8 results for Legal Secretary in San Antonio, TX

Legal Secretary We are in search of a Legal Secretary to be a part of our team based in San Antonio, Texas. This role will involve the utilization of various skills like Adobe Acrobat, Microsoft Word, Microsoft Outlook, and Law Office, offering an exciting opportunity in the industry. Responsibilities: • Utilize Adobe Acrobat for document management and editing tasks • Use Microsoft Word for drafting and editing legal documents • Manage communication and scheduling through Microsoft Outlook • Undertake general Law Office tasks including filing, organization, and legal research • Support attorneys in case preparation and legal proceedings • Maintain and organize client files ensuring accuracy and confidentiality • Assist in the preparation of legal reports and presentations • Coordinate with various departments for smooth workflow • Uphold office procedures and legal standards.

Adminstrative Assistant We are in search of an Administrative Assistant to enhance our team. Located in San Antonio, Texas, this role is focused on managing and maintaining our company's records. This is a long-term contract employment opportunity. The Administrative Assistant will be tasked with organizing files, retrieving documents when required, destroying outdated files in accordance with policies and regulations, and utilizing various software tools for data entry and report generation. Responsibilities: • Oversee and manage the organization and storage of company records • Retrieve documents as and when required by the team • Handle the destruction of outdated files in line with company policies and legal regulations • Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to create and edit documents, manage email communications, and generate reports or presentations • Employ software tools such as Adobe Acrobat, ADP - Financial Services, A-Systems, Epic Software, IBM AS/400, About Time for various tasks • Answer inbound calls and handle correspondence as part of clerical duties • Create charts and graphs as part of data visualization and reporting • Maintain digital files and ensure their accessibility and security.

Human Resources (HR) Assistant We are offering a short term contract employment opportunity in the Food & Food Processing industry for a Human Resources (HR) Assistant based in Austin, Texas. As an HR Assistant, you will play a crucial role in managing and executing Human Resources policies and procedures, ensuring compliance with legal employment standards, and addressing employee relations matters. Responsibilities: • Assist with the administration and management of Human Resources • Ensure adherence to federal and state employment laws • Address and handle employee relations issues • Participate actively in all recruiting processes • Prepare and distribute orientation packages and assist with orientation sessions • Review applications, conduct initial phone screenings for applicants with experience in the field, and coordinate interviews with respective department managers • Facilitate background checks and drug screenings • Network through industry contacts, association memberships, and trade groups for recruitment purposes • Prepare and update weekly open positions report • Schedule and assist in job fairs • Research and recommend new sources for active and passive candidate recruitment, including Internet utilization • Use social and detail oriented networking sites to identify and source candidates • Post job openings in newspaper advertisements, with detail oriented organizations, and other appropriate venues • Identify and document potential sources for ideal candidates • Undertake administrative duties and maintain recordkeeping.

Administrative Assistant Our client is in need of an Administrative Assistant in San Antonio, Texas. This position is within a dynamic work environment where the successful candidate will be responsible for various administrative tasks. Responsibilities:• Accurately and efficiently processing customer documents• Keeping precise records of customer documents• Handling customer inquiries and resolving them promptly• Monitoring customer accounts and initiating appropriate actions• Providing administrative support in a timely and efficient manner• Utilizing skills in Data Entry and Microsoft Excel for various tasks• Working collaboratively within a team to ensure smooth operations• Adapting to a dynamic work environment and handling tasks concurrently• Ensuring customer satisfaction through excellent service delivery• Assisting with other administrative duties as needed.

Executive Assistant We are on the hunt for an Executive Assistant to join our team in Austin, Texas. In the finance industry, your role will center around providing top-notch support for our sales team. As an Executive Assistant, you will be instrumental in coordinating conferences, managing travel arrangements, and maintaining effective communication with investors. Responsibilities: • Take the helm in organizing and preparing for multiple conferences annually, including attendee coordination and meeting setup • Support sales team with necessary materials such as printed pitch decks and tablecloths • Manage complex calendar arrangements, taking into account varying time zones and potential schedule changes • Book domestic and international travel arrangements, ensuring a seamless, white-glove service • Employ outstanding written communication skills in interactions with high-profile individuals • Serve as a representative reflection of the team when dealing with external contacts • Leverage knowledge of the finance industry, specifically private equity, venture capital, and investment firms, to enhance job performance • Handle investor relations with professionalism and tact, including liaising with international investors.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant within our team, based in Austin, Texas. This role primarily revolves around providing exceptional customer service, handling both inbound and outbound calls, and managing data entry tasks. Responsibilities: • Resolve customer inquiries efficiently and professionally• Monitor customer accounts and take necessary actions when needed• Handle inbound and outbound calls with a customer service focus• Efficiently manage email correspondences with customers and team members• Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Schedule appointments and manage calendars effectively• Ensure all data entry tasks are performed accurately and timely.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant role based in Austin, Texas. You will be providing high-level administrative support within our industry, interacting with a variety of stakeholders, and handling a wide range of administrative tasks. Responsibilities:• Coordinating and managing intricate calendars for multiple executives• Handling light travel arrangements for the team• Operating and maintaining CRM systems, such as HubSpot or Salesforce• Organizing and setting up meetings, conferences, and trade shows• Upholding a detail-oriented demeanor while communicating effectively with various stakeholders, including medical professionals• Assisting with a variety of office management tasks and administrative duties as required• Onboarding new clients and managing correspondence effectively• Maintaining customer credit records and processing applications accurately• Monitoring customer accounts and taking appropriate action when necessary.

Jr. Executive Assistant About Us: We are a dynamic and fast-paced real estate investment management firm dedicated to delivering exceptional results for our clients and stakeholders. Our team is composed of innovative thinkers and industry leaders passionate about excellence in real estate investment. We are seeking an experienced and highly motivated Executive Assistant to support our executive team in achieving our company’s goals. Position Summary: The Jr. Executive Assistant will provide comprehensive administrative and organizational support to the executive team, ensuring the efficient operation of their daily activities. The ideal candidate will be a polished professional with excellent communication skills, a degree from an accredited institution, and at least 5 years of experience in executive support, preferably within the real estate or investment sectors. Key Responsibilities:Executive Support:<ul><li>Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Serve as the primary point of contact between the executives and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.</li></ul>Meeting Coordination:<ul><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Ensure executives are well-prepared for all engagements by providing necessary documentation and briefings.</li></ul>Communication Management:<ul><li>Handle confidential and time-sensitive information with discretion.</li><li>Draft, proofread, and distribute communications on behalf of executives.</li></ul>Administrative Tasks:<ul><li>Oversee and manage expense reports, budgets, and invoices for the executive team.</li><li>Maintain filing systems, records, and databases to ensure organization and accessibility.</li><li>Assist with special projects, research, and event planning as needed.</li></ul>Relationship Building:<ul><li>Build and maintain strong working relationships with key stakeholders, clients, and team members.</li><li>Act as an ambassador for the executive team and the company’s brand.</li></ul>