We are looking for a highly organized and proactive Administrative Assistant to join our team on a Contract-to-Permanent basis in Austin, Texas. This role is essential in ensuring smooth day-to-day operations by managing administrative tasks and supporting office functions. If you thrive in a dynamic environment and enjoy providing exceptional support, this opportunity is for you.<br><br>Responsibilities:<br>• Manage calendars, schedule appointments, and send timely reminders to ensure efficient time management.<br>• Prepare accurate meeting minutes and assist in organizing board meeting logistics and materials.<br>• Maintain a well-organized documentation and filing system for easy access to records.<br>• Monitor office supply levels and place orders as needed to avoid shortages.<br>• Arrange for routine maintenance and servicing of office equipment.<br>• Handle incoming calls, directing them appropriately or addressing inquiries when possible.<br>• Respond to administrative requests and inquiries from staff, members, and external stakeholders.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Assist external auditors by gathering and providing required documentation promptly.<br>• Coordinate with vendors to resolve administrative support issues effectively.
We are looking for an experienced Executive Assistant to provide dedicated support to executives and project teams within a fast-paced environment. This Contract position, based in San Antonio, Texas, requires exceptional organizational skills and the ability to manage multiple priorities with accuracy and efficiency. The role is ideal for someone who thrives on multi-tasking and delivering high-quality administrative support.<br><br>Responsibilities:<br>• Sort, scan, and distribute incoming mail to the appropriate recipients.<br>• Track office supply inventory, prepare purchase requests, and secure approval for orders.<br>• Oversee general office calendars, schedule meetings, and update agendas as needed.<br>• Organize project folders and manage document workflows for submissions and related tasks.<br>• Coordinate service requests with external IT providers to ensure smooth operations.<br>• Monitor and respond to overnight activity on Ring Central communication platforms.<br>• Deliver clerical and administrative support to executives and project teams as required.<br>• Arrange travel bookings and coordinate itineraries for executive meetings.<br>• Assist in the preparation of presentations and reports using Microsoft PowerPoint.
