We are looking for an experienced Office Manager to join our team in Chantilly, Virginia. In this Contract position, you will play a pivotal role in overseeing facilities management and employee travel coordination, ensuring smooth day-to-day operations. This role requires strong organizational skills and the ability to collaborate effectively across teams to meet company objectives.<br><br>Responsibilities:<br>• Manage the building security system, issue access cards for new hires, and handle access updates for departing employees.<br>• Coordinate visa applications, assist with passport matters, and provide health-related travel recommendations for international trips.<br>• Maintain accurate travel logs and electronic travel files for employees, ensuring all records are up-to-date.<br>• Update office signage, including door signs and cubicle plaques, to reflect changes such as new hires, promotions, or terminations.<br>• Review corporate credit card statements, input data into the Concur system, and reconcile accounts on a monthly basis.<br>• Collaborate with the receptionist to ensure accurate calendar updates for meetings, conferences, and travel schedules.<br>• Resolve vendor billing issues, identify cost-saving opportunities, and respond to general inquiries.<br>• Plan and support employee engagement initiatives, including organizing regular events and social activities.<br>• Provide backup support for team members, including reception duties during absences.<br>• Maintain memberships for the organization, such as Costco or travel-related organizations, and ensure they are up-to-date.
<p>We are seeking an Office Manager to join our team in the commercial real estate sector, located in Washington, D.C. In this role, you will be responsible for ensuring our office runs smoothly by overseeing operations, managing vendor relations, and providing direct support to the Chief Operating Officer (COO). </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the day-to-day office operations and ensure a productive working environment</p><p>• Handle the setup of IT systems and facilitate the onboarding process for new hires</p><p>• Manage the COO's calendar, coordinating schedules and appointments</p><p>• Process expense reports, handle vendor payables, and oversee the office budget</p><p>• Maintain a detail-oriented relationship with vendors and manage facilities relations</p><p>• Ensure an organized and efficient setup of conference rooms for meetings</p><p>• Oversee the maintenance of personnel records and documentation, providing assistance to the HR Director as needed</p><p>• Order and maintain office supplies to ensure smooth operations</p><p>• Act as the primary point of contact for human resources and technology support</p><p>• Welcome and assist guests, fostering a positive and welcoming environment</p><p><br></p><p>All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn. </p>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. This position is based in the healthcare field. You will be working Monday to Friday onsite.</p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations. </p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Prioritize office tasks and delegate responsibilities to office staff</p><p><br></p><p><br></p>
<p>We are in search of an Office Manager/Bookkeeper to become a part of our dynamic team. This role is based in Manassas, Virginia, and involves overseeing a range of administrative and financial tasks, including the management of accounts payable and receivable, payroll, and fiscal reporting. You will also supervise supply activities and maintain personnel records.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications</p><p>• Maintain precise records of all accounting activities</p><p>• Prepare and administer payrolls and various employee benefit programs</p><p>• Oversee the preparation of monthly operations reports, financial statements, schedules, and statistical data</p><p>• Supervise supply activities, as well as the repair, maintenance, or alteration of buildings and equipment</p><p>• Process requisitions for supplies, materials, and equipment</p><p>• Work in collaboration with the CPA for tax completion</p><p>• Co-sign checks and vouchers concerning purchase orders, travel expenses, vendor claims, and other expenditures</p><p>• Analyze expenditures and other financial data to inform business decisions</p><p>• Establish and maintain accounting procedures, fiscal reporting requirements, and budget work programs</p><p><br></p><p>If interested, please message Ian Gainor via LinkedIn</p>
<p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis for our Manassas office. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>· Answering and directing phone calls to relevant staff.</p><p>· Organizing and scheduling appointments with admin software.</p><p>· Booking meeting rooms and conference facilities.</p><p>· Data entry and maintaining records and files.</p><p>· Liaising with staff, suppliers, and clients.</p><p>· Preparing documents and reports.</p><p>· Assisting with special projects as needed.</p>
We are offering an exciting opportunity for a CAO (Chief Accounting Officer) in Herndon, Virginia. The selected candidate will work within the industry, utilizing their skills in Accounting Functions, Financial Reporting, and Microsoft Excel to perform a range of tasks. <br><br>Responsibilities:<br>• Oversee the overall accounting functions within the organization.<br>• Ensure accurate and efficient financial reporting to aid strategic decision making.<br>• Utilize Microsoft Excel for data analysis and presentation of financial information.<br>• Maintain up-to-date knowledge on financial regulations and standards.<br>• Implement and streamline accounting systems and processes.<br>• Monitor financial performance and report on financial metrics.<br>• Collaborate with executive team members on strategic financial planning.<br>• Ensure compliance with all internal policies and relevant regulations.<br>• Develop plans for financial growth.<br>• Evaluate and manage risk within the organization.
<p>We are looking for a dedicated Customer Service Supervisor to oversee and enhance our customer service operations in Sterling, Virginia. This role involves fostering strong relationships with customers, resolving issues, and ensuring a seamless experience throughout the customer journey. The ideal candidate will need experience within the construction, Hvac, electrical, plumbing, pest control, or trade association industries.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently and accurately process customer credit applications.</p><p>• Maintain and update customer credit records with precise attention to detail.</p><p>• Address and resolve customer inquiries in a timely and detail-oriented manner.</p><p>• Monitor customer accounts and execute appropriate actions when necessary.</p><p>• Follow up with customers regarding overdue payments through phone calls and emails.</p><p>• Send out notifications about delinquent payments via email, voicemail, and mail.</p><p>• Update customer accounts and perform data entry tasks.</p><p>• Adapt to different situations, showcasing flexibility and a positive attitude.</p><p>• Work collaboratively within the team in a high-paced call center environment.</p><p>• Utilize Microsoft Office Suite for various tasks and maintain computer literacy.</p><p><br></p>
<p>We are looking for an experienced Sr. Customer Service Representative to join our team in Sterling, Virginia. In this role, you will play a key part in managing data integrity, enhancing quality standards, and serving as a liaison between our organization and customers. This is a long-term contract position ideal for someone who thrives in a dynamic service-focused environment within the construction, hvac, electrical, plumbing, pest control, or trade association industries. </p><p>Responsibilities:</p><p>• Provide exceptional customer support to resolve data discrepancies and ensure a seamless service experience.</p><p>• Analyze customer data issues, offering solutions and promoting the value of tools and services.</p><p>• Handle heavy phone calls and emails.</p><p>• Simplify complex processes and terminology into clear, step-by-step instructions for customer understanding.</p><p>• Adapt communication approaches to suit varying customer styles and personalities.</p><p>• Handle billing issues</p><p>• Manage online leads</p><p>• Working with vendors</p><p>• Scheduling meetings</p><p><br></p>
