<p>We are looking for a dedicated Front Desk Coordinator to join our clients team in Portland, Oregon, on a contract basis. In this role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support. This position is ideal for someone with strong organizational skills and a commitment to creating a welcoming environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors, providing a warm and courteous greeting.</p><p>• Answer and manage multi-line phone systems, ensuring calls are directed appropriately.</p><p>• Perform concierge duties, including assisting guests and coordinating internal communications.</p><p>• Maintain accurate and efficient data entry for records and reports.</p><p>• Organize and manage files to ensure easy access and security.</p><p>• Utilize Microsoft Office applications, including Excel, Outlook, and Word, for administrative tasks.</p><p>• Support daily operations through administrative assistance and scheduling.</p><p>• Collaborate with team members to ensure seamless customer service delivery.</p><p>• Uphold a positive and courteous demeanor in all interactions.</p><p>• Ensure the front desk area is tidy and well-organized at all times.</p>
<p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half! </p>
We are looking for an organized and proactive Project Coordinator to join our team in Beaverton, Oregon. In this long-term contract position, you will play a critical role in ensuring smooth daily operations and supporting project management activities. This opportunity is ideal for someone with strong computer skills and a knack for multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Oversee front desk operations, including welcoming visitors and managing access to the premises.<br>• Utilize computer systems effectively to support office tasks, including Teams, SharePoint, and other tools.<br>• Maintain and update schedules to ensure projects stay on track and deadlines are met.<br>• Perform basic data management duties, including scanning and organizing project-related documents.<br>• Handle receptionist duties such as answering calls and directing inquiries appropriately.<br>• Coordinate timelines and track project progress to ensure seamless execution.<br>• Use Excel to manage and analyze basic data sets and project information.<br>• Assist with master scheduling and maintain records for ongoing projects.<br>• Provide administrative support to the team, ensuring efficient communication and workflow.<br>• Collaborate with team members to resolve issues and ensure project success.
<p>Robert Half is looking for a skilled Receptionist to join our client's team on a short-term need in Portland, Oregon. In this role, you will be the first point of contact for our client's organization, managing phone communications and providing exceptional customer service. This position requires strong organizational skills and the ability to handle multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and operate a multi-line phone system to ensure calls are directed appropriately.</p><p>• Provide courteous and attentive customer service to clients and visitors.</p><p>• Respond to inquiries via email with clear and accurate information.</p><p>• Maintain an organized and welcoming reception area.</p><p>• Assist in scheduling appointments and coordinating meetings as needed.</p><p>• Handle administrative tasks such as filing, data entry, and record keeping.</p><p>• Communicate effectively with other departments to relay messages or coordinate activities.</p><p>• Monitor and ensure timely resolution of phone or email requests.</p><p>• Uphold confidentiality and integrity while managing sensitive information.</p>
<p>We are looking for a dedicated Office Assistant to join our clients organization in Portland, Oregon. In this contract role, you will play a vital part in ensuring smooth front desk operations and providing exceptional administrative support. The ideal candidate will bring prior experience in similar roles and bilingual proficiency in Spanish to enhance communication and service delivery.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients in a detail-oriented and friendly manner, ensuring a positive experience.</p><p>• Manage client check-ins and schedule appointments efficiently to maintain organized workflows.</p><p>• Create and update client charts with accuracy and attention to detail.</p><p>• Review and complete client charts while ensuring compliance with organizational standards.</p><p>• Scrub reports and compile data as needed to support administrative tasks.</p><p>• Handle incoming calls, respond to inquiries, and route calls appropriately.</p><p>• Perform a variety of clerical duties such as filing, document preparation, and data entry.</p><p>• Utilize CRM systems and computer programs to manage client information and streamline processes.</p><p>• Collaborate with team members to maintain a well-functioning and organized office environment.</p><p>• Support other administrative tasks as assigned to meet organizational needs.</p>
<p>We are looking for an organized and efficient Broker Administrator to join our clients team in Portland, Oregon. This long-term contract position involves providing crucial support to a dynamic commercial real estate brokerage team, where precision and attention to detail are essential. The ideal candidate will take charge of administrative tasks, manage documentation, and contribute to marketing and client-related deliverables to ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare proposals, presentations, broker packets, client correspondence, and RFP responses using Microsoft Office and Adobe Creative Suite (InDesign, Photoshop, Illustrator).</p><p> • Manage transaction documentation including lease amendments, letters of intent, commission agreements, deal sheets, tenant surveys, and supporting paperwork.</p><p> • Coordinate logistics such as scheduling tenant tours, producing marketing flyers and tour books, distributing e-blasts, and maintaining broker bios and transaction lists.</p><p> • Maintain databases, mailing lists, and records related to sales reports, marketing campaigns, and business development activities.</p><p> • Provide front desk support as needed — greeting guests, answering and directing phone calls, and maintaining a professional reception area.</p><p> • Assist with general office opening and closing duties to ensure a clean, organized, and functional workspace.</p><p> • Collaborate with internal departments and clients to ensure timely and accurate completion of deliverables.</p><p> • Support brokers and leadership with administrative overflow tasks and special projects as assigned.</p>
<p>We are looking for a detail-oriented Administrative Assistant II to join our client's team in Hillsboro, Oregon. In this long-term contract position, you will play a critical role in ensuring seamless operations by providing administrative support and serving as the primary point of contact for clients and visitors. This role offers an excellent opportunity to contribute to health programs and maintain efficient workflows in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist clients, ensuring they are directed appropriately and not left unattended, while maintaining a welcoming and secure environment.</p><p>• Register clients for appointments using Epic EMR, verifying their information for accuracy and compliance.</p><p>• Provide comprehensive answers to patient inquiries about appointments, records, and services to minimize barriers to accessing care.</p><p>• Screen and route incoming calls, including urgent and sensitive matters, to the appropriate staff or department.</p><p>• Triage time-sensitive calls from medical providers to ensure timely responses and prevent delays in service delivery.</p><p>• Process incoming invoices by reviewing for accuracy, verifying required documentation, and obtaining necessary approvals.</p><p>• Assign invoices to the correct purchase orders and budget codes, tracking payment status to avoid late fees.</p><p>• Maintain continuous coverage at the front desk, managing walk-ins, deliveries, and urgent administrative needs.</p><p>• Monitor visitor activity at the building entry point to uphold security and safety protocols.</p><p>• Support operational continuity by handling scheduling, intake tasks, and other administrative responsibilities to assist senior staff.</p>
<p>Robert Half is looking for a dedicated Office Assistant to join our client's team in Portland, Oregon. This is a contract position where you will play a key role in ensuring seamless daily operations by managing front desk responsibilities and supporting various administrative tasks. The ideal candidate will have excellent organizational skills and a meticulous demeanor while interacting with clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors and clients upon arrival, ensuring a friendly and attentive experience.</p><p>• Manage appointment scheduling and maintain accurate client records.</p><p>• Prepare and complete client charts with precision and attention to detail.</p><p>• Review and organize reports to ensure accuracy and consistency.</p><p>• Perform general clerical duties, including filing, scanning, and document management.</p><p>• Answer and direct incoming calls efficiently while providing helpful information.</p><p>• Support the team with administrative tasks as needed to maintain smooth operations.</p><p>• Ensure the front desk area remains organized and presentable at all times.</p><p>• Collaborate with other departments to facilitate communication and workflow</p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>Robert Half is looking for an Office Assistant to join our client's team in Gresham, Oregon, on a contract basis. In this role, you will provide essential administrative support to ensure smooth daily operations and effective communication within the office. The ideal candidate will have a strong background in clerical tasks and customer service, as well as proficiency in Microsoft Office Suites.</p><p><br></p><p>Responsibilities:</p><p>• Perform general clerical duties, including filing, data entry, and document organization.</p><p>• Manage incoming and outgoing correspondence to ensure timely communication.</p><p>• Utilize Microsoft Office applications to create and edit documents, spreadsheets, and presentations.</p><p>• Provide courteous and attentive customer service to visitors and callers.</p><p>• Maintain office supplies and equipment, ensuring everything is well-stocked and functional.</p><p>• Coordinate schedules and appointments to support efficient workflow.</p><p>• Assist with preparing reports and maintaining records for organizational needs.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Ensure compliance with office procedures and policies.</p><p>• Handle other administrative tasks as assigned to support the office's overall operations.</p>
