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10 results for Property Administrator in Salinas Ca

Facilities Manager <p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Facilities Manager <p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Facilities Manager <p><strong>Job Description: Facilities Manager </strong></p><p>We are seeking a dynamic and detail-oriented Facilities Manager with 1-3 years of experience to oversee and maintain the efficient operation of our facilities. In this role, you will play a key part in ensuring our workspace is safe, functional, and supports the needs of our employees and operations. The ideal candidate will have a hands-on approach to facilities management and a track record of successfully handling maintenance, vendor coordination, and space planning.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate daily facility operations, including maintenance, repairs, and inspections to ensure optimal functionality and safety.</li><li>Supervise and develop relationships with vendors, contractors, and service providers to meet organizational needs.</li><li>Plan and execute office space arrangements, moves, and upgrades to align with company growth and goals.</li><li>Oversee building systems, such as HVAC, electrical, and plumbing, and ensure timely maintenance or repairs.</li><li>Develop and implement facility-related safety protocols and ensure compliance with regulatory standards.</li><li>Monitor and manage facility budgets, track expenses, and identify cost-saving opportunities.</li><li>Respond promptly to facility-related emergencies and provide solutions to minimize disruptions.</li></ul><p><br></p> Administrative Coordinator We are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data Entry Facilities Coordinator <p><strong>Job Description</strong>:</p><p>We are seeking a detail-oriented and proactive <strong>Facilities Coordinator</strong> with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.</p><p><strong>Responsibilities</strong>:</p><ul><li><strong>Facilities Management</strong>: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li><strong>Vendor Coordination</strong>: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li><strong>Office Management Support</strong>: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li><strong>Space Organization</strong>: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li><strong>Health and Safety Compliance</strong>: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li><strong>Administrative Tasks</strong>: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li><strong>Client/Employee Support</strong>: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li><strong>Technology Coordination</strong>: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li><strong>Project Assistance</strong>: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul><p><strong>Requirements</strong>:</p><ul><li><strong>Experience</strong>: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li><strong>Education</strong>: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li><strong>Communication</strong>: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li><strong>Organizational Skills</strong>: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li><strong>Problem-Solving</strong>: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li><strong>Physical Capabilities</strong>: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li><strong>Certifications</strong>: OSHA or related safety training certifications are advantageous but not required.</li></ul><p><br></p> Facilities Coordinator <p><strong>Job Description: Facilities Coordinator </strong></p><p>We are seeking a highly organized and detail-oriented Facilities Coordinator to manage and support the daily operations of our office environment. The ideal candidate will bring 1–3 years of relevant experience and demonstrate strong skills in facilities management, communication, and problem-solving. This role is key to ensuring our workspaces remain safe, functional, and efficient for all employees.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee routine facility maintenance, repairs, and inspections to ensure compliance with safety and operational standards.</li><li>Coordinate with vendors, contractors, and service providers for building services, such as cleaning, security, and equipment maintenance.</li><li>Manage office supplies inventory and procurement to maintain a well-stocked work environment.</li><li>Serve as the primary point of contact for facility-related issues and inquiries from employees and stakeholders.</li><li>Assist with space planning, office moves, and furniture/equipment setups to accommodate organizational needs.</li><li>Maintain updated records of facility operations, maintenance schedules, and vendor agreements.</li><li>Support environmental health, safety, and sustainability initiatives within the workplace.</li></ul><p><br></p> Bookkeeper We are seeking a Bookkeeper to join our team based in Castroville, California. Your role will primarily involve maintaining accurate financial records, processing payroll, and managing both accounts payable and receivable. This role is in the construction/contractor industry and offers a short term contract employment opportunity.<br><br>Responsibilities: <br>• Accurately process and maintain records of child support and other garnishment deductions as required by legal documents.<br>• Ensure all union monthly reports are completed accurately and in a timely manner.<br>• Review owner contracts to determine billing type and produce monthly owner invoices for assigned projects.<br>• Process vendor invoices, including coding to appropriate projects, companies, departments, and general ledger accounts, and resolve any billing discrepancies or misapplied cash transactions.<br>• Maintain and track PTO accruals and other leave programs, and provide clarification for any employee questions related to timesheets, salary calculations, and leave balances.<br>• Collect and review paper and electronic timesheets and process accurate payroll.<br>• Process entries related to payroll, benefits, and taxes.<br>• Monitor and review project expenses to produce time & material invoices to clients.<br>• Maintain vendor records and perform annual 1099 reporting.<br>• Assist in special projects and initiatives and provide general support to Controller and Property Manager as needed. Accounting Manager/Supervisor <p><strong>Job Description</strong></p><p>We are looking for a highly skilled and detail-oriented <strong>Accounting Manager</strong> to oversee the financial operations of our luxurious property. Reporting to the Director of Finance, this position will be pivotal in ensuring the accuracy and integrity of our financial reporting, compliance with company protocols, and leadership of the accounts receivable (AR) and accounts payable (AP) processes. You will manage a team of two coordinators while supporting the property’s broader goals for financial excellence.</p><p>This exciting role balances hands-on technical accounting tasks with leadership responsibilities, making it an excellent opportunity for an individual ready to advance their career in a fast-paced, hospitality-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Accounts Payable</strong></li></ol><ul><li>Process payments for all obligations following company procedures.</li><li>Obtain necessary authorizations, maintain accurate documentation and receipts, and post payments to the appropriate general ledger accounts.</li><li>Reconcile vendor statements to ensure all payables are accurate and up to date.</li></ul><ol><li><strong>Accounts Receivable & Income Audits</strong></li></ol><ul><li>Verify daily bank deposits against cash and check receipts.</li><li>Assist with income auditing tasks to ensure seamless reporting processes.</li></ul><ol><li><strong>Month-End and Financial Reporting</strong></li></ol><ul><li>Perform month-end accounting processes, including preparing reconciliations, journal entries, and updating the general ledger.</li><li>Maintain an up-to-date payables register, ensure accurate accrual of unprocessed payables, and complete the aging report.</li><li>Partner with the Director of Finance to complete cost analyses, true-up reports, and provide other financial insights.</li></ul><ol><li><strong>Leadership Responsibilities</strong></li></ol><ul><li>Oversee and mentor a team of two financial coordinators specializing in AR and AP tasks to ensure operational efficiency and accuracy.</li></ul><ol><li><strong>Filing & Record Maintenance</strong></li></ol><ul><li>Organize and maintain accurate documentation, including vendor files, purchase orders, invoices, payments, and capital spending reports.</li></ul><p><br></p><p><br></p> Accounting Manager/Supervisor <p>We are seeking an Accounting Manager/Supervisor to join our team located in Watsonville, California. In this role, you will be in charge of various financial duties, including managing the accounting staff, ensuring adherence to GAAP standards, and providing financial reports for the company.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the Accounting Department, which includes an Accounts Receivable & Credit Specialist, Accounts Payable Clerk, and Inventory Management Clerk.</p><p>• Ensure the accounting staff is well-trained, organized and efficient in time management.</p><p>• Participate in monthly close and consolidation processes, including cash reconciliations and account analysis.</p><p>• Prepare and post journal entries to the General Ledger.</p><p>• Ensure timely preparation and presentation of monthly commission reports.</p><p>• Review transactions for adherence to GAAP and recommend business process improvements.</p><p>• Assist in the preparation of monthly and annual financial reporting packages.</p><p>• Provide recommendations for improving the organization's accounting operations.</p><p>• Assist in periodic budgeting/forecasting processes and annual CPA review and audit.</p><p>• Prepare governmental related returns and forms such as Payroll tax, Sales Tax, Property Tax, and Value Added Tax.</p><p>• Review credit balances, refunds, and adjustments, and apply adjustments to billing records.</p><p>• Ensure strict confidentiality of financial records.</p><p>• Work with external accounting and banking personnel for annual review processes.</p><p><br></p><p>Posted by Director of Recruiting </p> Business Litigation Attorney <p>Reputable Silicon Valley law firm is offering an exciting opportunity to join an established team working on complex business litigation. The Associate Attorney will be responsible for managing and working on various business litigation cases ranging from intellectual property, securities litigation, commercial litigation, and employment law. This role offers a flexible hybrid schedule with a strong preference for in-office appearances. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle complex business litigation cases with precision and professionalism.</p><p>• Work extensively in the areas of securities, intellectual property, and employment litigation.</p><p>• Utilize Case Management Software for efficient handling and tracking of cases.</p><p>• Draft and prepare legal briefings and documentation.</p><p>• Address and resolve client complaints and issues in a timely and effective manner.</p><p>• Administer claims and manage various aspects of civil litigation.</p><p>• Knowledge of employment law in handling employment litigation cases.</p><p>• Protect and enforce intellectual property rights in litigation cases.</p><p><br></p>