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15 results for Receptionist in Redmond Wa

Receptionist <p>Robert Half is actively looking for a welcoming and organized Receptionist for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a customer-facing role and enjoys being the first point of contact for visitors and clients. The Receptionist will manage front desk operations, greet visitors, handle incoming calls, and provide administrative support to ensure a smooth and efficient office environment. The ideal candidate is personable, organized, and able to handle multiple tasks with professionalism. If you are looking for a great opportunity to gain practical Receptionist experience and make a positive impact, please apply now!</p><p><br></p><p>Key Responsibilities:</p><p>• Greet visitors, clients, and employees in a friendly and professional manner</p><p>• Answer and direct incoming phone calls to the appropriate person or department</p><p>• Manage the reception area, ensuring it is clean, organized, and welcoming</p><p>• Handle incoming and outgoing mail, packages, and deliveries</p><p>• Schedule appointments, meetings, or conference rooms as needed</p><p>• Assist with administrative tasks such as data entry, filing, and maintaining office supplies</p><p>• Provide support to other departments as requested</p><p>• Ensure confidentiality and professionalism in all interactions</p> Front Desk Coordinator <p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!  </p> Front Desk Coordinator <p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!  </p> Workplace Experience Coordinator <p>We are offering a long-term contract employment opportunity for a Workplace Experience Coordinator. As part of our team, the Workplace Experience Coordinator will play an integral role in enhancing the office environment, managing facilities, and ensuring a smooth and efficient workplace. </p><p><br></p><p>Responsibilities: </p><p>• Oversee the delivery of workplace services, including concierge, reception/switchboard, room management, and A/V support</p><p>• Coordinate and support for setting up event spaces and managing community programs</p><p>• Handle employee-facing services and foster a supportive and comfortable atmosphere</p><p>• Manage the Slack channel and ensure effective communication within the team</p><p>• Conduct building rounds to ensure supplies and refreshments are fully stocked</p><p>• Process and resolve any workplace-related inquiries and issues</p><p>• Handle data entry tasks and maintain accurate records</p><p>• Utilize Microsoft Office Suite for various office functions and documentation</p><p>• Assist in the training of team members on procedures and policies</p><p>• Perform auditing and supervising tasks when necessary.</p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Kirkland, Washington. The role is primarily involved in the execution of clerical tasks, organization of tax documents, and management of digital vaults within a detail oriented setting. <br><br>Responsibilities:<br><br>• Execution of receptionist duties which include but are not limited to filing, photocopying, and printing.<br>• Management and organization of incoming tax documents, both digital and hardcopy versions.<br>• Responsible for filing documents in digital vaults and preparing physical files for information intake.<br>• Scanning completed tax return documents to digital vaults, adhering to office naming conventions and procedures.<br>• Ensuring no client communication, focusing solely on backend work.<br>• Utilization of various software such as Lacerte, Smart Vault, Safe Send, and Microsoft Suite (Outlook) for daily tasks.<br>• Display proficiency in Data Entry, Email Correspondence, and Microsoft applications such as Excel, Outlook, PowerPoint, and Word.<br>• Scheduling appointments as needed. Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Seattle, Washington. This position is within the detail oriented Services industry and involves a range of tasks that ensure the smooth operation of an office environment.<br><br>Responsibilities:<br>• Handling incoming and outgoing mail and packages, including operating and troubleshooting mail machines.<br>• Managing fax communications and coordinating with mailing services and delivery personnel as necessary.<br>• Overseeing the cleanliness and organization of the office, including coffee and snack stations and conference rooms.<br>• Assisting in the setup and breakdown of meetings and events, including occasional office furniture rearrangement.<br>• Running errands around Seattle to order and replenish office supplies as needed.<br>• Providing backup support for reception tasks.<br>• Operating and maintaining office equipment, such as printers and copiers, to complete copy/print jobs.<br>• Utilizing accounting software systems and CRM to execute administrative tasks.<br>• Responding to and resolving customer inquiries and maintaining accurate customer credit records.<br>• Performing additional tasks as assigned by the management team. Patient Service Representative We are offering a short term contract employment opportunity for a Patient Service Representative in Everett, Washington, United States within the Healthcare/NHS industry. As a Patient Service Representative, you will be a crucial part of our dedicated healthcare team, focusing on managing administrative tasks, facilitating patient appointments, and acting as a communication bridge between patients, caregivers, and our medical staff.<br><br>Responsibilities:<br><br>• Greet patients and their families, creating a welcoming environment within the oncology clinic.<br>• Efficiently manage and confirm patient appointments using electronic systems.<br>• Verify and manage patient insurance details, addressing any insurance-related inquiries.<br>• Handle patient co-payments, deductibles, and payments for services provided and assist with billing queries.<br>• Maintain accurate and confidential patient records, complying with healthcare privacy regulations such as HIPAA.<br>• Serve as a communication link between patients, caregivers, and medical staff, relaying necessary information and messages.<br>• Provide general administrative support, including handling phone calls, managing office supplies, and maintaining an organized reception area.<br>• Collaborate with oncologists, nurses, and other healthcare professionals to coordinate patient care and address patient needs.<br>• Exhibit empathy and compassion while addressing patient concerns, ensuring their needs are met promptly.<br>• Schedule patient appointments and manage inbound telephone calls.<br>• Ensure compliance with HIPAA patient privacy rules and handle electronic medical records. Administrative Assistant <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.  </p> Administrative Coordinator We are offering a contract to permanent employment opportunity for an Administrative Coordinator in the non-profit sector, based in Seattle, Washington. As an Administrative Coordinator, your role will involve managing service requests, coordinating event logistics, and maintaining vendor relationships, among other duties. <br><br>Responsibilities: <br>• Efficiently handle intake and setup for various meetings and events, accommodating needs ranging from minor janitorial requirements to complex, multi-room setups.<br>• Act as the primary point of contact for onsite vendors, such as café and coffee service providers, ensuring smooth operations and positive vendor engagement.<br>• Accurately process and track facility-related requests via the ServiceNow portal, addressing maintenance issues and broken equipment as needed.<br>• Perform a variety of general administrative tasks to support the facilities team, promoting efficient operations.<br>• Assign resources effectively to support event and meeting requests, ensuring efficient utilization of available resources. IT Administrative Assistant We are offering a short term contract employment opportunity for an IT Administrative Assistant in Seattle, Washington. This role involves administrative tasks in the IT industry, including managing IT inventory and software licensing, auditing, and customer service.<br><br>Responsibilities:<br>• Handle trouble tickets using a ticketing system, ensuring they are assigned to the right IT personnel<br>• Oversee IT inventory management, including ordering devices and supplies, and tracking inventory<br>• Assign unique asset IDs to new devices and remove old devices from the system<br>• Conduct regular audits on existing inventory for accuracy<br>• Manage software licensing, including assigning and removing licenses to end users<br>• Auditing software portals to ensure license usage is accurate<br>• Oversee cell phone and line of service inventories, working with vendors to assign and modify phone services<br>• Cooperate with IT system administrator to ensure phones and lines of service are accurate and security compliant<br>• Conduct audit reports as directed<br>• Answer phone calls from end users regarding IT issues and direct calls to the appropriate groups<br>• Welcome end users who come into the IT department with IT issues<br>• Create requisitions for purchasing devices and equipment<br>• Process purchase orders for approved requisitions, ensuring correct billing coding to each purchase order<br>• Organize meetings as directed by management, including scheduling and taking meeting minutes Administrative Assistant <p><br></p><p>- Calendar management, including scheduling meetings and coordinating external commitments </p><p>- Managing the executive's calendar and supporting travel arrangements </p><p>- Handling a high level of discretion as a company officer </p><p>- Ensuring seamless coordination of appointments and tasks </p><p>- Providing administrative support as needed </p><p><br></p> Proposal Coordinator <p>A growing legal services company is looking for a Proposal Coordinator for a remote, long term contract opportunity. </p><p> Responsibilities: • Create compelling proposals using established templates • Conduct precise document management and processing • Collaborate effectively with Proposal Managers to understand the specific requirements of each proposal • Handle and incorporate requested edits to enhance proposal quality • Gather and organize necessary information and resources to assemble initial drafts of proposals • Log all relevant information into the system in a timely and accurate manner • Utilize tools such as Atlassian Jira, CRM, Microsoft Excel, Word, and PowerPoint for various tasks • Demonstrate excellent communication skills in all interactions • Show understanding of budget processes and contracts • Prepare proposals with attention to detail and accuracy</p> Administrative Assistant We are on the hunt for a detail-focused Administrative Assistant to join our team within the CPA industry, specifically in Lynnwood, Washington. In this role, you will be instrumental in supporting our Tax Department, particularly during the busy tax season. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Facilitate efficient and clear communication within the team and between accountants and partners.<br>• Assist in preparing the Tax Department for the upcoming tax season.<br>• Handle the management and organization of all ongoing projects within the department.<br>• Update and maintain the project database, ensuring accuracy and easy access.<br>• Demonstrate excellent time management skills to effectively manage multiple tasks and meet deadlines.<br>• Provide customer service by answering inbound calls and handling email correspondence.<br>• Perform data entry tasks and schedule appointments as needed.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform tasks and maintain records.<br>• Handle inbound and outbound calls as part of customer service. Senior Financial Admin <p>We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects.</p><p><br></p><p>Responsibilities:</p><p>• Architect integration solutions using Oracle DB architecture</p><p>• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies</p><p>• Utilize SQL and PL/SQL development skills to optimize data management</p><p>• Effectively use data visualization tools like PowerBI for reporting and analysis</p><p>• Design Data Warehousing solutions and manage AWS services for Data storage and processing</p><p>• Draft technical documentation detailing requirements and system processes</p><p>• Apply Agile and Scrum methodologies for project management</p><p>• Familiarize with RPA tools like UiPath and Power Automate for process automation</p><p>• Exhibit strong communication and interpersonal skills to work effectively within a team</p><p>• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills.</p><p><br></p><p><strong><u>Core Benefits: </u></strong></p><p><strong>M/D/V </strong></p><p><strong>ST/LT/Disability Insurance</strong></p><p><strong>Retirement Plan: </strong>401k 50% match on up to 6%<strong> </strong></p><p><strong>PTO/Holidays/Sick Time: </strong>160hrs/160hrs<strong>.</strong></p> Administrative Assistant <p>We are offering a temporary to permanent employment opportunity in Auburn, Washington, for an Administrative Assistant. In this role, you will play a crucial part in supporting our team by handling customer queries, managing data entry tasks, and ensuring smooth internal communication. You will be working in a fast-paced environment where your skills in customer service, Microsoft Office Suite, and inbound-outbound calls will be leveraged.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound calls professionally and efficiently</p><p>• Provide exceptional customer service in all interactions</p><p>• Accurately enter and update customer information in the database</p><p>• Manage email correspondences promptly and accurately</p><p>• Coordinate and schedule appointments as needed</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Efficiently manage both inbound and outbound calls</p><p>• Maintain a high level of organization and attention to detail in all tasks.</p>