23 results for Bookkeeperoffice Manager in Rochester, NY

Full Charge Bookkeeper Hannah Savage with Robert Half is working with a client in the service industry seeking a Full Charge Bookkeeper to join their team. This role will involve the oversight of all accounting functions, weekly payroll processing, and some office management as well. Seeking candidates with strong previous bookkeeping experience with QuickBooks experience. This organization is family-feel, team oriented, and this role is pivotal to the success of the organization! Responsibilities: • Overseeing all accounting functions, which includes cash flow, deposits, invoicing, budget, AP, AR, petty cash, journal entries, bank and credit reconciliations, and end of month and year financials and tax reports.• Processing weekly payroll in its entirety.• Ensuring prompt payments against Accounts Payable and Notes Payable to maintain a good credit standing.• Processing month-end Account Receivable customer statements.• Reconciling all Balance Sheet accounts at month end and updating General Ledger adjustments.• Managing and maintaining office staff to ensure prompt, courteous customer service and timely, accurate reporting.• Handling employee relations and benefit reporting, which includes onboarding of permanent staff, 401k, health insurance, flexible spending accounts, disability and life insurance.• Maintaining all insurance data, including policies, certificates of insurance, vehicle insurance, worker’s compensation claims, OSHA300 log, etc.• Utilizing skills in Bookkeeping, Full Charge Bookkeeper, Bank Account Reconciliation, Bank Reconciliations, Cash Reconciliations, Onboarding, HR (Human Resources), Benefits Payroll, Full Cycle Payroll. For immediate, confidential consideration apply today, or contact Hannah Savage with Robert Half's Rochester, NY branch!

Bookkeeper Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting. Responsibilities:• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.• Accurately enter data into relevant accounting systems.• Ensure all financial records are maintained and updated as necessary.• Handle monthly close processes and communicate any issues.• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.• Utilize Microsoft Excel for data organization and financial tracking.• Manage payroll processes, ensuring all employees are paid accurately and on time.• Utilize QuickBooks for managing and processing financial data.• Monitor customer accounts and follow up on any outstanding payments.• Assist in the preparation and processing of financial reports

Full Charge Bookkeeper We are offering a long-term contract employment opportunity for a Full Charge Bookkeeper in Rochester, New York. This role falls within the industry, requiring proficiency in Accounting Software Systems, Computerized Accounting System, and familiarity with administrative office operations. Responsibilities: • Oversee and manage all general accounting functions, including Accounts Payable (AP) and Accounts Receivable (AR) • Utilize QuickBooks for the processing and recording of transactions • Handle the onboarding process for new customers, ensuring accurate and efficient data entry • Responsible for the management and processing of payroll using ADP - Financial Services • Maintain and update all customer credit records, ensuring accuracy at all times • Use Microsoft Excel for various accounting and administrative tasks • Address and resolve any customer inquiries related to their accounts • Monitor customer accounts and take necessary actions based on account status • Conduct job cost analysis and prepare relevant reports • Manage and report on Sales Tax.

Accounting Manager/Supervisor We are on the lookout for a dedicated and experienced Accounting Manager/Supervisor to join our team in ROCHESTER, New York. This role is vital for overseeing all our accounting needs and will also be the succession plan for our current accounting personnel. The successful candidate will be responsible for budgeting, cost accounting, financial reporting, cost control, cash flow management, general ledger maintenance, and month-end/year-end tasks. Responsibilities: • Oversee and manage all accounting needs within the company.• Conduct budgeting tasks to ensure financial efficiency.• Perform cost accounting and job costing to track and analyze project expenses.• Generate accurate financial reports for management decision-making.• Implement cost control measures to maintain profitability.• Manage cash flow to ensure the company's financial stability.• Maintain and update the general ledger for accurate record-keeping.• Perform month-end and year-end closing processes in a timely and accurate manner.• Implement and manage accounting systems such as QuickBooks Online.• Collaborate with other departments to implement system improvements.

Full Charge Bookkeeper We are seeking an experienced and highly organized Full Charge Bookkeeper to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.

Bookkeeper We are looking for a dependable and detail-oriented Bookkeeper to join our team. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices.

Bookkeeper We are offering an exciting opportunity for a Bookkeeper with a Legal Firm in the Rochester, NY area. As part of the team, you'll be working in a dynamic environment where you'll be in charge of various accounting tasks, ensuring the financial health and transparency of the business. Responsibilities: <ul><li>Assisting with the processing of payrolls for various clients, ensuring timely and accurate delivery. </li><li>Utilizing QuickBooks software for various tasks including but not limited to data entry, account reconciliation, and month-end close. </li><li>Communicating with CPA</li><li>Demonstrating a clear understanding of accounting principles, including debits and credits, to accurately record financial transactions. </li><li>Preparing financial statements, including Profit & Loss and Balance Sheets, to provide a clear view of the company's financial status. </li><li>Handling Accounts Payable (AP) and Accounts Receivable (AR) management, ensuring all transactions are accurately recorded and any discrepancies are quickly resolved. </li><li>Performing bank reconciliations to ensure financial records are accurate and up-to-date. </li><li>Utilizing Microsoft Excel for various tasks, including data analysis and reporting. </li><li>Assisting with tax-related tasks as needed, ensuring compliance with all relevant tax laws and regulations. </li><li>Ensuring data entry tasks are completed accurately and efficiently, maintaining the integrity of the company's financial data. </li><li>Executing the month-end close process, ensuring all financial data is accurate and up-to-date.</li></ul>

Staff Accountant We are in search of a Staff Accountant to join our team in Rochester, New York. In this role, you will be tasked with handling a range of accounting responsibilities. Your work will be crucial in maintaining accurate financial records and contributing to our financial planning procedures. For confidential consideration, please apply or email your resume to Dana Rodak out of the Rochester, NY Robert Half office. Responsibilities: • Accurately process and maintain customer credit applications• Identify and rectify account discrepancies as part of general ledger maintenance• Conduct monthly balance sheet reconciliations • Prepare and post intercompany transactions on a monthly basis• Calculate and file sales/use tax for relevant entities on a monthly and quarterly basis• Verify banking transactions for all accounts on a daily basis• Assist in the development of annual operating budgets, cash forecasts, and performance projections• Contribute to maintaining Fixed Assets schedule and depreciation calculation entry• Participate in the preparation of year-end audit/review schedules for CPA firm• Perform complex account analyses and reconciliations as required• Serve as a reliable backup for AR/AP Clerk• Handle other related duties as assigned or requested.

Payroll Supervisor Robert Half is offering a long-term contract opportunity for an experienced, hands-on Payroll Supervisor to support our growing client in Rochester, NY. This position offers the chance to contribute to critical payroll operations within a collaborative and professional environment. In this role, your primary responsibilities will be managing payroll functions, ensuring accuracy and compliance, and supporting employees with payroll-related needs. By working closely with HR, Accounting, and other teams, you’ll play an integral role in maintaining a seamless payroll process. Key Responsibilities<ul><li>Weekly Payroll Processing: Oversee and process weekly payrolls, including lay-offs, terminations, and correction checks.</li><li>Records Management: Maintain accurate payroll records and upload required documents to the internal SharePoint site.</li><li>Union Fringe Management: Balance monthly union fringes and ensure accuracy with general ledger reconciliations, and process union fringe updates accurately on templates for the ERP system.</li><li>Compliance Audits: Audit payroll entries for compliance with Federal and State laws.</li><li>Involuntary Deductions: Process payroll deductions, including levies, garnishments, and child support.</li><li>Employee Support: Respond to and resolve employee inquiries related to payroll issues in a prompt and professional manner.</li><li>Onboarding Support: Process new hire information into the ERP system, ensuring accuracy.</li><li>Year-End Reporting: Balance and finalize year-end payroll records in accordance with corporate standards.</li><li>Procedure Development: Document and update payroll procedure guides to support a streamlined process.</li><li>Cross-Functional Assistance: Provide support to HR and Accounting teams as needed, including analyzing accounting reports, reconciling payroll accounts, and managing direct deposit setups.</li><li>Additional Duties: Complete other related tasks as assigned.</li></ul>

Tax Manager - Public We are seeking a Tax Manager to join our team located in Rochester, New York. This role is primarily focused on public accounting tax and requires a high level of organization and meticulous attention to detail. The Tax Manager will be an instrumental figure in our firm, utilizing their accounting expertise to help our clients succeed. Responsibilities: • Demonstrate problem-solving abilities with flexibility and creativity.• Self-manage tasks and perform proactively in a fast-paced environment.• Develop a comprehensive understanding of clients' businesses and industry aspects.• Assist clients with special projects as needed.• Review Corporate, Individual, and Partnership tax returns.• Use CCH ProSystem software to manage and track client data.• Develop and sustain business relationships to increase the firm's client base.• Provide leadership within the firm and contribute to its growth. • Use Public Accounting Tax knowledge to provide expert advice and guidance. • Track progress towards CPA certification, if not already certified.

Assistant Controller We are offering an exciting opportunity for an Assistant Controller. The job is located in Rochester, New York. As an Assistant Controller, you will be responsible for managing all accounting functions that support our properties. This includes managing the monthly closing process, maintaining general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses. Responsibilities:• Managing accounting functions that support properties• Overseeing the monthly closing process• Maintaining general and subsidiary ledgers• Handling accounts receivable and revenue distribution• Managing depreciation, cost, property, and operating expenses• Preparing schedules and statements for audits• Utilizing excellent time management and communication skills to achieve tasks• Applying meticulous professionalism with a strong work ethic to exceed expectations

AP Specialist We are seeking a dependable and detail-oriented Accounts Payable (AP) Specialist to join our team. This role is responsible for handling vendor invoices, processing payments, reconciling statements, and maintaining accurate financial records. The ideal candidate will have excellent organizational skills, strong attention to detail, and a good understanding of accounting procedures.

AP/AR Clerk We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable (AP/AR) Clerk to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.

Controller We are offering an exciting opportunity for a Controller, to join our team based in PALMYRA, New York. In this role, you will be primarily responsible for directing, managing, and overseeing all financial operations of our commercial sitework contracting business. For confidential consideration, please apply or email your resume to Dana Rodak out of the Rochester, NY Robert Half office. Responsibilities:• Accurately preparing financial statements in line with regulatory standards• Leading the annual audit process, working closely with external auditors• Supervising the finance team, promoting a cooperative and efficient work environment• Implementing financial strategies to support business growth and profitability• Managing and overseeing cash flow, ensuring the business can meet its financial commitments• Providing senior management with insights and recommendations based on financial performance• Ensuring adherence to financial policies, procedures, and regulations• Overseeing all financial management aspects, including budgeting, forecasting, and financial reporting.

Accounts Payable Manager We are looking for an experienced Accounts Payable Manager to oversee and manage the accounts payable operations for our organization. This long-term contract position is based in Rochester, New York, and offers the opportunity to lead a fast-paced, dynamic team while ensuring accuracy and efficiency in all AP processes. The role requires a proactive and detail-oriented individual capable of thriving in a challenging, high-energy environment. Responsibilities:• Supervise the work of the accounts payable clerk and ensure the accuracy of all AP-related tasks.• Oversee the end-to-end accounts payable process, from invoice receipt to payment, across multiple entities.• Implement and refine AP processes to align with company standards, improve efficiency, and establish strong internal controls.• Collaborate with the IT department, external consultants, and banking partners to enhance and streamline payment systems.• Partner with the purchasing department to improve purchase order workflows and align them with financial objectives.• Develop and enhance procedures for tracking large project payments, including vendor progress payments and data accessibility for project managers.• Manage cash flow requirements related to accounts payable and provide detailed analytics for corporate reporting.• Perform month-end closing activities, including preparing journal entries and reconciling general ledger accounts.• Act as the primary point of contact for all accounts payable inquiries and initiatives within the organization.

Sr. Accountant A well-respected firm in the wholesaler industry is working with Robert Half to find a Senior Accountant with previous accounting experience. Preparing and consolidating financial statements, analyzing and reconciling accounts, analyzing cash flow, creating budgets and forecasts, preparing audits, and managing internal control maintenance and regulatory reporting are among the key responsibilities for this role. Strong analytical skills and an aptitude for working in fast-paced environments are musts. This Senior Accountant role is located in Rochester, New York. This position comes with solid compensation, benefits, and advancement opportunities. What you get to do every single day:- Adherence to continuously improve the automation of the accounting and reporting process- Engage in various department-wide initiatives- Successfully collaborate with business partners to ensure compliance with corporate accounting policies, procedures, controls and provide support on special requests when necessary- Prepare monthly consolidated P& L and Balance Sheet flux analysis for management reporting- Provide Balance Sheet account reconciliations- Manage Ad-hoc projects as necessary- Provide assistance in coordinating quarterly reviews and testing with internal and external- Present analysis on financial results such as trends, performance metrics, benchmarks, etc.- Produce error-free monthly accounting close procedures and deliverables such as journal entries, reconciliations, reports in compliance with GAA

AR Specialist We are looking for a reliable and detail-oriented Accounts Receivable (AR) Specialist to join our team. This role is responsible for managing the invoicing process, tracking incoming payments, and maintaining accurate financial records. The ideal candidate will have strong communication skills, excellent attention to detail, and a solid understanding of accounting processes.

Assistant Controller We are recruiting for an Assistant Controller role on the west side of Rochester. This position offers a long-term contract employment opportunity. The role primarily revolves around handling financial accounting and reporting, auditing, and assisting with policies and procedures. Responsibilities: • Maintaining and updating financial records, including billing, credit applications, and cash reconciliations.• Assisting in the implementation of accounting software systems and ensuring their efficient operation.• Executing accounts payable and accounts receivable functions to ensure timely and accurate payment processing.• Conducting audits, both financial and operational, to ensure compliance with accounting standards and regulations.• Analyzing and revising credit policies and procedures to improve efficiency and accuracy.• Assisting in the creation and updating of department SOPs to enhance operational effectiveness.• Utilizing advanced Excel skills for tasks such as pivot tables and vlookups.• Overseeing grant accounting and grant management operations to ensure proper use of funds.• Contributing to the billing collection process to ensure prompt and accurate collection of payments.• Participating in the review and revision of billing procedures and systems to ensure optimal performance.

Accounts Receivable Clerk We are offering an exciting opportunity in the construction industry in Rochester, New York. The role is for an Accounts Receivable Clerk who will play a crucial part in managing and maintaining our financial records. This position involves working within a team setting and offers an opportunity to contribute significantly to our operations. Responsibilities: • Accurate and efficient processing of customer credit applications. • Maintaining precise customer credit records. • Addressing customer inquiries and resolving them promptly. • Monitoring customer accounts and initiating appropriate action. • Handling accounts receivable for commercial properties and tenants. • Managing billings and incoming ACH payments. • Scanning checks for banks and coding items accordingly. • Concluding accounts for tenants that are moving out. • Collaborating closely with Commercial Property Managers. • Utilizing skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, Cash Collections, Commercial Collections, Microsoft Excel, Oracle, QuickBooks, and SAP.

AP and Payroll Analyst Hannah Savage with Robert Half is looking for a skilled individual to join an outstanding organization in Victor, NY, as an AP & Payroll Analyst. Your expertise in accounts payable and payroll will be valued in a fast-paced, high-energy environment. Seeking a driven, detail-oriented individual who can handle complex payroll and AP functions with accuracy and efficiency. Key Responsibilities:<ul><li>Manage end-to-end accounts payable processes, ensuring timely and accurate payments</li><li>Process complex payroll transactions, maintaining compliance with company policies and legal requirements</li><li>Collaborate with finance and HR teams to resolve any discrepancies and ensure data integrity</li><li>Handle inquiries related to payroll and AP with professionalism and attention to detail</li><li>Assist with month-end close activities and reporting</li></ul> For immediate, confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY today!!

Accounts Receivable Specialist We are looking for an experienced Accounts Receivable Specialist to join our team in Rochester, New York. This is a Contract-to-permanent position offering an excellent opportunity to contribute to a dynamic organization within the healthcare and social assistance industry. The ideal candidate will bring expertise in accounts receivable processes and a strong background in financial systems. Responsibilities: • Process and manage accounts receivable transactions, ensuring accuracy and timeliness. • Handle billing functions, including preparing and submitting invoices to clients and third-party payers. • Monitor and reconcile cash activity, including deposits, payments, and adjustments. • Conduct Medicaid billing processes, ensuring compliance with regulations and timely submissions. • Utilize accounting software systems to maintain financial records and generate reports. • Collaborate with internal teams to resolve billing discrepancies and address client inquiries. • Maintain accurate documentation of all financial activities related to accounts receivable. • Assist in month-end closing activities by preparing necessary reports and reconciliations. • Support ongoing improvements to accounts receivable processes and workflows. • Ensure compliance with organizational policies and financial regulations.

Purchaser We are excited to bring a Purchaser on board in our Rochester, New York location. This role is crucial to our operations in the electric industry where you will be focused on handling day-to-day purchasing, managing pricing and contract negotiations, and maintaining efficient sourcing processes. Responsibilities:• Manage day-to-day purchasing activities, ensuring that all purchases are made in accordance with company policy.• Conduct pricing and contract negotiations with suppliers to secure advantageous terms.• Accurately enter and manage Purchase Orders (POs) in the ERP system.• Source materials and services, ensuring quality and cost-effectiveness.• Implement a tool crib tracking and inventory control process to enhance efficiency.• Monitor customer accounts and take appropriate action when necessary.• Process customer credit applications accurately and efficiently.• Maintain accurate customer credit records.• Resolve customer inquiries timely and professionally.• Utilize Enterprise Resource Planning (ERP) software for various purchasing tasks.

Purchasing Agent We are offering an exciting opportunity for a Purchasing Agent in the construction industry, located in Rochester, New York. The primary function of this role involves procurement and pricing of construction-related materials, ensuring cost-efficiency and compliance with project specifications. This role will entail a high level of interaction with project personnel at construction sites. Responsibilities: • Procuring materials based on original estimates, securing the best pricing through hardline negotiations to obtain final cost. • Developing a comprehensive understanding of each project's contract documents through an independent review of plans and specifications. • Soliciting price proposals from specified manufacturers and those that comply with the technical description within the contract documents. • Comparing costs among bidders and selecting pricing based on cost and compliance with the contract documents. • Maintaining the pricing database by downloading price updates. • Developing a cost breakdown report from the estimate and determining the dollar value carried in the recap summary of the estimate. • Awarding contracts to the most comprehensive bidder and developing purchase orders in compliance with project specifications. • Coordinating with project personnel at construction sites. • Procuring tools and rental equipment for construction projects. • Utilizing various software such as Enterprise Resource Planning and Epicor to manage purchasing processes and maintain accurate records. • Utilizing excellent communication skills to effectively interact with project personnel and manufacturers.