77 results for Administrative Coordinator in San Diego Ca
Administrative CoordinatorRobert Half is assisting a reputable client in San Diego, CA, to fill the position of Administrative Coordinator. This permanent opportunity is perfect for a proactive and detail-oriented detail oriented who excels at managing administrative tasks, coordinating projects, and supporting team operations. If you thrive in a fast-paced environment and have strong multitasking abilities, we encourage you to apply! <br> Responsibilities: Coordinate daily administrative operations, ensuring business processes run smoothly and efficiently. Assist in the organization and execution of projects, including tracking deadlines, preparing materials, and communicating with stakeholders. Maintain accurate records by organizing and updating files, documents, and databases. Support scheduling efforts by coordinating appointments, meetings, and team calendars. Serve as the primary point of contact for internal and external communications, resolving inquiries in a timely manner. Prepare reports, memos, presentations, and other documents as needed. Monitor office supply levels, place orders, and ensure resources are available for team needs. Provide general administrative support to various departments and leadership team members.Administrative Coordinator<p>A respected <strong>healthcare organization</strong> is seeking a detail-oriented and proactive <strong>Administrative Coordinator</strong> to join their team. This role will play a key part in supporting the day-to-day administrative needs of the organization, ensuring seamless support for both staff and patients. If you thrive in a fast-paced, people-focused environment, this is a fantastic opportunity to contribute to a mission-driven team!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate daily administrative operations, such as scheduling, filing, and data management.</li><li>Serve as the primary point of contact for internal and external communications, including patient inquiries.</li><li>Assist in preparing reports, presentations, and correspondence for leadership.</li><li>Monitor and maintain office supplies, ensuring the environment meets operational needs.</li><li>Ensure compliance with healthcare industry regulations and organizational policies.</li><li>Support special projects and cross-functional initiatives as required.</li></ul>Front Office Coordinator<p>Join a leading <strong>Sports Therapy company</strong> in Encinitas as a <strong>Front Office Coordinator</strong>! This dynamic organization is seeking an enthusiastic and team-oriented individual to oversee daily front office operations, ensuring smooth interactions with both staff and patients. If you enjoy working in a fast-paced environment and have a passion for excellent customer service, this role is perfect for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage all front office activities, including patient scheduling, check-ins/check-outs, and appointment confirmations.</li><li>Supervise and train front office staff to ensure consistent and professional service delivery.</li><li>Handle patient inquiries and resolve any issues with empathy and professionalism.</li><li>Maintain billing records and assist with filing insurance claims when necessary.</li><li>Oversee office inventory, ensuring supplies are ordered and stocked efficiently.</li><li>Prepare reports for management based on scheduling, billing, and patient statistics.</li><li>Collaborate with therapists and other departments to ensure smooth daily operation of the clinic.</li></ul><p><br></p>Sr. Administrative AssistantRobert Half is partnering with a dynamic and well-established client in San Diego, CA, to fill the position of Senior Administrative Assistant. This opportunity is ideal for a highly organized and experienced administrative detail oriented who thrives in supporting senior leadership teams in a fast-paced and collaborative environment. If you have a proven track record of handling complex administrative tasks and balancing competing priorities with poise, we encourage you to apply. <br> Responsibilities: Provide high-level administrative support to senior executives, including calendaring, meeting coordination, and preparing reports or presentations. Act as a liaison between senior leadership and internal/external stakeholders. Manage correspondence, including emails, phone calls, and memos, ensuring timely and detail oriented responses. Coordinate travel arrangements, including booking accommodations, itineraries, and resolving any last-minute changes. Oversee special projects, track deadlines, and ensure the successful completion of assigned initiatives. Organize and maintain confidential files and records. Assist with office administration tasks, such as ordering supplies, processing invoices, or managing department budgets. Provide ad hoc support for leadership as needed to ensure efficient operations.Administrative Assistant<p>Our client, a dynamic and fast-paced organization in San Diego, CA is seeking an organized and proactive <strong>Administrative Assistant</strong> to join their team. This role is crucial in supporting daily administrative operations and ensuring the office runs smoothly.</p><p><br></p><p>The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves working closely with various departments, managing calendars, handling correspondence, and maintaining organized office systems. The ideal candidate is resourceful, detail-oriented, and capable of handling multiple tasks with efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li><strong>General Administration</strong>: Perform administrative tasks such as scheduling meetings, managing calendars, and maintaining organized office systems.</li><li><strong>Correspondence</strong>: Draft, edit, and proofread emails, letters, memos, and other documents.</li><li><strong>Record-Keeping</strong>: Maintain accurate and up-to-date records, filing systems, and databases.</li><li><strong>Communication Support</strong>: Answer and direct phone calls professionally, taking messages when necessary.</li><li><strong>Logistics Coordination</strong>: Arrange travel, accommodations, and meeting logistics for staff as needed.</li><li><strong>Office Supplies</strong>: Monitor and manage inventory of office supplies, reordering as necessary.</li><li><strong>Team Support</strong>: Assist team members with various tasks and special projects to ensure deadlines are met.</li><li><strong>Problem-Solving</strong>: Anticipate and address operational challenges to keep day-to-day activities running smoothly</li></ol>Administrative AssistantWe are offering a permanent employment opportunity for an Administrative Assistant in Costa Rica, Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate office operations<br>• Handle and resolve customer inquiries in a timely and detail oriented manner<br>• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records<br>• Ensure the implementation of administrative policies and procedures<br>• Order and manage office supplies to ensure an efficient workplace<br>• Oversee the stocking of the kitchen and other common areas<br>• Process and monitor customer credit applications, ensuring accuracy and efficiency<br>• Perform various administrative tasks as required, demonstrating a 'can do' mentality.Administrative AssistantWe are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies.<br><br>Responsibilities:<br><br>• Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries.<br>• Receive, sort, and distribute incoming mail to the appropriate recipients.<br>• Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace.<br>• Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials.<br>• Handle ad-hoc administrative tasks as needed to support the smooth operation of the office.<br>• Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively.<br>• Answer inbound and outbound calls, providing excellent customer service to all callers.<br>• Perform data entry tasks, maintaining accuracy and attention to detail.<br>• Correspond via email professionally, responding to inquiries and communicating information as needed.<br>• Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts.Sr. Administrative Assistant<p>Robert Half has partnered with a client in the education field to find a highly organized and proactive Senior Administrative Assistant. This pivotal role will support key personnel within the organization and ensure the seamless execution of administrative and operational functions. If you’re an experienced administrative professional who thrives in a mission-driven environment, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide executive-level support to leadership, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Assist with preparing documents, reports, and presentations; proofread materials for accuracy and professionalism.</li><li>Coordinate and organize events, including staff meetings, training sessions, and educational programs.</li><li>Manage sensitive information and maintain confidentiality of student, staff, and organizational records.</li><li>Serve as a liaison between departments, staff, and external stakeholders, ensuring clear and effective communication.</li><li>Oversee office operations, including supply inventory, vendor management, and equipment maintenance.</li><li>Support hiring processes by coordinating interviews and onboarding for new team members, as needed.</li><li>Provide guidance to junior administrative staff, monitoring workload and mentoring as appropriate.</li></ul><p><br></p>Senior Administrative Assistant<p>We are looking for a detail-oriented and proactive <strong>Senior Administrative Assistant</strong> to join our client's team. This role involves managing complex administrative tasks, supporting senior executives, and ensuring operational efficiency. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to work in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives or leadership teams.</li><li>Manage and coordinate complex calendars, schedules, and appointments.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Act as a liaison between executives, staff, and external stakeholders.</li><li>Handle confidential information with discretion and maintain data integrity.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Monitor and respond to email correspondence and phone inquiries on behalf of executives.</li><li>Assist with budget tracking, expense reporting, and invoice processing.</li><li>Oversee special projects and ensure timely completion.</li><li>Proactively identify and address administrative needs to streamline operation</li></ul>Administrative Assistant<p>Do you want to use your organizational and administrative skills to contribute to a meaningful cause? Robert Half is seeking a dedicated Administrative Assistant to join a nonprofit organization making a difference in the community. The ideal candidate is detail-oriented, proactive, and passionate about supporting the team and mission of a cause-driven environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily administrative tasks, including scheduling meetings, preparing agendas, and maintaining calendars for leadership and staff.</li><li>Handle incoming phone calls, emails, and correspondence, directing inquiries to the appropriate person or department.</li><li>Assist with filing, recordkeeping, and maintaining accurate and organized documentation in both physical and digital formats.</li><li>Prepare, format, and edit documents, presentations, and reports as required.</li><li>Coordinate office supplies, monitor inventory, and place orders to ensure adequate resources for operations.</li><li>Manage the logistics for internal and external meetings, including arranging space, technology, and catering needs.</li><li>Support event planning, fundraising efforts, and community outreach when needed.</li><li>Serve as a point of contact for nonprofit staff and stakeholders, fostering clear communication and collaboration.</li></ul><p><br></p>Administrative Assistant<p>We are looking for a <strong>detail-oriented and organized Administrative Assistant</strong> to provide essential support to our team and help ensure smooth daily operations. As an <strong>Administrative Assistant</strong>, you will play a crucial role in keeping our organization running efficiently. You will provide administrative support to leadership, manage office tasks, coordinate schedules, and assist with donor and community engagement efforts. This role is perfect for a proactive and resourceful individual who thrives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executives and department leaders, including scheduling meetings and managing calendars.</li><li>Handle general correspondence, emails, and phone inquiries from donors, community members, and stakeholders.</li><li>Assist in the preparation of reports, presentations, and organizational documents.</li><li>Maintain accurate records and files, including donor databases and program documentation.</li><li>Coordinate logistics for events, board meetings, and volunteer activities.</li><li>Support fundraising efforts by tracking donations and assisting with donor outreach.</li><li>Order and maintain office supplies, ensuring a well-organized and efficient workspace.</li><li>Perform data entry and assist with financial record-keeping as needed.</li></ul><p><br></p>Administrative Assistant<p>Are you an organized and detail-oriented professional with a passion for supporting business operations? Robert Half, the world's largest specialized talent solutions and business consulting firm, is seeking an Administrative Assistant to join our client's dynamic team. This role offers an exciting opportunity to contribute to the success of a company while growing your career in an administrative capacity.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to various teams, including scheduling meetings, preparing correspondence, and managing calendars.</li><li>Handle phone calls, inquiries, and communication on behalf of the team or executives.</li><li>Organize and maintain physical and electronic filing systems to ensure accessibility of information.</li><li>Monitor and order office supplies, ensuring inventory levels meet team needs.</li><li>Assist in the preparation of reports, presentations, and spreadsheets as requested.</li><li>Coordinate travel arrangements, processing expense reports, and ensuring policy compliance.</li><li>Act as the central point of contact for internal and external communications, maintaining professionalism at all times.</li></ul><p><br></p>Administrative Assistant<p>Robert Half is currently seeking a highly organized and service-oriented Administrative Assistant to join the team of a valued nonprofit client. This is an incredible opportunity to work in a mission-driven environment while contributing to the organization’s daily operations and administrative excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support, including managing schedules, responding to emails, and organizing meetings.</li><li>Coordinate and maintain calendars, schedules, and appointments for team members and executives.</li><li>Assist with preparing and editing correspondence, reports, presentations, and other documents.</li><li>Manage office operations, including supply inventory, vendor coordination, and equipment maintenance.</li><li>Answer and direct phone calls in a professional and welcoming manner.</li><li>Organize and maintain files, both physical and digital, ensuring accurate record-keeping and confidentiality.</li><li>Assist in planning and executing events, fundraisers, or volunteer activities.</li><li>Provide support for onboarding new staff or volunteers, ensuring an organized and positive process.</li></ul><p><br></p>Administrative Assistant<p>Are you an organized, detail-oriented professional looking to play an integral role in a dynamic and fast-paced environment? Robert Half is seeking an Administrative Assistant for a valued client in the construction industry. This role offers an exciting opportunity to work behind the scenes to support critical operations within a growing, solution-driven company.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support to the team, including managing correspondence, handling scheduling, and maintaining records.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication.</li><li>Prepare project documentation, reports, and presentations while maintaining confidentiality of sensitive information.</li><li>Coordinate office operations, including ordering supplies, organizing files, and managing equipment maintenance.</li><li>Assist with payroll, invoicing, and expense tracking.</li><li>Support bid preparation, contract management, and project coordination activities.</li><li>Monitor deadlines and manage workflows to ensure projects stay on schedule and under budget.</li></ul><p><br></p>Administrative Assistant<p>We are in search of an Administrative Assistant for our operations based in Newport Beach, California. This role involves a multitude of administrative tasks, ranging from handling phone calls and data entry to event planning and support for our accounting team. </p><p><br></p><p>Responsibilities:</p><p>• Address and redirect accounting-related calls, ensuring minimal phone interruptions </p><p>• Provide support to the accounting department by assisting with orders and data verification</p><p>• Manage the office filing system and supplies, restock the kitchen when needed</p><p>• Handle monthly store orders for all locations, enter in the system</p><p>• Respond to inquiries and distribute necessary paperwork</p><p>• Assist with event planning and coordination for company and store manager gatherings</p><p>• Assist the HR department and enter new hires into the system, facilitating efficient onboarding</p><p>• Utilize Microsoft Office and Sage Intacct software for various tasks</p><p>• Manage bank dispute filings to ensure accurate financial records</p><p>• Perform various administrative tasks as required.</p>Administrative Assistant<p>We are looking for a highly qualified administrative assistant for our client in Chula Vista. They are a leader in the Real Estate development industry and looking for someone long term.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Provide general administrative support to the office and operations team.</li><li>Serve as the front desk receptionist, welcoming visitors and managing light phone calls.</li><li>Handle mail and postal-related tasks.</li><li>Support tenant relations by coordinating with store managers and landscapers.</li><li>Communicate with tenants via email, managing correspondence for 70 spaces and tenants.</li><li>Assist with contract preparation and administrative paperwork.</li><li>Use Yardi and MS Office for daily tasks and records management.</li></ul><p><br></p>Administrative AssistantRobert Half is currently working with a well-regarded client in San Diego, CA, to find a skilled Administrative Assistant. This role is ideal for a highly organized and detail-oriented individual who thrives in a fast-paced environment and enjoys supporting teams with administrative tasks. If you're a reliable detail oriented with excellent communication and multitasking abilities, this could be the perfect opportunity for you! <br> Responsibilities: Provide administrative support to multiple departments, including scheduling appointments, managing calendars, and coordinating meetings. Prepare correspondence, memos, presentations, and other documentation as needed. Maintain organized filing systems (both physical and electronic) for easy access to important records and information. Handle incoming phone calls, emails, and inquiries promptly and professionally. Assist with travel arrangements, including booking flights, hotels, and coordinating itineraries. Order and maintain office supplies, ensuring the office is well-stocked and organized. Support special projects and events as needed and provide assistance to other team members. Uphold a high level of confidentiality when dealing with sensitive business or employee information.Administrative AssistantWe are offering a contract to permanent employment opportunity in the non-profit industry, located in San Diego, California. The position we're looking to fill is for an Administrative Assistant. As part of our team, you'll be tasked with a variety of administrative duties, including customer service and data management.<br><br>Responsibilities:<br><br>• Accurately and efficiently process customer credit applications<br>• Maintain comprehensive and up-to-date customer credit records<br>• Address customer inquiries promptly and professionally<br>• Monitor customer accounts and take appropriate action when necessary<br>• Handle inbound and outbound calls, providing excellent customer service<br>• Manage email correspondence with accuracy and professionalism<br>• Utilize Microsoft Excel, Word, Outlook, and PowerPoint to complete tasks<br>• Schedule appointments and manage calendars effectively<br>• Perform various office tasks, such as filing and faxing<br>• Ensure the smooth running of the office on a daily basis.Senior Administrative Assistant<p>A reputable <strong>medical company</strong> is looking for a <strong>Senior Administrative Assistant</strong> to provide critical support to their leadership and operational teams. In this role, you’ll manage administrative needs, coordinate cross-functional efforts, and ensure smooth office operations in a highly regulated, patient-focused environment. If you have excellent organizational skills, an understanding of the medical field, and experience supporting leadership, this could be the role for you.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide executive-level administrative support, including scheduling, calendar management, and travel arrangements.</li><li>Act as a liaison between medical executives and internal departments, facilitating seamless communication and project coordination.</li><li>Prepare detailed reports, correspondence, and presentations while ensuring accuracy and professionalism.</li><li>Assist with compliance tasks, maintaining a thorough understanding of medical regulations and protocols.</li><li>Organize logistics for meetings, training sessions, and healthcare events, including drafting agendas and taking minutes.</li><li>Handle confidential patient information and sensitive data in compliance with HIPAA guidelines.</li><li>Proactively identify processes or systems in need of improvement and suggest viable solutions.</li></ul><p><br></p>Administrative Assistant (Construction)<p>A well-established <strong>construction company</strong> is seeking a proactive and detail-oriented <strong>Administrative Assistant</strong> to join their team. This role plays an integral part in supporting daily operations and ensuring the administrative functions of the company run smoothly. This is a perfect opportunity if you're a highly organized professional eager to contribute to a fast-paced and dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Provide administrative support to team members, managers, and executives.</li><li>Maintain project schedules, track deadlines, and coordinate meetings.</li><li>Create, edit, and distribute operational documents such as reports, memos, and correspondence.</li><li>Organize and maintain filing systems, including project records and documentation.</li><li>Manage incoming calls and emails, ensuring prompt and professional communication.</li><li>Monitor office inventory and ensure that supplies are replenished as needed.</li><li>Assist with vendor coordination and document processing for construction projects.</li></ul>Front Desk Coordinator<p>We are in search of a Front Desk Coordinator to join our a financial firm located in Irvine, California. The role is 100% on-site and offers a contract to permanent employment opportunity. As a Front Desk Coordinator, you would be expected to deliver exceptional service to clients, manage multiple projects, and handle a variety of day-to-day office tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the provision of excellent customer service by greeting and assisting clients and employees.</p><p>• Handle the management and distribution of parking validation.</p><p>• Sort and distribute all incoming mail, stamping with the received date, and preparing all outgoing mail for pickup.</p><p>• Prepare and distribute incoming UPS shipments and ensure the readiness of outgoing ones.</p><p>• Maintain a clean and stocked kitchen area, managing coffee stations, trash/recycling, dishes, and beverage refills.</p><p>• Coordinate and order catering for various meetings and events.</p><p>• Keep track and order office supply inventory as needed.</p><p>• Perform administrative tasks as directed.</p>Administrative Assistant<p>Robert Half is assisting a respected nonprofit organization in their search for a detail-oriented, efficient, and mission-driven Administrative Assistant. In this role, you will play a vital part in supporting the organization’s operations, ensuring administrative tasks are completed accurately and promptly, and contributing to the nonprofit’s ability to deliver impactful services to the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and staff by managing schedules, coordinating meetings, and maintaining calendars.</li><li>Prepare, proofread, and edit documents, reports, and correspondence to ensure professional accuracy.</li><li>Support programmatic efforts by organizing files, maintaining records, and ensuring compliance with organizational standards and government regulations.</li><li>Act as a liaison between internal staff and external stakeholders, including donors, volunteers, and community partners.</li><li>Plan and coordinate events, meetings, and fundraising initiatives, including venue arrangements, communications, and logistics.</li><li>Assist in the preparation of presentations and distribution of outreach materials.</li><li>Handle incoming calls and emails, directing inquiries to the appropriate team members with a friendly and professional demeanor.</li><li>Monitor and manage office supplies, ordering replacements as necessary and maintaining budgetary awareness.</li><li>Provide data entry support to track donations, program participation, or grant-related information.</li></ul><p><br></p>Administrative Assistant<p>Are you a detail-oriented professional who excels at keeping things organized and running smoothly? Robert Half is seeking a skilled Administrative Assistant to join a reputable and dynamic team in the Biotech Industry. In this role, you’ll play a crucial part in ensuring efficient operations by supporting day-to-day administrative and office functions.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle phone calls and correspondence (email, letters, packages) promptly and professionally.</li><li>Prepare and edit documents, presentations, reports, and other materials when needed.</li><li>Organize and maintain physical and electronic filing systems to enhance efficiency.</li><li>Monitor and replenish office supplies, ensuring availability for staff.</li><li>Assist with the organization and execution of company events, meetings, and trainings.</li><li>Process expense reports, invoices, and other financial records accurately.</li><li>Support various departments and management with administrative tasks as needed.</li></ul><p><br></p>Administrative Assistant<p>We are seeking a detail-oriented and reliable Administrative Assistant for a contract-to-hire role. This position requires an individual who thrives in a dynamic work environment, provides excellent support across various business areas, and handles sensitive information with the utmost confidentiality. The ideal candidate is proactive, organized, and committed to delivering a high standard of administrative support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Mail Management:</strong> Pick up, sort, and distribute mail promptly and efficiently.</li><li><strong>Bank Deposits:</strong> Accurately prepare and make deposits at the bank as needed.</li><li><strong>Reception Duties:</strong> Serve as the face of the office by greeting visitors, managing incoming calls, and responding to inquiries professionally.</li><li><strong>Phone Support:</strong> Answer and direct phone calls, ensuring timely and effective communication within the organization.</li><li><strong>Seasonal Workload Management:</strong> Support the team by handling additional tasks during off-season business periods.</li><li><strong>Scanning Documents:</strong> Digitize and archive documents for easy access and organization.</li><li><strong>Onsite Task Management:</strong> Coordinate and oversee onsite administrative tasks to maintain a smooth-running office.</li><li><strong>Confidential Record Handling:</strong> Manage tax-related records with discretion and adherence to data privacy protocols.</li><li><strong>Coordination During Tax Season:</strong> Collaborate with Beth and other team members, onsite or remotely as feasible, during the busy tax season.</li><li><strong>Data Entry:</strong> Accurately input and manage data related to corporate records, statements, and other business documentation.</li><li><strong>Team Collaboration:</strong> Work closely with staff to ensure proper data organization and assist with any collaborative tasks as needed.</li></ul><p><br></p>Medical Office Assistant<p>A healthcare organization in <strong>San Marcos</strong> is looking for a <strong>Medical Office Assistant</strong> with strong administrative skills to provide top-tier support to their medical team. This hybrid role combines administrative assistant duties with responsibilities specific to a medical office, making it ideal for a professional who thrives in a dynamic, patient-centered environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet patients warmly and assist with check-in/check-out processes.</li><li>Handle scheduling for appointments and manage the medical office calendar.</li><li>Answer phone calls, respond to inquiries, and redirect as necessary.</li><li>Maintain accurate and organized patient records, ensuring confidentiality and compliance with HIPAA regulations.</li><li>Assist with general office administration, including ordering supplies and maintaining a clean office environment.</li><li>Verify patient insurance information, process copayments, and manage billing inquiries.</li><li>Coordinate communication between medical staff, patients, and external vendors.</li></ul>