4 results for Executive Assistant in Rochester, NY

Administrative Assistant We are seeking an Administrative Assistant to join our team in the non-profit sector, located in Rochester, New York. As an Administrative Assistant, you will be providing essential support to our executive team, detail-oriented group, and department. This role offers a contract to permanent employment opportunity and involves a variety of tasks from managing reports to coordinating meetings. Responsibilities: • Provide comprehensive administrative support to the executive team and department. • Act as the primary point of contact for all report creation and management. • Ensure efficient and accurate ordering of necessary supplies. • Coordinate meetings and produce relevant correspondence. • Handle special projects as needed. • Maintain a high level of proficiency in Microsoft Office applications. • Prioritize tasks effectively and adapt to changes in priorities. • Work independently and collaboratively within a team setting.

Tax Administrative Assistant We are looking for a highly organized and responsible Administrative Assistant to perform a variety of administrative and clerical tasks in a tax office setting in Rochester, NY. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Office and office equipment. Key Responsibilities:<ol><li>Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Respond to questions and requests for information from clients and employees in a professional and courteous manner.</li><li>Assist in the preparation of regularly scheduled tax reports.</li><li>Develop and maintain a filing system for important and confidential company documents.</li><li>Maintain contact lists and schedule appointments, as required.</li><li>Provide general support to visitors and clients.</li><li>Draft and distribute correspondence, such as memos, letters, faxes and forms, as needed.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li></ol>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Rochester, New York. This role is situated within the industry and involves a range of duties such as managing schedules, coordinating appointments, tracking loan applications, and assisting in marketing efforts. Responsibilities: • Oversee the Loan Officer's schedule, coordinating business meetings, client calls, and follow-ups. • Handle the arrangement of appointments with business partners, clients, and realtors. • Track loan applications and ensure a seamless process for clients. • Manage and execute marketing campaigns, including email marketing, social media, and print materials. • Coordinate marketing opportunities with industry professionals, referral partners, and realtors. • Update and maintain the CRM to monitor client and partner engagement. • Assist in the production and distribution of promotional materials, including newsletters, flyers, and loan product updates. • Plan and manage networking events, open houses, and educational workshops for clients and realtors. • Organize business development meetings and lunch and learn sessions. • Handle the logistical planning for conferences and training sessions, including organizing travel arrangements. • Monitor engagement metrics and provide insights to improve marketing efforts.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the Healthcare and Social Assistance industry located in Fairport, New York. This role offers a contract to permanent employment opportunity and will play a crucial role in providing administrative support to the sales, customer support, and sourcing departments. Responsibilities: • Process customer credit applications accurately and efficiently. • Keep precise records of customer credit. • Resolve customer inquiries in a timely and detail oriented manner. • Monitor customer accounts and take appropriate action when necessary. • Manage incoming calls and respond to customer queries. • Deliver exceptional customer service to clients and visitors. • Carry out data entry tasks and maintain customer databases. • Oversee email correspondence and ensure prompt and accurate communication with clients. • Handle inbound and outbound calls effectively. • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to create and manage documents and presentations. • Arrange appointments and meetings as necessary.