29 results for Executive Assistant in Richfield, MN

Executive Assistant Are you a proactive and detail-oriented professional looking to provide essential support to leaders within a dynamic organization? We are seeking a highly organized and resourceful Executive Assistant to join our team in Eagan, MN. This is a fully in-person position, offering you the opportunity to play a critical role in ensuring the seamless operation of our executive leadership team. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Serve as the main point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.</li><li>Prepare and edit documents, correspondence, presentations, and reports as needed.</li><li>Manage and prioritize incoming requests, ensuring the executives’ schedules and priorities are met with efficiency.</li><li>Organize and coordinate executive team meetings, including preparing agendas, taking meeting minutes, and following up on action items.</li><li>Handle special projects and initiatives with attention to detail and a focus on achieving organizational goals.</li><li>Assist with expense reporting and budget tracking for the executive team.</li><li>Anticipate the needs of executives and provide support to streamline processes and increase productivity.</li></ul>

Senior Executive Assistant Our client, a reputable organization based in Minneapolis, is seeking a highly skilled and dedicated Senior Executive Assistant to provide comprehensive support to their dynamic and fast-paced CEO. This role requires a professional who can anticipate needs, manage competing priorities, and maintain a high level of discretion while ensuring the CEO’s time and efforts are focused on strategic business objectives. If you thrive in an executive-level administrative role and are looking for a challenging, rewarding opportunity, we want to hear from you! Key Responsibilities: Executive Support: Serve as the primary point of contact for the CEO, managing correspondence, scheduling, and travel arrangements to ensure alignment with organizational priorities. (Source: US Demand for Skilled Talent Q1 2025.pdf) Calendar Management: Proactively manage and coordinate complex calendars, balancing internal and external meetings, priority deliverables, and personal commitments. Communication Management: Screen and prioritize emails, calls, and documents on behalf of the CEO. Draft, proofread, and edit correspondence with impeccable accuracy. Meeting Coordination: Prepare agendas, presentations, briefing materials, and follow-up items for executive meetings. Take detailed meeting notes and manage the tracking of action items. Project Management: Support special projects by conducting research, gathering data, and preparing reports or presentations. Work cross-functionally with internal teams as needed. Travel Management: Plan and coordinate domestic and international travel arrangements, ensuring all logistics and itineraries are handled seamlessly. Relationship Management: Build and maintain relationships with board members, stakeholders, clients, and staff while representing the CEO professionally and respectfully. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism.

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant We are offering an exciting opportunity as an Executive Assistant to support the CEO. Responsibilities: • Ensuring efficient data entry and maintaining accurate records• Proficient use of Microsoft Excel for various administrative tasks• Managing and coordinating CEO's calendar, scheduling meetings and appointments• Handling the organization and preparation for Board of Director meetings• Resolving inquiries and providing general support to the CEO• Monitoring and taking appropriate action on various tasks as needed• Facilitating communication between the CEO and other departments• Assisting in the preparation of regularly scheduled reports• Developing and maintaining an efficient filing system.

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Administrative Assistant We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Administrative Assistant We are offering a short-term contract employment opportunity for a Spanish Bilingual Administrative Assistant in Minneapolis, Minnesota. In this role, you will be crucial in maintaining effective client relationships and managing our CRM system. You will work as part of a team, providing support to business development through client communications and proposal workflows. Responsibilities: • Handle the management of our CRM software, ensuring seamless integration with our bookkeeping software.• Respond to client requests promptly, even in high-pressure, time-sensitive situations, and escalate when necessary.• Establish and maintain detail-oriented relationships with key personnel in client accounts.• Take an active role in the client onboarding process, including setting them up in the CRM tool and making introductions to the team.• Collaborate with various internal teams to ensure client needs are met according to service agreements.• Support the development of solutions that best address client needs, coordinating with necessary company personnel.• Contribute to a joint company-strategic account planning process, developing mutual performance objectives, financial targets, and critical milestones on an annual basis.• Assist in maintaining and updating client requested services lists.• Ensure proper and organized record keeping and management of the client database/CRM software.• Aid with accounts receivable over 60 days for assigned clients.

Administrative Assistant We are offering a temporary employment opportunity for an Administrative Assistant in New Brighton, Minnesota. In this role, you will be responsible for performing various administrative duties, including processing and managing data, coordinating with staff and volunteers, and providing customer service. Responsibilities: • Handle inbound and outbound calls, providing excellent customer service• Manage and update electronic databases and files• Schedule appointments and meetings, ensuring efficient coordination and communication• Assist in the maintenance of office supplies and equipment• Support the volunteer coordination in organization and events• Handle email correspondence professionally and promptly• Utilize Google Suite, Canva, and Microsoft Office Suite for various administrative tasks• Assist in the management of the organization's calendar • Provide administrative support for special projects as required• Collaborate with the communications director for website management tasks

Administrative Assistant Title: BILINGUAL NSR Administrator Contract type: Contract to Hire (must complete training)Remote or On Site: On Site (not remote)Contract Duration: 4 months with strong possibility of hire (must complete training)Location: 6300 Shingle Creek Parkway, Brooklyn Center, Minnesota, 55430, United StatesSchedule: See schedule description belowPay: $19 per hour JOB SUMMARYThe BILINGUAL National Services Representative (NSR) is responsible for scheduling counseling appointments, addressing operational questions, and providing local office support. They primarily take calls from a national queue during most of the day, but also assist visitors to the office as well. NSRs occasionally make outbound calls for campaigns and outreach (no cold calls!) and help with events every now and then which may occur over a 3-day weekend.The NSR must be a problem solver, willing to learn, and adaptable. They use these skills to proactively resolve Member issues, relying on their knowledge of the organization's programs and policies. If unable to resolve an issue immediately, the NSR may connect Members with appropriate staff or managers. Documentation of all interactions is essential, ensuring Members' concerns are addressed effectively and promptly. If issues arise with staff or departments, the NSR communicates these to the appropriate management for resolution, prioritizing Member satisfaction throughout the process. JOB RESPONSIBILITIES<ul><li>Answer incoming calls from the National Queue professionally and effectively, defusing tense situations and easing Member frustrations.</li><li>Resolve Member issues by reviewing their file in the Lynx system, documenting all issues and resolutions in the Member's narrative.</li><li>Address calls promptly and effectively.</li><li>Schedule appointments for Members across all departments.</li><li>Assist Members with accessing their Member Portal, including resolving password issues.</li><li>Input complaint information in the Lynx system, including Member and staff details, subject, description, and resolution.</li><li>Make outbound calls to Members as necessary.</li><li>Respond to all emails from assigned Email Follow-up lists.</li><li>Stay updated on organization policies and procedures to provide consistent responses to questions.</li><li>Assist in advocacy and outreach campaigns by contacting Members, church leaders, businesses, politicians, and community leaders.</li><li>Perform other assigned duties.</li><li>Participate in advocacy campaigns supporting the mission of fighting for economic justice for low to moderate-income individuals and people of color. This includes ongoing participation in advocacy, campaigns, outreach, community organizing, and promoting the organization's mission and tactics. Staff play a crucial role in impacting Members and communities they serve. </li></ul>

Administrative Assistant We are looking for an Administrative Assistant to join our team in Richfield, Minnesota. In this role, you will have the chance to work in a dynamic, high-energy environment, handling various responsibilities from answering phone calls to maintaining customer records. This position is based on-site and offers a long term contract employment opportunity. Responsibilities: • Efficiently manage a high volume of inbound calls, ensuring accurate message-taking and proper call triage • Provide exceptional customer service, maintaining a high level of professionalism at all times • Handle customer inquiries and concerns, directing calls to the appropriate team members when necessary • Perform data entry tasks and maintain accurate customer records • Utilize various software systems to manage customer relations and dealership operations • Assist in scheduling appointments and confirming them through calls and emails • Support in various tasks during events and special occasions, contributing to a vibrant, fast-paced work environment • Take initiative to perform additional tasks as needed, demonstrating a proactive, helpful attitude • Conduct follow-ups with previous buyers and potential new customers, managing leads effectively • Collaborate with team members to ensure smooth operations and high-quality customer service.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Legal Administrative Assistant We are seeking a Legal Administrative Assistant for a short-term opportunity in the industry located in Minneapolis, Minnesota, 55402, United States. In this role you, you will also be handling some Records Manager duties. You will be handling old files, making arrangements for storage and moving, as well as performing clerical duties and customer service tasks. Responsibilities:• Managing old legal files and deciding on their appropriate disposal or retention• Assisting with the organization and logistics of moving physical files to a new office or storage facility• Answering inbound calls and responding to customer inquiries• Filing and serving court documents electronically, while ensuring the accuracy and efficiency of all records• Learning and utilizing software like Everlaw for trial preparation• Performing additional administrative support duties as assigned

Estate Planning Legal Assistant A top downtown Minneapolis law firm is seeking a Trust & Estates Legal Assistant to support a team of experienced attorneys in a dynamic and collegial environment. The ideal candidate has at least one year of experience in trust & estates law or a strong interest in the practice area, along with at least two years of experience as a Legal Administrative Assistant (LAA). 1-2 days/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to attorneys in the Trust & Estates practice group.</li><li>Prepare, proofread, and format legal documents, including wills, trusts, and estate planning materials.</li><li>Manage and maintain client files, both electronic and physical, ensuring organization and compliance with firm policies.</li><li>Coordinate meetings, appointments, and deadlines for attorneys.</li><li>Assist with court filings and document preparation for probate proceedings.</li><li>Communicate with clients, courts, and third-party professionals in a professional and confidential manner.</li><li>Handle billing, time entry, and expense reporting.</li></ul>

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Administrative Assistant We are offering an Administrative Assistant a short-term contract employment opportunity in Brooklyn Center, Minnesota. This role requires fluency in Spanish and English. It is primarily focused on providing excellent member services, handling both inbound and outbound calls, assisting with scheduling appointments, and contributing to advocacy and outreach campaigns. Responsibilities:• Provide effective and detail-oriented customer service by managing incoming calls• Address and resolve member issues in a timely and efficient manner• Document all member interactions, issues, and resolutions within the system• Assist members in accessing their online portals, including helping with password related problems• Schedule appointments for members across various departments• Respond to all member emails from assigned follow-up lists• Stay updated with organizational policies and procedures to provide consistent and accurate responses to member inquiries• Participate in advocacy and outreach campaigns by communicating with members, community leaders, and politicians• Input member complaints in the system, including details of the complaint, involved parties, and resolution• Perform other administrative duties as needed.

Receptionist Are you a friendly and organized professional looking to make a great first impression on behalf of an organization? Do you thrive in a fast-paced environment and enjoy interacting with people? We are searching for a welcoming and polished Receptionist to join our team in the Twin Cities, Minnesota area. This is a fully on-site role that offers you the chance to be the face of the company and a key part of our day-to-day operations. Key Responsibilities:<ul><li>Serve as the first point of contact for visitors, ensuring a positive and professional welcome.</li><li>Answer and direct incoming phone calls with professionalism and accuracy.</li><li>Maintain front desk operations, including receiving and distributing mail, packages, and deliveries.</li><li>Assist with scheduling, meeting room coordination, and other administrative tasks as needed.</li><li>Provide support to staff by managing office supply inventory and placing orders when necessary.</li><li>Handle general inquiries and assist with basic troubleshooting or directing inquiries to the appropriate department.</li><li>Maintain a clean, organized, and presentable reception area to provide an excellent first impression for all visitors.</li></ul>

Project Assistant We are seeking a contract only, dedicated and detail-oriented Administrative Project Coordinator to join our team. In this role, you will provide vital support in coordinating and organizing project activities, compiling information, and ensuring team members stay on track with deliverables. This position is ideal for someone with a strong background in administrative or executive assistance, who is comfortable working in a fast-paced mid-to-large company setting. Key Responsibilities:<ul><li>Coordinate project activities and logistics, such as scheduling meetings, drafting agendas, and taking detailed notes during meetings.</li><li>Follow up with team members and stakeholders on action items to ensure milestones and deadlines are met.</li><li>Compile information for project roadmaps and progress tracking, using tools such as Microsoft Excel and PowerPoint.</li><li>Draft internal and external communications related to project updates and outcomes.</li><li>Assist with creating, organizing, and distributing training materials and documentation.</li><li>Provide administrative support such as tracking attendance, organizing files, distributing mail, and other general tasks, as needed.</li><li>Offer consistent support for project management activities to ensure effective implementation.</li></ul>

Office Assistant We are offering a short-term contract employment opportunity for a Spanish Bilingual Office Assistant in Columbia Heights, Minnesota. This role primarily serves within the education sector, where you will be the first point of contact for parents and staff, assisting in managing various administrative tasks and ensuring the smooth operation of the office. Responsibilities:• Serve as the primary contact for phone-based inquiries, providing comprehensive information about campus events.• Provide administrative support by managing incoming packages and organizing staff rooms.• Engage in effective communication, maintaining a warm and welcoming demeanor to all parents and staff.• Assist in various tasks as required, showcasing a proactive approach and team-oriented attitude.• Utilize Microsoft Office Suite and Google Suite to perform various tasks, including managing schedules and maintaining records.• Handle receptionist duties, managing inbound calls efficiently.• Utilize CRM to keep track of customer interactions, ensuring accurate and up-to-date records.• Perform clerical duties, ensuring the smooth operation of the office.

Human Resources (HR) Assistant We are seeking a detail-oriented and proactive Human Resources (HR) Assistant to join our team in Saint Paul, MN. This role offers a hybrid work environment and a short-term contract. The ideal candidate will provide critical administrative and customer support across various HR functions, with a focus on benefits, compliance, and employee relations. <ul><li>Assist in COBRA administration, ensuring compliance and effective communication with employees.</li><li>Provide support for strike placement processes, maintaining accuracy and confidentiality.</li><li>Serve as a COBRA mentor to new employees, offering guidance and support as they onboard.</li><li>Manage accounts receivable and accounts payable processes related to HR operations.</li><li>Process, organize, and maintain retiree insurance information with a high level of accuracy and confidentiality.</li><li>Respond to employee and retiree inquiries, demonstrating strong customer service and conflict resolution skills.</li><li>Distribute physical material packets and handle incoming mail efficiently.</li><li>Utilize HRMS for administrative tasks, reporting, and auditing.</li><li>Support benefits administration and other human resources functions as needed.</li><li>Leverage credit files to enhance customer service and record-keeping.</li><li>Demonstrate adaptability and a willingness to grow within the role by taking on additional responsibilities over time.</li></ul>

Project Assistant We are offering a contract employment opportunity for a Project Assistant in the Retail Construction Services industry, based in Lake Elmo, Minnesota. The role involves a significant amount of data entry, coordination, and administrative support. Responsibilities: • Efficient and accurate processing of subcontractor information into relevant databases• Coordinating bids by reaching out to subcontractors and sending bid request forms• Ensuring accuracy and completeness of bid requests through regular follow-ups via phone or email• Assisting with project closeouts by managing invoicing follow-ups and finalizing all pertinent details• Maintaining and managing information across various systems, requiring comfort with redundancy and acute attention to detail• Utilizing strong data entry and Microsoft Office skills to perform tasks efficiently• Balancing multiple tasks simultaneously, demonstrating strong organizational capabilities• Providing excellent customer service by resolving customer inquiries and maintaining accurate customer records• Handling high-volume data entry tasks and answering inbound calls• Carrying out shipping functions and organizing files as required.

Legal Assistant, Mental Health Practice Are you passionate about advocating for individuals experiencing mental health challenges or disabilities? Would you like to support a dynamic legal team making a meaningful impact in guardianship and conservatorship litigation, emergency motions, and other facets of mental health law? Our growing Mental Health Law practice in Downtown Minneapolis is seeking a dedicated and detail-oriented Legal Assistant/Paralegal to join our team. Who We’re Looking For:The ideal candidate is someone with prior experience, or the drive to quickly and diligently acquire the skills, to support our Mental Health Practice Group. This role’s responsibilities require someone who is:<ul><li>Highly Organized: Able to juggle multiple priorities and meet deadlines without sacrificing accuracy.</li><li>Exceptional Communicator: Demonstrates effective oral and written communication, easily collaborating with attorneys, clients, and other professionals.</li><li>Autonomous yet Collaborative: Capable of working independently while being a supportive team player.</li><li>Tech-Savvy: Proficient in Microsoft Office and experienced or willing to learn NetDocs for document management.</li></ul>Key Responsibilities:<ul><li>Provide administrative and legal support for the firm’s Mental Health Law practice.</li><li>Draft, proofread, and file legal documents related to guardianship, conservatorship, and emergency motions.</li><li>Correspond with clients, courts, and other legal professionals in a professional and timely manner.</li><li>Manage case files and ensure accuracy in data entry and document control using NetDocs.</li><li>Organize and prioritize tasks daily to support a fast-paced, high-impact practice area.</li></ul>What We Expect:<ul><li>Professionalism, strong attention to detail, and the ability to manage competing deadlines.</li><li>A demonstrated passion for advocating for individuals with mental health challenges or other disabilities through professional, volunteer, or personal experiences.</li><li>A commitment to embracing the firm’s collaborative culture and delivering the highest-quality legal services.</li><li>A desire to contribute to our mission of balancing “big-firm” expertise with “small-firm” personalization and sensitivity.</li></ul>

Office Assistant We are seeking an Office Assistant for our Financial Services team located in Minneapolis, Minnesota. In this role, you will be responsible for various administrative tasks to ensure smooth operations within the office. This includes managing customer interactions, handling mail, and maintaining office supplies. You'll also be tasked with preparing and managing shipments, as well as some small projects requiring proficiency in Excel. Responsibilities: • Facilitate efficient phone communication starting at 8am, handling moderate traffic. • Manage preparation and reception of FedEx shipments and courier bookings. • Process and sort mail from the mailroom and distribute it accordingly. • Maintain office and kitchen supplies to ensure a conducive work environment. • Undertake small projects requiring the use of Microsoft Excel. • Handle invoicing and document creation, including signage for the office. • Assist with the setup of the office daily, including preparation of coffee and food orders. • Provide superior customer service, processing customer applications, and maintaining accurate records. • Utilize Microsoft Outlook and other basic office equipment effectively. • Ensure the office is well-organized, demonstrating strong administrative skills.

Office Assistant Are you a highly organized individual with a knack for multitasking and a passion for keeping things running smoothly? We are seeking a reliable and detail-oriented Office Assistant to join our team in the Twin Cities, MN! This fully on-site role is an excellent opportunity to contribute to day-to-day operations and ensure the office runs efficiently while supporting a dynamic team. Key Responsibilities:<ul><li>Serve as the central point of contact for general office operations, including answering phones, managing emails, and handling correspondence.</li><li>Greet and assist visitors, ensuring a welcoming and professional environment.</li><li>Organize and maintain office supplies, inventory, and filing systems (digital and physical).</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments.</li><li>Provide administrative support to staff, including preparing documents, reports, or presentations.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Support office events or meetings by coordinating logistics such as catering and materials setup.</li><li>Collaborate with team members on various office projects and ensure timely completion.</li></ul>

Office assistant <ul><li>Provide administrative support to office operations, including scheduling, data entry, filing, and document preparation. </li><li>Serve as a point of contact for Spanish-speaking clients and staff to facilitate communication and correspondence.</li><li>Translate written and verbal communications between Spanish and English as needed.</li><li>Answer calls, manage email inboxes, and route inquiries to the appropriate departments.</li><li>Coordinate meetings, manage calendars, and handle travel arrangements.</li><li>Maintain office supplies inventory and general organization of workspace.</li><li>Assist with special projects and assignments to ensure smooth office operations.</li></ul>