28 results for Part Time Administrative Assistant in Reston Va

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Sterling, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is a long-term part time position and must be able to start immediately. Responsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently

Part Time Office Assistant We are offering contract employment opportunity for a Part Time Office Assistant based in Reston, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. You will be working Monday to Friday from 8;30 AM to 5 PM and occasionally on Monday, Wednesday and Friday.Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees• Dispatching outgoing mail in a timely and accurate manner• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations• Keeping track of office equipment and arranging for maintenance or repairs when necessary• Implementing basic office skills to effectively perform daily tasks and duties

Part Time Administrative Assistant We are offering a long-term contract employment opportunity for a Part-Time Administrative Assistant in Sterling, Virginia. This role will primarily involve managing property management operations onsite three times a week. The selected candidate will be expected to perform a variety of administrative and clerical tasks. Responsibilities • Manage property management operations effectively. • Use the Microsoft Office Suite, including Excel and Outlook, for various tasks. • Learn and use Quickbooks for financial management. • Maintain a high level of professionalism and attention to detail in all tasks. • Use strong organizational skills to manage and prioritize tasks. • Be responsible for data entry tasks and maintain accuracy in records. • Handle customer service tasks including answering inquiries and email correspondence. • Utilize basic office skills to support the overall administrative tasks.

Part Time Office Assistant We are offering contract employment opportunity for a Part Time Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. Your hours will be Monday to Friday 10 AM to 2 PM but will need to be flexible to work Full time from 8:30 AM to 5 PM when needed.Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees• Dispatching outgoing mail in a timely and accurate manner• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations• Keeping track of office equipment and arranging for maintenance or repairs when necessary• Implementing basic office skills to effectively perform daily tasks and duties.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Property/Facilities Management industry. The role is based in Falls Church, Virginia, 22046, United States. As an Office Assistant, you will be tasked with a variety of responsibilities, ranging from processing customer inquiries to maintaining accurate records and ensuring smooth operation of office activities. Responsibilities: • Handle customer complaints and resolve them efficiently • Answer and make phone calls, ensuring clear and detail oriented communication • Process mailings and manage the distribution of packages • Maintain a consistent work schedule, alternating between working and off weekends • Utilize basic office skills to ensure smooth day-to-day operations • Perform Receptionist duties as required, providing high-quality customer service • Use computer systems to maintain accurate customer records and process applications • Take appropriate action to monitor and manage customer accounts • Work in a business attire environment, demonstrating detail oriented behavior at all times.

Administrative Assistant We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Bilingual Administrative Assistant We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. This is an opportunity to join our client's dynamic team in the higher education industry. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ol><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ol>

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in Reston, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. Some weeks you will be working part time and others full time. This is an immediate start, and you must have your own transportation.Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Manage front office reception and efficiently handle incoming telephone calls.• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.• Oversee the processing of incoming U.S. Mail and inter-office mail.• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Assist in the preparation and processing of purchase orders.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.

Sr. Administrative Assistant We are offering a contract to permanent employment opportunity for a Sr. Administrative Assistant in the local government sector, located in Maryland, United States. Responsibilities: • Handling inbound calls with professionalism and efficiency • Managing and maintaining multiple calendars effectively, using tools such as Google Calendar • Providing comprehensive support to a team of four staff members • Coordinating and handling travel arrangements as required • Producing detailed and accurate reports on a regular basis • Serving as the primary point of contact for internal and external stakeholders • Utilizing CRM and tools like Concur and About Time for efficient management • Overseeing budget processes and ensuring financial accuracy • Facilitating conference calls and ensuring smooth communication across teams • Maintaining and managing a multi-line phone system effectively.

Administrative Assistant We are currently seeking an Administrative Assistant for our office located in Columbia, Maryland, United States. The role involves various administrative and clerical duties in a dynamic work environment. This position is a short term contract employment opportunity. Responsibilities: • Answering inbound and outbound calls in a detail oriented manner • Providing excellent customer service to both internal and external visitors • Handling data entry tasks and email correspondence efficiently • Scanning and organizing documents systematically • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks • Scheduling appointments and managing calendars • Distributing mail to the appropriate recipients promptly • Processing office expenses accurately and timely • Ensuring reliability and the ability to work independently.

Administrative Assistant Are you an organized and detail-oriented professional looking for an exciting opportunity? We are seeking an Administrative Assistant to provide high-level administrative support. As an Administrative Assistant you will play a key role in managing office operations, handling correspondence, and assisting with research and clerical functions. Job Responsibilities:<ul><li>Perform general office duties, including ordering supplies, maintaining records, and basic bookkeeping.</li><li>Prepare invoices, reports, memos, letters, financial statements, and other business documents.</li><li>File and retrieve corporate records, reports, and other important documents.</li><li>Open, sort, and distribute incoming correspondence, including faxes and emails.</li><li>Draft responses to routine inquiries and correspondence.</li></ul>

Administrative Assistant A well-known nonprofit organization in Baltimore is seeking an Administrative Assistant to join their team! Administrative support for Mid-Atlantic Region including the following:1.Assist team members in the preparation of materials for meetings and events2.Generate reports and lists from our databases to support Department needs3.Assist with donor research4.Assist with political giving tracking5.Database maintenance related to upcoming events including recruitment and attendance6.Other duties as assigned

Office Assistant We are offering contract employment opportunity for an Office Assistant based in Falls Church/Arlington, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. You will be working part time Monday to Friday 10am-2pm. Occasionally you will need to work full time from 8:30am to 5:00pm when needed.Responsibilities:• Filing and organizing patient charts to ensure easy accessibility and accuracy• Scanning and photocopying documents as required• Using MS Office to manage, organize, and update relevant data• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees• Dispatching outgoing mail in a timely and accurate manner• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations• Keeping track of office equipment and arranging for maintenance or repairs when necessary• Implementing basic office skills to effectively perform daily tasks and duties.

Administrative Assistant We are in search of a diligent Administrative Assistant to join our team in Washington, District of Columbia. In this role, you will be required to support various administrative tasks such as organizing, filing, and scheduling appointments. This role offers a long-term contract employment opportunity. Responsibilities: • Efficiently sorting and managing mail correspondence • Accurately typing and managing data entries • Scheduling appointments and maintaining an organized calendar • Providing customer service through inbound and outbound calls • Responding to email correspondence promptly and professionally • Utilizing Microsoft Excel, Word, PowerPoint, and Outlook for administrative duties • Regularly filing and organizing documents • Monitoring and managing customer accounts and taking necessary actions.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the entertainment industry, located in Maryland. This role will provide crucial support to multiple supervisors, with a range of responsibilities. Responsibilities: • Efficient and accurate processing of customer credit applications • Maintaining comprehensive and accurate customer credit records • Handling customer inquiries and providing resolution • Monitoring customer accounts and taking necessary action • Fielding and directing telephone calls • Receiving and directing visitors • Managing word processing, filing, and faxing duties • Utilizing Microsoft Word, Microsoft Excel, and other software for tasks such as mail merging, pivot tables, and presentation design • Conducting internet research tasks • Ensuring excellent communication throughout all tasks and interactions.

Executive assistant We are offering a contract employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. This is an immediate start.Responsibilities:Provide comprehensive administrative assistance to C-level executives• Manage and coordinate executive calendars effectively• Plan and organize meetings as required• Handle correspondence and manage communication channels • Prepare and manage expense reports • Oversee business and accounting operations• Maintain accurate vendor files and records• Proficient use of Office Suite for various tasks• Support the President in their daily duties and responsibilities• Contribute to the nonprofit sector with your skills and experience

Executive Assistant We are in the process of recruiting an Executive Assistant to be a part of our team located in Arlington, Virginia. The Executive Assistant will play a crucial role in our non-profit organization, focusing on the smooth operations of the executive suite. The selected candidate will provide indispensable support to the Chief Executive Officer, manage daily office operations, and act as a mediator between executives and key stakeholders. This role offers a long term contract employment opportunity. Responsibilities: • Administer executive support, including calendar management, arranging meetings, and handling confidential correspondence • Oversee daily office operations and ensure a detail oriented and welcoming office environment • Manage and maintain accurate schedules for the leadership team, including internal/external meetings, media opportunities, and speaking engagements • Coordinate logistics for meetings, including securing meeting spaces, arranging catering, and handling event rentals • Prepare, modify, and format presentations for internal and external events • Act as a liaison between executives and key stakeholders, ensuring smooth communication and operations • Manage office access for staff, visitors, and vendors, including digital and physical badging • Provide support for board meetings and manage administrative tasks for the Board of Trustees • Oversee the national office headquarters, ensuring its seamless operation and maintaining a consistent office presence • Resolve any calendar conflicts proactively and communicate with the leadership team as required.

Executive Assistant We are seeking an Executive Assistant based in Washington, District of Columbia. As part of the team, you will play an essential role in office operations and management, along with providing critical support to the CEO. This opportunity offers a short term contract employment opportunity. Responsibilities: • Facilitate smooth office operations by ensuring the work environment remains clean and organized • Handle inventory management of office supplies and kitchen items, ensuring adequate stock levels • Coordinate team lunch orders efficiently • Provide necessary support to the CEO by conveying important messages and updates to team members • Manage calendar coordination and screen incoming calls for the CEO, connecting important calls, and taking detailed messages • Prepare and print necessary materials required for the CEO • Welcome and assist guests, maintaining a detail oriented office environment • Handle confidential and sensitive information with utmost detail orientation • Assist with technology and meeting support, including setting up and troubleshooting Zoom calls • Collaborate with internal IT support when necessary.

Executive Assistant An established university in Baltimore is seeking an Executive Assistant to support the Dean of Education and Urban Studies! Primary job duties in this role include signing off on documents on the Dean's behalf, handling phone and email correspondence, maintaining highly confidential communication, handling faculty emails regarding schedules, scheduling meetings, calendar management, responding to requests, typing agendas, meeting minutes, routine responses to student inquiries, and general administrative support. The ideal candidate is mature-minded, has excellent attention to detail, highly organized, and adaptable. Familiarity with Banner is a plus!

Office Assistant We are offering a position for an Office Assistant to be a part of our team in the mortgage industry. The Office Assistant will be engaged in front office operations, managing phone calls and emails, and ensuring the smooth execution of daily activities. This is a short term contract employment opportunity. Responsibilities: • Managing incoming phone calls and emails in a timely and detail oriented manner. • Greeting visitors and guiding them to the relevant office. • Addressing inquiries from staff, visitors, clients, or vendors, providing clear and prompt resolutions or suggestions. • Receiving and swiftly distributing deliveries and mail. • Regularly updating the mail scanning log. • Independently handling tasks such as processing certified mailing or overnight mailing, and delivering packages to USPS or FedEx locations. • Scanning various documents, including proofs of deliveries, and maintaining files on network drives. • Showing a readiness to assist as required in daily office operations. • Using Microsoft Office to manage and organize daily tasks.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in ANNAPOLIS, Maryland. The role involves working in a setting where you will interact and work with executive leadership, manage multiple responsibilities, and maintain absolute confidentiality. Responsibilities include: • Interacting with executive leadership and managing their calendars efficiently. • Handling and resolving inquiries through several email inboxes. • Preparing meeting agendas, materials, and minutes while ensuring proper storage of meeting documentation post-meeting. • Managing hybrid meetings by scheduling conference rooms and online dial-in information. • Tracking and managing inventory for office supplies, processing orders, and payments. • Handling incoming physical mail and email, distributing appropriately, and replying as needed. • Assisting with the preparation of meeting materials and ensuring the proper use of audio-visual equipment. • Using software tools such as Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook proficiently. • Managing the maintenance requirements of state vehicles. • Digitizing files and maintaining a detail-oriented level of written and oral communication. • Processing invoices, submitting maintenance requests as needed, and maintaining a detail-oriented level of written and oral communication.

Administrative Assistant for Tax Season Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Our client, a well-established and highly respected CPA firm, is looking for an experienced Administrative Assistant to play a key role during the exciting and bustling tax season! In this position, you’ll be at the heart of the action, ensuring smooth operations, supporting the team, and providing exceptional service to clients.As the Administrative Assistant, you’ll make an immediate impact by streamlining office workflows, handling critical tax season documentation, and helping to deliver outstanding client experiences. Whether it’s coordinating schedules, organizing client files, or assisting with tax reports, your contributions will be essential in helping the firm navigate the busiest time of the year. Responsibilities:<ul><li>Administrative Support for Senior Staff: Assist with tax season workflows by handling administrative requests from senior tax professionals, ensuring all tasks are prioritized and completed efficiently.</li><li>Scheduling and Coordination: Manage appointment scheduling for client consultations, tax preparation meetings, and internal team coordination, optimizing time and resources during the busy tax season.</li><li>Client Communication: Provide exceptional service to clients, responding to inquiries via phone and email regarding tax preparation processes, documentation requirements, and scheduling.</li><li>Document Preparation and Management: Prepare, assemble, and review tax documentation packets for clients, ensuring all forms are complete and accurate before submission. Organize and maintain electronic and physical files for quick retrieval.</li><li>Tax Season Reporting Support: Assist with the preparation and distribution of regularly scheduled tax-related reports, including tracking client progress and deadlines.</li><li>Tax Document Filing and Organization: Scan, print, and file critical client documents, including tax returns, financial statements, and other sensitive materials, adhering to firm policies and confidentiality agreements.</li><li>Client Meeting Coordination: Arrange logistics for client meetings, including confirming times, preparing materials, and ensuring clients have all necessary documentation for their appointments.</li><li>Compliance and Industry Regulations: Stay informed on IRS and tax-related regulations, ensuring the firm’s processes and client documentation are in compliance with current tax laws.</li><li>Data Entry and Account Management: Assist in managing client accounts, entering relevant data into tax preparation software and databases, and ensuring accuracy for all filings and reports.</li><li>Support for Tax Professionals: Provide ongoing administrative support to tax preparers, auditors, and other staff, including task coordination, filing, and any additional duties as assigned.</li></ul>

Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Legal Assistant Position: Legal AssistantLocation: Arlington, VAWork Setting: In OfficeSalary: $70s-$82k Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul> Key Responsibilities:<ul><li>Transactional/Bankruptcy Support: Assist attorneys with various aspects of transactional law, including corporate governance, mergers and acquisitions, and contract management. Creditors' rights bankruptcy support.</li><li>Registered Agent Duties: Ensure that all legal documents and official communications are properly managed and timely processed for clients we serve as registered agent for.</li><li>SCC Filings: Prepare and file documents with the State Corporation Commission (SCC), including articles of incorporation, amendments, and annual reports.</li><li>Client Interaction: Communicate effectively with clients, providing updates and responding to inquiries in a professional manner.</li><li>Electronic Billing: Electronic billing for clients to include Tymetrix, Legal Tracker etc.</li><li>General Administrative Tasks</li></ul> Requirements:<ul><li>1-2 years of experience in a legal assistant role with a focus on transactional law.</li><li>Familiarity with registered agent responsibilities and SCC filing procedures.</li><li>Strong organizational skills and ability to manage multiple tasks and priorities effectively.</li><li>Proficiency in Microsoft Office Suite and legal research tools.</li><li>Ability to work independently and as part of a collaborative team.</li></ul>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Executive Assistant to the CEO We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the CEO of a leading financial services firm in Hunt Valley, Maryland. This is a pivotal role for a professional who thrives in a fast-paced environment and is adept at managing complex tasks and sensitive information. The ideal candidate will be a strong communicator, with excellent time management skills, attention to detail, and the ability to handle confidential matters with discretion. Key Responsibilities:<ul><li>Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize materials for meetings, including agendas, reports, and presentations.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO, ensuring timely responses.</li><li>Coordinate and manage CEO’s daily workflow, ensuring deadlines are met and priorities are addressed.</li><li>Assist with the preparation and execution of executive-level communications, both internal and external.</li><li>Maintain records and files, including confidential information, in an organized and accessible manner.</li><li>Liaise with internal and external stakeholders, acting as a liaison between the CEO and senior leadership team.</li><li>Handle sensitive information with a high degree of professionalism and confidentiality.</li><li>Organize and coordinate corporate events, conferences, and special projects as needed.</li><li>Assist with various ad-hoc projects and other administrative tasks as assigned.</li></ul>