Browse jobs Find the right job type for you Explore how we help job seekers Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Preview candidates Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Diversity and inclusion Browse jobs Find your next hire Our locations

268 results for Office Manager in Redwood City Ca

Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Billing Supervisor/Manager <p>We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the maintenance of business office records in accordance with federal and state guidelines</p><p>• Facilitate accounting and billing functions and providing excellent customer service.</p><p>• Act as a liaison with the billing company and complete necessary documentation.</p><p>• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues</p><p>• Ensure the security of health information systems and business office records</p><p>• Manage the release of information functions for the facility, reviewing and processing all requests for information</p><p>• Maintain an efficient forms management system for the development, review, and reproduction of facility forms</p><p>• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process</p><p>• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department</p><p>• Communicate with Residents/Family as needed</p><p>• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports</p><p><br></p><p><br></p><p><br></p> Law Office Administrator <p>Growing law firm is seeking a Law Office Administrator in Oakland, California. The successful candidate will be joining a close-knit team in a key role that involves handling critical tasks for this firm. </p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Efficient and accurate processing of legal documents</p><p>• Overseeing the smooth running of office operations</p><p>• Ensuring effective communication within the office and with clients</p><p>• Managing the organization and maintenance of legal files</p><p>• Handling client inquiries and resolving issues promptly</p><p>• Monitoring and updating client records to ensure accuracy</p><p>• Assisting in the preparation of legal meetings and court sessions</p><p>• Collaborating with the team to achieve office goals and objectives</p><p>• Utilizing law office-specific software for administrative tasks</p><p>• Ensuring office complies with law office regulations and standards.</p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Coordinator We are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data Entry Administrative Assistant Managing Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google Calendar IT Project Manager <p>We have an exciting opportunity for a mid-to-senior level IT Project Manager/PMO Analyst for a client in Watsonville, CA. Their Project Management Office is working on a number of important implementation projects across IT, including applications, ERP, and infrastructure, and we could use your expertise. This role will also support the day-to-day operations of CIO office and work closely with the Vendor and Portfolio Management team.</p><p><br></p><p><strong>This role will require 4 days onsite in Watsonville, CA.</strong></p><p> </p><p>Responsibilities:</p><ul><li>Develop and maintain project plans, timelines, and budgets, ensuring all projects stay on track.</li><li>Coordinates and ensures team SLAs and activities are being addressed appropriately</li><li>Use your experience with vendor management to handle contract negotiations and maintain ongoing relationships with our partners.</li><li>Supports oversight of vendor contracts and renewals, track vendor expenses</li><li>Coordinates and ensures team SLAs and activities are being addressed appropriately</li><li>Collaborate with cross-functional teams and stakeholders to ensure seamless project integration and delivery.</li><li>Using different data sources demonstrates the ability to create meaningful reporting</li><li>Create PowerPoint decks/presentations for management/executive audience   </li><li>Identify and mitigate project risks, resolving issues efficiently to ensure projects stay on course.</li><li>Help to identify and develop solutions for continuous process improvement</li><li>Regularly update leadership with project status, milestones, and outcomes, so everyone stays informed.</li></ul> Residency Program Coordinator <p>We are seeking a Residency Program Coordinator to join our team in Oakland, California. In this role, you will be coordinating and managing various activities within our residency program. This position offers a contract-to-permanent employment opportunity, and you will be working in a hybrid model with potential remote work on Tuesdays.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the planning, organization, and evaluation of all residency program activities</p><p>• Serve as a departmental representative on GME committees</p><p>• Handle the electronic residency application process (ERAS)</p><p>• Complete CODA surveys, standards requirements, and update trainee data on the tracking system</p><p>• Organize and manage the interview process, ranking, post-match activities, and information related to recruitment fairs</p><p>• Assist residents in obtaining clinical productivity information by improving access to productivity and quality measures data</p><p>• Maintain American Board specialty tracking surveys and national reports</p><p>• Oversee internal processes such as Med Hub Surgery Logger, ADEA Postdoctoral Application Support Service (PASS)</p><p>• Manage supporting documentation for residency reaccreditation, regulatory issues, legal and risk management issues, and reimbursement audits</p><p>• Plan and coordinate resident didactic courses and assist in the planning of resident events such as graduation</p><p>• Meet regularly with the Program Director to discuss office management issues, activities and project status, and make recommendations for improvement.</p><p><br></p><p>If you are interested in this role please apply now and call us at (510) 470-7450</p> Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Project Coordinator We are offering a contract to permanent employment opportunity for a Project Coordinator in Palo Alto, California. In this role, you will be primarily responsible for managing projects, coordinating activities, and serving as the liaison to customers and other departments. Your work will encompass a wide range of functions, including financial management, human resources, communications, purchasing, and inventory management.<br><br>Responsibilities: <br><br>• Oversee the coordination of various departmental project activities, ensuring each phase is documented appropriately <br>• Take charge of individual projects as they arise, identifying and addressing additional areas of opportunity<br>• Carry out administrative tasks, ensuring the smooth flow of paperwork and efficient administrative processes<br>• Provide leadership and expertise in human resources recruitment, ensuring timely submission of evaluations and paperwork associated with personnel within the department<br>• Coordinate the permanent employment of new employees, conduct initial department orientation, and review departmental compliance courses<br>• Manage the allocation of equipment and supplies, facilitate periodic inventory review of all equipment, and prepare appropriate facility reports as needed<br>• Act as an events coordinator, managing and executing various events<br>• Coordinate requests for support from departments such as communications, housekeeping, and engineering and maintenance, ensuring quality work is completed in a timely manner<br>• Serve as the representative coordinating the installation and maintenance of data and phone communication<br>• Participate in assigned projects, ensuring they are completed within the requested timeframes. Facilities Coordinator <p><strong>Job Description</strong>:</p><p>We are seeking a detail-oriented and proactive <strong>Facilities Coordinator</strong> with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.</p><p><strong>Responsibilities</strong>:</p><ul><li><strong>Facilities Management</strong>: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li><strong>Vendor Coordination</strong>: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li><strong>Office Management Support</strong>: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li><strong>Space Organization</strong>: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li><strong>Health and Safety Compliance</strong>: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li><strong>Administrative Tasks</strong>: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li><strong>Client/Employee Support</strong>: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li><strong>Technology Coordination</strong>: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li><strong>Project Assistance</strong>: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul><p><strong>Requirements</strong>:</p><ul><li><strong>Experience</strong>: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li><strong>Education</strong>: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li><strong>Communication</strong>: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li><strong>Organizational Skills</strong>: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li><strong>Problem-Solving</strong>: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li><strong>Physical Capabilities</strong>: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li><strong>Certifications</strong>: OSHA or related safety training certifications are advantageous but not required.</li></ul><p><br></p> Part Time - Risk Analyst Admin <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p><strong> Part-Time Risk Specialist/Analyst</strong></p><p><strong>Location: City Manager’s Office – San Leandro, CA</strong></p><p><strong>Hours:</strong> 20 hours per week (Flexible schedule)</p><p><strong>Duration:</strong> 3 months (Possibility of extension)</p><p><strong>Work Arrangement:</strong> 100% in-person initially, with potential for some remote work over time</p><p><strong>Job Responsibilities:</strong></p><ul><li>Conduct preliminary reviews of insurance certificates submitted by vendors and consultants.</li><li>Ensure compliance with relevant standards, including proper vendor signatures.</li><li>Verify vendor profiles and insurance documents in the third-party tracking system (PINS).</li><li>Complete vendor checklists and confirm compliance with agreed-upon terms.</li><li>Review Certificates of Insurance to verify:</li><li>Vendor names and DBA details are correctly listed.</li><li>Credit ratings meet "AM Best" rating system standards.</li><li>Policy numbers, coverage limits, and endorsements align with requirements.</li><li>Policies are current and name the City of San Leandro as the Certificate Holder.</li><li>Certificates are signed by an authorized representative.</li><li>Coordinate insurance approvals with Finance Department staff, including the Purchasing Agent and Project Managers.</li><li>Assist vendors and city staff with insurance compliance requirements.</li><li>Respond to inquiries via email and phone.</li></ul><p><br></p> Property Administrator <p>Are you detail-oriented, organized, and ready to take on an exciting role in property management? We are seeking a <strong> Property Administrator</strong>! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management Support</strong></p><ul><li>Gather and analyze financial data to prepare reports and track expenses.</li><li>Oversee rent collection and manage accounts receivable processes.</li><li>Assist with budget preparation, monitor financial performance, and aid in implementing corrective action plans.</li><li>Review and approve vendor invoices while managing commercial vendor accounts.</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Compile and deliver routine property reports for stakeholders, including investors, lenders, and government entities.</li><li>Manage and update internal reporting dashboards.</li><li>Coordinate and consolidate reporting materials for external parties.</li></ul><p><strong>Project Management Support</strong></p><ul><li>Provide assistance with capital projects, ensuring timely and budget-conscious completion.</li><li>Collaborate with the Facility Manager to coordinate improvement projects and ensure vendor compliance.</li><li>Oversee insurance requirements and manage documentation for tenant construction projects.</li></ul><p><strong>Portfolio Systems Operation</strong></p><ul><li>Manage portfolio tools, including security system access and Yardi property management software.</li><li>Address Yardi-related inquiries and generate reports as needed.</li></ul><p><br></p> Office Services Associate We are in search of an Office Services Associate to join our team in San Francisco, California. In this role, you will be responsible for handling various back-office services, including digital and physical mail, reprography, and litigation printing. The role is part of a wider team that supports hospitality, reception, and audio/visual services. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Handle customer inquiries and ensure accurate processing of credit applications.<br>• Maintain meticulous records of customer credit.<br>• Monitor customer accounts and take necessary action when required.<br>• Provide support in digital and physical mail services, litigation printing, and reprographics.<br>• Contribute to hospitality facilities, reception, and audio/visual services as needed.<br>• Prioritize workflow and ensure timely completion of all projects.<br>• Troubleshoot basic equipment problems and place service calls when necessary.<br>• Maintain logs for all office services and adhere to established procedures.<br>• Interact with clients in person, over the phone, or electronically.<br>• Ensure quality assurance on own and work of others.<br>• Load machines with necessary supplies such as paper and toner. Case Manager <p>Robert Half is delighted to invite applications for the position of Case Manager with our client that focuses on mental and behavioral health. We are looking for a candidate who is passionate about mental health advocacy and will support the effective operations of our case management processes.</p><p><br></p><p>Responsibilities:</p><p>·      Assist in developing comprehensive case management plans for clients with mental and behavioral health issues.</p><p>·      Support lead case managers during client assessments.</p><p>·      Work alongside a multidisciplinary team, enhancing communication between healthcare professionals to ensure comprehensive patient care.</p><p>·      Contribute to client empowerment by assisting in delivery of appropriate educational materials and resources.</p><p>·      Aid in maintaining accurate documentation of case management activities</p><p>·      Adhere strictly to professional ethical standards and maintain client confidentiality.</p> Legal Secretary We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. <br><br>Responsibilities:<br>• Assist in document revisions, formatting, and finalizing<br>• Prepare and manage engagement letters<br>• Manage and organize client files efficiently<br>• Answer phone calls professionally and promptly<br>• Circulate letters and other legal documents via email and physical mail<br>• Circulate documents for execution via DocuSign<br>• Handle the administrative management of the Confidentiality Agreement program<br>• Utilize management systems and Microsoft Office Suites effectively<br>• Perform billing functions and calendar management<br>• Format documents using ProLaw and PDF<br>• Proofread and draft legal documents as required. Project Manager/Sr. Consultant <p>Robert Half's enterprise client is seeking a dynamic and driven Program Manager to join their team. This individual will partner with internal and external cross-functional teams to manage the full lifecycle of initiatives, including schedule, cost, scope, and quality. The Program Manager will be responsible for reporting on schedules, identifying risks, and recommending action steps, all while leveraging data to make informed decisions and drive process improvements. If you thrive in a fast-paced environment, have a strong bias for action, and are comfortable with ambiguity, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee complex initiatives from start to finish by developing actionable roadmaps and ensuring the successful execution of plans across all aspects of the initiative.</li><li>Create and manage project plans, ensuring alignment with business goals and maintaining high-quality standards.</li><li>Collaborate with leadership and business systems teams to manage and execute a portfolio of projects, ensuring measurable and repeatable success.</li><li>Use an agile-like approach to deliver agreed-upon business outcomes, working effectively within a matrixed environment.</li><li>Work hands-on to drive project success, including system implementation, user support, and scripting.</li></ul><p>Preferred Experience:</p><ul><li>Familiarity with statutory filing, tax structures, payroll, and vendor management, with the ability to ask the right questions for legal and regulatory compliance.</li><li>Experience working in a fast-paced, high-growth environment with the ability to quickly adapt and move initiatives forward.</li><li>Comfort with group calls (15+ participants) and ability to navigate cross-cultural communication.</li><li>Experience with GitHub for project tracking, automation, and workflows; or the ability to learn quickly.</li></ul><p><br></p> Property Manager - Affordable Housing <p>Robert Half is working with an affordable housing company that specializes in the acquisition, development, and management of income-restricted properties. We are currently looking for a highly skilled and knowledgeable Property Manager on a contract basis with a deep understanding of affordable housing, tax credits, and property management. This role is designed for someone who can ensure the effective operation of our properties.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee the daily operations of affordable housing properties, ensuring compliance with company policies, procedures, and standards.</p><p>·      Apply a sound understanding of Low-Income Housing Tax Credit (LIHTC) regulations to ensure compliance.</p><p>·      Conduct property inspections to ascertain the condition of the property and to verify compliance with health and safety regulations.</p><p>·      Coordinate leasing activities, monitor lease renewals, track vacancies, and market units to achieve maximum occupancy.</p><p>·      Prepare and manage budgets and financial reports, and optimize the cost-effectiveness of operations.</p><p>·      Work closely with tenants, responding professionally to their needs and resolving issues.</p><p>·      Coordinate maintenance and repair work with vendors and ensure all tasks are performed according to set standards.</p><p>·      Promote a positive living environment for tenants by enforcing property rules and regulations.</p><p>·      Prepare reports for management regarding property performance and compliance with tax credit regulations.</p><p>·      Stay updated on changes in local, state, and federal housing laws and regulations, including tax credit requirements.</p><p><br></p> Property Manager <p>We are offering an exciting opportunity in SAN MATEO, California, for a Property Manager to join our team. Situated in the heart of the real estate industry, this role involves managing properties, overseeing rentals, and coordinating with contractors to resolve any property issues. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage property operations, ensuring the smooth running of various sites.</p><p>• Oversee rental agreements, ensuring they are properly administered and adhered to.</p><p>• Coordinate lease negotiations and finalize lease agreements.</p><p>• Supervise contractors and ensure timely resolution of property issues.</p><p>• Use accounting software systems for financial management and reporting.</p><p>• Handle accounts payable and accounts receivable functions.</p><p>• Conduct property audits to assess condition and value.</p><p>• Utilize AppFolio for streamlined property management tasks.</p><p>• Ensure compliance with accrual accounting standards in all financial transactions.</p><p>Apply soon for consideration!</p> Accounts Receivable Supervisor/Manager We are offering a permanent employment opportunity for an Accounts Receivable Supervisor/Manager in Brentwood, California. This role is within the Accounting Software Systems industry and will be based in the workplace. <br><br>Responsibilities <br>• Oversee and manage the accounts receivable and billing functions of the organization<br>• Utilize CRM to maintain accurate customer credit records<br>• Supervise the processing of customer credit applications with precision and efficiency<br>• Use Foundation Software for construction accounting purposes<br>• Interact with ADP - Financial Services for financial management<br>• Handle customer inquiries and resolve them effectively<br>• Monitor customer accounts and initiate appropriate action when necessary<br>• Work with Concur for expense management. Controller <p>Under the supervision of the Chief Financial Officer, the Controller is responsible for providing financial leadership and expertise for the day-to-day accounting functions of the organization. The Controller will ensure compliance with GAAP standards, a high level of integrity, timeliness of financial reporting, and internal controls. Perform and ensure a timely month and year end close processes. Will ensure the organization complies with all tax reporting, preparation of grant budgets and invoices, preparation of payroll, accounts payable disbursements, procurement and preparation of all worksheets for annual audit and other reporting needs of the organization. Supervision of five or more direct reports; this position is required to be able to perform duties of each position, as a backup and to assist in simplifying processes and increase efficiencies.</p><p><strong>Please contact <u>Tra Nguyen via LinkedIn or Email with your updated resume</u> for fastest consideration for this opportunity.</strong></p><p><br></p><ul><li>Oversee payroll, grant management, accounts payable, and purchasing functions.</li><li>Ensure timely and accurate processing of bills, expense reports, timesheets, and other payments with supporting documents.</li><li>Ensure accurate and daily posting of accounts receivable receipts.</li><li>Prepare budgets, receivables, revenue reporting, and ensure grant compliance with regulations.</li><li>Provide guidance to Program Directors on grant management.</li><li>Take responsibility for all term-end close activities.</li><li>Coach and educate staff on organizational policies and procedures.</li><li>Evaluate direct reports within set timeframes, providing ongoing feedback, coaching, and supervision.</li><li>Close the books monthly and year-end, ensuring accurate financial transactions are recorded on time.</li><li>Prepare monthly reconciliations for all balance sheet and other accounts.</li><li>Prepare monthly financial reports for board committees and special reports as needed.</li><li>Maintain and reconcile third-party and patient pay revenue monthly.</li><li>Supervise and update the fixed assets system and oversee the annual physical inventory process.</li><li>Prepare and submit all federal, state, and local tax returns to ensure compliance with filing requirements.</li><li>Prepare schedules and work papers for the annual financial and 401K audits.</li><li>Lead the financial audits and coordinate with external auditors.</li><li>Act as the primary specialist for Abila MIP accounting software, including reporting functionality, updates, and maintenance.</li><li>Ensure compliance with tax reporting requirements by preparing and filing tax documents.</li><li>Assist leadership in annual budgeting and planning, reviewing financial plans and actual results to address variances.</li><li>Perform other financial or operational tasks as assigned by the CFO.</li></ul><p><br></p><p><br></p> Sales Enablement Program Manager <p>a. This role is within the sales industry and primarily involves the planning, execution, and evaluation of training sessions for sales professionals. The position will require collaboration with various teams to ensure the smooth operation and success of sales enablement programs.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Collaborate with Program Managers on session planning, including confirming instructors, scheduling sessions, and managing logistics for live or virtual meetings.</p><p>• Assist with the creation and modification of workshop content in coordination with Program Managers, Subject Matter Experts, and Instructional Designers.</p><p>• Manage the enrollment process, including launching registrations for sessions, adding participants to rosters, and managing waitlists.</p><p>• Respond to email or Slack communications regarding program logistics and provide pre-class support for questions about preparation and pre-work.</p><p>• Record attendance, distribute materials, and assist attendees onsite or virtually during sessions.</p><p>• Monitor program effectiveness through post-class surveys, summarizing results, and managing follow-up communications.</p><p>• Ensure completion records are accurate post-event and manage any necessary billing reconciliation from vendors.</p><p>• Recommend and implement changes to improve attendee registration and classroom experience.</p><p>• Coordinate with the Instructional Design team to ensure course offerings are accurately represented and updated as needed.</p><p>• Handle the ordering, scheduling, and shipping of materials, and confirm staffing for sessions</p> Accounting Manager/Supervisor Robert Half is on a search for an experienced Accounting Manager for an immediate opening at an innovative, on-the-rise Wholesale Distribution company. In this position, you will be responsible for leading daily operations, including maintaining the general ledger system, preparing and/or reviewing appropriate ledger entries and reconciliations, preparing monthly, quarterly and annual financial statements, assisting with regulatory reporting as applicable, and related duties. You will establish and scale company accounting and finance operations. This position gives you a great opportunity to work for a company that recognizes hard work and rewards results as the Accounting Manager. This Accounting Manager role is based in the San Jose, California area and is a full-time employment opportunity that is not to be missed!<br><br>What you get to do every day<br><br>- Ensure close deadlines are met by encouraging and managing the accounting team performance during the closing process<br><br>- Assist in the implementation of NetSuite Financials, which includes designing systems and processes, migrating data, testing, training, and administrating<br><br>- Periodically review and inspect the balance sheets and income statement accounts of Senior Accountants<br><br>- Assist in preparing GAAP financial statements through data analysis, document preparation, integrity validation, and reconciliation processes<br><br>- Assemble a variety of technical accounting policies, procedures, and analyses<br><br>- Possessing a thorough knowledge of enterprise resource planning (ERP) systems is valuable<br><br>- Work closely with FP& A and accounting management to create relevant and timely reports on financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outlook Data Collector We are on the lookout for a committed Data Collector for our team in San Francisco, California. The role involves testing a mechanical gripping device, providing feedback to the engineering team, and commuting between different sites within San Francisco. This job offers a long-term contract opportunity.<br><br>Responsibilities:<br>• Testing a mechanical gripping device by lifting various household items<br>• Providing constructive feedback to the engineering team for product development<br>• Performing tasks that require physical effort, including lifting items overhead<br>• Operating the device independently, with minimal communication with the engineers<br>• Adjusting to standing and moving around for the majority of the workday<br>• Moving between different sites within San Francisco, requiring the use of a personal vehicle<br>• Undergoing initial training at the headquarters before deployment to the onsite location<br>• Using the device that is equipped with cameras<br>• Maintaining a high level of autonomy and self-direction throughout the workday<br>• Managing administrative tasks including data entry and order entry.
2