We are looking for a dedicated HR Recruiter to join our team on a contract basis in Rochester, New York. In this role, you will play a vital part in identifying, attracting, and hiring talented individuals who align with our mission to support individuals in recovery. This position offers an exciting opportunity to make a meaningful impact within a non-profit organization.<br><br>Responsibilities:<br>• Develop and implement innovative strategies to source and attract candidates with relevant experience through community outreach, job boards, social media, and other channels.<br>• Build strong relationships with educational institutions, organizations with attention to detail, and community groups to establish a talent pipeline.<br>• Represent the organization at job fairs, networking events, and community gatherings to connect with potential candidates.<br>• Organize and manage quarterly job fairs to increase visibility and attract diverse talent.<br>• Review resumes and applications to identify candidates who meet the organization's needs and share its values.<br>• Coordinate and conduct interviews to assess candidates’ skills and cultural fit.<br>• Manage the intern recruitment process, including sourcing, interviewing, and onboarding.<br>• Ensure a positive candidate experience by maintaining clear communication and transparency throughout the hiring process.<br>• Prepare offer letters and manage hiring documentation using the organization's applicant tracking system.
<p>Hannah Savage with Robert Half is seeking an experienced <strong>Construction Project Manager</strong> to oversee and manage all aspects of commercial construction projects from start to finish. This role requires strong leadership, organizational skills, and the ability to deliver projects on time and within budget.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all phases of commercial construction projects</li><li>Develop and maintain <strong>job costing</strong> and <strong>budgeting</strong> plans</li><li>Coordinate and supervise contractors, vendors, and subcontractors</li><li>Ensure compliance with safety standards and building codes</li><li>Monitor project timelines, quality, and financial performance</li><li>Communicate effectively with clients, stakeholders, and internal teams</li></ul><p>For immediate and confidential consideration apply today or contact Hannah Savage w/Robert Half's Rochester, NY branch today! </p>
• Maintain a documented system of accounting policies and procedures. <br>• Create an environment of controls to ensure the safeguarding of company assets, including, but not limited to cash, inventory, fixed assets, and investments. <br>• Understand the relationship of computer and process-driven systems, ensuring controls are in place. <br>• Consistently analyze financial data and present financial reports in an accurate and timely manner; communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep Group Leadership informed of the financial condition of Division. <br>• Perform month-end closing process, recording journal entries and preparing monthly financial statements. <br>• Review, analyze, and reconcile all balance sheet accounts and sub-ledgers on a timely basis. Ensuring accuracy and completeness. <br>• Maintain fixed asset ledger and generate depreciation entries. <br>• Prepare all supporting documents and requests for the completion of tax returns and owner distributions as required by an external CPA firm. <br>• Create cost accounting reports related to machine and spare parts pricing. <br>• Assist company leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results to identify, explain, and correct variances as appropriate. <br>• Prepare reports to analyze vendor activity, salary, and benefits as part of the annual budget and forecasting. <br>• Conduct an inventory analysis, such as turnover, lead time, and profit margins for planning. <br>• Ensure timely processing of customer billing, an active collection of open accounts, recording and paying vendor debts. <br>• Monitor cash and manage payables to enhance cash flow and vendor relationships. <br>• Work with executive and sales staff to determine credit worthiness of potential and current customers. <br>• Perform analysis/review for reasonableness and accuracy to provide information to the Senior Management Team consisting of backlog, bookings, commissions, open purchase orders, and key performance indicators specific to the industry. <br>• Fiduciary responsibilities as it pertains to the company 401(K) and Pension Plans maintaining compliance with ERISA. <br>• Certification and filing annual 5500s. <br>• Continually strive to improve business processes by reviewing computer systems to evaluate current and potential functionality. <br>• Work with insurance broker/agent to determine acceptable coverage in all areas of insurance, not limited to property and casualty, umbrella, officer, etc. <br>• Provide leadership in strengthening internal communications, creating, and promoting a positive and supportive work environment with associates of all levels in the company. <br>• Coordinate all audit activity with banking and financial consultants. <br>• Comply with federal, state, and local legal requirements by filing financial reports and advising management on needed actions. <br>• Work with outside attorneys and consultants as needed.
We are looking for an experienced Accounts Payable Specialist to join our team in Ontario, New York. In this contract-to-permanent position, you will play a key role in managing full-cycle accounts payable processes across multiple branches, ensuring accuracy, efficiency, and compliance. This is an excellent opportunity for a detail-oriented individual who thrives in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Manage the complete accounts payable cycle for all branches, including processing vendor bills and overseeing general administrative and sales expenses.<br>• Reconcile vendor statements to resolve discrepancies promptly and ensure accurate records.<br>• Maintain and update vendor information to ensure data integrity and compliance.<br>• Process check requests with precision and efficiency, meeting organizational deadlines.<br>• Act as the primary contact for accounts payable activities, providing support to accounting and payroll teams.<br>• Collaborate with internal teams, including project managers, to address invoice and vendor-related inquiries.<br>• Adapt to evolving priorities and procedures, demonstrating flexibility in a dynamic work environment.<br>• Ensure compliance with organizational policies and standards in all accounts payable operations.<br>• Support the implementation and use of accounting systems, including vendor bill entry and maintenance.<br>• Facilitate communication across departments to streamline payment processes and vendor interactions.
<p><strong>Job Summary:</strong></p><p>We are seeking an experienced and highly organized <strong>Full Charge Bookkeeper</strong> to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.</p>
<p><strong>Job Summary:</strong></p><p>We are looking for a motivated and detail-oriented <strong>Collections Specialist</strong> (Corporate) to manage and follow up on outstanding customer accounts. This position is responsible for contacting customers regarding overdue invoices, negotiating payment arrangements, and maintaining accurate records of all collection activities. The ideal candidate will have strong communication skills, a positive attitude, and the ability to manage sensitive situations with professionalism.</p>
<p>Our client, a successful law firm, is seeking a Litigation Attorney to join their team. If you have commercial litigation experience, construction litigation experience, or employment litigation experience, please apply!</p><p><br></p><p><strong>Role: </strong>Litigation Attorney</p><p><strong>Location: </strong>Rochester, NY</p><p><strong>Comp Package: </strong>$110,000 - $150,000 + bonuses + great benefits</p><p><strong>Schedule: </strong>In office but flexibility to work from home when needed</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Manage all phases of civil and commercial litigation, spanning from initial case evaluation to trial proceedings and potential appeals.</li><li>Perform comprehensive legal research and prepare litigation documents, including pleadings, motions, briefs, and related filings.</li><li>Formulate and implement case strategies tailored to achieve client goals.</li><li>Advocate for clients during court appearances, depositions, mediations, and settlement discussions.</li><li>Collaborate closely with partners and team members to ensure cohesive and effective case management.</li><li>Maintain clear, consistent communication with clients, opposing counsel, and the judiciary throughout the litigation process.</li><li>Stay updated on legal trends and changes to offer forward-thinking advice and representation.</li><li>Assist in advancing the firm's success by cultivating strong client relationships.</li><li>Guide and mentor junior attorneys by offering insights on legal strategy, case management, and client engagement.</li><li>Fulfill an annual billable hour target of 1,600 while adhering to the highest professional standards.</li></ul>
<p><strong>Job Summary:</strong> The Medical Billing Specialist is responsible for accurately processing and managing healthcare billing information for medical practices, clinics, or hospitals. This role ensures that insurance claims are correctly coded, submitted, and followed up to maximize reimbursements and minimize errors. Medical Billing Specialists serve as a liaison between healthcare providers, patients, and insurance companies, helping to resolve billing issues and maintain compliance with relevant regulations.</p>
We are looking for a detail-oriented Tax Services Specialist to join our team on a contract basis in Rochester, New York. In this role, you will provide exceptional customer support while managing a range of tax-related tasks in a fast-paced environment. The ideal candidate will demonstrate strong communication skills, problem-solving abilities, and a commitment to delivering high-quality results.<br><br>Responsibilities:<br>• Follow up promptly on outstanding items to ensure timely resolution in accordance with service level agreements.<br>• Develop and maintain a thorough understanding of company products, policies, and procedures.<br>• Organize and prioritize daily tasks with a focus on meeting time-sensitive deadlines.<br>• Support both internal and external clients by completing payments, filings, and assisting with tax agency account registrations.<br>• Research and resolve tax notices while ensuring accurate data entry and verification.<br>• Utilize tools such as Oracle, MasterTax, Prism, Salesforce, ClientSpace, and Microsoft Office products to complete tasks effectively.<br>• Uphold the company’s values, including integrity, service, innovation, partnership, accountability, and respect.<br>• Create and manage spreadsheets to streamline data organization and reporting.<br>• Provide excellent customer service by addressing inquiries and resolving issues efficiently.<br>• Perform additional duties as assigned to support the team.
We are looking for a dedicated Part-Time Receptionist to join our team in Webster, New York. This is a long-term contract opportunity ideal for someone who excels at multitasking and enjoys providing exceptional service in a detail-oriented environment. The role involves managing front desk operations and ensuring smooth communication within the organization.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a welcoming atmosphere at the front desk.<br>• Manage inbound calls efficiently using a multi-line phone system, addressing inquiries and redirecting calls as necessary.<br>• Operate and maintain a switchboard system handling up to 10 lines.<br>• Provide accurate information to callers and assist with general inquiries.<br>• Collaborate with team members to ensure seamless communication across departments.<br>• Maintain an organized and detail-oriented reception area.<br>• Handle administrative tasks such as scheduling and data entry when required.<br>• Monitor and distribute incoming correspondence to the appropriate personnel.<br>• Uphold confidentiality while managing sensitive information.<br>• Deliver prompt and detail-oriented customer service to all visitors and callers.
<p><strong>Job Summary:</strong></p><p>We are looking for a reliable and detail-oriented <strong>Payroll Specialist</strong> to manage and process payroll for our employees. This role ensures employees are paid accurately and on time while maintaining compliance with company policies and government regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of payroll processes and tax regulations.</p><p> </p>
<p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented and organized <strong>Accounts Payable/Accounts Receivable (AP/AR) Clerk</strong> to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.</p>
<p><strong>Job Summary:</strong></p><p>We are seeking a motivated and detail-oriented <strong>Staff Accountant</strong> to join our accounting team. This position is responsible for assisting with daily accounting operations, maintaining financial records, preparing reports, and supporting month-end and year-end closing processes. The ideal candidate will have strong analytical skills, excellent attention to detail, and a solid understanding of accounting principles.</p><p> </p>
<p><strong>Job Summary:</strong></p><p>We are seeking a dependable and detail-oriented <strong>Accounts Payable (AP) Specialist</strong> to join our team. This role is responsible for handling <u>high-volume</u> vendor invoices, processing payments, reconciling statements, and maintaining accurate financial records. The ideal candidate will have excellent organizational skills, strong attention to detail, and a good understanding of accounting procedures.</p>
<p><strong>Job Summary:</strong></p><p>The Purchasing Clerk is responsible for supporting procurement activities by ordering materials, supplies, and equipment based on company needs. This role ensures timely and cost-effective purchasing while maintaining accurate records and working closely with vendors and internal teams.</p>
We are looking for a detail-oriented Client Support, Return Mail Processor (Tier II) to join our team on a contract basis in West Henrietta, New York. This role involves managing return mail processes, ensuring accurate data entry, and maintaining strong client relations in accordance with company policies. As an on-site position, occasional overtime may be required.<br><br>Responsibilities:<br>• Process daily return mail by logging items into the system and preparing outgoing packages.<br>• Contact clients to confirm and update business addresses when necessary.<br>• Follow established guidelines to maintain positive client relationships and resolve issues in line with company policies.<br>• Utilize software systems such as Salesforce and Adobe Flex to perform necessary tasks.<br>• Conduct data entry with precision while prioritizing and organizing workloads effectively.<br>• Assist with additional data entry responsibilities as required.<br>• Ensure quality service standards are upheld in all tasks.<br>• Collaborate with team members or work independently to meet deadlines.<br>• Handle lifting tasks ranging from 10-20 pounds as needed.
Job Summary: A Tax Preparer is responsible for preparing and filing individual tax returns in compliance with local, state, and federal tax regulations. These detail oriented reviews clients’ financial records, utilizes appropriate tax forms, identifies potential deductions and credits, and ensures all documentation is accurate and submitted on time. A Tax Preparer may also provide basic advice on tax planning and respond to inquiries from clients or tax authorities.
<p><strong>Job Summary:</strong></p><p>The Tax Preparer for Commercial Taxes is responsible for preparing and filing tax returns for businesses, ensuring compliance with local, state, and federal regulations. This role involves analyzing financial records, identifying applicable deductions and credits, and maintaining thorough documentation. The Tax Preparer collaborates with clients and internal teams to provide accurate, timely, and efficient tax services, while keeping current with changing tax laws and regulations.</p>
We are looking for a motivated and detail-oriented Accounts Payable Clerk to join our team in Rochester, New York. In this Contract to permanent position, you will play a key role in supporting the financial operations of a growing organization within the healthcare industry. This is an excellent opportunity for career advancement in a fast-paced and dynamic environment.<br><br>Responsibilities:<br>• Manage administrative and clerical tasks for the Accounts Payable and Finance Department to ensure smooth operations.<br>• Execute daily financial processes and controls with accuracy while adhering to company policies and compliance standards.<br>• Deliver excellent customer service to internal business partners and address inquiries in a timely manner.<br>• Assist with both internal and external audits by providing necessary documentation and support.<br>• Open, sort, and distribute department mail efficiently to maintain workflow.<br>• Organize, log, and file invoices, checks, and other financial documents for easy retrieval and record-keeping.<br>• Verify and process checks, including handling expedited requests when necessary.<br>• Contribute to special projects as assigned by management to support departmental goals.
<p>Our client, a successful full-service law firm, is seeking a junior Estate Planning Attorney to join their well-established law firm in Rochester, New York. This position offers the opportunity to work within a supportive and client-focused Trusts & Estates practice group. If you are passionate about estate planning and eager to build a long-term career, this role could be an excellent fit for you.</p><p><br></p><p><strong>Location:</strong> Rochester, NY</p><p><strong>Salary:</strong> $100,000 - $145,000 (depending on experience) + great benefits!</p><p><strong>Schedule: </strong>In-Office</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft and review estate planning documents, including wills, trusts, powers of attorney, and healthcare proxies</li><li>Assist in the administration of estates and trusts, including probate filings and asset transfers</li><li>Conduct client meetings to assess goals, gather information, and explain estate planning options</li><li>Research legal issues and provide guidance on estate, gift, and generation-skipping transfer tax issues</li><li>Coordinate with financial advisors, accountants, and other professionals to develop and implement estate plans</li><li>Stay current with changes in relevant state and federal laws</li></ul>
<p>We are looking for an experienced Applications Architect to shape the future of technology solutions for our client in Western, NY (Rochester-Buffalo). In this role, you will design innovative, scalable, and efficient systems that align with enterprise objectives while collaborating with various stakeholders to translate business needs into actionable technical strategies. Your expertise will drive the successful implementation of technology initiatives that meet organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement application architecture strategies that align with enterprise-wide objectives.</p><p>• Collaborate with business, technology, and cybersecurity teams to gather requirements and deliver scalable solutions.</p><p>• Design and document innovative solutions to address complex business challenges.</p><p>• Lead the evaluation and integration of Microsoft 365 and Salesforce environments into the organization’s technology stack.</p><p>• Ensure that all technology solutions adhere to best practices and regulatory standards.</p><p>• Partner with external vendors and strategic partners to deliver high-performance applications.</p><p>• Oversee the lifecycle management of applications, including upgrades, optimization, and retirement.</p><p>• Provide technical guidance and mentorship to development teams to ensure successful project delivery.</p><p>• Analyze and improve existing enterprise resource planning systems to enhance efficiency and reliability.</p><p>• Research emerging technologies to recommend strategies for future innovation and growth.</p>
We are looking for an experienced Tax Preparer to join our team on a contract basis in Brockport, New York. In this role, you will focus on preparing accurate federal, state, and local tax returns while ensuring compliance with tax regulations. This position requires strong attention to detail and excellent communication skills to guide clients through the tax preparation process.<br><br>Responsibilities:<br>• Prepare and file federal, state, and local tax returns for individuals and businesses with precision.<br>• Review financial documents and data to ensure accuracy and compliance with tax laws.<br>• Utilize tax software such as Lacerte and Drake to streamline the preparation process.<br>• Collaborate with clients to gather necessary financial information and address tax-related inquiries.<br>• Identify and apply allowable deductions and credits to minimize tax liabilities.<br>• Stay updated on current tax laws, regulations, and changes to provide accurate advice.<br>• Assist clients in effective tax planning strategies to optimize their financial outcomes.<br>• Ensure timely submission of tax returns to meet all deadlines.<br>• Provide attentive customer service to build and maintain client relationships.
We are looking for a dedicated and organized Part Time Office Assistant to join our team in Webster, New York. In this long-term contract position, you will play a crucial role in ensuring smooth day-to-day office operations while providing excellent service to clients and colleagues. This opportunity is ideal for someone who thrives in a dynamic environment and is passionate about administrative work.<br><br>Responsibilities:<br>• Welcome and assist clients upon arrival, ensuring a positive and attentive experience.<br>• Update and maintain client records accurately and securely.<br>• Handle incoming phone calls, providing helpful responses and routing calls as necessary.<br>• Scan and organize documents to ensure efficient recordkeeping.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team in various administrative duties to ensure operational efficiency.<br>• Maintain a clean and organized reception area.<br>• Assist with scheduling appointments and managing calendars.<br>• Collaborate with colleagues to address client inquiries and provide solutions.
We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in supporting day-to-day operations and ensuring efficient office management. The ideal candidate will have excellent organizational skills and a proactive attitude, contributing to a positive and productive workplace.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer and manage inbound calls with professionalism and efficiency.<br>• Perform accurate data entry tasks to maintain up-to-date records and databases.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in composing and proofreading correspondence and official documents.<br>• Foster positive client relations by addressing concerns and providing timely support.<br>• Manage and update databases to ensure data integrity and accessibility.<br>• Coordinate and organize office activities, meetings, and schedules.<br>• Support team members with various administrative tasks as needed.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Rochester, New York. In this long-term contract position, you will play a key role in managing and processing invoices while ensuring timely and accurate payments. This role is ideal for someone with a strong background in accounts payable and a commitment to maintaining financial accuracy.<br><br>Responsibilities:<br>• Review and verify invoices for accuracy, ensuring proper coding and compliance with company policies.<br>• Process invoices and payments using established procedures and systems.<br>• Conduct regular check runs to ensure timely payment to vendors.<br>• Resolve discrepancies or issues related to invoices and payments.<br>• Maintain organized records of all accounts payable transactions.<br>• Collaborate with internal teams to ensure smooth invoice processing and payment workflows.<br>• Utilize Workday software to manage accounts payable tasks and reporting.<br>• Monitor outstanding invoices and follow up with vendors when necessary.<br>• Assist in preparing financial reports related to payables.<br>• Support audits by providing relevant documentation and information.
