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29 results for Receptionist in Reston, VA

Overnight Receptionist <p>We are actively seeking an OVERNIGHT Receptionist to join our team based in Reston, Virginia. This role offers a short-term contract employment opportunity. As an Overnight Receptionist, you will be the initial point of contact providing exceptional customer service and handling various administrative tasks. This role involves front desk duties within the industry. ensuring smooth operations.</p><p>Responsibilities:</p><p>• Serve as the first point of contact for all incoming calls and direct them to the appropriate department or personnel</p><p>• Welcome visitors by greeting them professionally and courteously, in person or on the telephone</p><p>• Ensure efficient communication by accurately taking and delivering messages</p><p>• Keep a safe and clean reception area by complying with procedures, rules, and regulations</p><p>• Contribute to team effort by accomplishing related results as needed</p><p>• Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs</p><p>• Handle multiple lines, transferring calls as necessary</p><p>• Maintain customer trust by keeping client interactions confidential</p><p>• Utilize excellent customer service skills and exceed customers' expectations</p><p>• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)</p><p> </p> Receptionist <p>We are seeking a Receptionist for our team located in POTOMAC, Maryland. In this role, you will be responsible for handling customer inquiries, maintaining accurate customer records, and managing various administrative duties. This role is an integral part of our team, ensuring effective communication within the office and providing excellent customer service.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answering multi-line phone system and managing email correspondence.</p><p>• Providing excellent customer service to both internal and external stakeholders.</p><p>• Performing data entry tasks and maintaining organized files.</p><p>• Scheduling appointments and managing calendars.</p><p>• Handling receptionist duties such as greeting visitors and providing general information.</p><p>• Utilizing Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks.</p><p>• Ensuring the reception area is tidy and presentable.</p><p>• Assisting with other administrative tasks as needed.</p><p>• Handling confidential information with discretion.</p><p>• Collaborating with team members to achieve overall organizational goals.</p><p><br></p><p>For immediate and confidential consideration, please submit resumes in confidence to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p><p><br></p> Temporary receptionist on call <p>We are offering a short-term contract employment opportunity for a Part Time On-Call Receptionist. This position is based in Vienna, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Can start immediately.</p><p>Responsibilities: </p><p> • Providingtop-notch customer service to clients</p><p> • Managing inboundcalls and addressing inquiries promptly</p><p> • Assisting with administrative tasks as needed</p><p> • Use interpersonal skills to create a welcoming and friendly environment for all visitors and</p><p> staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as    needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p> </p><p> </p> Receptionist <p>We are offering a contract for a receptionist role based in Herndon, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally.</p><p>Responsibilities</p><p>• Manage incoming phone calls using a multi-line phone system</p><p>• Ensure effective customer service by addressing customer inquiries and resolving their issues</p><p>• Carry out data entry tasks with precision and speed</p><p>• Handle email correspondence professionally and promptly</p><p>• Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks</p><p>• Organize files systematically for easy retrieval</p><p>• Schedule appointments and manage the office calendar</p><p>• Perform scanning tasks to digitize important documents</p><p>• Exhibit strong interpersonal skills while interacting with clients and team members</p> Receptionist <p>We are offering a contract for a receptionist role based in Chantilly, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally.</p><p>Responsibilities:</p><p>• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.</p><p>• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.</p><p>• Perform data entry tasks, updating and maintaining accurate records of client information.</p><p>• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p><br></p> Temporary receptionist on call <p>We are offering a short-term on-call contract employment opportunity for a Part Time On-Call Receptionist. This position is based in Vienna, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Can start immediately </p><p>Responsibilities: </p><p> • Providing top-notch customer service to clients</p><p> • Managing inbound calls and addressing inquiries promptly</p><p> • Assisting with administrative tasks as needed</p><p> • Use interpersonal skills to create a welcoming and friendly environment for all visitors and</p><p> staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as    needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p> </p><p> </p> Front Desk Coordinator We are in the Information Technology industry and are situated in Herndon, Virginia. We are looking for a Front Desk Coordinator. As a Front Desk Coordinator, you will be the first point of contact for our company, offering administrative support across the organization. This position offers a short term contract employment opportunity.<br><br>Responsibilities<br>• Answer and direct phone calls in a polite and friendly manner<br>• Welcome visitors and direct them to the appropriate department or person<br>• Perform administrative duties such as filing, typing, copying, binding, scanning etc.<br>• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer<br>• Keep detailed and accurate records of visitor requests and of calls received<br>• Receive deliveries; sort and distribute incoming mail<br>• Maintain a safe and clean reception area<br>• Coordinate mail flow in and out of the office<br>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook for data entry<br>• Provide excellent customer service<br>• Scheduling appointments Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in the Healthcare, Hospitals, and Social Assistance industry, located in SILVER SPRING, Maryland, United States. The role involves a significant amount of customer interaction, administrative work, and coordination duties.<br><br>Responsibilities:<br>• Provide exceptional customer service to all incoming callers and visitors<br>• Efficiently manage a multi-line phone system, ensuring all calls are directed to the appropriate person<br>• Maintain a welcoming and detail oriented demeanor, even during conflict resolution situations<br>• Perform administrative tasks including data entry, organizing files, and distribution of mail<br>• Utilize Microsoft Excel, Outlook, and Word to handle office coordination duties<br>• Offer concierge services to guests, ensuring their needs are met promptly and in a detail oriented manner<br>• Stay sharp and focused, managing multiple tasks simultaneously without compromising quality<br>• Keep customer records up-to-date and accurate<br>• Contribute to a positive office environment, demonstrating detail oriented and polite behavior at all times. Front Desk Coordinator We are offering a short term contract employment opportunity in the retail industry at our location. We are seeking a Front Desk Coordinator who will be primarily responsible for delivering high-quality customer service, managing schedules, and assisting with bookings. <br><br>Responsibilities<br>• Serve as the first point of contact for visitors and incoming phone calls, ensuring a warm and detail oriented reception<br>• Efficiently manage booking of golf lessons, club fittings and practice sessions through calls and emails<br>• Keep the schedule book for the center and coaches updated and well-organized<br>• Collaborate closely with other coaches to assist with booking procedures and transaction completion<br>• Provide accurate and helpful information to guests in-person, via email, and over the phone<br>• Uphold the detail oriented presentation of the Center<br>• Carry out light lifting tasks such as moving golf clubs<br>• Perform a slight sales role within the capacity of customer service. Office Assistant <p>Robert Half's client is seeking a proficient Office Assistant to join their team situated in Reston Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position. You will be working Monday to Thursday from 8:30 am to 5 pm and off on Fridays. This is an immediate start.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p> Office Assistant <p>We are offering contract employment opportunity for an Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This is an immediate start working Monday to Friday from 10 am to 2 pm. Some days you will be working 8:30 am to 5 pm. Being flexible is important and can start immediately.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p> Part-time Administrative Assistant <p>Robert Half's client is seeking a proficient Part Time Office Assistant to join their team based in Reston, Virginia. As a Part Time Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.</p><p>Responsibilities: </p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.                                                                         </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p><p><br></p> Office Assistant <p>Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This part time position hours are 8:30 am to 1:30 pm from Monday to Thursday and is an immediate start.</p><p>Responsibilities: </p><p>• Manage front office reception and efficiently handle incoming telephone calls.                                                                     </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p><p><br></p> Patient Service Representative <p>We are seeking a dedicated <strong>Patient Service Representative</strong> to join our clients and assist in delivering an exceptional patient experience. As the first point of contact for patients and visitors, the Patient Service Representative plays a key role in ensuring smooth and efficient front-office operations. This position involves greeting patients, scheduling appointments, handling inquiries, verifying insurance information, and ensuring that the overall patient experience remains positive and efficient.</p><p><strong>Responsibilities</strong>:</p><ul><li>Greet and check-in patients in a professional and courteous manner.</li><li>Schedule and confirm patient appointments accurately, ensuring proper follow-up for appointments and procedures.</li><li>Verify and update patient information, including demographics, insurance details, and medical history.</li><li>Answer patient calls, address inquiries, and resolve issues promptly or direct to appropriate departments.</li><li>Assist with obtaining and verifying insurance pre-authorizations and referrals as needed.</li><li>Maintain accurate and confidential patient records in the electronic health record (EHR) system.</li><li>Assist in coordinating patient flow and ensuring that patients are seen in a timely manner.</li><li>Provide necessary forms and information to patients, such as consent forms and patient instructions.</li><li>Assist with the maintenance of office supplies and general cleanliness of the reception area.</li><li>Follow all office procedures for scheduling, data entry, and patient communications.</li><li>Support administrative tasks as needed to ensure efficient office operations.</li></ul><p><strong> </strong></p> Administrative Assistant <p>We are offering a short-term contract employment opportunity for an Administrative Assistant in Herndon, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations. </p><p>Responsibilities:</p><p>• Providing administrative support to executives through effective calendar management and meeting scheduling.</p><p>• Ensuring efficient day-to-day office operations and providing necessary support to the leadership team.</p><p>• Coordinating travel arrangements for executives and team members as required.</p><p>• Communicating with various internal and external stakeholders, acting as a liaison for the team.</p><p>• Assisting a team of Executive Assistants, providing help and support as needed.</p><p>• Utilizing Microsoft Excel to maintain and manage various data and records.</p><p>• Scheduling appointments and managing executive calendars to optimize workflow.</p><p>• Assisting in various administrative tasks as required to support the overall function of the office environment.</p> Administrative Coordinator <p>We are offering a contract opportunity for an Administrative Coordinator based in Manassas, Virginia. The chosen Administrative Coordinator candidate will be involved in a variety of tasks, from managing calendars, scheduling meetings to handling inquiries and correspondence. Administrative Coordinator role also involves maintaining accurate records, processing various forms and documents, and ensuring the smooth operation of the department. This is an immediate start.</p><p><br></p><p>What you get to do every single day:</p><p><br></p><p>•Efficiently manage scheduling and calendar activities for the department.</p><p>• Respond and handle different types of inquiries and correspondence.</p><p>• Direct telephone calls proficiently while providing preliminary information as required.</p><p>•Coordinate travel arrangements when necessary.</p><p>•Act as the primary contact for the department with both internal departments and external organizations.</p><p>•Prepare and process various forms, records, and reports related to administrative functions.</p><p>•Monitor budget documents and purchase orders and prepare expense reports and invoices.</p><p>•Assist in the preparation of materials for meetings, reports, projects, presentations, and mailings.</p><p>•Resolve inquiries relating to established policies and procedures, escalating issues when necessary.</p><p>•Order supplies, prepare attendance forms, and submit work orders for the department.</p><p><br></p> Personal Assistant We are offering an exciting opportunity for a Personal Assistant to join our team based in Reston, Virginia. This role primarily involves administrative tasks, customer service, and operations in the industry. <br><br>Responsibilities:<br>• Manage and maintain calendars efficiently, ensuring all appointments and meetings are updated<br>• Handle billing functions using tools such as Excel and bill.com<br>• Provide comprehensive administrative assistance, including managing correspondence and scheduling meetings<br>• Arrange travel for staff members, including booking flights, accommodations, and creating itineraries<br>• Utilize Microsoft Word and other software for various administrative tasks<br>• Monitor and process customer inquiries, ensuring they are handled promptly and effectively<br>• Maintain accurate customer records, updating as necessary. Administrative Assistant <p>We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start.</p><p> Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p> • Perform data entry tasks with accuracy and efficiency</p><p> • Maintain effective email correspondence with customers and team members</p><p> • Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p> • Schedule appointments and manage calendars for team members</p><p> • Provide administrative assistance in various office functions</p><p> • Contribute to administrative management tasks</p><p> • Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p> Part-time Administrative Assistant <p>We are in search of a Part Time Administrative Assistant to join our team based in Chantilly, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This is a contract position.</p><p> Responsibilities:</p><p> • Answer phone calls and direct them to the appropriate parties</p><p> • Maintain the office environment and ensure it is organized and functional </p><p>• Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed</p><p> • Perform general administrative duties as needed </p><p>• Support field personnel with administrative tasks</p><p> • Handle some purchasing responsibilities </p><p>• Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p> Administrative Assistant (Sales) We are in search of an Administrative Assistant (Sales) to join our team based in Vienna, Virginia. The selected candidate will be primarily tasked with customer service-related duties in a sales setting. <br><br>Responsibilities:<br><br>• Provide exceptional customer service to our clients and stakeholders<br>• Handle customer inquiries promptly and professionally<br>• Keep track of customer accounts and perform necessary actions when required<br>• Ensure customer credit applications are processed accurately and expediently<br>• Uphold the accuracy of customer credit records at all times<br>• Support the sales team with administrative tasks as needed. Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant within our team based in Fairfax, Virginia. Our industry requires a detail-oriented individual who can manage front office operations and support our sales and service personnel. This role involves substantial interaction with various stakeholders, hence necessitating a high degree of organization and communication skills.<br><br>Responsibilities:<br><br>• Answering incoming calls and responding to customer inquiries promptly<br>• Facilitating trade show registrations and managing logistics<br>• Overseeing general office management tasks to maintain an organized and efficient workplace<br>• Tracking expense reports and conducting some purchasing duties<br>• Utilizing Microsoft Office and other software to maintain accurate records and process customer applications<br>• Providing support to field sales and service personnel<br>• Ensuring clear and effective communication with a broad territory of clients and stakeholders<br>• Utilizing internal databases and Quickbooks, with the openness to learn new software systems<br>• Commuting to the workplace, located near GMU, using personal transportation. Administrative Coordinator We are in search of an Administrative Coordinator to join our team in the healthcare industry. The position is located in Manassas, Virginia, and will require on-site presence. The role primarily involves administrative coordination for the admissions department, demanding strong organizational skills and an ability to communicate effectively. This role offers a short term contract employment opportunity.<br><br>Responsibilities:<br>• Utilize Microsoft Office Suite to perform a variety of tasks<br>• Manage a high volume of inbound calls, providing information and assistance to callers<br>• Document interactions, actions, and decisions for reference and record-keeping<br>• Execute data entry tasks with high accuracy and attention to detail<br>• Maintain and update customer records as necessary<br>• Follow-up on outstanding matters and ensure resolution<br>• Employ basic office skills to support administrative functions<br>• Communicate effectively with internal and external stakeholders. Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in WASHINGTON, District of Columbia. In this role, you will be providing administrative support to various teams within our organization, managing multiple calendars, and handling a variety of tasks related to office management.<br><br>Responsibilities:<br><br>• Efficiently manage and coordinate schedules for several teams, including handling schedule changes and conflicts<br>• Accurately process speaker forms and assist with vendor inventory as part of project management duties<br>• Develop and distribute slide decks and other content to support team communication<br>• Answer inbound calls and handle queries as part of the general office support duties<br>• Maintain a detail-oriented office environment by keeping common areas tidy and coordinating catering for meetings<br>• Manage and maintain the CRM system to ensure accurate records<br>• Use Concur for travel and expense management<br>• Provide customer service by answering queries and managing customer relationships<br>• Utilize excellent communication skills to liaise with members and their assistants<br>• Maintain and manage calendars for four senior leaders, ensuring all appointments and meetings are scheduled and conflicts are resolved. Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in a confidential location. The role is within the industry and will involve various administrative and customer service tasks.<br><br>Responsibilities:<br>• Efficiently process customer credit applications.<br>• Ensure the accuracy of customer credit records.<br>• Handle inbound and outbound calls, providing excellent customer service.<br>• Maintain logs and records, tracking all necessary information.<br>• Compile and manage transactions, ensuring data integrity.<br>• Manage email correspondence, ensuring timely and accurate responses.<br>• Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for various tasks.<br>• Schedule appointments and meetings as necessary.<br>• Distribute badges to guests, ensuring security protocols are followed.<br>• Perform various administrative duties as required. Administrative Coordinator <p>A life insurance company is seeking a detail-oriented professional to assist their claims department with various clerical tasks. This person will be reviewing various claims and reaching out to customers who have not heard a decision from us in ten days, sending mail out, following up with customers, and general administrative functions. This role requires strong attention to detail, excellent time management skills, and organizational skills. A background in life insurance is a plus!</p>
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