11 results for Administrative Assistant in Salinas, CA

Administrative Assistant

Salinas, CA
onsite
Temporary
27 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued. Responsibilities: • Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases. • Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities. • Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required. • Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff. • Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers. • Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members. • Compile and post statistical data, support budget development, and process invoices for payment. • Train personnel on clerical processes and cross-train staff to perform critical functions. • Research and gather information needed for compliance, payroll reports, and other administrative tasks. • Assist in preparing materials and agendas for board meetings and other special projects as assigned.
2026-03-05T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-02-17T00:00:00Z

Administrative Assistant

Monterey, CA
onsite
Temporary
26 - 28 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Monterey, California. This role requires a highly organized individual with strong communication skills to support daily administrative operations and scheduling needs. The position will involve working closely with multiple team members, managing calendars, and utilizing various software tools to ensure smooth workflow. Responsibilities: • Provide comprehensive administrative support to the team, including managing calendars for executives. • Coordinate and schedule appointments, meetings, and events efficiently. • Draft and format correspondence, reports, and other documents using Microsoft Word and Excel. • Handle inbound and outbound calls professionally, ensuring accurate communication. • Perform data entry tasks with precision to maintain accurate records. • Utilize Microsoft Outlook to manage email correspondence and organize schedules. • Prepare presentations and reports using Microsoft PowerPoint. • Maintain flexibility to adapt to changing priorities and tasks. • Support office operations by managing forms, spreadsheets, and other administrative tasks. • Deliver excellent customer service in all interactions with internal and external stakeholders.
2026-02-27T00:00:00Z

Accounting Assistant

Campbell, CA
onsite
Temporary
22.1635 - 25.663 USD / Hourly
Position OverviewThe Accounting & Office Support role assists the accounting and construction teams with administrative, financial, and customer-service tasks. This position also manages front desk operations, ensuring a welcoming and organized office environment while supporting daily business functions. <ul><li>Assist Accounts Receivable and Accounts Payable with various administrative and financial tasks</li><li>Support special accounting projects, including Use Tax tracking and receipt management</li><li>Perform accurate data entry using spreadsheets and company software systems</li><li>Compile and enter payroll time data</li><li>Assist in maintaining positive relationships with customers and subcontractors</li><li>Answer incoming phone calls, direct calls appropriately, and take messages when necessary</li><li>Manage incoming and outgoing mail, packages, and shipments</li><li>Copy, scan, and file documents as needed</li><li>Maintain tidy reception, break room, and conference room areas</li></ul>
2026-03-06T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-02-13T00:00:00Z

Legal Assistant

Campbell, CA
onsite
Permanent
75000 - 85000 USD / Yearly
We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. Responsibilities:• Utilize various legal software to manage client information and legal procedures.• Manage the e-Filing of documents in state and federal courts.• Maintain a clear understanding and application of civil procedures and litigation.• Prepare legal documents, pleadings, and discovery.• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.• Maintain high attention to detail when dealing with client relations and claim administration.• Exhibit effective communication skills in liaising with clients and team members.• Handle billing functions and calendar management efficiently.• Foster a positive environment through good interpersonal skills.
2026-02-06T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-02-06T00:00:00Z

Receptionist

Los Gatos, CA
onsite
Temporary
28.54 - 28.54 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a short-term contract basis in Los Gatos, California. This role will span 2–4 weeks and offers the opportunity to support the smooth operation of our office while serving as the first point of contact for visitors. The ideal candidate will be adept at multitasking, have strong communication skills, and be proficient in using Slack for internal coordination. Responsibilities: • Welcome guests warmly, ensuring they feel comfortable upon arrival. • Notify team members of visitor arrivals using Slack and manage visitor sign-in procedures. • Maintain a neat and organized reception area to uphold a well-maintained office environment. • Monitor Slack channels to respond promptly to messages and coordinate team updates. • Schedule conference rooms, assist with meeting arrangements, and provide basic calendar support. • Process incoming and outgoing mail and packages, ensuring timely handling. • Order office supplies and ensure inventory is restocked as necessary. • Support facilities-related requests and communicate office issues effectively through Slack. • Assist with special projects or administrative tasks during the contract period. • Maintain common areas and uphold office organization standards.
2026-02-19T00:00:00Z

Paralegal

Salinas, CA
remote
Permanent
70000 - 75000 USD / Yearly
We are looking for an experienced Spanish-speaking Paralegal to join our team in Salinas, California. In this role, you will provide essential support for trust and estate matters, as well as civil and real estate litigation. You will be integral in ensuring cases are handled efficiently and with the highest level of professionalism. Responsibilities: • Assist attorneys in preparing and managing estate planning and probate cases. • Conduct research and compile legal documents related to trust and estate administration. • Provide support for civil litigation cases, including drafting pleadings and motions. • Collaborate with the legal team on real estate litigation matters. • Maintain accurate records and organize case files effectively. • Communicate with clients to gather information and provide updates on case progress. • Ensure compliance with relevant legal procedures and deadlines. • Translate and interpret legal documents for Spanish-speaking clients. • Perform administrative duties to support the smooth operation of the legal office.
2026-02-11T00:00:00Z

Paralegal

Campbell, CA
onsite
Temporary
38 - 48 USD / Hourly
Our client is seeking an experienced Civil Litigation Paralegal with minimum 5+ years of expertise in supporting attorneys across all phases of the litigation process. The ideal Paralegal will bring advanced technical competencies, strong legal research and analytical skills, and a proven record of managing complex litigation matters in a law firm environment. This position full-time in office and is an ongoing contract with potential to hire in San Jose, CA. Key Responsibilities:<ul><li>Oversee all logistical and administrative elements of the litigation case file lifecycle, including document tracking, e-filing, calendaring deadlines, discovery scheduling, and trial preparation.</li><li>Conduct detailed review and management of discovery requests and responses, including drafting, proofreading, and organizing interrogatories, subpoenas, requests for production, and depositions. Utilize eDiscovery platforms for document collection, organization, and analysis.</li><li>Perform comprehensive legal research using tools such as Westlaw, LexisNexis, and AI-driven databases; apply critical thinking and problem-solving techniques to identify relevant statutes, case law, and procedural requirements.</li><li>Prepare, proofread, and cite-check pleadings, motions, briefs, correspondence, and pre-trial memoranda under tight deadlines with attention to detail and accuracy.</li><li>Organize and assemble exhibits, trial binders, witness materials, and presentations. Coordinate logistics for court appearances and liaise with experts, vendors, and court personnel.</li><li>Ensure all case actions comply with firm protocols, court rules, deadlines, and applicable laws and regulations.</li><li>Serve as a liaison between clients, attorneys, and third parties; maintain effective, professional communication, demonstrating strong emotional intelligence and adaptability to changing priorities.</li><li>Demonstrate proficiency in litigation-support software, eDiscovery tools, and contract/litigation management platforms; support attorneys in leveraging AI and legal tech solutions.</li><li>Stay updated with trends in litigation, eDiscovery, and legal technology; proactively seek training and upskilling opportunities.</li></ul>
2026-03-07T00:00:00Z

Paralegal

San Jose, CA
onsite
Permanent
100000 - 120000 USD / Yearly
We are seeking a skilled Paralegal to join our team in our San Jose, California branch. The role involves working closely with attorneys in handling various aspects of litigation within the industry that requires a high level of attention to detail. This position offers an exciting opportunity to apply your skills in Civil Litigation, Motions, Briefs, and Trial Preparation. Responsibilities:• Assisting attorneys with the management and preparation of legal documents, including motions, complaints, and briefs.• Handling client and witness interviews for hearing, deposition, and trial.• Conducting thorough and accurate legal support work as permitted by the rules of the California State Bar.• Utilizing exceptional communication and analytical skills to resolve complex legal issues.• Working independently and collaboratively with the team to ensure legal tasks are completed efficiently.• Managing evidence in an organized manner to assist attorneys in the litigation process.• Utilizing creative thinking and problem-solving skills to tackle legal challenges.• Maintaining a high level of performance and delivering measurable results.
2026-03-06T00:00:00Z