57 results for Administrative Coordinator in Saint Louis Mo
Administrative CoordinatorWe are offering a permanent employment opportunity for an Administrative Coordinator in Reston, Virginia. This role involves a blend of on-site and remote work, providing a dynamic and flexible workplace. The industry we operate in necessitates strong administrative and organizational skills, proficiency in office software and an aptitude for community outreach and engagement.<br><br>Key responsibilities:<br><br>• Coordinate and oversee projects, demonstrating meticulous attention to detail and superior organizational skills.<br>• Facilitate effective communication through inbound calls, ensuring all inquiries and issues are addressed promptly and professionally.<br>• Utilize office software, particularly Word, PowerPoint, and Excel, to complete various tasks and manage information.<br>• Employ basic office skills in daily operations, contributing to a smooth and efficient work environment.<br>• Utilize Donor Perfect for managing fundraising efforts and donor relations.<br>• Coordinate and execute events, ensuring all aspects are organized and run smoothly.<br>• Actively engage in community outreach, fostering relationships and promoting our mission.<br>• Organize meetings, setting the agenda and ensuring all participants are adequately prepared.<br>• Support the marketing team by assisting with social media and newsletters.Administrative CoordinatorWe are in search of an Administrative Coordinator to join our team operating within the financial services industry. This position is based in Ashburn, Virginia, and offers a short term contract employment opportunity. As an Administrative Coordinator, your role will encompass a variety of tasks including processing customer-related tasks, maintaining up-to-date customer records, and addressing customer inquiries efficiently. <br><br>Responsibilities: <br><br>• Ensuring customer inquiries are resolved in a timely and efficient manner<br>• Managing customer credit applications with accuracy and efficiency<br>• Maintaining and updating customer credit records regularly<br>• Monitoring customer accounts and initiating appropriate actions when necessary<br>• Utilizing CRM to enhance customer relationship management processes<br>• Handling inbound calls and providing effective communication to customers<br>• Managing calendars effectively to ensure smooth operations<br>• Utilizing QuickBooks for financial-related tasks<br>• Managing email communications and correspondence with customers.Administrative Assistant<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p> </p><p> Responsibilities:</p><p> • Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status</p><p> • Manage and maintain accurate customer credit records</p><p> • Process customer credit applications efficiently.</p>Part Time Administrative AssistantWe are offering a long-term contract employment opportunity for a Part-Time Administrative Assistant in Sterling, Virginia. This role will primarily involve managing property management operations onsite three times a week. The selected candidate will be expected to perform a variety of administrative and clerical tasks.<br><br>Responsibilities<br>• Manage property management operations effectively.<br>• Use the Microsoft Office Suite, including Excel and Outlook, for various tasks.<br>• Learn and use Quickbooks for financial management.<br>• Maintain a high level of professionalism and attention to detail in all tasks.<br>• Use strong organizational skills to manage and prioritize tasks.<br>• Be responsible for data entry tasks and maintain accuracy in records.<br>• Handle customer service tasks including answering inquiries and email correspondence.<br>• Utilize basic office skills to support the overall administrative tasks.Part Time Administrative AssistantWe are in search of a Part Time Administrative Assistant to join our team based in Sterling, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is a long-term part time position and must be able to start immediately. Responsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficientlySr. Administrative AssistantWe are offering a contract to permanent employment opportunity for a Sr. Administrative Assistant in the local government sector, located in Maryland, United States. <br><br>Responsibilities:<br>• Handling inbound calls with professionalism and efficiency<br>• Managing and maintaining multiple calendars effectively, using tools such as Google Calendar<br>• Providing comprehensive support to a team of four staff members<br>• Coordinating and handling travel arrangements as required<br>• Producing detailed and accurate reports on a regular basis<br>• Serving as the primary point of contact for internal and external stakeholders<br>• Utilizing CRM and tools like Concur and About Time for efficient management<br>• Overseeing budget processes and ensuring financial accuracy<br>• Facilitating conference calls and ensuring smooth communication across teams<br>• Maintaining and managing a multi-line phone system effectively.Office Manager<p>We are seeking a highly organized and responsible Office Manager to join our team who can start immediately. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations. </p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p><br></p><p><br></p>Administrative Assistant 3We are offering a long-term contract employment opportunity for an Administrative Assistant 3 in Washington, District of Columbia. The role will primarily involve high-level administrative support, including the handling of information requests, conducting research, and performing clerical functions. <br><br>Responsibilities: <br>• Conduct research and handle various information requests.<br>• Maintain and manage records systems.<br>• Perform basic bookkeeping tasks and maintain financial statements.<br>• Process, sort, and distribute incoming correspondence, including faxes and emails.<br>• Prepare and manage corporate documents, records, and reports.<br>• Draft and prepare invoices, reports, memos, and letters.<br>• Respond to routine inquiries through prepared correspondence.<br>• Order and manage office supplies.<br>• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks.<br>• Uphold confidentiality and organized management of information.<br>• Provide exceptional customer service and maintain effective communication.Part Time Office Assistant<p>Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Fairfax, Virginia. This is an immediate start with a part time schedule. from Monday to Friday. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. </p><p>Responsibilities: </p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p>Office AssistantWe are offering a long term contract employment opportunity for an Office Assistant in our Non-Profit organization located in Annandale, Virginia. As an Office Assistant, you'll be responsible for various administrative duties, such as answering inbound calls, performing clerical tasks, and utilizing Microsoft Office. This role also involves data entry tasks and requires excellent communication skills.<br><br>Responsibilities:<br><br>• Acting as the point of contact for all incoming calls and visitors, ensuring they are greeted in a detail oriented manner.<br>• Undertaking a variety of clerical duties to support daily operations.<br>• Utilizing Microsoft Office suite, particularly Outlook, Word, and Excel, to manage and organize office tasks.<br>• Handling data entry tasks with a high level of accuracy.<br>• Demonstrating dependability and detail oriented behavior in all aspects of the role.Office Assistant<p>We are offering a long-term contract employment opportunity for an Office Assistant based in Fairfax, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. This position is not metro accessible.</p><p><strong>Responsibilities: </strong></p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Entering information with accuracy and attention to details</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>Part Time Office Assistant<p>We are offering contract employment opportunity for a Part Time Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. Your hours will be Monday to Friday 10 AM to 2 PM but will need to be flexible to work Full time from 8:30 AM to 5 PM when needed.</p><p><strong>Responsibilities: </strong></p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p>Program coordinator<p>We are offering a contract position for a Project Coordinator in the home building industry, located in Vienna, Viginia. The role involves providing support to Program and Senior Program Managers in various project management tasks, from planning to execution. The work environment will require you to handle project engagement, manage relationships, and oversee communications. As a Project Coordinator, your role will be pivotal in maintaining project efficiency, managing CRM, utilizing Microsoft Office Suites, and coordinating contracts. Salary is based on experience.</p><p>Responsibilities:</p><p>• Manage and maintain customer relationships utilizing CRM.</p><p>• Use Microsoft Excel for data analysis and project tracking.</p><p>• Facilitate communication across teams and stakeholders to ensure project objectives are met.</p><p>• Utilize Microsoft Office Suites for project documentation and presentations.</p><p>• Manage emails and scheduling using Microsoft Outlook.</p><p>• Coordinate contracts and ensure all project requirements are met.</p><p><br></p><p><br></p>Office Assistant<p>Robert Half's client is seeking a proficient Office Assistant to join their team in Falls Church, and Arlington, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity offers a contract employment. This is an immediate start.</p><p><strong>Responsibilities: </strong></p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>Part Time Office Assistant<p>We are offering contract employment opportunity for a Part Time Office Assistant based in Reston, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. You will be working Monday to Friday from 8;30 AM to 5 PM and occasionally on Monday, Wednesday and Friday.</p><p><strong>Responsibilities: </strong></p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties</p>Executive assistant<p>We are offering a contract employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. This is an immediate start.</p><p>Responsibilities:</p><p>Provide comprehensive administrative assistance to C-level executives</p><p>• Manage and coordinate executive calendars effectively</p><p>• Plan and organize meetings as required</p><p>• Handle correspondence and manage communication channels </p><p>• Prepare and manage expense reports </p><p>• Oversee business and accounting operations</p><p>• Maintain accurate vendor files and records</p><p>• Proficient use of Office Suite for various tasks</p><p>• Support the President in their daily duties and responsibilities</p><p>• Contribute to the nonprofit sector with your skills and experience</p>Sr. Accountant<p>Are you a driven, organized, detail-oriented Senior Accountant with sharp analysis skills? If that sounds like you, then we should talk. My client is looking for a Senior Accountant who will play a key role in ensuring the smooth running of their finances. Reporting directly to the Senior Controller, this position will not only have significant exposure to the EVP of Finance and the Chief Financial & Administrative Officer but will also have the opportunity to drive positive results across the team. The Senior Accountant will be on site for the first 90 days and then transition to 4 days in-office and 1 day work from home. If you are a highly motivated and driven individual looking to work in a complex structure that rewards high performers, please apply.</p><p>Key Responsibilities:</p><p>General Ledger: </p><ul><li>Assist in the month-end closing process, reconcile assigned accounts, and prepare and post general journal entries.</li></ul><p>Financial Reporting & Analysis: </p><ul><li>Assist in preparing monthly financial statements, revenue, and expense analysis, and year-end audit.</li><li>Perform financial analysis and assist with the annual budget.</li></ul><p>General Department Responsibilities:</p><ul><li>Prepare schedules, research issues, and work collaboratively with staff accountants, accounts payable personnel, controllers, and accounting systems staff.</li><li>Undertake special projects and show the ability and initiative to be a team player.</li><li>Occasionally assist in training new employees.</li></ul><p>Please apply directly to this job post for consideration. If you have additional questions, please contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074</p><p><br></p>IT Project Coordinator<p>We are seeking a motivated and technically skilled <strong>IT Coordinator</strong> to support our IT department during a 6-month project involving the implementation of projects such as a new <strong>Asset Management System</strong> and a <strong>Network Closet Refresh</strong>.</p><p>The IT Coordinator will be responsible for researching, planning, and organizing inventory systems, with a focus on selecting the most appropriate asset management solution and ensuring our network closet is efficiently organized and up-to-date.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Asset Management System Selection:</strong></li></ol><ul><li>Research and evaluate the top 5 <strong>Asset Management Systems</strong> available on the market.</li><li>Create a detailed <strong>spreadsheet</strong> comparing the pros and cons of each system based on features, cost, user experience, and compatibility with current IT infrastructure.</li><li>Assist in the selection and implementation of the most suitable asset management system for the organization.</li></ul><ol><li><strong>Network Closet Refresh:</strong></li></ol><ul><li>Develop a comprehensive plan for <strong>network closet refresh</strong>, including a full inventory of current equipment.</li><li>Assess and reorganize the network closet to optimize space, efficiency, and accessibility.</li><li>Ensure proper labeling and tracking of all equipment to improve organization and asset management.</li></ul><ol><li><strong>Inventory Management:</strong></li></ol><ul><li>Create an inventory plan to track all IT assets within the organization, including computers, servers, networking equipment, and software.</li><li>Organize and structure inventory data, ensuring accuracy and completeness.</li><li>Develop and maintain up-to-date spreadsheets or databases for inventory tracking, including serial numbers, locations, and usage status.</li></ul><ol><li><strong>Administrative Support & Reporting:</strong></li></ol><ul><li>Provide general administrative support to the IT department, including scheduling, coordination, and reporting on project progress.</li><li>Prepare detailed reports and documentation on the asset management system and network closet refresh, presenting findings and recommendations to senior IT staff.</li><li>Coordinate communication between internal stakeholders and external vendors during the implementation process.</li></ul><ol><li><strong>Collaboration & Vendor Interaction:</strong></li></ol><ul><li>Work closely with the IT team to implement the new asset management system and network closet refresh.</li><li>Interact with vendors to gather information, negotiate terms, and ensure the smooth procurement of necessary equipment or software.</li><li>Provide training or guidance to team members on the new asset management system as needed.</li></ul><p><br></p><p><br></p>Executive Assistant<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>Legal Assistant<p>Position: Family Law Legal Assistant </p><p>Location: Fairfax, VA</p><p><br></p><p>Description: Our client, a prominent DC metro law firm, is seeking an experienced Family Law Legal Administrative Assistant to join our Family Law practice group. This position is ideal for candidates with strong litigation, technical, and administrative skills who can efficiently manage case progression, maintain case information, and provide high-quality support to attorneys.</p><p><br></p><p>Responsibilities:</p><p>• Prepare documents for state and federal court filings, including discovery requests/responses, pleadings, motions, letters, and other legal documents.</p><p>• Handle e-filing in state and federal courts.</p><p>• Schedule meetings and appointments, maintain attorney calendars, and manage contact information.</p><p>• Conduct new client intake, handle time entry and billing, and maintain organized files using the firm’s electronic records management system.</p><p>• Coordinate travel arrangements and process expense reimbursements.</p><p>• Prepare and process transcription, correspondence, memoranda, and complex legal documents.</p><p> </p><p>Requirements:</p><p>• Proven experience in legal administrative support, particularly in family law.</p><p>• Strong communication, organizational, and client service skills.</p><p>• Ability to work collaboratively in a team-oriented environment with a focus on accuracy in spelling, grammar, and proofreading.</p><p>• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.</p><p>• Experience with e-filing systems, document management, and time and billing systems.</p><p>• Transcription experience is a plus.</p><p> </p><p>For immediate and confidential consideration, please submit your resume directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot][com].</p>Office Services Coordinator<p>This role is responsible for providing administrative support, maintaining office supplies, and offering general hospitality services. The successful candidate will also manage relationships with vendors and handle office equipment maintenance. This role is part of the Office Operations function and offers a long term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide routine reception and administrative support to the office</p><p>• Handle incoming calls and direct visitors to appropriate personnel</p><p>• Maintain a client-ready reception area, conference rooms, and other common areas</p><p>• Request building and equipment services as needed</p><p>• Perform general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger services</p><p>• Schedule and coordinate meetings including conference room reservation, equipment, and catering</p><p>• Order office supplies and other common use items for the office/location</p><p>• Oversee the maintenance of office equipment including copiers, phone systems, and printers</p><p>• Manage off-site storage records, tape back-up, and hard copy</p><p>• Maintain relationships with vendors that provide services and goods to the office</p><p>• Ensure proper coding of invoices for services or goods for expense tracking purposes</p>Executive AssistantWe are in the process of recruiting an Executive Assistant to be a part of our team located in Arlington, Virginia. The Executive Assistant will play a crucial role in our non-profit organization, focusing on the smooth operations of the executive suite. The selected candidate will provide indispensable support to the Chief Executive Officer, manage daily office operations, and act as a mediator between executives and key stakeholders. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Administer executive support, including calendar management, arranging meetings, and handling confidential correspondence<br>• Oversee daily office operations and ensure a detail oriented and welcoming office environment<br>• Manage and maintain accurate schedules for the leadership team, including internal/external meetings, media opportunities, and speaking engagements<br>• Coordinate logistics for meetings, including securing meeting spaces, arranging catering, and handling event rentals<br>• Prepare, modify, and format presentations for internal and external events<br>• Act as a liaison between executives and key stakeholders, ensuring smooth communication and operations<br>• Manage office access for staff, visitors, and vendors, including digital and physical badging<br>• Provide support for board meetings and manage administrative tasks for the Board of Trustees<br>• Oversee the national office headquarters, ensuring its seamless operation and maintaining a consistent office presence<br>• Resolve any calendar conflicts proactively and communicate with the leadership team as required.Legal Assistant<p>Position: Personal Injury Legal Assistant </p><p>Position: Fairfax, VA</p><p><br></p><p><br></p><p>Description: Our client, a prominent law firm, is looking to bring on an experienced Legal Assistant to for their Personal Injury practice group. This role is ideal for candidates with strong litigation, technical, and administrative skills who can manage the progression of cases, create and maintain electronic files, and prepare and process complex legal documents, correspondence, and memoranda.</p><p> </p><p>Responsibilities:</p><p>• Draft and prepare legal documents for state and federal court filings, including discovery requests/responses, pleadings, motions, and letters.</p><p>• Handle e-filing in state and federal courts.</p><p>• Schedule meetings and appointments, maintain attorney calendars, and manage contact information.</p><p>• Conduct new client intake, handle time entry and billing, and organize file maintenance using the firm’s electronic records management system.</p><p>• Coordinate attorney travel and expense reimbursement.</p><p> </p><p>Requirements:</p><p>• Minimum of 5 years of legal assistant experience, with a focus on personal injury litigation.</p><p>• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with e-filing systems, document management, and time/billing systems.</p><p>• Strong communication, organizational, and client service skills.</p><p>• Attention to detail, including accurate spelling, grammar, and proofreading.</p><p>• Ability to work effectively in a team-oriented environment.</p><p><br></p><p><br></p><p>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanant Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p>HR Coordinator<p>We are seeking an HR Coordinator to become a part of our team based in Chantilly, Virginia. The role offers a contract employment opportunity, primarily focusing on full cycle benefits administration. You will assist with the daily functions of a company's human resources department and will play a critical role in maintaining and enhancing the organization's HR activities by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. This is a fantastic opportunity for the right individual to gain invaluable experience and build on their human resource skills.</p><p>Responsibilities:</p><p>• Efficiently managing and processing various HR documents and paperwork.</p><p>• Handling benefit functions and ensuring they are administered properly.</p><p>• Maintaining strong communication with all members of the organization.</p><p>• Providing comprehensive back-office support for HR operations</p><p>• Carrying out other clerical duties as required</p>Office Assistant<p>Robert Half's client is seeking a proficient Office Assistant to join their team based in Reston, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. Some weeks you will be working part time and others full time. This is an immediate start, and you must have your own transportation.</p><p><strong>Responsibilities: </strong></p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.</p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p> </p>