li>Handle confidential information with discretion and maintain organized document management systems.</li><li>Assist with budget tracking, expense reporting, and vendor invoice processing.</li></ul>

Sr. Administrative Assistant Our client, a growing leader in the property management field, is seeking a Senior Administrative Assistant to support their team with high-level administrative and organizational tasks. This role is ideal for a seasoned professional who thrives on multitasking, excels in problem-solving, and enjoys working in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level support to senior leaders, including calendar management, meeting coordination, and document preparation.</li><li>Draft, proofread, and organize correspondence such as memos, tenant notices, and reports.</li><li>Support property management operations through tracking budgets, expenses, and invoices.</li><li>Maintain accurate records for lease agreements, contracts, and tenant communications in secure filing systems.</li><li>Coordinate vendor relationships and assist in scheduling property repairs, inspections, or maintenance.</li><li>Assist with project management tasks, including gathering data for presentations and managing deadlines.</li><li>Respond promptly and professionally to inquiries from tenants, vendors, and internal staff.</li><li>Perform general office duties such as data entry, supply management, and ensuring smooth office operations.</li></ul>

Administrative Assistant We are seeking an organized and detail-oriented Administrative Assistant to support daily operations for a client in San Diego, CA. As an Administrative Assistant, you will play a key role in managing day-to-day administrative tasks, coordinating schedules, communicating with stakeholders, and organizing key deliverables for the organization. If you're a motivated professional eager to contribute to a dynamic and growing team, we want to hear from you! Key Responsibilities:<ul><li>Professionally handle phone and email correspondence, ensuring efficient communication with internal and external stakeholders.</li><li>Manage schedules and calendars, including setting up meetings, appointments, and travel arrangements.</li><li>Organize and maintain electronic and physical filing systems for the team.</li><li>Prepare reports, presentations, or other documents as needed using Microsoft Office Suite (Word, Excel, PowerPoint, etc.).</li><li>Serve as a key point of contact across departments to ensure timelines and deadlines are met.</li><li>Provide logistical support during company meetings or events, including preparation of materials, meeting minutes, and action item follow-up.</li><li>Assist with data entry and ensuring accurate record keeping.</li><li>Perform other administrative tasks as needed to maintain operational efficiency.</li></ul>

Administrative Assistant We’re seeking an Administrative Assistant to join our client's team and provide essential support to ensure the smooth operation of day-to-day activities. As an Administrative Assistant, you’ll play a vital role in keeping our office running efficiently. You’ll handle a variety of administrative tasks, collaborate with team members across departments, and contribute to our organization’s success. Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings </li><li>Prepare reports, presentations, and other documentation as needed </li><li>Handle correspondence via email, phone, and other communication platforms</li><li>Maintain and update records, files, and databases with a high level of accuracy </li><li>Assist in the planning and coordination of office events and projects </li><li>Respond to inquiries from internal and external stakeholders in a professional and timely manner</li></ul>

Administrative Assistant We are in search of a dedicated Administrative Assistant to be a part of our Real Estate - Sales & Lease team located in San Diego, California. As an Administrative Assistant, your main tasks will involve managing customer interactions, maintaining organized records, and carrying out administrative duties. This role offers a contract to permanent employment opportunity. Responsibilities: • Efficiently answer and manage inbound calls and emails, ensuring high-quality customer service • Accurately maintain and update customer data records • Proactively handle customer inquiries and provide appropriate solutions • Manage daily office activities, including kitchen stock and lunch arrangements • Oversee mail collection, sorting, and distribution processes • Organize office events and manage the logistics of office and kitchen supply deliveries • Assist with the preparation and distribution of leasing lists and property tour packages • Coordinate travel and accommodation arrangements as necessary • Assist in the completion of expense reports and special projects • Skillfully use Microsoft Suite for various tasks, including scheduling appointments.

Administrative Assistant Robert Half is partnering with a thriving organization in Pala, CA, to find a reliable and professional Administrative Assistant. This role is perfect for someone who enjoys providing exceptional office support, keeping things organized, and contributing to the overall success of a team. If you’re a highly organized individual who thrives on multitasking, this opportunity is for you! Key Responsibilities:Office Management & Support:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.</li><li>Answer and direct incoming phone calls, emails, and customer inquiries professionally and efficiently.</li><li>Maintain a tidy and organized office environment while ordering and managing office supplies.</li></ul>Document Preparation & Handling:<ul><li>Prepare and edit documents, reports, and presentations with utmost attention to detail.</li><li>Perform data entry and ensure accuracy in maintaining records, databases, and filing systems.</li></ul>Event Coordination:<ul><li>Assist with planning and organizing team meetings, events, and special projects.</li><li>Coordinate logistics for conferences, including catering and presentation materials.</li></ul>

Administrative Assistant An esteemed university in San Marcos, CA is seeking a detail-oriented and motivated Administrative Assistant to provide vital support to its academic departments. This is a highly visible role requiring exceptional organizational skills and the ability to multitask. If you’re passionate about education and want to grow your administrative career in higher education, this is the perfect opportunity! Key Responsibilities:<ul><li>Manage the schedules and appointments of faculty members, including department meetings, conferences, and events.</li><li>Prepare correspondence, reports, and presentation materials while maintaining accurate records of academic activities.</li><li>Assist with enrollment, registration, and record-keeping for students within the department.</li><li>Act as a point of contact between students, faculty, and other departments to facilitate communication and resolve administrative concerns.</li><li>Respond to inquiries via email, phone, or in person, regarding academic programs or department services.</li><li>Organize department-sponsored workshops, seminars, and guest lectures.</li><li>Handle logistics like booking rooms, preparing materials, and managing attendee registration for academic events.</li></ul>

Administrative Assistant (Mid-Level) We are seeking an experienced Administrative Assistant to support daily office operations for a thriving organization in Solana Beach. This mid-level role requires someone who is highly organized, efficient, and capable of working independently in a fast-paced setting. Key Responsibilities:<ul><li>Manage schedules and appointments, coordinating meetings and conference calls.</li><li>Handle correspondence, draft reports, and prepare presentations.</li><li>Maintain filing systems, databases, and office records for seamless operations.</li><li>Answer and direct phone calls, taking detailed messages when necessary.</li><li>Support multiple team members by coordinating projects and tracking deadlines.</li><li>Order office supplies and handle vendor communications.</li></ul>

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join a dynamic team in Encinitas, CA. The candidate will play a key role in keeping the office operations organized and efficient while supporting various departments. If you thrive in a fast-paced environment and enjoy being the backbone of a team, this position is perfect for you! Key Responsibilities:<ul><li>Provide general administrative assistance, including managing schedules, coordinating meetings, and preparing reports.</li><li>Handle correspondence via phone, email, and in-person communication.</li><li>Maintain and update office records, files, and contact databases to ensure accuracy.</li><li>Oversee supply inventory and place orders when needed to support office operations.</li><li>Support the onboarding processes for new employees, including preparing documentation and setting up workspaces.</li><li>Assist in preparing presentations, spreadsheets, and other materials for team projects.</li><li>Collaborate with multiple departments to ensure projects and tasks are completed on time.</li></ul>

Administrative Assistant Robert Half is proud to work with leading organizations in the tech industry, providing unmatched staffing solutions to help businesses thrive. Our client, an innovative and fast-growing technology company, is seeking an organized and proactive Administrative Assistant to join their team. This role is based in a dynamic and collaborative environment, where your organizational skills and attention to detail will directly contribute to their success. Key Responsibilities:<ul><li>Maintain and coordinate multiple busy calendars, schedule meetings, and ensure deadlines are met.</li><li>Prepare, edit, and format reports, presentations, and other professional documents as needed.</li><li>Handle correspondence, emails, and inquiries efficiently, acting as a liaison between departments and external parties.</li><li>Arrange logistics for meetings, including booking conference rooms, setting up virtual meetings, and managing agendas.</li><li>Assist with filing, data entry, and maintaining organized records.</li><li>Process and track expense reports, invoices, and purchase orders.</li><li>Order office supplies, manage shipping and receiving, and assist with event planning and coordination.</li><li>Provide general support to various team members and departments to meet key goals and deliverables.</li></ul>

Administraive Assistant We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure the smooth operation of day-to-day activities. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.Responsibilities:<ul><li>Serve as the first point of contact for internal and external communications, such as calls and emails, and direct inquiries to the appropriate team members.</li><li>Manage and organize calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, and other documentation as needed.</li><li>Maintain accurate filing systems and document organization to ensure accessibility.</li><li>Assist with planning and coordinating team events, meetings, and other logistics.</li><li>Perform data entry, record-keeping, and other clerical tasks to support the team.</li><li>Order office supplies and manage inventory to ensure the workspace is well-stocked.</li><li>Support new hire onboarding processes, including preparing materials and setting up meetings.</li><li>Handle confidential information with the utmost discretion and professionalism.</li><li>Perform other administrative tasks as assigned to support team efficiency.</li></ul>

Administrative Assistant Robert Half is seeking a detail-oriented and efficient Administrative Assistant to support one of our clients in the biotech industry. This is a fantastic opportunity for a professional who thrives in fast-paced environments, is adept at handling diverse administrative tasks, and is eager to contribute to the success of innovations in life sciences. Key Responsibilities:<ul><li>Assist executives and team members by managing schedules, coordinating meetings, and organizing travel arrangements.</li><li>Act as a point of contact for internal and external stakeholders, ensuring all communications are handled professionally and promptly.</li><li>Create, edit, and maintain records and documentation, including reports, presentations, and correspondence aligned with industry standards.</li><li>Plan and organize logistics for meetings, team events, and company functions.</li><li>Accurately input data and generate reports to support business operations.</li><li>Manage office supply inventory and assist with invoice tracking or budgeting tasks.</li><li>Collaborate on projects that support the biotech organization’s goals, such as regulatory submissions or operational improvements.</li></ul>

Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy Litigation team. Prior practice area experience is a must! The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week in Bankruptcy court. Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Executive Assistant Our client, a leader in the technology field, is seeking a polished and detail-oriented Executive Assistant to provide advanced administrative support to senior leadership. Key Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements to optimize time management.</li><li>Maintain clear and effective communication between executives, internal teams, and external stakeholders.</li><li>Prepare and organize executive-level correspondence, presentations, reports, and meeting agendas.</li><li>Track deadlines and key deliverables, ensuring follow-up on tasks and commitments.</li><li>Plan and coordinate high-priority meetings, including virtual and in-person, ensuring all logistics are handled efficiently.</li><li>Exercise discretion and confidentiality while handling sensitive company information.</li><li>Perform general administrative duties, such as expense tracking, record-keeping, and monitoring office supplies for the executives.</li><li>Assist with special projects and ad hoc requests to support the leadership team's initiatives.</li></ul>

Admin Assistant We are on the lookout for an efficient Admin Assistant to be a part of our team located in Irvine, California, 92606, United States. As an Admin Assistant, you will be handling customer service queries, managing email correspondence, and utilizing Microsoft Excel for various tasks. This role also involves making inbound and outbound calls, entering data, scheduling appointments, and maintaining an organized workflow using Microsoft Outlook. This opportunity offers a short term contract employment. Responsibilities: • Handle and resolve customer service inquiries in a timely and efficient manner • Manage and organize email correspondence with clients and team members • Utilize Microsoft Excel to organize data and generate reports • Make inbound and outbound calls to clients and colleagues as needed • Enter and update data accurately in the system • Schedule appointments and meetings using Microsoft Outlook • Ensure all customer records are updated and maintained accurately • Monitor customer accounts and take necessary action when required • Collaborate with the team to streamline processes and improve customer service delivery.

Office Manager A reputable organization in Carlsbad, CA is looking for an experienced Office Manager to oversee daily office operations and ensure the workplace runs efficiently. The ideal candidate is confident, organized, and able to lead by example when managing administrative functions and supporting staff. This is an excellent opportunity for someone who thrives in a leadership role and enjoys building strong teams and processes! Key Responsibilities:<ul><li>Manage day-to-day office operations, ensuring a productive and positive work environment.</li><li>Maintain office equipment and technology, troubleshooting issues as they arise.</li><li>Develop and implement office procedures and policies to enhance operational efficiency.</li><li>Supervise administrative staff, including performance evaluations and coaching.</li><li>Organize office meetings, events, and team-building activities.</li><li>Act as a liaison between management and staff to foster a supportive workplace culture.</li><li>Oversee budgets related to office supplies, equipment, and administrative needs.</li><li>Process invoices and vendor agreements in collaboration with the accounts payable team.</li></ul>