HR CoordinatorWe are seeking a proactive HR Coordinator to join our team in the Paper/Packaging industry located in WATSONVILLE, California. In this role, you will be entrusted with a range of responsibilities, from processing enrollment forms for company health insurance and other benefits to managing employee records. This position offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Accurately process enrollment, change, and termination forms for company health insurance and other benefits.<br>• Keep up-to-date employee records and benefits files.<br>• Educate employees about the company's policies and practices regarding benefits and alert them about pending milestones.<br>• Collaborate with the payroll department to ensure accurate and timely processing of employer contributions and payroll deductions.<br>• Reconcile monthly premium statements for all group insurance policies and liaise with third-party administrators for any discrepancies.<br>• Serve as a point of contact for employee inquiries related to benefits and resolve any benefits-related issues.<br>• Work with the HR Manager to conduct benefits orientation sessions for new and rehired employees.<br>• Provide support during the annual open enrollment periods.<br>• Prepare and maintain confidential employee files, including medical files, unemployment claims, and COBRA.<br>• Track and process employee leaves of absence, including FMLA and PSL.HR Coordinator<p><strong>Part Time Hybrid Role - 20 hours a week on site Tuesdays and Wednesdays. </strong></p><p><br></p><p><br></p><p>Robert Half is working with a growing Biotechnology company in South San Francisco. Our client will be mass hiring this year and needs your support to assist with interview coordination<strong>. </strong>This role focuses on heavy interview scheduling. You will also be interacting with the candidates directly, so a strong sense of professionalism and customer service is a must. Please find the details of the role below and if interested, apply now! We are looking to have interviews next week. Do not wait, apply now!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and route job requisitions</li><li>Organize candidates’ data (e.g., resumes, assignments and contact details) in internal databases</li><li>Coordinate interviews and contact applicants, as needed</li><li>Check-in and host onsite interviews</li><li>Assist with new hire onboarding (e.g., preparing necessary paperwork and scheduling trainings)</li><li>Other duties as assigned</li></ul>HR Coordinator<p>Concord client is in need of a contract HR/Recruiting Coordinator. In this position you will assist with:</p><p><br></p><p> Drive end-to-end recruitment efforts, from sourcing and screening to</p><p>interviewing candidates and supporting their journey through the hiring</p><p>process.</p><p>• Partner with hiring managers to understand staffing needs and design</p><p>effective recruitment strategies tailored to each role.</p><p>• Conduct thorough initial assessments, including resume reviews and phone</p><p>screenings, to ensure alignment with role requirements.</p><p>• Manage and maintain accurate records in our Applicant Tracking System</p><p>(ATS) to track candidate progress and ensure compliance with company</p><p>standards.</p><p>• Promote a positive candidate experience that aligns with our company’s</p><p>values and culture.</p><p>• Continuously improve recruitment practices to attract top talent and adapt to</p><p>industry best practices</p><p>-Serve as a frontline resource for employee inquiries</p><p><br></p><p>Additional duties will include processing leaves of absence, auditing and management of employee files, and assisting with employee onboarding. The ideal candidate will have 2+ years of experience working in HR support roles. Spanish speaking is strongly preferred. The hours are Monday-Friday 7am-3:30pm</p>Human Resources (HR) Manager<p>We are inviting applications for a Human Resources / Inclusion Manager position in the heart of SAN FRANCISCO, California. You will be instrumental in developing and implementing diversity and inclusion strategies, maintaining a culturally competent work environment, and aligning workforce practices with our organization's values.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Designing and implementing organization-wide diversity and inclusion strategies in collaboration with key stakeholders.</p><p>• Working closely with the Director of Human Resources and EDI to integrate inclusive practices across all departments.</p><p>• Ensuring compliance with HR policies and laws.</p><p>• Overseeing employee relations and resolving any arising issues.</p><p>• Managing all aspects of the hiring process, from job posting to onboarding.</p><p>• Developing and implementing performance management systems.</p><p>• Utilizing ADP - Payroll for effective payroll management.</p><p>• Communicating effectively with all levels of the organization to promote a positive work environment.</p>Compensation and Benefits Coordinator<p><strong>Job Overview</strong></p><p>We are looking for a skilled and detail-oriented Compensation and Benefits Coordinator to join our HR team. In this role, you will assist in managing and administering the company's compensation and benefits programs, ensuring they align with organizational goals and industry standards. You will work closely with HR teams, finance, and leadership to help attract, retain, and motivate employees through competitive and comprehensive compensation packages. This is an excellent opportunity for a professional passionate about employee rewards and well-being.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Administer and coordinate employee compensation and benefits programs, including health insurance, retirement plans, bonuses, and other employee rewards.</li><li>Ensure the accurate and timely processing of compensation data and benefits enrollment, updates, and changes.</li><li>Monitor and evaluate the effectiveness of compensation and benefits programs, recommending adjustments as needed to ensure competitiveness and compliance.</li><li>Assist with salary benchmarking, ensuring that pay structures are aligned with market trends and internal equity.</li><li>Support the annual compensation review and benefits open enrollment processes, including communication to employees.</li><li>Respond to employee inquiries regarding compensation, benefits, and related policies, providing excellent customer service.</li><li>Maintain records and reports related to compensation and benefits, ensuring compliance with legal requirements and company policies.</li><li>Assist in the development and execution of compensation and benefits-related communications and training for employees.</li></ul><p><br></p>Project CoordinatorWe are offering a contract to permanent employment opportunity for a Project Coordinator in Palo Alto, California. In this role, you will be primarily responsible for managing projects, coordinating activities, and serving as the liaison to customers and other departments. Your work will encompass a wide range of functions, including financial management, human resources, communications, purchasing, and inventory management.<br><br>Responsibilities: <br><br>• Oversee the coordination of various departmental project activities, ensuring each phase is documented appropriately <br>• Take charge of individual projects as they arise, identifying and addressing additional areas of opportunity<br>• Carry out administrative tasks, ensuring the smooth flow of paperwork and efficient administrative processes<br>• Provide leadership and expertise in human resources recruitment, ensuring timely submission of evaluations and paperwork associated with personnel within the department<br>• Coordinate the permanent employment of new employees, conduct initial department orientation, and review departmental compliance courses<br>• Manage the allocation of equipment and supplies, facilitate periodic inventory review of all equipment, and prepare appropriate facility reports as needed<br>• Act as an events coordinator, managing and executing various events<br>• Coordinate requests for support from departments such as communications, housekeeping, and engineering and maintenance, ensuring quality work is completed in a timely manner<br>• Serve as the representative coordinating the installation and maintenance of data and phone communication<br>• Participate in assigned projects, ensuring they are completed within the requested timeframes.Front Desk Coordinator<p>We are seeking an organized, welcoming, and resourceful <strong>Front Desk Coordinator</strong> to join our team at a nonprofit organization. This onsite role plays a crucial part in creating a positive first impression by serving as the first point of contact for visitors, staff, and external stakeholders. The ideal candidate will also provide essential support to the <strong>Human Resources (HR)</strong> team, assisting with administrative tasks and fostering a collaborative, mission-driven work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Front Desk Management:</strong></p><ul><li>Serve as the primary point of contact for visitors, answering phones, welcoming guests, and directing inquiries to the appropriate department or individual.</li><li>Manage incoming and outgoing mail, packages, and deliveries in an organized and timely manner.</li><li>Maintain the appearance and organization of the front desk and reception area.</li><li>Maintain the visitor log, ensuring compliance with office policies and security protocols.</li><li>Provide exceptional customer service to all staff, visitors, and external stakeholders.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Support the HR team in scheduling interviews, onboarding new hires, and maintaining accurate employee files.</li><li>Assist with distributing internal communications, memos, and HR-related announcements.</li><li>Update and maintain office directories, organizational charts, and staff contact lists.</li><li>Help organize company events, meetings, and HR programs (e.g., training sessions or wellness days).</li><li>Create and manage basic reports, spreadsheets, and presentations as required.</li></ul><p><strong>Office Coordination:</strong></p><ul><li>Monitor and maintain office supplies inventory and submit orders when needed.</li><li>Serve as a liaison between vendors and the organization for facility-related issues (e.g., repairs or supplies).</li><li>Maintain and update filing systems for front-office operations and HR documentation.</li><li>Manage front desk email inbox and respond to inquiries promptly.</li></ul><p><br></p>Project Manager<p>Our Sports Lifestyle client is looking for a Project Manager to support them 20-25/hr, remote working PST. You will be involved in directing marketing and creative projects, streamlining processes, and ensuring efficient collaboration between teams within our industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Utilize Monday.com to oversee marketing + creative projects to ensure timely completion (~3-5 large projects and 5-15 small projects at a time)</li><li>Support different teams’ initiatives as necessary </li><li>Ensure Leads and stakeholders have reviewed creative work to ensure efficiency</li><li>Call out risks/flag to ensure deadlines are met</li><li>Be proactive in building out schedules + adjusting dates where necessary</li><li>Attend daily standups with marketing + creative teams to provide updates as needed </li><li>Take initiative on implementing new or updating existing processes</li></ul>Compensation Manager<p>We are looking for a Compensation Manager to join our team in the Amusement/Recreation Service/Entertainment industry based in Marin, California. In this role, you will lead and implement our total rewards initiative, manage compensation systems, and contribute significantly to our employee value proposition. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Act as the key expert on compensation and benefits within the organization, providing resources and data to HR Business Partners and advising employees and managers on related matters.</p><p>• Develop and manage compensation tools, processes, and procedures, including job level structuring, salary structures, salary review procedures, and increase processes.</p><p>• Conduct annual compensation benchmarking surveys and use software to capture relevant data, shaping our compensation philosophy to attract and retain talent across all jobs and disciplines.</p><p>• Stay up-to-date with local, state, and federal wage regulations, implementing necessary changes in collaboration with HR Business Partners and Legal.</p><p>• Create and disseminate annual communication that helps employees understand the value of their total compensation package.</p><p>• Collaborate with vendors, brokers, partners, and providers for planning and execution of benefits selection process, budgeting, and decision-making.</p><p>• Assess annual benefit offerings, conduct competitive market benchmarking and research, and lead transitions or changes.</p><p>• Support various employee benefits programs including 401(k), health insurance, dental, vision, life including annual open enrollment, and lead wellness efforts. </p><p>• Serve as the primary liaison with Finance and Payroll departments.</p>Contracts Administrator<p>Are you an experienced contracts professional ready to take on meaningful work at one of California's largest transit entities? Our client is looking for a wonderful contracts specialist/administrator to join their procurement team. In this role, you’ll manage the entire contract lifecycle—from creation and negotiation to compliance, renewals, and closure. You’ll play a key part in supporting essential operations while enjoying excellent benefits, professional growth, and a collaborative work environment.</p><p><strong>What You’ll Do</strong></p><ul><li>Oversee contract creation, negotiation, and execution for varied projects.</li><li>Manage bids, proposals, and vendor selection, ensuring compliance with District and federal regulations.</li><li>Analyze specifications, negotiate terms, monitor performance, and identify cost-saving opportunities.</li><li>Solve contract disputes, recommend solutions, and ensure successful outcomes.</li><li>Prepare essential documentation, reports, and maintain contract records.</li><li>Stay updated on procurement trends and bring innovative practices to the team.</li></ul><p><br></p>Project Manager/Sr. Consultant<p>Robert Half's enterprise client is seeking a dynamic and driven Program Manager to join their team. This individual will partner with internal and external cross-functional teams to manage the full lifecycle of initiatives, including schedule, cost, scope, and quality. The Program Manager will be responsible for reporting on schedules, identifying risks, and recommending action steps, all while leveraging data to make informed decisions and drive process improvements. If you thrive in a fast-paced environment, have a strong bias for action, and are comfortable with ambiguity, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee complex initiatives from start to finish by developing actionable roadmaps and ensuring the successful execution of plans across all aspects of the initiative.</li><li>Create and manage project plans, ensuring alignment with business goals and maintaining high-quality standards.</li><li>Collaborate with leadership and business systems teams to manage and execute a portfolio of projects, ensuring measurable and repeatable success.</li><li>Use an agile-like approach to deliver agreed-upon business outcomes, working effectively within a matrixed environment.</li><li>Work hands-on to drive project success, including system implementation, user support, and scripting.</li></ul><p>Preferred Experience:</p><ul><li>Familiarity with statutory filing, tax structures, payroll, and vendor management, with the ability to ask the right questions for legal and regulatory compliance.</li><li>Experience working in a fast-paced, high-growth environment with the ability to quickly adapt and move initiatives forward.</li><li>Comfort with group calls (15+ participants) and ability to navigate cross-cultural communication.</li><li>Experience with GitHub for project tracking, automation, and workflows; or the ability to learn quickly.</li></ul><p><br></p>Payroll Supervisor/Manager/Director<p><strong>Sr. Manager - Payroll & Equity </strong></p><p>This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors.</p><p><br></p><p><strong><u> Responsibilities</u></strong></p><p>· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.</p><p>· Review and process transactions including benefit changes, special compensation, other adjustments.</p><p>· Ensure compliance with internal controls, federal/state/local requirements, deadlines.</p><p>· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.</p><p>· Work with payroll vendor on system administration, maintenance, reporting needs.</p><p>· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.</p><p>· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.</p><p>· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.</p><p>· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.</p><p>· Track and report W-2 income from stock exercises and dispositions</p><p>· Execute trading blackout periods and enforcement of insider trading policy restrictions.</p><p>· Manage open enrollment process and purchases for ESPP including monitoring limits.</p><p>· Interact with transfer agent to ensure that trades are settled timely.</p><p>· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.</p><p><br></p>Manager of Finance, Planning<p>Reporting into the Associate Director of Finance and Planning, the Manager of Finance and Planning is responsible for the overall financial management. In coordination with Senior Director of Finance and Planning, this position will be responsible for monthly invoicing of all grants and contracts in accordance with funder requirements. Please contact <strong><u>Tra Nguyen via LinkedIn or Email with your updated resume</u></strong> for fastest consideration for this opportunity.</p><p><br></p><p><strong>PRIMARY DUTIES AND RESPONSIBILITIES:</strong></p><ul><li>Ensure timely and accurate processing of all invoices, promoting prompt payment from funders.</li><li>Assist the Senior Director of Finance & Planning (F& P) and CFO in developing the annual agency budget and periodic financial forecasts (monthly or quarterly).</li><li>Support the Senior Director of F& P in managing program and agency budgets, aiming to maximize revenue and identify areas for improvement and cost savings.</li><li>Use financial modeling in coordination with the Senior Director of F& P to simulate scenarios and forecasts, presenting potential outcomes to the CFO/management team to avoid financial pitfalls and recommend solutions for improved financial health.</li><li>Collaborate with Program and Administrative Directors under the Senior Director of F& P’s supervision to drive continuous improvements in financial management.</li><li>Conduct monthly financial assessments with each Director and generate reports for the CFO and senior management team.</li><li>Work with the Senior Controller to ensure financial records' accuracy and compliance with financial regulations and accounting principles.</li><li>Partner with the Development department and Senior Controller to ensure restricted donations are spent per donor restrictions, and reports to funders are accurate and timely.</li><li>Assist the Senior Director of F& P in coordinating compliance audits from public and private agencies.</li><li>Work with the Senior Controller and finance team to ensure successful financial audits for the company and its affiliates.</li><li>Manage additional tasks as assigned.</li></ul>HR Generalist<p>We are offering an exciting opportunity for an HR Generalist that can be located anywhere in the San Francisco Bay Area as this role is mostly remote. This role is pivotal in our team, acting as the first point of contact for employees, and responsible for a range of HR functions from onboarding to offboarding, performance management, and benefits coordination. </p><p><br></p><p>Responsibilities </p><p>• Act as the primary contact for employees, addressing inquiries and concerns promptly and efficiently</p><p>• Carry out the entire cycle of onboarding and offboarding processes for employees</p><p>• Manage and coordinate benefits, including disability insurance </p><p>• Oversee and maintain compliance with HR policies and procedures</p><p>• Facilitate new employee orientation to foster positive attitude towards organizational objectives</p><p>• Utilize ADP - Financial Services and ADP Workforce Now for various HR tasks</p><p>• Conduct performance reviews and implement performance management strategies</p><p>• Handle employee relations, ensuring a positive work environment and addressing any issues that arise</p><p>• Oversee FMLA related matters and ensure all regulations are met</p><p>• Communicate effectively with all levels within the organization, promoting a transparent and inclusive culture.</p>Lead Recruiter<p>We are hiring for a contract Recruiter for a non-profit organization in the San Jose area. This is likely to be a 3-5 month contract position with the possibility of extending or being a contract to hire position. You will need to be on-site 3 days a week in north San Jose and work with the recruiting team to help the organization identify, attract, and retain top talent in the marketplace to support their mission-driven work. </p><p><br></p><p>Job Function Details: </p><p>• Help represent the organization's mission statement, company culture, and be the welcoming first contact for candidates when hiring for open roles</p><p>• Develop and execute effective recruitment strategies to attract top talent</p><p>• Collaborate with hiring managers to understand staffing needs and develop job descriptions</p><p>• Source candidates through multiple channels, including job boards, social media, networking events, and partnerships with community organizations.</p><p>• Screen resumes, conduct initial interviews, and coordinate the interview process with hiring teams.</p><p>• Facilitate and enhance the candidate experience from initial contact through onboarding.</p><p>• Maintain applicant tracking systems and recruitment records to ensure compliance and efficiency.</p><p>• Assist with employer branding initiatives to increase awareness of the organization's mission and career opportunities.</p><p>• Track and report recruitment metrics to assess hiring effectiveness and improve processes.</p><p><br></p><p>Qualifications:</p><p>• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)</p><p>• Proven experience in full-cycle recruitment, preferably in the non-profit sector</p><p>• Strong interpersonal and communication skills, with the ability to engage candidates from diverse backgrounds</p><p>• Familiarity with applicant tracking systems (ATS) and recruitment software</p><p>• Knowledge of labor laws and best practices in hiring and talent management</p><p>• Passion for non-profit work and commitment to the organization’s mission</p><p>• Ability to multitask, prioritize, and work effectively in a fast-paced environment</p><p><br></p><p>Systems:</p><p>• Experience utilizing HR and applicant tracking systems - Ideally Paycom software experience</p>Sr. HR Operations DirectorWe are in search of a Sr. HR Operations Director to add value to our team situated in South San Francisco, California. As a key member, you will be tasked with enhancing internal procedures and systems to match the growth of our organization, which operates in the biotech/tech industry. This role offers a long-term contract employment opportunity.<br><br>Responsibilities:<br><br>• Enhance and manage all facets of Human Resource operations, including collaboration with payroll, benefits, and employee life-cycle.<br>• Strengthen relationships with other departments and legal teams to ensure HR practices are compliant.<br>• Take charge as the HRIS administrator, guiding the team in the development and maintenance of Standard Operating Procedures (SOPs) and managing the total rewards structure.<br>• Implement HR initiatives that align with business objectives and operational excellence.<br>• Handle employee life-cycle, policies, data compliance, and other staff activities, in collaboration with key leadership.<br>• Manage and resolve any employee relations issues.<br>• Maintain meticulous records of employee performance and administer benefits.<br>• Utilize spreadsheets and excel formulas to maintain and analyze HR data.<br>• Experience with ADP Workforce Now is a plus, but not a mandatory requirement.Compensation Associate<p><strong>Job Summary:</strong></p><p>The Sales Compensations Associate will collaborate with Human Resources, Payroll, and Finance to ensure the proper implementation of incentive commission plans and accurate commission payments. Their main duty is to calculate monthly incentive commissions for all sales staff, with a focus on accuracy, completeness, and consistency according to the commission plans. The ideal candidate should be analytical, deadline-oriented, detail-focused, self-driven, and capable of handling multiple tasks simultaneously.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• This role will also be responsible for addressing employee commission inquiries, performing validations, and obtaining required approvals</p><p>• Ensuring the Sales Compensation plans are executed as designed</p><p>• Reconciliation of commission discrepancies and data anomalies</p><p>• Distribution of commission related reports to management and sales personnel Assistance with month-end dose financial reporting and analysis</p><p>• Assistance with internal process improvement initiatives</p><p>• General reporting of sales and business Operations statistics</p><p>• Ad hoc reporting and analysis</p>