11 results for Administrative Assistant in Sacramento, CA

Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications. • Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries. • Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup. • Assisting with additional tasks as directed by leadership. • Collaborating with various departments to ensure smooth communication and coordination between teams. • Handling data entry and email correspondence. • Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. • Managing inbound and outbound calls and scheduling appointments. • Providing exceptional customer service.

Leasing Administrative Assistant We are offering a contract-to-permanent employment opportunity for a Leasing Administrative Assistant in Walnut Creek, CA. This role primarily involves supporting our leasing team through administrative tasks, managing lease documentation, and maintaining seamless communication with both potential and current residents. Working within a fast-paced environment, the Leasing Administrative Assistant will ensure efficient operations within the leasing office. Leasing Administrative Assistant Responsibilities: • Accurately and efficiently process rental applications, including conducting background screenings and verifying applicant information.• Assist in the creation, review, and management of lease agreements and documentation.• Maintain up-to-date and accurate records of tenants and potential tenants in our property management system.• Coordinate and schedule property tours and appointments for individuals looking to become tenants.• Respond promptly to inquiries from prospective tenants about lease terms, property features, and availability.• Provide exceptional customer service to both current and prospective residents, addressing any questions and concerns.• Assist in the development and execution of marketing materials and promotional activities to attract new tenants.• Handle the leasing office's email inbox, correspondence, and phone calls.• Support various special projects and initiatives as needed.• Manage lease renewals and oversee the community marketing efforts on platforms like Facebook Ads, Zillow, and Yardi. If you are interested in this Leasing Administrative Assistant position, please apply today!

Administrative Assistant Education client is looking for a temporary Administrative Assistant within their Student Support Services Department. Duties Include:• Working directly with current students provide baseline advising to help student remain on track with registration and course progression.• Directing the students, as needed, with their questions and concerns to the Program Chairs.• Maintaining consistent communication with Program Chairs and specific faculty about student progress, needs, and requests for support.• Maintaining student files, both electronically and hard copies. • Auditing student files for appropriate paperwork, deadlines and tracking progress of coursework. • Monitoring students on Leave of Absence for return dates. • Monitoring students that have expiring Incomplete grades for completion of course work and submitting change of grade forms with program chair approval to the Registrar.• Provide audited student records to the Administrative Coordinator/Assistant – Credentials (Licensure) and Degree Completion Support Services for end of program processing• Assist with Master’s degree coordination (oversee the documentation of student work-thesis, research posters, DocuSign cover pages submitted to the Google Drive)• Assist in the planning and implementation of college events.• Assisting in maintaining the student information database (Box, Monday.com, Tableau, etc.)• Drafting memos, letters, and emails This temporary Administrative Assistant role will last through December 2025.

Customer Engagement Administrative Assistant We are offering a long term contract employment opportunity for a Customer Engagement Administrative Assistant in the transport industry, located in Stockton, California. This role involves processing customer applications, maintaining customer records, and resolving customer inquiries for our transportation department. Responsibilities: • Facilitate customer communication by answering and redirecting phone calls to the appropriate departments within the organization. • Provide comprehensive customer service, both in person and over the phone, ensuring customer satisfaction. • Handle sales transactions, including cash and credit card payments, and reconcile daily sales reports to maintain accurate financial records. • Respond to customer feedback via various channels, such as telephone, email, and in-person visits, and provide solutions that cater to their needs. • Utilize CRM software to maintain accurate records of customer interactions, transactions, feedback, and resolutions for future reference and reporting. • Use online and paper-based resources effectively to provide correct bus schedules, route information, and directions to passengers. • Assist with general office tasks, including filing, data entry, and record-keeping, to ensure efficient and organized operations.

Executive Assistant We are offering a contract employment opportunity for an Executive Assistant in Sacramento, California. This role is in the healthcare industry, where the selected individual will support various administrative functions and engage with different stakeholders. The workplace is a skilled nursing facility dedicated to providing high-quality care for the elderly and those requiring extended recoveries. Responsibilities: • Providing daily administrative and secretarial support as directed by the nursing leadership team• Acting as a liaison and undertaking special assignments and projects• Handling complex and responsible secretarial work independently, relieving administrators of administrative detail and non-routine work• Managing front desk duties, including greeting and directing visitors• Coordinating and scheduling meetings, including calendar management• Preparing and distributing meeting agendas and minutes• Undertaking data collection and report writing tasks• Maintaining proficiency in Office software, particularly in Excel, Word, and PowerPoint.

Marketing Administrative Assistant We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our marketing team in executing campaigns, managing projects, and maintaining smooth departmental operations. The ideal candidate will provide critical administrative and organizational support to ensure the marketing team’s activities are efficient and successful. This is an excellent opportunity for someone looking to grow their career in a fast-paced marketing environment.Key Responsibilities:Administrative Support:<ul><li>Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and preparing expense reports.</li><li>Answer and direct incoming calls, emails, and inquiries specific to marketing-related requests or partnerships.</li></ul>Project Coordination:<ul><li>Assist in coordinating marketing campaigns, events, and initiatives by managing timelines, deliverables, and communications among team members and partners.</li><li>Track and report on campaign or project progress by updating spreadsheets, project management tools, or departmental trackers.</li></ul>Content and Collateral Management:<ul><li>Help create, edit, or proofread marketing materials such as email templates, flyers, presentations, and social media posts.</li><li>Maintain and organize marketing assets, including digital libraries, image repositories, and promotional materials.</li></ul>Data Entry and Reporting:<ul><li>Input marketing data into CRM systems or tracking tools and generate regular performance reports.</li><li>Conduct basic market research, competitor analysis, or other industry intelligence as requested.</li></ul>Event Support:<ul><li>Assist in planning and executing marketing events, webinars, or tradeshows by coordinating logistics, bookings, and communications.</li><li>Manage post-event follow-ups such as surveys, thank-you notes, and performance summaries.</li></ul>Vendor and Partner Coordination:<ul><li>Serve as a point of contact for suppliers, designers, or vendors to ensure timely delivery of services or products.</li><li>Assist with processing vendor invoices and addressing any billing or account concerns.</li></ul>Other Duties as Assigned:<ul><li>Support marketing managers and directors with ad hoc administrative and operational tasks to ensure team success.</li></ul>

Human Resources (HR) Assistant We are offering a long-term contract role in Manteca, California, for a meticulous Human Resources (HR) Assistant/Recruiting Coordinator. In this role, you will be deeply involved in the recruitment process, benefits administration, employee orientation, and record management. You will also play a significant part in resolving inquiries and issues related to HR matters. Experience with NeoGov is highly desired. Responsibilities: • Coordinating the recruitment process, which includes the creation of job advertisements, candidate selection, examination scheduling, and recruitment flyer preparation.• Handling all aspects of new employee orientations and serving as a point of contact for questions related to benefits and other related topics.• Ensuring accurate and timely processing and tracking of new benefit enrollments and changes in various databases.• Responding to employee and retiree queries and complaints, and collaborating with medical insurance providers to address issues.• Preparing and managing leave of absence paperwork, and tracking Family and Medical Leave Act (FMLA), Pregnancy Disability Leave (PDL), and California Family Rights Act (CFRA) time off.• Assisting in the completion of workers’ compensation reports and acting as a liaison with the workers’ compensation carrier.• Processing Personnel Action Forms and payroll changes related to various employee transactions and ensuring compliance with bargaining unit agreements and personnel policies.• Conducting exit interviews and preparing exit paperwork for departing employees.• Participating in special projects, including training programs, engagement committee, open enrollment, and other related projects and events.• Providing general administrative and technical support to Human Resources, including preparing correspondence, reports, data entry, and maintaining schedules and records.

Assistant Controller Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. We are seeking a dedicated and experienced Assistant Controller to join our team in Sacramento, California. In this role, you will be responsible for overseeing various aspects of our company's accounting operations. Responsibilities• Provide necessary training and support to the Director of Operations to alleviate some of the accounting workloads• Perform job costing tasks with a high level of accuracy and precision• Close books and prepare Flash Reports as required• Apply intermediate Excel skills to manage and analyze data• Leverage experience in the Manufacturing/Construction industry to improve cost accounting processes.

Assistant Property Manager We are offering a long-term contract employment opportunity for an Assistant Property Manager in the property management industry, located in Concord, California, 94520, United States. In this role, you'll be responsible for assisting with tenant inquiries, managing recertifications, and performing data entry tasks using Yardi software. Responsibilities: • Respond to tenant inquiries and provide solutions in a timely manner • Assist in the management of low-income tax credit housing • Perform data entry and record maintenance using Yardi software • Manage the recertification process for tenants • Handle incoming phone calls and provide appropriate assistance or direction to callers.

Administrative Coordinator We are offering a long-term contract employment opportunity in the Healthcare/NHS industry for a Business Development Coordinator, based in Stockton, California. As a Coordinator, you will be instrumental in supporting and coordinating our business development and physician recruitment efforts. This role is crucial in ensuring smooth operations within our organization. Responsibilities: • Ensure efficient coordination and support for business development and physician recruitment functions.• Oversee the maintenance of databases and files, both electronic and manual, related to business development and physician recruitment projects.• Streamline the process of physician C.V./resume monitoring and tracking.• Manage the scheduling of physician site visits and meetings for supervisors.• Maintain up-to-date status of all searches.• Perform secretarial duties as needed, including but not limited to, copying, correspondence, and typing.• Handle inbound calls, providing timely and accurate responses to queries.• Assist with budget processes and calendar management.• Utilize CRM and other software tools like ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time in daily tasks.• Foster business development skills and communication abilities to improve overall team performance.

Estate Planning Secretary Our client, a well-respected firm in downtown Sacramento is looking for an Estate Planning Secretary. This is a vital role in managing administrative and clerical duties related to estate planning. The workplace is a dynamic and fast-paced environment where you will be handling client relations, managing schedules, and drafting important documents. Responsibilities: • Manage and process incoming and outgoing mail efficiently• Handle phone calls for attorneys, ensuring effective communication• Draft routine documents and correspondence for attorney approval• Organize and schedule appointments and events to ensure smooth operations• Welcome and assist clients, providing a detail-oriented and friendly service• Maintain electronic calendars for attorneys, ensuring schedules are up-to-date• Oversee new client onboarding, ensuring all procedures are correctly followed• Draft and prepare firm engagement letters, ensuring all necessary details are included• Create and maintain files, keeping accurate records, and generate reports as requested• Provide coverage for additional attorneys as required, demonstrating flexibility and teamwork