88 results for Administrative Coordinator in Reston, VA

Administrative Coordinator A life insurance company is seeking a detail-oriented professional to assist their claims department with various clerical tasks. This person will be reviewing various claims and reaching out to customers who have not heard a decision from us in ten days, sending mail out, following up with customers, and general administrative functions. This role requires strong attention to detail, excellent time management skills, and organizational skills. A background in life insurance is a plus!

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Manassas, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations and is fully on-site. Responsibilities: • Providing administrative support to executives through effective calendar management and meeting scheduling. • Ensuring efficient day-to-day office operations and providing necessary support to the leadership team. • Coordinating travel arrangements for executives and team members as required.• Communicating with various internal and external stakeholders, acting as a liaison for the team. • Assisting a team of Executive Assistants, providing help and support as needed. • Utilizing Microsoft Excel to maintain and manage various data and records. • Scheduling appointments and managing executive calendars to optimize workflow. • Assisting in various administrative tasks as required to support the overall function of the office environment.

Administrative Assistant We are in search of a Administrative Assistant to join our team based in McLean, Virginia. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is on -site.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is an immediate start. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Columbia, Maryland. The role is primarily in the industry of operations where the individual will provide vital support to the team by taking over some of the busy work, thus allowing operators to focus on core tasks. The workplace will mostly involve using Cargo Wise for various administrative tasks. Responsibilities: • Act as the first point of contact, answering inbound calls and providing excellent customer service • Handle both inbound and outbound calls as needed • Carry out data entry tasks with high accuracy and efficiency • Manage email correspondence and ensure all queries are dealt with in a timely manner • Proficient use of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Scan and upload documents onto the system, ensuring they are correctly filed • Perform any other administrative responsibilities as requested by the team.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Herndon, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is position is fully on-site. Responsibilities:• Undertake the responsibility of maintaining up-to-date and organized records.• Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Provide ad-hoc administrative assistance as required.• Take charge of filing duties to keep all documents properly managed.

Part Time Administrative Assistant Robert Half's client is seeking a proficient Part Time Administrative Assistant to join their team based in Chantilly, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This position is fully on-site. Responsibilities: • Filing and organizing patient charts to ensure easy accessibility and accuracy• Manage front office reception and efficiently handle incoming telephone calls.• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. • Oversee the processing of incoming U.S. Mail and inter-office mail.• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Assist in the preparation and processing of purchase orders.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Part Time Administrative Assistant We are in search of a Part Time Administrative Assistant to join our team based in Reston, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role is fully on-siteResponsibilities: • Answer phone calls and direct them to the appropriate parties • Maintain the office environment and ensure it is organized and functional • Manage registrations and logistics for trade shows • Track expense reports and ensure they are accurately recorded and processed • Perform general administrative duties as needed • Support field personnel with administrative tasks • Handle some purchasing responsibilities • Maintain a strong work ethic and provide exceptional customer service • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently

Bilingual Administrative Assistant We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. This is an opportunity to join our client's dynamic team in the higher education industry. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.Responsibilities:<ol><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ol>

Administrative Assistant Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Our client, a well-established and highly respected CPA firm, is looking for an experienced Administrative Assistant to play a key role during the exciting and bustling tax season! In this position, you’ll be at the heart of the action, ensuring smooth operations, supporting the team, and providing exceptional service to clients.As the Administrative Assistant, you’ll make an immediate impact by streamlining office workflows, handling critical tax season documentation, and helping to deliver outstanding client experiences. Whether it’s coordinating schedules, organizing client files, or assisting with tax reports, your contributions will be essential in helping the firm navigate the busiest time of the year.<ul><li>Administrative Support for Senior Staff: Assist with tax season workflows by handling administrative requests from senior tax professionals, ensuring all tasks are prioritized and completed efficiently.</li><li>Scheduling and Coordination: Manage appointment scheduling for client consultations, tax preparation meetings, and internal team coordination, optimizing time and resources during the busy tax season.</li><li>Client Communication: Provide exceptional service to clients, responding to inquiries via phone and email regarding tax preparation processes, documentation requirements, and scheduling.</li><li>Document Preparation and Management: Prepare, assemble, and review tax documentation packets for clients, ensuring all forms are complete and accurate before submission. Organize and maintain electronic and physical files for quick retrieval.</li><li>Tax Season Reporting Support: Assist with the preparation and distribution of regularly scheduled tax-related reports, including tracking client progress and deadlines.</li><li>Tax Document Filing and Organization: Scan, print, and file critical client documents, including tax returns, financial statements, and other sensitive materials, adhering to firm policies and confidentiality agreements.</li><li>Client Meeting Coordination: Arrange logistics for client meetings, including confirming times, preparing materials, and ensuring clients have all necessary documentation for their appointments.</li><li>Compliance and Industry Regulations: Stay informed on IRS and tax-related regulations, ensuring the firm’s processes and client documentation are in compliance with current tax laws.</li><li>Data Entry and Account Management: Assist in managing client accounts, entering relevant data into tax preparation software and databases, and ensuring accuracy for all filings and reports.</li><li>Support for Tax Professionals: Provide ongoing administrative support to tax preparers, auditors, and other staff, including task coordination, filing, and any additional duties as assigned.</li></ul>

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in WASHINGTON, District of Columbia. In this role, you will be providing administrative support to various teams within our organization, managing multiple calendars, and handling a variety of tasks related to office management. Responsibilities: • Efficiently manage and coordinate schedules for several teams, including handling schedule changes and conflicts • Accurately process speaker forms and assist with vendor inventory as part of project management duties • Develop and distribute slide decks and other content to support team communication • Answer inbound calls and handle queries as part of the general office support duties • Maintain a detail-oriented office environment by keeping common areas tidy and coordinating catering for meetings • Manage and maintain the CRM system to ensure accurate records • Use Concur for travel and expense management • Provide customer service by answering queries and managing customer relationships • Utilize excellent communication skills to liaise with members and their assistants • Maintain and manage calendars for four senior leaders, ensuring all appointments and meetings are scheduled and conflicts are resolved.

Administrative Assistant We are seeking a dedicated Administrative Assistant to join our team located in Leesburg, VA. As an Administrative Assistant, you will be responsible for a variety of duties including administrative tasks, maintaining vendor information, and ensuring the office is well-stocked and organized. This role offers a short term contract employment opportunity. Responsibilities • Manage the restocking of the breakroom to ensure a consistent supply of necessary items • Perform various administrative duties to support the smooth operation of the office • Monitor vendor timesheets and ensure they're submitted in a timely manner • Oversee the ordering of office supplies and maintaining an organized inventory • Respond to inbound phone calls, providing detail oriented and timely assistance • Keep vendor files up-to-date, ensuring all information is accurate • Use Microsoft Office Suites and Microsoft Excel for various administrative tasks • Keep office supplies in check to ensure a well-stocked and organized workspace.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in a confidential location. The role is within the industry and will involve various administrative and customer service tasks. Responsibilities: • Efficiently process customer credit applications. • Ensure the accuracy of customer credit records. • Handle inbound and outbound calls, providing excellent customer service. • Maintain logs and records, tracking all necessary information. • Compile and manage transactions, ensuring data integrity. • Manage email correspondence, ensuring timely and accurate responses. • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word for various tasks. • Schedule appointments and meetings as necessary. • Distribute badges to guests, ensuring security protocols are followed. • Perform various administrative duties as required.

Administrative Assistant Are you an Administrative Assistant looking to take your career to the next level - check out this opportunity! Join an exciting real estate development firm as the Lead Admin to their Bethesda office. This hybrid role grants the flexibility to work from home 2-3x per week. Work with a fantastic team invested in your professional development and career growth. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including calendar coordination, meeting planning, and travel arrangements</li><li>Serve as the first point of contact for internal and external communications, screening and directing inquiries as appropriate</li><li>Prepare, proofread, and edit documents, reports, and presentations related to real estate transactions and projects</li><li>Process invoices, expense reports, and other financial documentation while coordinating with the accounting team</li><li>Handle confidential information with integrity and discretion</li><li>Assist in creating marketing materials, presentations, and email correspondence for various real estate transactions or projects</li><li>Coordinate with vendors, clients, and stakeholders to facilitate efficient project and office management</li><li>Assist in onboarding new hires and maintaining office policies and procedures</li><li>Provide support for meetings, conferences, and office events, including logistics and documentation</li></ul>

Junior Administrative Assistant We are offering an exciting contract to permanent employment opportunity for a Junior Administrative Assistant located in Fairfax, Virginia. You will primarily be responsible for ensuring the proper setup of loans in our system, maintaining original documents such as loan paperwork, and ensuring the receipt of all significant signed closing documents from settlement. Responsibilities:• Ensure the accurate and efficient processing of customer credit applications• Maintain and update customer accounts regularly• Follow up with customers regarding overdue payments through phone calls, emails, and sending reminder letters• Ensure all important signed closing documents from settlement are received and filed properly• Set up loans correctly in our system, ensuring all relevant data is accurately captured• Demonstrate good communication skills, especially when interacting with customers• Utilize Microsoft Office Suite to manage and maintain customer records• Display a good attention to detail, particularly when handling customer inquiries and maintaining records.

Administrative Assistant 3 We are offering a long-term contract employment opportunity for an Administrative Assistant 3 in Washington, District of Columbia. The role will primarily involve high-level administrative support, including the handling of information requests, conducting research, and performing clerical functions. Responsibilities: • Conduct research and handle various information requests. • Maintain and manage records systems. • Perform basic bookkeeping tasks and maintain financial statements. • Process, sort, and distribute incoming correspondence, including faxes and emails. • Prepare and manage corporate documents, records, and reports. • Draft and prepare invoices, reports, memos, and letters. • Respond to routine inquiries through prepared correspondence. • Order and manage office supplies. • Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks. • Uphold confidentiality and organized management of information. • Provide exceptional customer service and maintain effective communication.

Administrative Assistant Position Title: Executive Assistant (Legal) Position Overview: A prestigious law firm is seeking an Executive Assistant to support a key principal within their organization. Location: Washington, DC. (hybrid schedule, 2 days from home) About the role: Our client is a nonprofit corporation dedicated to advancing civil and human rights, with a focus on combating anti-Semitism and promoting justice. They engage in research, education, and legal advocacy to address issues on college campuses, in the workplace, and beyond. Responsibilities: <ul><li>Schedule and organize meetings, send reminders, and coordinate catering as needed.</li><li>Maintain and manage the executives' calendars, prioritizing appointments and sensitive matters.</li><li>Answer and direct phone calls in a professional manner.</li><li>Handle and distribute mail and emails, ensuring timely follow-up.</li><li>Manage travel arrangements, including booking flights, ground transportation, and accommodations, and ensure thorough communication.</li><li>Maintain an organized electronic filing system.</li></ul>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Office Assistant We are offering a permanent employment opportunity in the Financial Services industry for a diligent Office Assistant in Washington, District of Columbia. As an Office Assistant, your role will consist of managing administrative tasks and clerical duties in a fast-paced environment. Responsibilities: • Accurately manage the visitor portal, from entering guests to their check-in process • Handle the activation and deactivation of badges for guests and staff • Greet guests upon arrival and ensure they are directed to the correct location • Answer and direct incoming calls as needed • Provide overall administrative support, encompassing a range of tasks to ensure the smooth operation of the office • Maintain administrative oversight and ensure all tasks are completed accurately and timely.

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.Responsibilities:• Manage front office reception and efficiently handle incoming telephone calls. • Oversee the processing of incoming U.S. Mail and inter-office mail• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Baltimore, Maryland. This candidate will be responsible for supporting the Administrative Coordinator through various tasks. This position requires a high level of trust and detail orientation, as the individual will be handling sensitive information and interacting with high-level officials. Responsibilities: • Manage and distribute incoming mail and packages efficiently• Draft and distribute memos as well as other correspondence as required• Maintain a heavy schedule and calendar in Microsoft Outlook, ensuring all appointments and meetings are up to date• Utilize Microsoft Teams and Word proficiently to support office communication and documentation• Handle confidential documents and correspondence with the utmost discretion• Navigate labor negotiations and contracts, keeping abreast of ongoing discussions and changes• Manage and administer contracts, ensuring all details are accurate and up to date• Provide detail-oriented representation of the office when greeting guests and officials• Balance multiple tasks and priorities in a busy environment• Handle inbound and outbound calls, ensuring all inquiries are addressed promptly and in a detail-oriented manner• Perform data entry tasks as needed, maintaining accurate and up-to-date records• Keep a clear separation between personal and detail-oriented relationships, especially when dealing with contracts and negotiations that may impact the local community.

Personal Assistant We are offering an exciting opportunity for a Personal Assistant to join our team based in Reston, Virginia. This role primarily involves administrative tasks, customer service, and operations in the industry. Responsibilities: • Manage and maintain calendars efficiently, ensuring all appointments and meetings are updated • Handle billing functions using tools such as Excel and bill.com • Provide comprehensive administrative assistance, including managing correspondence and scheduling meetings • Arrange travel for staff members, including booking flights, accommodations, and creating itineraries • Utilize Microsoft Word and other software for various administrative tasks • Monitor and process customer inquiries, ensuring they are handled promptly and effectively • Maintain accurate customer records, updating as necessary.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Arlington, Virginia. This role involves managing front desk operations and facility services within our industry. The Front Desk Coordinator will also be responsible for organizing spaces, coordinating meetings and events, and providing a responsive and efficient customer service experience. Responsibilities: • Coordinate and manage front desk operations to ensure smooth daily operations • Handle incoming phone calls, providing prompt and helpful responses • Coordinate meetings and events, ensuring all logistical requirements are met • Organize workspaces and manage the overall space to maintain a productive and efficient environment • Provide facility service coordination, addressing any issues promptly and effectively • Engage in receptionist duties, providing a detail oriented and welcoming first point of contact for visitors and clients.

Marketing Communications Coordinator We are offering a long-term contract employment opportunity for a Marketing Assistant in the legal industry based in Washington, District of Columbia. As a Marketing Assistant, your key role will be to provide substantial administrative support, primarily focusing on client engagement and marketing initiatives. Responsibilities:- Aid in event planning, onsite logistics, and follow up.- Assist with maintaining the firm’s client and contact database and generating reports.- Maintain marketing inventory, including ordering swag, business cards, and other materials.- Assist with new client welcome letters.- Publish social media posts.- Add and update content on the firm’s website and podcast channels.- Help with the onboarding process for new attorneys, including photo shoots, draft bios, and announcements.- Provide overflow assistance when other marketing team members are busy or out of the office.- Help with additional projects when necessary.

Office Manager We are offering a contract to permanent employment opportunity for an Office Manager. As an Office Manager, your main role will be to manage accounting staff, provide human resources assistance, and handle administrative tasks. Responsibilities:• Leading and supervising the accounting team to ensure smooth operations.• Providing assistance in Human Resources tasks such as onboarding and conducting exit interviews.• Conducting background checks as part of the company's hiring process.• Assisting with payroll duties, including approval of timesheets and submission to the Payroll Manager.• Taking charge of administrative needs such as ordering business cards and assigning uniforms.• Providing backup and support for Accounts Payable (AP) and Accounts Receivable (AR).• Writing and updating office procedures for efficient workflow.• Facilitating communication and correspondence with staff, clients, vendors, and management.• Managing vendor relationships and ensuring timely and accurate payments.