64 results for Accounts Payable Specialist in San Diego, CA

Accounts Payable Specialist Robert Half is seeking an Accounts Payable Specialist to join our client’s team. Based in San Diego, CA this role is critical for ensuring the timely and accurate processing of payments to vendors and maintaining excellent relationships with stakeholders. Key Responsibilities:<ul><li>Process accounts payable invoices, ensuring timely and accurate entry into the accounting system.</li><li>Match purchase orders, invoices, and payment requests, resolving discrepancies promptly.</li><li>Obtain proper approvals for invoices in compliance with company policies.</li><li>Prepare and schedule payment runs, including ACH transfers, checks, and wire payments.</li><li>Reconcile vendor statements and follow up on outstanding invoices or discrepancies.</li><li>Maintain organized and detailed records of all A/P transactions and supporting documentation.</li><li>Collaborate with internal departments and vendors to answer payment-related inquiries.</li><li>Assist in month-end close processes, including reconciling accounts payable to the general ledger.</li><li>Support the implementation of process efficiencies and adherence to internal controls.</li></ul>

Accounts Payable Specialist We are actively seeking a detail-oriented and motivated Accounts Payable (AP) Specialist to join a dynamic and growing team. This role is perfect for a proactive professional who thrives in a fast-paced environment and is seeking opportunities to expand their career in accounting. Key Responsibilities:<ul><li>Process and manage invoices, including matching, batching, and coding, in accordance with company policies.</li><li>Ensure timely and accurate posting of payments, including checks, wire transfers, and ACH transactions.</li><li>Reconcile vendor statements and resolve any outstanding discrepancies or issues.</li><li>Respond to vendor inquiries regarding payment status and resolve disputes professionally.</li><li>Assist with month-end close processes, including accounts payable reconciliations and reporting.</li><li>Maintain organized and accurate records of all accounts payable activities and documentation.</li></ul>

Accounts Payable Specialist A dynamic company in Carlsbad, CA is seeking an experienced Accounts Payable Specialist to take charge of their payables function and maintain strong financial controls. This opportunity is ideal for someone with solid AP experience who is looking for stability, growth, and challenges in a company that values their team members. Key Responsibilities:<ul><li>Process high-volume invoices (e.g., manual, automated, recurring) in a timely and accurate manner.</li><li>Match purchase orders, invoices, and receipts using 2-way or 3-way matching processes.</li><li>Review payments for compliance with internal policies and resolve discrepancies as required.</li><li>Serve as the primary point of contact for vendor inquiries regarding payments and invoice status.</li><li>Maintain vendor accounts by reconciling statements and addressing past-due invoices.</li><li>Establish and maintain positive relationships with all vendors.</li><li>Prepare and process payment runs, which include checks, ACH, and wire transfers.</li><li>Assist with monthly bank reconciliations and maintain accurate records of transactions.</li><li>Generate and submit reports on accounts payable metrics and outstanding liabilities.</li></ul>

Accounts Payable Specialist Our client, a leading construction firm, is seeking an Accounts Payable Specialist to join their growing team. In this role, you'll manage the accounts payable lifecycle by processing invoices, ensuring compliance, and fostering positive vendor relationships. If you're looking for a position that offers growth opportunities with a dynamic and fast-paced company, we’d love to hear from you! Key Responsibilities:<ul><li>Process, match, and code a high volume of purchase orders, invoices, and credit card transactions accurately and in a timely manner.</li><li>Verify and reconcile vendor statements to ensure completeness and accuracy of payments.</li><li>Respond to vendor inquiries and resolve discrepancies while maintaining strong relationships.</li><li>Prepare and perform payment runs, including checks, ACH transfers, and wire payments.</li><li>Support month-end and year-end close processes, ensuring all A/P data is accurate and updated.</li><li>Assist in maintaining compliance with company policies, tax regulations, and audit requirements.</li><li>Collaborate with internal teams such as procurement and project management to address issues and improve workflow efficiency.</li></ul>

Accounts Payable Specialist A leading real estate company in Solana Beach, CA, is looking for a detail-oriented and experienced Accounts Payable Specialist to join their growing team. The ideal candidate will have a solid grasp of AP processes, exceptional organizational skills, and the ability to thrive in a fast-paced, dynamic work environment. Key Responsibilities:<ul><li>Invoice Processing: Review, code, and process invoices accurately, ensuring timely payment to vendors.</li><li>Payment Management: Prepare and execute weekly check runs, ACH payments, and wire transfers.</li><li>Reconciliation: Reconcile vendor statements and resolve discrepancies promptly.</li><li>Expense Reporting: Review and process employee expense reimbursements in compliance with company policies.</li><li>Record Management: Maintain organized records of invoices, payments, and other financial documents for audits and reporting.</li><li>Vendor Relations: Serve as the primary contact for vendor inquiries, maintaining positive and professional relationships.</li></ul>

Accounts Payable Specialist Temporary Accounts Payable Specialist – Solana Beach Real Estate Firm Are you a meticulous and driven Accounts Payable professional? Join our client, a dynamic real estate team in Solana Beach for a temporary contract! We're looking for someone who thrives in a fast-paced environment and takes pride in ensuring accurate and timely payment processing. In this role, you will:<ul><li>Manage the full cycle of accounts payable, processing 300-400 invoices and checks efficiently.</li><li>Serve as the primary point of contact for AP inquiries through our dedicated email inbox.</li><li>Ensure timely and accurate utility autopayments.</li><li>Participate in check runs and utilize Yardi for mail preparation.</li><li>Prepare and post minimal journal entries.</li><li>Apply your expertise in account coding, accrual accounting, auditing, and ERP systems (Yardi, Concur, ADP) to maintain financial integrity.</li><li>Maintain detailed and organized records, ensuring compliance with all accounting standards.</li></ul>

Accounts Payable Specialist We are offering a short term contract employment opportunity for an Accounts Payable Specialist in San Diego, California. Our team operates within the non-profit sector and is looking for someone who is experienced in managing financial transactions. This role will center around processing customer credit applications, maintaining accurate records, and resolving inquiries. Responsibilities: • Manage and process invoices each week, ensuring accuracy and timely payment • Utilize ERP systems to allocate costs appropriately within the financial system • Carry out check processing as part of a regular weekly cycle • Conduct light journal entries, including reversals when required • Use the MIP accounting system to record and track financial transactions • Collaborate with team members to ensure smooth accounting processes • Receive and provide support for onboarding and ongoing training, especially in navigating the system and processes • Maintain accurate customer credit records • Monitor customer accounts and take appropriate action • Resolve customer inquiries efficiently.

Accounts Payable Specialist A leading organization in Rancho Santa Fe, CA is seeking a highly skilled Accounts Payable (AP) Specialist to oversee the full-cycle AP process. This exciting opportunity is perfect for an experienced professional who excels in managing accurate and efficient payment processes in a high-volume environment. Become a valued part of a cohesive accounting team by applying to this role today! Key Responsibilities:Full-Cycle Accounts Payable Management:<ul><li>Manage a high volume of invoices, ensuring timely and accurate entry into the system.</li><li>Perform 2-way and 3-way matching of invoices, purchase orders, and receipts.</li><li>Prepare payment batches and process payments via check, ACH, or wire transfer.</li></ul>Vendor Management:<ul><li>Serve as the primary point of contact for vendor inquiries, ensuring prompt and professional communication.</li><li>Reconcile vendor accounts, researching and resolving discrepancies as they arise.</li><li>Assist in the setup and maintenance of vendor files and records.</li></ul>Reporting and Compliance:<ul><li>Assist with AP-related month-end close tasks, such as reconciling AP sub-ledger to the general ledger.</li><li>Generate reports on aging payables, ensuring compliance with internal controls and organizational policies.</li><li>Support annual audits by preparing AP documentation as requested by auditors.</li></ul>

Accounts Payable Specialist Are you an experienced Account Specialist looking to take your career to new heights? A client located in beautiful La Jolla, CA, is actively seeking a detail-oriented and proactive Account Specialist to join their growing organization! Key Responsibilities:<ul><li>Efficiently manage accounts payable and accounts receivable processes.</li><li>Maintain accurate financial records and ensure timely processing of invoices and payments.</li><li>Build and manage strong client relationships, providing exceptional service to internal and external stakeholders.</li><li>Assist with reconciliations, expense reports, and month-end closing activities.</li><li>Collaborate with cross-functional teams to streamline processes and improve accuracy in financial reporting.</li><li>Respond to inquiries from clients, vendors, and team members regarding account details.</li></ul>

Accounts Payable Clerk Are you a highly organized and detail-oriented professional with expertise in accounts payable? Do you thrive in a fast-paced environment where your work directly impacts the financial operations of a business? If so, our client in San Diego is seeking an Accounts Payable Specialist to join their team. This is a great opportunity for individuals who enjoy working collaboratively while leveraging their accounting skills. Key Responsibilities<ul><li> Enter, validate, and process high volumes of vendor invoices, ensuring accuracy and coding to appropriate accounts and cost centers.</li><li>Communicate with vendors to resolve billing discrepancies, respond to inquiries, and maintain positive working relationships.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers in a timely manner.</li><li>Audit and process employee expense reports in compliance with company policies.</li><li>Perform account reconciliations, including vendor statements and accounts payable ledgers, to ensure the accuracy of financial records.</li><li> Ensure invoices and payments are coded and recorded in compliance with company policies and IRS regulations.</li><li>Maintain organized accounts payable files and documentation for audits and tax purposes.</li><li>Work closely with the accounting team to support month-end and year-end closing efforts, including accruals and reporting.</li></ul>

Accounts Payable Clerk Are you a meticulous and results-driven Accounts Payable Specialist looking for an opportunity to grow within the financial services industry? Our client, a highly regarded investment firm, is seeking an experienced AP professional to join their team in a temp-to-hire capacity. This role requires proficiency in QuickBooks and Concur, as well as experience processing expense reimbursements. Key Responsibilities:<ul><li>Full-cycle accounts payable processing—reviewing, coding, and entering invoices accurately into QuickBooks.</li><li>Expense reimbursement management using Concur, ensuring compliance with company policies.</li><li>Vendor management, including maintaining records, processing payments, and handling inquiries.</li><li>Invoice approvals and reconciliations, ensuring all discrepancies are resolved efficiently.</li><li>Assisting with month-end close, including AP accruals and reconciliations.</li><li>Collaborating with internal departments to improve AP processes and optimize workflow.</li><li>Supporting audit requests by providing documentation and account details as needed.</li><li>Cross-training in Accounts Receivable (AR) functions is a plus, assisting with invoicing and payment applications when needed.</li></ul>

Accounts Payable Manager Robert Half is seeking an Accounts Payable Manager for a reputable client located in San DIego, CA. The ideal candidate will oversee the accounts payable team, ensure timely and accurate payment processing, and identify opportunities for process improvements. If you’re a hands-on leader with a passion for optimizing financial operations, we encourage you to apply. Key Responsibilities:<ul><li>Oversee and manage the full accounts payable function, including invoice processing, vendor payments, and expense reimbursements.</li><li>Lead, mentor, and supervise the accounts payable team to ensure high performance and adherence to company policies.</li><li>Ensure timely and accurate processing of invoices, payment runs, and reconciliations.</li><li>Review and approve high-value or complex invoices, payment proposals, and vendor relationships.</li><li>Collaborate with internal departments and vendors to resolve discrepancies and payment issues.</li><li>Implement and monitor internal controls to ensure AP processes comply with company policies and financial regulations.</li><li>Prepare and analyze accounts payable aging reports and other performance metrics.</li><li>Assist in the month-end and year-end close processes, including reconciliation and reporting activities.</li><li>Continuously evaluate and optimize accounts payable processes to enhance efficiency and accuracy.</li><li>Stay updated on industry best practices, tools, and compliance regulations to maintain a robust AP function.</li></ul>

Accounts Payable Manager Are you an experienced accounting professional with a passion for making an impact in the nonprofit education sector? Our client, a respected organization in San Diego, CA is seeking a dedicated Accounts Payable Manager to oversee their AP operations. This is a great opportunity for a detail-oriented and process-driven individual who enjoys working in a mission-focused environment. Key Responsibilities:<ul><li>Supervise and mentor the accounts payable team, providing guidance and training to ensure efficient and accurate workflows.</li><li>Oversee the end-to-end accounts payable process, including reviewing and approving invoices, batch posting, and payment distribution (checks, ACH, and wire transfers).</li><li>Build strong relationships with vendors, ensuring timely responses to inquiries and resolution of any billing discrepancies.</li><li>Reconcile AP subledger to the general ledger and assist in month-end and year-end financial close activities.</li><li>Lead initiatives to streamline AP processes, implement best practices, and ensure alignment with organizational policies.</li><li>Ensure adherence to accounting policies and compliance with nonprofit regulations. Generate reports and assist with audits related to accounts payable.</li><li>Oversee employee expense reimbursements and corporate credit card reconciliations, ensuring compliance with organizational policies.</li><li> Work closely with other departments to ensure alignment of AP activities with operational goals.</li></ul>

Accounts Payable Manager (Property Management) A leading property management company is currently seeking an experienced and detail-oriented Accounts Payable Manager to oversee and streamline AP processes. This role is ideal for a candidate with a strong understanding of real estate or property management accounting and the ability to manage a high-functioning AP team in a fast-paced environment. Key Responsibilities:<ul><li>Oversee full-cycle accounts payable processes, including invoice review, coding, and vendor payments.</li><li>Manage and mentor accounts payable staff, ensuring accuracy, compliance, and efficiency.</li><li>Collaborate with property managers to resolve billing discrepancies and improve payment workflows.</li><li>Establish and maintain vendor relationships, negotiating terms as needed.</li><li>Ensure compliance with company policies, internal controls, and regulatory requirements.</li><li>Prepare and analyze AP reports, including vendor aging and processing metrics.</li><li>Assist with the month-end close process by reconciling AP accounts and providing reporting.</li></ul>

Accounts Payable Clerk An established company in Fallbrook, CA is seeking a detail-oriented Accounts Payable (AP) Clerk to join their team. This position is an excellent opportunity for professionals looking to develop their accounting career in a supportive and structured environment. If you thrive in a fast-paced setting and have a knack for keeping financial records accurate and organized, this role may be right for you! Key Responsibilities:Invoice Processing:<ul><li>Review, verify, and process incoming invoices for payment, ensuring accuracy and proper approvals.</li><li>Match invoices to purchase orders and receipts to verify costs and quantities.</li><li>Enter invoice and payment data promptly into the accounting system.</li></ul>Payment Management:<ul><li>Assist in preparing payments, including checks, ACH, and wire transfers, on time.</li><li>Maintain the AP aging report and follow up on payment discrepancies or outstanding amounts.</li></ul>Recordkeeping:<ul><li>Maintain files of vendor invoices and payment histories in compliance with company recordkeeping policies.</li><li>Reconcile vendor statements to ensure all invoices are accounted for and payments have been made appropriately.</li></ul>

Accounts Payable Clerk We are searching for an experienced Accounts Payable Clerk to join our organization in the restaurant industry. Based in Irvine, California, this role plays a crucial part in our accounting team, dealing with a high volume of invoices and expense reports, and maintaining vendor relationships. This role offers an exciting opportunity to contribute to our organization's financial efficiency and profitability. Responsibilities: • Manage the processing and auditing of invoices and expense reports, ensuring accuracy and timeliness. • Support entry level Accounts Payable accountants, offering guidance and assistance when necessary. • Collaborate with cross-functional teams to resolve discrepancies in invoices. • Communicate regularly with suppliers about the status of invoice payments to maintain good relationships. • Investigate and rectify past invoice discrepancies. • Use various software, including Microsoft Excel, Oracle, and QuickBooks, to perform data entry and invoice processing tasks. • Utilize your account reconciliation skills to ensure accurate financial records. • Conduct check runs and code invoices as part of the Accounts Payable processes. • Use your knowledge of SAP to contribute to the efficiency of our accounting operations. • Play a part in driving the Key Performance Indicators (KPIs) within the company.

Accounts Payable Clerk A rapidly expanding organization in Vista, CA, is seeking a motivated Accounts Payable Clerk to join their finance team. This position plays a key role in ensuring smooth financial operations by managing AP functions and providing accurate vendor payment processing. If you enjoy a fast-paced environment and have a passion for accounting, this could be your next great opportunity. Responsibilities Include:<ul><li>Process accounts payable invoices, verify approvals, and ensure all entries meet company guidelines.</li><li>Manage weekly payment cycles, including check runs, EFTs, ACH, or wire transfers.</li><li>Maintain vendor databases and manage accurate record-keeping for tax forms (e.g., W-9 and 1099).</li><li>Reconcile AP sub-ledger and ensure any discrepancies are resolved in a timely manner.</li><li>Assist with month-end close procedures by preparing AP-related journal entries and reports.</li><li>Establish and maintain effective communication with vendors, ensuring accurate and timely resolution of billing inquiries.</li></ul>

Accounts Payable Clerk Robert Half is seeking a dedicated Accounts Payable Clerk for a temp-to-hire opportunity with a well-respected non-profit organization in the education sector located in San Diego. This role is ideal for a detail-oriented professional who thrives in a mission-driven environment and enjoys working with a collaborative finance team. Key Responsibilities:<ul><li>Process a high volume of invoices, ensuring accuracy and compliance with organizational policies.</li><li>Reconcile accounts payable transactions and maintain vendor records.</li><li>Assist with payment processing, including ACH, checks, and wire transfers.</li><li>Support month-end and year-end closing activities related to accounts payable.</li><li>Communicate with vendors and internal departments to resolve discrepancies.</li><li>Maintain financial records and assist with audits as needed.</li></ul>

Accounting Specialist We are offering a long term contract employment opportunity for an Accounting Specialist based in Irvine, California. This role is within a small business environment and will focus on managing both Accounts Payable and Receivable. Responsibilities:• Efficiently processing customer credit applications.• Maintaining customer credit records with accuracy.• Resolving customer inquiries and providing excellent service.• Handling petty cash and general office dispatch.• Answering inbound calls and providing customer service.• Following up on insurance adjustments.• Assisting with scheduling and ordering office supplies.• Supporting cross-functional team needs as required.• Utilizing Accounting Software Systems, including QuickBooks Online.• Implementing accounting functions and billing functions. • Leveraging industry experience in construction, restoration, plumbing, HVAC, electrical, abatement, roofing, or residential construction.• Employing Microsoft Excel skills.

Accounting Specialist We are offering a long term contract employment opportunity in south Orange County for an Accounting Specialist. The role involves accounting and financial office support work, primarily focusing on accounts payable. As an Accounting Specialist, you will be at the forefront of our financial operations, ensuring accuracy and efficiency in our processes. Responsibilities: • Accurately and efficiently processing invoices for payment, adhering to our policies and procedures, and ensuring prompt processing to avail vendor payment discounts• Conducting data entry of invoices and maintaining vendor records on a daily basis• Consistently verifying the accuracy of received orders and vendor invoices, and rectifying any discrepancies in supporting documentation and vendor invoice errors• Responding to inquiries from departments and vendors, providing clarity and solutions where necessary

Accounts Payable Clerk A reputable company in Oceanside, CA, is seeking an organized and detail-oriented Accounts Payable (AP) Clerk to join their growing team. If you have experience in invoice processing and vendor management and are looking for an opportunity to work in a collaborative environment, this could be the role for you. Key Responsibilities<ul><li>Invoice Processing: Review, code, and process invoices, ensuring all payments are accurate and supported by proper documentation.</li><li>Vendor Management: Maintain vendor accounts, communicate professionally to address inquiries, and resolve discrepancies.</li><li>Payment Processing: Prepare weekly payment runs, including checks, ACH, and wire transfers, ensuring timely and accurate disbursements.</li><li>Reconciliations: Reconcile AP subledger with general ledger accounts and assist in month-end closing processes.</li><li>Expense Reports: Audit and process employee expense reports in compliance with company policies.</li><li>Data Entry: Enter financial information into the accounting system, maintaining a high standard of accuracy.</li></ul>

Accounts Payable Clerk An amazing organization in Valley Center, CA, is hiring a motivated and detail-oriented Accounts Payable Clerk to join their team! This is an exciting opportunity to work with a collaborative and supportive group of professionals in a role that’s integral to maintaining smooth financial operations. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a proactive approach to problem-solving. If you’re ready to advance your career in accounts payable and be a vital part of a wonderful organization, apply today! Key Responsibilities:Invoice Processing & Vendor Relationships:<ul><li>Review, verify, and process invoices, ensuring accuracy and proper coding of expenses.</li><li>Match purchase orders, receipts, and invoices and resolve discrepancies quickly.</li><li>Assist with vendor setup and maintain up-to-date vendor records for accuracy and compliance.</li><li>Respond to vendor inquiries professionally and promptly, resolving payment issues as needed.</li></ul>Payment Execution & Reconciliation:<ul><li>Prepare and process electronic payments (ACH, wire transfers) and checks in a timely manner.</li><li>Reconcile accounts payable transactions by ensuring all payments are applied correctly.</li><li>Monitor accounts to ensure compliance with payment terms and maintain accurate aging reports.</li></ul>Month-End & Administrative Support:<ul><li>Assist with month-end closing activities, including reconciliations and accruals.</li><li>Maintain a highly organized digital and physical filing system for all accounts payable records.</li><li>Support the accounting team with special projects and audits as needed.</li></ul>

Accounting Specialist We are offering a contract to hire employment opportunity for an Accounting Specialist in Costa Mesa, California. This role involves managing various accounting tasks such as processing transactions, reconciling accounts, and preparing reports. The successful candidate will work closely with our finance team and will play a key role in maintaining the financial health of our organization. Responsibilities: • Manage the processing of bank returned items and bank charge disputes• Conduct internal audits of customer adjustments when required• Handle the reconciliation of various general ledger accounts• Prepare and post back-office journal entries related to cash receipts and disbursements• Investigate and resolve any discrepancies in cash, check, and credit card transactions• Manage the reconciliation and preparation of daily deposits• Prepare daily deposit journal entries and interoperability agencies deposits and journal entries• Coordinate and oversee the process of customer refunds• Prepare and submit weekly, monthly, and quarterly reports to clients• Assist in maintaining paid voucher files and the controlled asset log

Bookkeeper We are offering a contract to permanent employment opportunity for a Bookkeeper in Dana Point, California. In this role, you will be a vital part of our team, handling critical financial tasks such as processing accounts payable and receivable, managing payroll, and overseeing other accounting duties. This role offers the opportunity to becoming the Accounting and HR Manager upon permanent. Responsibilities: • Ensure accurate processing of accounts payable and receivable • Handle payroll duties, adhering to both standard and certified payroll requirements • Manage contract paperwork and prepare sales tax returns • Generate financial statements as required • Oversee month-end close procedures, including journal entries and general ledger reconciliations • Utilize various software systems, such as Service Titan for AR/Billing, QuickBooks for AP, Paychex for Payroll, and Avalara for Sales Tax • Carry out account reconciliations and bank reconciliations • Perform data entry tasks as needed • Use Microsoft Excel for various financial tasks • Maintain the general ledger and ensure its accuracy.

Bookkeeper We are in search of a Bookkeeper to join our team, based in Santa Ana, California. As a Bookkeeper, you will be playing a critical role in managing the financial operations of our company in the construction industry. Responsibilities: • Efficiently process Prelims & Release Waivers for customers • Accurately maintain and update weekly reports such as backlog, job log & inventory costing • Handle account reconciliation and data entry tasks • Manage accounts payable and accounts receivable • Conduct bank reconciliations as part of bookkeeping duties • Set up jobs in QuickBooks Enterprise and handle month-end close activities • Prepare and dispatch weekly invoices to customers • Ensure timely follow-ups with customers regarding payments • Process time sheets for hourly employees and manage payroll • Utilize Microsoft Excel for various accounting tasks