We are looking for a detail-oriented Administrative Assistant to join our team in Dallas, Texas. This long-term contract position offers an exciting opportunity to support operations in the manufacturing industry. The ideal candidate will bring strong organizational skills, technical proficiency, and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth daily operations.<br>• Assist the order entry team with processing and managing purchase orders accurately.<br>• Utilize Microsoft Dynamics CRM and other ERP systems to track and manage data effectively.<br>• Perform data entry tasks with precision to maintain accurate records and documentation.<br>• Collaborate with various departments to streamline workflows and improve efficiency.<br>• Prepare reports and presentations as needed, ensuring attention to detail and professionalism.<br>• Manage email communications and correspondence, prioritizing urgent matters.<br>• Organize and maintain files, both digital and physical, for easy access and retrieval.<br>• Handle scheduling and calendar management to coordinate meetings and appointments.<br>• Support manufacturing operations through administrative assistance tailored to industry needs.
<p>The Administrative Assistant is responsible for performing day-to-day administrative and technical support in an insurance office environment. This role assists Underwriters or Account Executives in coordinating underwriting and customer service processes for assigned programs. Duties include answering inbound calls, greeting visitors, performing receptionist tasks, and maintaining the accuracy of critical insurance documents and records.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and process applications for new and renewal insurance business</li><li>Provide basic client services, such as issuing Certificates of Insurance, Evidence of Property Coverage, and Auto ID Cards</li><li>Prepare, review, and analyze technical documents for accuracy and completeness</li><li>Maintain policy management systems and ensure complete and accurate files</li><li>Invoice, track receivables, and assist with accounting discrepancies</li><li>Prepare premium finance agreements and manage related processes</li><li>Support developing presentations to customers and prospects</li><li>Assist with claims handling instructions and loss control program implementation</li><li>Order, track, and follow up on loss runs, MVR’s, and other reports</li><li>Address or refer underwriter and client inquiries as needed</li><li>General administrative office support, including receptionist duties and data entry</li></ul><p><br></p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment.</p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment. </p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Grapevine, Texas. In this role, you will provide essential administrative support, ensuring smooth operations and assisting with project coordination. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage schedules and coordinate appointments to ensure efficient time management.<br>• Perform accurate data entry tasks, including processing new customer information and contracts.<br>• Create and manage tickets based on client requests using relevant systems.<br>• Answer inbound calls and make outbound calls to schedule services with customers.<br>• Support the Project Manager with administrative tasks and project-related activities.<br>• Handle purchase orders and ensure accurate documentation.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Assist in maintaining and updating ERP systems as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Forney, Texas. In this Contract to permanent position, you will handle a variety of administrative and customer service tasks while ensuring smooth day-to-day operations. This role offers an excellent opportunity to develop your skills in a supportive and dynamic environment.<br><br>Responsibilities:<br>• Process customer payments efficiently and accurately, ensuring compliance with company procedures.<br>• Set up and manage new customer accounts while maintaining accurate records.<br>• Scan, organize, and save documents in the appropriate electronic systems.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Assist with administrative tasks such as managing email correspondence and answering inbound calls.<br>• Support billing operations and gain proficiency in company-specific billing software.<br>• Perform data entry to maintain accurate and up-to-date records.<br>• Collaborate with team members to improve processes and ensure seamless workflow.<br>• Handle outbound calls as needed to follow up on customer concerns or inquiries.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. Based in Richardson, Texas, this role will be integral to ensuring smooth day-to-day operations, providing support to staff, and maintaining a welcoming environment for visitors. The ideal candidate will have a strong administrative background and excellent organizational skills.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and attentive first impression.<br>• Manage front desk operations, including answering calls and responding to inquiries.<br>• Coordinate with vendors to handle office supplies and catering needs.<br>• Communicate announcements and updates to staff efficiently.<br>• Facilitate conference room bookings and assist with office space arrangements for executives.<br>• Process service tickets and work orders using the internal ticketing system.<br>• Organize and oversee facility catering arrangements, ensuring timely delivery and setup.<br>• Utilize technology tools like Slack, Google Suite, and Coupa to streamline administrative tasks.<br>• Support data entry and documentation tasks with accuracy and attention to detail.
<p>We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support our lead underwriter in a wholesale brokerage specializing in property & casualty and excess & surplus lines. This role is ideal for candidates with a P& C license and direct industry experience, including knowledge of excess & surplus lines and wholesale brokerage operations. You will provide advanced administrative support, managing documentation for insurance policies, handling internal email inboxes, and assisting underwriters by setting up new submissions and learning company systems. This is an internally-focused role with substantial collaboration across underwriting teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up new policy submissions and manage internal documentation workflows</li><li>Request loss runs, order inspections, and maintain accurate tracking of all related communications</li><li>Communicate and coordinate with underwriters internally, minimal to no direct client interaction</li><li>Handle internal email inbox and ensure timely responses using corporate templates</li><li>Assist lead underwriter by alleviating administrative tasks, allowing focus on core underwriting duties</li><li>Maintain strict organization and attention to detail with all aspects of policy documentation</li><li>Learn and utilize company systems with support from corporate training</li><li>Work with internal teams to ensure receipt, distribution, and archiving of policy documents</li><li>Use MS Office Suite for documentation, tracking, reporting, and daily administrative tasks</li><li>Support compliance with internal workflows and industry guidelines</li></ul><p><br></p>
<p>We are looking for a highly skilled Senior Legal Administrative Assistant to join our team in Dallas, Texas. This role requires a proactive and organized individual who excels in managing complex schedules, preparing legal documents, and coordinating detailed travel arrangements. The ideal candidate will possess strong communication skills and the ability to maintain confidentiality while working in a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and coordinate an active calendar of appointments, ensuring schedules are organized and updated regularly.</p><p>• Accurately prepare and submit expense reports, adhering to established procedures.</p><p>• Arrange intricate travel plans, itineraries, and agendas to support seamless operations.</p><p>• Facilitate effective communication and collaboration with attorneys, senior management, partners, and other stakeholders.</p><p>• Oversee multiple projects simultaneously, meeting deadlines and ensuring all tasks are completed efficiently.</p><p>• Handle sensitive and confidential matters with discretion and professionalism.</p><p>• Draft, review, and edit legal communications and litigation documents with precision.</p><p>• Act as a witness or notary during client document signings, ensuring compliance with legal standards.</p><p>• Assist with personal tasks, including managing finances and scheduling appointments.</p><p><br></p><p>You are experienced effective, and essential! Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com</p>
We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by arranging agendas, materials, and logistical details.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with the preparation of reports, presentations, and other documentation as needed.<br>• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.<br>• Monitor deadlines and follow up on tasks to ensure timely completion.<br>• Provide additional support to executives as required.
<p>We are looking for a detail-oriented Project Coordinator - Administrative Assistant to join our team in Fort Worth, Texas. In this role, you will play a key part in supporting construction projects by managing documentation, ensuring compliance, and coordinating administrative tasks. The ideal candidate will have strong organizational skills and a background in construction or project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and format project proposals, ensuring all supporting documents are compiled accurately.</p><p>• Submit and track project submittals and product data for approval, coordinating with architects, engineers, and clients.</p><p>• Collaborate with project managers to develop and monitor contract budgets.</p><p>• Draft, manage, and log change orders while ensuring consistency with project scope and budget.</p><p>• Organize and submit Requests for Information (RFIs), following up to ensure timely responses.</p><p>• Coordinate the preparation and submission of project closeout documentation.</p><p>• Maintain detailed and organized records for projects in both digital and physical formats.</p><p>• Communicate with various internal departments to support operational needs and ensure timely delivery.</p><p>• Generate progress reports and cost analysis to track project performance.</p><p>• Ensure compliance with contractual and regulatory requirements throughout project execution.</p><p>Submit your resume directly to: rosemarie.jones@roberthalf.< com ></p>
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in Coppell, Texas. In this role, you will serve as a key support partner, managing schedules, coordinating travel, and ensuring the smooth execution of executive-level meetings. This position offers an opportunity to work in the dynamic Real Estate & Property industry.<br><br>Responsibilities:<br>• Organize and maintain executive calendars, ensuring appointments and meetings are scheduled seamlessly.<br>• Arrange travel plans, including flights, accommodations, and transportation, to meet business needs.<br>• Coordinate travel logistics and itineraries for executives, ensuring all details are accurate and finalized.<br>• Prepare materials and agendas for high-level meetings, ensuring executives are well-equipped.<br>• Act as a liaison between executives and other team members to facilitate communication and task completion.<br>• Monitor and manage expense reports using tools like Concur, ensuring compliance with company policies.<br>• Address scheduling conflicts promptly and propose solutions to maintain efficiency.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Provide general administrative support to ensure the smooth functioning of executive operations.<br>• Assist in planning and executing events or meetings as needed.
<p>The Executive Assistant provides high-level administrative and operational support to executives and senior leaders within our company. This professional role requires strong organizational, communication, and technical skills to proactively manage executive schedules, projects, and priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination and supporting strategic initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and travel arrangements for executives.</li><li>Facilitate meetings, prepare agendas, coordinate logistics, and draft meeting minutes as required.</li><li>Prepare, review, and distribute confidential correspondence, presentations, and reports.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reports, procurement requests, and executive documentation.</li><li>Support workflow automation initiatives and leverage digital tools to streamline business processes.</li><li>Maintain files, records, and databases according to company policies.</li><li>Monitor and prioritize incoming communications and requests.</li><li>Coordinate special projects and assist with cross-functional process improvements.</li><li>Uphold discretion and confidentiality in all matters related to the executive office.</li></ul><p><br></p>
We are looking for a detail-oriented and proactive individual to join our team as a Data Entry/Admin Assistant/Accounting Clerk in Fort Worth, Texas. This role is vital to ensuring the smooth operation of administrative and accounting functions within a legal environment. If you thrive in a structured setting and excel at managing physical and electronic files, supporting staff, and handling basic accounting tasks, we invite you to apply.<br><br>Responsibilities:<br>• Accurately input invoices, receipts, and financial data into accounting systems.<br>• Assist with tracking expense reports and reimbursement processes.<br>• Organize and maintain physical and electronic files for accounting and billing purposes.<br>• Support accounts payable and receivable tasks as directed by management.<br>• Ensure proper filing, labeling, and retrieval of documents following established procedures.<br>• Scan, digitize, and securely store sensitive documents electronically.<br>• Perform routine clerical tasks such as photocopying, mailing, and document preparation.<br>• Cover front desk responsibilities as needed, ensuring courteous interaction.<br>• Assist with daily coffee preparation and light kitchen organization.<br>• Maintain confidentiality of sensitive and legal information at all times.
<p>The Facilities Coordinator plays a vital role in ensuring the smooth operation, safety, and maintenance of our company’s physical offices and workspaces. This position is responsible for coordinating office services, managing vendor relationships, and providing support for facility-related projects and daily activities. The Facilities Coordinator works cross-functionally to deliver efficient solutions, maintain compliance standards, and create a positive work environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate day-to-day office operations, including maintenance, cleaning services, and repairs</li><li>Serve as primary contact for facility-related issues, responding promptly to requests and resolving problems</li><li>Manage vendor relationships for supplies, service providers, and maintenance contracts</li><li>Oversee safety, security, and compliance protocols within offices</li><li>Support office moves, renovations, and space planning initiatives</li><li>Monitor inventory of office supplies and place orders as needed</li><li>Maintain accurate records of facility expenses, warranties, and inspections</li><li>Assist with coordinating conference room setups, equipment needs, and event logistics</li><li>Communicate regularly with building management and internal teams to address operational concerns</li><li>Ensure compliance with company policies and local regulations</li><li>Handle administrative duties related to facilities, such as managing invoices and service requests</li></ul><p><br></p>
<p>The Senior Executive Assistant provides advanced, high-level administrative and organizational support to senior executives and leadership teams. This role is pivotal in proactively managing complex calendars, orchestrating meetings and travel, preparing sensitive documents, and serving as a trusted liaison between executives, stakeholders, and internal teams. The Senior Executive Assistant demonstrates exceptional judgement, professionalism, and discretion, ensuring seamless day-to-day operations and anticipating the needs of executives in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and coordinate high-volume meeting and event scheduling, including international and multi-time zone engagements.</li><li>Organize detailed travel arrangements, itineraries, and expense reporting for executives, ensuring efficiency and accuracy.</li><li>Prepare, edit, and proofread confidential correspondence, presentations, and reports with a keen attention to detail.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.</li><li>Proactively anticipate executive needs, addressing issues before they arise to ensure executive preparedness and effective workflow.</li><li>Collaborate with cross-functional teams on special projects, research, and event coordination.</li><li>Oversee confidential and time-sensitive information, consistently exercising discretion and sound judgement.</li><li>Manage and track critical deadlines, priorities, and action items to facilitate executive decision-making.</li><li>Support board meeting preparation, including agenda development, materials distribution, and minutes documentation as required.</li><li>Mentor and provide guidance to junior administrative staff, promoting best practices and efficiency.</li></ul>
<p>We are looking for a skilled Litigation Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to a group of attorneys, handling critical administrative and legal tasks. The ideal candidate possesses excellent organizational skills, attention to detail, and a strong understanding of litigation processes. Are you the outgoing self -starter who takes initiative with the litigation work flow and takes pride in delivering top-quality work with a smile that this firm is looking for?</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage attorney schedules, including court appearances, depositions, and deadlines.</p><p>• Draft, edit, and finalize a variety of legal documents such as briefs, pleadings, and agreements.</p><p>• Maintain clear and precise communication with clients, opposing counsel, and court personnel.</p><p>• Provide administrative assistance to a team of attorneys, including processing monthly billing for clients.</p><p>• Ensure compliance with state and federal e-filing rules and procedures.</p><p>• Organize and prioritize tasks effectively to meet strict deadlines.</p><p>• Utilize advanced Microsoft Office skills and tools such as Teams, with experience in NetDocs being an advantage.</p><p>• Uphold high standards of ethical conduct, integrity, and confidentiality in all duties.</p><p>• Conduct thorough research and assist in preparing legal memoranda.</p><p>• Support litigation processes, including handling complex cases and filings.</p><p>Stay positive. Better days are on their way. E-mail your resume directly to rosemarie.jones< at >roberthalf.< com ></p>
<p>We are seeking a professional for a <strong><u>contract Executive Assistant position</u></strong> at a construction firm in <strong><u>Dallas, Texas. </u></strong>You will provide support to multiple senior executives and this role is ideal for someone with exceptional communication and multitasking skills, particularly in the construction or contractor industry. The role requires a detail-oriented individual who can manage executive schedules, travel arrangements, and departmental tasks with precision and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to Corporate Services executives, ensuring seamless daily operations.</p><p>• Serve as a liaison between executives and internal or external stakeholders, maintaining confidentiality and a high standard of conduct.</p><p>• Manage complex calendars, prioritize appointments, and quickly adapt to scheduling changes.</p><p>• Coordinate recurring team meetings and special events, handling logistics, materials, and technology requirements.</p><p>• Arrange domestic and occasional international travel plans, including transportation, lodging, and itinerary adjustments.</p><p>• Prepare, reconcile, and submit expense reports accurately and on time, following company policies.</p><p>• Process invoices with appropriate coding and collaborate with Accounts Payable for timely and accurate transactions.</p><p>• Oversee departmental needs such as document management, supply orders, and tracking project statuses.</p><p>• Resolve scheduling conflicts proactively while anticipating and addressing executive needs.</p><p>• Assist with additional projects and administrative tasks as needed to support the team.</p>
<p>The Front Desk Coordinator acts as the welcoming face of our office, providing exceptional customer service while managing the day-to-day operations of the reception area. This professional is responsible for greeting visitors, handling incoming calls, and supporting administrative functions to ensure a smooth and efficient front office experience. The ideal candidate is organized, personable, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate team member or department</li><li>Answer, route, and manage a high volume of incoming calls</li><li>Maintain the appearance and cleanliness of the reception area and conference rooms</li><li>Coordinate meeting schedules, conference room bookings, and facilitate guest sign-in procedures</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as assigned</li><li>Manage calendars and support scheduling for team members as needed</li><li>Uphold security standards and ensure guest confidentiality</li><li>Support special projects and office events as needed</li></ul><p><br></p>
<p>We are looking for an experienced Assistant Controller to join our Construction client in Dallas, Texas. This role is ideal for a detail-oriented individual with a solid background in accounting and a keen eye for detail, who thrives in the fast-paced construction industry. The position offers an opportunity to contribute to the financial health and strategic goals of the organization while working collaboratively with a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Oversee monthly, quarterly, and annual financial close processes, ensuring accuracy and compliance with established procedures.</p><p>• Manage general ledger activities, including reconciliations and journal entries, to maintain financial integrity.</p><p>• Prepare and analyze financial statements and reports, delivering insights to support business decisions.</p><p>• Coordinate and support financial audits, ensuring timely and accurate documentation.</p><p>• Develop and implement financial policies and procedures to improve operational efficiency.</p><p>• Monitor and report on key financial metrics, providing strategic recommendations to leadership.</p><p>• Utilize construction-specific accounting systems, such as Procore, to manage project financials effectively.</p><p>• Collaborate with cross-functional teams to ensure financial alignment with organizational goals.</p><p>• Ensure compliance with regulatory standards and company policies.</p><p>• Provide mentorship and guidance to entry-level accounting staff, fostering their growth.</p><p><br></p><p>If interested, please send your resume to [email protected]</p>
<p>We are looking for an experienced and dynamic Paralegal Manager to join our team in Dallas, Texas. In this Contract to hirerole, you will oversee the paralegal team, ensuring efficient operations, high-quality legal support, and adherence to detail-oriented standards. This position offers a unique opportunity to lead and shape a skilled team while contributing to the firm’s overall success.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide the paralegal team to ensure high standards of work and compliance with legal and firm procedures.</p><p>• Monitor workloads and availability of paralegals, effectively allocating tasks and projects.</p><p>• Collaborate with attorneys to address special requests and ensure timely completion of both routine and complex assignments.</p><p>• Lead the recruitment process for paralegal roles, including interviewing and onboarding new hires.</p><p>• Conduct performance evaluations and identify training needs to support team development.</p><p>• Design and implement comprehensive training programs for new and existing paralegals.</p><p>• Prepare and deliver regular reports on paralegal productivity and administrative tasks to management.</p><p>• Oversee client procedures to ensure accuracy and adherence to established guidelines.</p><p>• Work closely with the Director of Administration to evaluate staffing levels and identify opportunities for promotions.</p><p>• Maintain punctuality and flexibility to meet the demands of the position, which may require extended or irregular hours.</p>
About the Role We are seeking an organized and detail‑oriented HR Coordinator to support day‑to‑day HR operations in our Irving office. This role is ideal for someone who thrives in a fast‑paced environment, is comfortable handling confidential employee information, and enjoys being a key point of contact during the onboarding and employment lifecycle. <br> Key Responsibilities Employee Records & Compliance Maintain accurate and up‑to‑date employee records in HRIS and personnel files Ensure all documents are compliant with company policy and federal/state regulations Manage file audits, document retention, and regular data updates Onboarding Coordination Facilitate the end‑to‑end onboarding process for new hires Prepare onboarding packets, welcome materials, and first‑day instructions Coordinate new permanent orientation and ensure completion of all required tasks Offer Letters & Pre‑Employment Requirements Draft and send offer letters, compensation summaries, and onboarding instructions Initiate background checks, drug screens, and other pre‑permanent screenings Track and follow up on screening results to ensure timely completion I‑9 & E‑Verify Compliance Complete and maintain electronic or physical Form I‑9s Process and manage E‑Verify cases and resolve discrepancies Ensure all documentation meets federal compliance standards General HR Support Assist with employee inquiries, benefits questions, and policy information Support HR projects, reporting, and process improvements Partner with internal departments to maintain smooth HR operations
<p>HR Coordinator - HYBRID Fort Worth (2days) </p><p><br></p><p>Join a growing organization as an HR Coordinator and accelerate your career under a Senior HR Leader who is genuinely committed to mentorship and employee development! This hybrid position (work from home 2 days/week) offers excellent benefits, a high-end 401(k) match, and is bonus eligible. In this role, you’ll coordinate smooth and engaging onboarding experiences, support Talent Acquisition by scheduling interviews, and handle essential HR operations including calendars, documentation, compliance, and employee support. This is a fantastic opportunity to gain exposure to strategic HR initiatives, build your expertise, and step into a path with real growth potential. Bachelor’s degree required; 2+ years of HR experience preferred; SHRM certification highly preferred.</p><p><br></p><p>Joe.Faradie at roberthalf com for confidential consideration - Connect with me on LI! </p>
We are looking for an experienced Accounting Assistant to join our team in Plano, Texas. This is a long-term contract position offering the opportunity to contribute to a collaborative and detail-oriented environment. The role will initially require part-time hours, with the potential to expand to ongoing work as responsibilities grow.<br><br>Responsibilities:<br>• Process accounts payable transactions accurately and on a semi-monthly basis.<br>• Manage accounts receivable tasks, including invoicing clients and handling check deposits.<br>• Perform monthly bank reconciliations to ensure financial accuracy.<br>• Assist in coding invoices and updating financial records within Dynamics 365 Business Central.<br>• Generate recurring and project-specific invoices for clients based on detailed data requirements.<br>• Maintain and update template-based map libraries on a regular schedule.<br>• Review incoming mail and address administrative tasks related to accounting functions.<br>• Support budgeting processes and general ledger updates as needed.<br>• Utilize office tools, such as Excel and Word, to complete various accounting and office tasks.<br>• Collaborate with team members to ensure smooth operations in a casual and supportive work environment.
We are looking for an experienced Billing Manager to lead and oversee the billing operations for a legal firm in Dallas, Texas. This role requires a proactive, detail-oriented individual who can manage a team, ensure accuracy, and streamline billing processes while supporting attorneys and staff. The ideal candidate will demonstrate strong leadership skills and a deep understanding of billing software and accounting procedures.<br><br>Responsibilities:<br>• Supervise the billing department, ensuring efficient operations and providing training to team members.<br>• Collaborate with attorneys and staff to distribute and manage proformas.<br>• Process client invoices using Elite 3E and other billing systems.<br>• Perform variance analysis to identify and address discrepancies in billing.<br>• Develop and implement strategies to improve billing processes and enhance efficiency.<br>• Maintain compliance with legal and financial regulations related to billing.<br>• Provide support to the Chief Financial Officer on billing-related matters.<br>• Generate and review reports to monitor billing performance and trends.<br>• Ensure accurate and timely invoicing for all clients.
