6 results for Operations Specialist in Saint Louis Mo
Location Services SpecialistWe are on the lookout for a Location Services Specialist to join our team in Chicago, Illinois. In this role, you will play a key role in managing office operations and ensuring the smooth running of the location. You will interact with various stakeholders, handle vendor relationships, and strive to improve office processes. Your role will also involve handling customer inquiries, maintaining customer records, and processing applications.<br><br>Responsibilities:<br><br>• Manage office operations and provide day-to-day support to ensure efficiency<br>• Interact with building management vendors, internal and external clients, and other support services personnel<br>• Assist in coaching Location Services staff and provide expertise to prevent building system failures<br>• Support in daily operations, including answering a multi-line telephone system, directing callers, greeting visitors, and alerting appropriate parties of visitor arrival<br>• Oversee Location Services projects such as moves, repairs, cleaning, conference room preparation, meeting and event coordination, and pantry supply maintenance<br>• Coordinate with vendors and building management on life/safety and repair items, escalating and providing status updates when necessary<br>• Streamline and improve inefficient processes, manage ordering and maintaining inventory, and process payments<br>• Maintain vendor relationships and meet with the Supervisor or Manager to track and analyze total spend as it relates to the budget<br>• Investigate cost-efficient ways to upgrade or replace failing building systems and advise the Supervisor or Manager of necessary projects<br>• Provide routine direction and support in areas such as mail services, distribution, and facilities maintenanceBilling Specialist<p>Rapidly growing law firm in DC is seeking a Billing Specialist to help manage the firm’s billing operations in ensuring accurate and timely invoicing. This role requires strong attention to detail, discretion, and the ability to navigate complex billing processes efficiently.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process 250-300 bills per month, including both retainer and hourly-based invoices.</li><li>Generate and edit Proformas, ensuring accuracy while understanding which edits require attorney approval before sending to clients.</li><li>Manage traditional billing (80%) and e-billing (20%), ensuring compliance with client Outside Counsel Guidelines and fee agreements.</li><li>Follow up with billing partners, attorneys, and clients to resolve billing issues and ensure invoices are approved and processed in a timely manner.</li><li>Handle collections, working closely with attorneys and clients to track outstanding balances and facilitate payments.</li><li>Accurately post billable expenses and client vendor-related bills.</li><li>Process and troubleshoot electronic invoices, addressing any rejections or reductions efficiently.</li><li>Maintain professional and discreet communication, knowing when to ask questions and when to proceed independently.</li><li>Ensure confidentiality of client and firm matters while collaborating with attorneys, paralegals, accounting staff, and vendors.</li><li>Support additional billing and accounting tasks as needed.</li></ul><p><br></p>Accounts Payable Accountant<p>We are in search of an Accounts Payable Accountant to join our team in Washington, District of Columbia. The role primarily involves managing accounts payable, processing customer applications, and maintaining accurate records. This role is crucial to our operations in the industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and manage accounts payable efficiently</p><p>• Process customer credit applications with precision and speed</p><p>• Maintain accurate customer credit records </p><p>• Leverage Microsoft Excel for invoice processing and account reconciliation</p><p>• Monitor customer accounts and take necessary actions</p><p>• Handle invoice processing, including coding invoices</p><p>• Carry out check runs in a timely and accurate manner</p><p>• Resolve customer inquiries promptly and professionally </p><p>• Ensure all account records are up to date and accurate</p><p>• Collaborate with other team members to ensure smooth operations.</p><p><br></p><p>All interested candidates in this Accounts Payable Specialist opportunity and other full-time opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn. </p><p><br></p><p> </p><p> </p>AV TechnicianJob Title: Zoom Audio Video Support Specialist Job Description: We are seeking a dedicated and technologically adept Zoom Audio Video Support Specialist to join our team. The successful candidate will primarily be responsible for ensuring smooth operation of Zoom meetings by managing all technical aspects related to audio and video quality, breakout rooms, etc Candidates should possess some troubleshooting skills in in Active Directory and Office 365. Responsibilities: • Provide efficient and seamless Zoom support to our team and clients, dealing with audio and video related issues, and ensuring optimum performance during meetings and conferences. • Troubleshoot technical issues related to Logitech and Polycom video conferencing equipment and enable breakout features for separate room functions, admin functions for meetings, etc • Carry out basic troubleshooting in case of issues with Active Directory and Office 365. • Ensure that equipment is functioning properly before scheduled meetings or conferences. • Coordinate with other technical team members and stakeholders to resolve complex technical issues. • Keep abreast of new advancements in audio and video conferencing technology to ensure the organization is able to adapt quickly to changes and updates. • Occasionally, may need to run the audio video conferencing aspects for presenters or even act as the lead presenter of others’ presentations. Requirements: • Proven experience in an IT support role supporting Zoom audio and video conference solutions. • Good technical understanding and operational knowledge of Logitech and Polycom video conferencing equipment. • Basic troubleshooting experience with Active Directory and Office 365. • Excellent problem-solving skills and the ability to rapidly diagnose and resolve technical issues. • Excellent communication skills, with the ability to explain technical concepts to non-technical people. • Bachelors’ degree in Information Technology, Computer Science, or a related technical field (preferred). <br> The Zoom Audio Video Support Specialist position provides an excellent opportunity for technical growth in a role vital to the successful operations of our company. If you have a keen eye for detail, are passionate about technology, and enjoy working with people, we'd love to hear from you. <br> This role is onsite Monday through Thursday with occasional (quarterly) Sunday support, travel and conference support. Role includes a generous benefits package and a generous PTO and holiday schedule with Jewish holidays and most federal holidays observed.Business Analyst IntermediateWe are offering a long-term contract employment opportunity for a Business Analyst Intermediate in Washington, District of Columbia. This role is crucial within our organization as it entails the analysis and design of business systems, maintaining a thorough understanding of the needs of our clients from both a business and technical perspective. Your primary responsibilities will include supporting our core operations team with end-to-end payment processing and data management. <br><br>Responsibilities: <br>• Analyze and design business systems to meet client needs<br>• Act as a liaison between the business user groups and the technical systems groups<br>• Capture and document business requirements, ensuring they are seen through to implementation<br>• Conduct client outreach to resolve payment issues such as invalid banking and login support<br>• Manage and maintain accurate data in the system of record<br>• Execute systems testing to ensure functionality and efficiency <br>• Monitor and track client outreach activities <br>• Manage inbox and resolve incoming inquiries related to payment processing<br>• Utilize Excel proficiency to maintain and organize data <br>• Ensure all work is error-free and completed with a sense of urgency.Sr. Business Analyst<p>Senior Business Analyst</p><p>We are looking for an analyst supporting the CIO (Chief Information Officer). This position will have a wide range of responsibilities including but not limited to project management, data analysis, and improving operational efficiency. Below are some key responsibilities for this role.</p><p><br></p><p>1. Strategic Support:</p><p>• Gather and analyze data to provide insights that support key decisions for both the CIO and Chief of Staff.</p><p>• Monitor and track key performance indicators (KPIs) related to IT projects and initiatives.</p><p><br></p><p>2. Project Management:</p><p>• Coordinate with different cross functional teams to ensure timely and successful completion of technology initiatives.</p><p>• Prepare project plans, track progress, and manage any issues or risks.</p><p><br></p><p>3. Data Analysis and Reporting:</p><p>• Analyze data from various technology initiatives and provide reports on performance, trends, and potential issues.</p><p>• Prepare presentations and reports for senior leadership, highlighting key findings and recommendations.</p><p><br></p><p>4. Communication and Coordination:</p><p>• Serve as a liaison between the CIO, Chief of Staff, and other departments or teams, ensuring smooth communication across the organization.</p><p>• Assist in preparing briefing materials for the CIO and Chief of Staff for meetings with executives, stakeholders, and external partners.</p><p>• Help prepare communication for internal or external stakeholders.</p><p><br></p><p>5. Process Improvement:</p><p>• Identify inefficiencies or gaps in the current technology and business processes and recommend improvements.</p><p>• Collaborate with internal teams to streamline workflows, increase efficiency, and reduce risk.</p><p><br></p><p>6. Executive-Level Support:</p><p>• Provide direct support to the CIO and Chief of Staff in high-level decision-making and strategic planning.</p><p>• Help manage the CIO's and Chief of Staff's calendars, prioritizing meetings and initiatives that align with strategic goals.</p><p>• Handle sensitive information, ensuring confidentiality and integrity of all data.</p><p><br></p><p>7. Ad-hoc Responsibilities:</p><p>• Assist with special projects as needed, based on the changing needs of the office and leadership team.</p><p>• Provide administrative support, such as preparing agendas, minutes, and follow-ups for executive meetings.</p>