80 results for Customer Service Administrator in Reading, PA
Customer Service Representative<p>Do you thrive on delivering exceptional experiences to customers? As a Customer Service Representative, you'll play a vital role in ensuring customer satisfaction, resolving inquiries, and supporting our mission of excellence. Robert Half is looking for enthusiastic, detail-oriented individuals who enjoy engaging with people and solving problems.</p><p><br></p><p>Responsibilities:</p><ul><li>Interact with customers via phone, email, or live chat to address inquiries, concerns, and requests.</li><li>Provide accurate information about products and services, resolving issues efficiently while maintaining a professional demeanor.</li><li>Track and update customer profiles, orders, or service tickets through the company's CRM or other software tools.</li><li>Escalate unresolved queries to supervisors or the appropriate departments for timely resolution.</li><li>Collaborate with team members to improve customer care processes, providing feedback to help refine workflows.</li><li>Maintain a thorough understanding of company policies, services, and product offerings to better assist customers.</li><li>Consistently meet or exceed performance metrics, including response time, satisfaction ratings, and issue resolution rates.</li></ul><p><br></p>Operations Support Administrator<p>Are you a highly organized and detail-oriented professional with a knack for ensuring smooth day-to-day operations? Robert Half is seeking an <strong>Operations Support Administrator</strong> to join a thriving company and play a crucial role in maintaining and improving operational efficiency. If you're a proactive problem-solver with excellent administrative skills, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to ensure the smooth execution of daily operational tasks.</li><li>Act as a central point of contact for cross-departmental communication, ensuring team collaboration and consistent workflow.</li><li>Coordinate and manage schedules, meetings, and project timelines to support operational goals.</li><li>Maintain accurate documentation, files, and records, both online and physical, to ensure compliance and organization.</li><li>Assist in the creation and distribution of reports, presentations, and updates to leadership and other stakeholders.</li><li>Monitor and order office supplies, manage inventory, and liaise with vendors to address procurement needs.</li><li>Troubleshoot and resolve operational issues, escalating concerns as needed to the appropriate team members.</li><li>Provide support for onboarding and training of new staff, ensuring they have the tools and resources needed for success.</li></ul><p><br></p>Customer Service Representative<p>Are you passionate about providing exceptional customer service and fluent in both English and Spanish? Do you thrive in a fast-paced environment and enjoy helping others? Robert Half is seeking a motivated and skilled Bilingual Customer Service Representative to join a local and growing team! This is a fantastic opportunity to showcase your problem-solving abilities, communication skills, and knowledge of service excellence while making a real difference in customers' lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Serve as the first point of contact for customers, effectively addressing inquiries, concerns, and requests in both English and Spanish.</li><li>Provide information regarding products, services, and policies through phone, email, or other communication channels.</li><li>Solve customer issues quickly and efficiently while maintaining a professional and friendly demeanor.</li><li>Assist customers with insurance billing procedures, ensuring accuracy and compliance with established protocols.</li><li>Accurately document customer interactions and resolutions in the organization's CRM systems.</li><li>Collaborate with internal departments to ensure customer needs are met seamlessly.</li><li>Support continuous improvement initiatives to enhance customer satisfaction and service quality.</li></ul><p><br></p>Customer Service Representative<p>Are you passionate about delivering exceptional customer experiences? Robert Half is looking for a dedicated and customer-focused individual to join a local and growing organization as a Customer Service Representative. In this role, you’ll be the voice of the organization, helping to solve customer challenges, answer questions, and create meaningful interactions every day. If you enjoy problem-solving, thrive in a fast-paced environment, and love finding ways to go the extra mile, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><ul><li>Assist customers with inquiries regarding products, services, billing, or account management via phone, email, live chat, and/or in person.</li><li>Resolve issues efficiently by identifying customer needs, troubleshooting concerns, and providing thoughtful solutions.</li><li> Accurately maintain and update customer records, ensuring all information is documented and actionable in a timely manner.</li><li>Work closely with internal teams, including sales and technical support, to address complex customer concerns and escalate issues when necessary.</li><li>Go beyond solving problems—proactively offer solutions and insights to enhance the overall customer experience.</li></ul><p><br></p>Customer Service Representative<p>We are offering a long term contract employment opportunity for a Customer Service Representative based in New Holland, Pennsylvania. In this role, you will be expected to handle inbound calls, provide exceptional customer service, and perform data entry tasks in a call center environment. </p><p><br></p><p>Responsibilities</p><p><br></p><p>• Addressing and resolving customer inquiries and complaints</p><p>• Handling inbound calls effectively</p><p>• Maintaining and updating customer records accurately</p><p>• Conducting data entry tasks and maintaining customer information</p><p>• Escalating calls to next tier of support as needed</p><p>• Using database software to track, record, and report customer interactions</p><p>• Ensuring all email correspondence with customers are handled professionally</p><p>• Regularly monitoring customer accounts and taking necessary actions</p>Customer Service Representative<p>We are offering a long-term contract employment opportunity for a Customer Service Representative. This role involves a blend of customer service and data entry tasks within a call center environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Managing inbound calls from customers and providing excellent customer service.</p><p>• Handling customer inquiries and resolving them in a timely manner.</p><p>• Accurately processing customer credit applications.</p><p>• Maintaining precise customer credit records.</p><p>• Monitoring customer accounts and initiating appropriate actions.</p><p>• Conducting data entry tasks and maintaining customer databases.</p><p>• Managing email correspondence with customers.</p><p>• Balancing both inbound and outbound calls efficiently.</p><p>• Utilizing Microsoft Word and Excel for various tasks.</p>Customer Service Representative<p>Are you passionate about making a difference in the healthcare industry? Do you thrive in a fast-paced environment and enjoy providing exceptional customer service? Robert Half is seeking a dedicated and professional Customer Service Representative to join a thriving organization. This is a great opportunity for someone looking to contribute to impactful patient care and enhance the overall healthcare experience.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Respond promptly to patient, provider, and payer inquiries via phone, email, or chat, ensuring resolution in a courteous and efficient manner.</li><li>Assist with scheduling appointments, verifying insurance, and explaining healthcare procedures or policies.</li><li>Maintain accurate records of interactions in the healthcare organization's system while ensuring compliance with all applicable HIPAA regulations.</li><li>Collaborate with medical teams to address patient concerns and escalate complex issues when necessary.</li><li>Educate patients about services and assist with payment processing or billing queries.</li><li>Ensure all communications maintain sensitivity and confidentiality related to patient information.</li></ul><p><br></p>Customer Service Representative<p>We are in search of a Customer Service Representative to be located in Plymouth Meeting, Pennsylvania. The role is a contract to permanent employment opportunity, primarily based on-site. The role is based in the industry and will involve managing customer inquiries, maintaining accurate customer records, and processing customer applications.</p><p><br></p><p>Responsibilities:</p><p>• Managing outbound calls and dispatch activities efficiently</p><p>• Accurately processing customer credit applications</p><p>• Maintaining and updating customer credit records accurately</p><p>• Utilizing CRM and IBM AS/400 for various tasks related to customer service and dispatch</p><p>• Effectively using computer programs and management systems</p><p>• Employing the 'About Time' software for appropriate tasks</p><p>• Answering inbound calls and addressing queries promptly</p>Patent Legal Assistant<p>Our Client is seeking a Legal Services Assistant to support the attorneys in our Intellectual Property group. This role involves assisting both attorneys and paralegals with complex clerical tasks across the legal process. The ideal candidate will thrive in a fast-paced environment, handle time-sensitive matters, and maintain strict confidentiality.</p><p><br></p><p>If you have Intellectual Property Law Firm experience and want to apply directly. Please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p>Customer Support Specialist<p>Emerging services company seeks a Customer Support Specialist with client facing experience. As the Customer Support Specialist, you will respond to client inquiries, building strong client relationships, provide help desk support, implement process improvement, and manage the communication channels between internal departments. The ideal candidate for this role should have an intense passion for client satisfaction, advanced multi-tasking capabilities, superb customer service skills and a strong drive for problem-solving.</p><p><br></p><p>What you get to do everyday</p><p>· Fulfill customer inquiries</p><p>· Account Management</p><p>· Troubleshoot software/hardware issues</p><p>· Build strong customer relationships</p><p>· Review and analyze customer feedback</p><p>· Execute remote desktop sessions for troubleshooting</p><p>· Maintain customer accounts</p><p>· Document hardware issues</p><p>· Troubleshoot data performance inquiries</p><p>· Complete the RMA process </p>Account Representative<p>Are you a results-driven professional with a passion for building meaningful relationships and delivering exceptional service to clients in the health care industry? Robert Half is seeking a dynamic Account Representative to join a local health care team. In this role, you will connect with health care professionals and organizations, providing tailored solutions that support their evolving needs.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Cultivate and maintain positive relationships with existing and potential health care clients, including providers, clinics, hospitals, and other industry stakeholders.</li><li>Serve as the primary point of contact for your assigned accounts, addressing client questions, resolving issues, and ensuring overall satisfaction.</li><li>Proactively identify new growth opportunities within the health care sector, promote our services, and expand the client base.</li><li>Achieve or exceed designated sales quotas by offering solutions tailored to client needs, negotiating contracts, and closing deals.</li><li>Stay up-to-date on industry trends, regulations, and competitive offerings to continuously position the company as a valued partner in the health care space.</li><li>Partner with internal teams, including marketing and operations, to ensure seamless client onboarding and service delivery.</li></ul><p><br></p>Administrative AssistantWe are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team.<br><br>Responsibilities <br>• Accurately process and manage customer credit applications<br>• Maintain and update customer credit records in a timely manner<br>• Address customer inquiries professionally, providing excellent customer service<br>• Monitor customer accounts and take necessary actions as needed<br>• Manage incoming and outgoing calls, ensuring effective communication channels<br>• Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations<br>• Organize and manage the office mail system, including incoming, outgoing, and inter-office mail<br>• Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings<br>• Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments<br>• Perform data entry tasks and maintain accurate records.Administrative Assistant 1Job Description: Administrative Assistant<br>Location: 19154 Zip Code Area<br>Employment Type: Temporary to Hire Opportunity<br><br>A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment.<br><br>Key Responsibilities:<br>Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.<br>Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials.<br>File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility.<br>Open, sort, and distribute incoming correspondence, including faxes and emails.<br>Draft responses to routine inquiries and correspondence as needed.<br>Required Skills:<br>Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders.<br>Strong organizational and multitasking abilities to handle varied tasks efficiently.<br>Customer service and interpersonal skills to foster productive office relationships.<br>Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information.<br>Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.<br>Education and Experience:<br>Education: High school diploma or GED required.<br>Experience: 0–2 years of relevant administrative experience.<br>This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you!Bookkeeper<p>This is a full time, 100% ONSITE, TEMPORARY-to-HIRE contractual opportunity that could lead to a permanent position and is located near Jenkintown, PA. The working hours are Monday through Friday, 9:00am - 5:00pm.</p><p><br></p><p>A property management (of condos/apartments) company is looking for a highly organized and detail-oriented Bookkeeper/Office Administrator to manage full-cycle bookkeeping and support general office operations. This position works closely with the General Manager and plays a key role in customer service, problem-solving, and maintaining efficient front office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Bookkeeping & Finance:</strong></p><ul><li>Full-cycle bookkeeping, including accounts payable/receivable, tax filings, and financial reporting.</li><li>Process payments, balance vendor statements, and reconcile discrepancies.</li><li>Perform weekly/monthly bank reconciliations and variance analysis.</li><li>Track and manage credit/debit card purchases and expense reports.</li><li>Prepare journal entries and inventory adjustments.</li></ul><p><br></p><p><strong>Payroll & HR:</strong></p><ul><li>Download and process weekly time reports; issue paychecks and paystubs.</li><li>Handle payroll deductions, garnishments, union remittances, and benefits administration.</li><li>Maintain vacation, sick leave, and attendance records.</li><li>Facilitate new hire onboarding and documentation.</li></ul><p><br></p><p><strong>Office Administration:</strong></p><ul><li>Maintain and organize office supplies, vehicle stickers, and company documents (invoices, contracts, tax files, etc.).</li><li>Assist with internal reporting, data entry, and document management (paper and electronic).</li><li>Support company events, special projects, and day-to-day office tasks.</li><li>Ensure all procedures, processes, and policies are documented and followed.</li></ul><p><br></p><p><strong>Customer Service:</strong></p><ul><li>Serve as secondary customer contact; assist with inquiries, problem resolution, and timely job completion.</li><li>Backup Front Desk Manager for greeting and communicating with clients.</li></ul>Business Office Manager<p><strong>Business Office Manager</strong></p><p>Manage company finances, human resources, and day-to-day office administration for a Pennsylvania-based strategic communications firm. </p><p><strong>RESPONSIBILITIES</strong></p><ul><li>Manage bookkeeping, invoicing and accounts receivable/accounts payable, and financial reporting to support decision making, budgeting, and financial reporting</li><li>Work closely with outside accounting and payroll firm to maintain efficient accounting processes and internal controls and monitor payroll and related tax filings </li><li>Ensure that all company taxes are timely paid and all government reporting requirements are met</li><li>Manage the firm’s human resources, including employee processing and compensation, development and management of all benefits including insurance, leave and compensation </li><li>Work with outside firms to oversee 401(k) plan and insurance benefits </li><li>Responsible for day-to-day administration to keep office running smoothly, including office systems and supplies and equipment procurement</li><li>Manage all internal maintenance and office issues </li><li>Provide administrative support and customer service</li></ul><p><br></p>Property Damage Claims SpecialistWe are seeking a Property Damage Claims Specialist to join our team in Allentown, Pennsylvania. In this role, you will handle customer property damage claims related to our electric service operations. You will oversee the claim from initial receipt to final determination and settlement, ensuring all actions comply with state regulations and company policy. This role offers a long term contract employment opportunity and operates in a hybrid mode, with three days on-site and two days working from home.<br><br>Responsibilities:<br>• Handle customer property damage claims resulting from our service operations<br>• Oversee the entire claims process, from receipt to final determination and settlement<br>• Ensure all actions comply with state regulations and our company's policy<br>• Maintain accurate and timely records of all claims<br>• Provide quality customer service and handle escalated calls when necessary<br>• Maintain confidentiality regarding claims decisions and rationale<br>• Analyze claims to ensure appropriate losses are paid for each event<br>• Assist in determining liability for damage claims<br>• Maintain tracking records of all accepted and denied claims<br>• Handle other duties and projects as assigned.Property Administrator<p>Are you an organized, detail-oriented professional with a passion for overseeing property operations? Robert Half is seeking a Property Administrator to join a local and growing team that values precision, efficiency, and exceptional service. This role offers the opportunity to contribute to the seamless management of properties and play a critical part in ensuring tenants, vendors, and owners experience outstanding support.</p><p><br></p><p>Responsibilities:</p><ul><li>Act as the primary point of contact for tenants, owners, and vendors regarding property issues and inquiries.</li><li>Facilitate communication and coordination between stakeholders to ensure all property operations run smoothly.</li><li>Manage administrative tasks, including filing, organizing property records, and updating internal databases and systems.</li><li>Coordinate and schedule maintenance requests and follow through to ensure timely completion of repairs.</li><li>Prepare and maintain lease agreements, vendor contracts, and payment schedules in compliance with all regulations and deadlines.</li><li>Track property expenses, assist with budgeting, and compile monthly financial reports.</li><li>Support property managers in planning property inspections and walkthroughs and assist with documenting findings.</li><li>Handle correspondence with residents regarding important notices, lease renewals, rent collections, and other tenant concerns.</li><li>Identify opportunities to improve operational efficiency and contribute to the development of new processes as needed.</li></ul><p><br></p>Site Administrative Assistant<p>We are seeking a Site Administrative Assistant to join our chemicals manufacturing team based in Philadelphia, Pennsylvania. As a Site Administrative Assistant, your primary responsibility will be to offer administrative support, ensure seamless office operations, and manage customer communications effectively. Are you dynamic and passionate Administrative Assistant who is eager to get your career moving in the right direction? Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.</p><p><br></p><p>As an Administrative Assistant Your responsibilities will include but aren’t not limited to:</p><p>• Handle incoming calls and emails, promptly addressing and resolving inquiries</p><p><br></p><p>• Perform data entry tasks and maintain the accuracy of our database</p><p><br></p><p>• Manage office supplies by keeping track of inventory and placing necessary orders</p><p><br></p><p>• Facilitate communication with vendors and other third parties</p><p><br></p><p>• Welcome staff and visitors to the site, fostering a detail-oriented and friendly environment</p><p><br></p><p>• Distribute correspondence related to certifications and seminars to employees</p><p><br></p><p>• Maintain a systematic filing system for invoices and other paperwork</p><p><br></p><p>• Manage and organize documents efficiently</p><p><br></p><p>• Handle confidential information with utmost discretion</p><p><br></p><p>• Take on additional tasks and projects related to administrative support as needed.</p><p><br></p><p>Then click the apply button today and become an integral part of the team. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013181695.</p>Medical Administrative Assistant<p>Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul><p><br></p>Software Administrator (SCCM)<p>Robert Half is hiring for a Software Administrator in Easton, Pa</p><p>**Hybrid onsite 3 days a week.</p><p><br></p><p>• Create automated application installation packages</p><p>• Document packaging process in standard documentation forms and database</p><p>• Perform Global Administration of Microsoft Endpoint Configuration Manager (SCCM), Microsoft Intune or similar technologies</p><p>• Install service packs, hot-fixes, and application updates.</p><p>• Administrator of Citrix images</p><p>• Lead tech for configure, test, maintain, and monitor all end users computer programs and systems</p><p>• Organize and coordinate the activities associated with installation, deployment and upgrade or repairs to software, hardware and network facilities as it relates to the desktop environment.</p><p>• Evaluate, maintain, modify and document desktop application packages, participates in the testing and evaluation of new desktop packages and implements prototypes.</p><p>• Will lead in application publishing and delivery.</p><p>• Will lead in creating and maintaining the infrastructure for application delivery.</p><p>• Will lead in reporting success of application or patch deployments to verify the needed results are met.</p><p><br></p>Administrative Assistant<p>We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. </p><p><br></p><p>What you get to do every single day:</p><p><br></p><p>• Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols</p><p>• Utilize Microsoft Excel for daily data management and organization of key data points</p><p>• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication</p><p>• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals</p><p>• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records</p><p>• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency</p><p>• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence</p><p>• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.</p>Collections Representative<p>Robert Half is offering a career building opportunity for a Collections Representative in the Healthcare/NHS industry, located in Philadelphia, Pennsylvania. As a Collections Representative, you will work on ensuring the correct and timely reimbursement from third-party payors for services provided. Get your career moving in the right direction and click the apply button today!</p><p><br></p><p>As a Collections Representative your responsibilities will include:</p><p>• Manage and resolve accounts in compliance with contracts and agreements, which includes the review, analysis, and identification of possible barriers to correct and timely claim submission and processing.</p><p>• Maintain communication with insurance companies and third parties via telephone, letter, fax, or email as necessary and document all actions taken to resolve accounts.</p><p>• Review and manage credit balances, submit requests for refunds in accordance with policies or initiate off-sets/retractions of incorrectly paid services when possible.</p><p>• Investigate and submit for approval write off allowances and/or adjustments that have reasonable justification in accordance with contracts and policies.</p><p>• Handle insurance explanations of benefits that require other activities or reconciliation.</p><p>• Ensure that all claim submissions, appeals, and requested information is provided within the required timeframe to avoid filing issues and processing delays.</p><p>• Assist with special projects, audits, and reconciliation as necessary.</p><p>• Comply with all internal procedures and policies while maintaining a high level of customer service.</p><p>• Utilize Microsoft Excel and other analytics tools for data handling and review.</p><p>• Transfer accounts when necessary and only after confirming updated registration or eligibility.</p>Operations SupportWe are offering a long term contract employment opportunity for an Operations Support role based in Allentown, Pennsylvania. This position plays a critical role in our industry, ensuring the smooth operation of our processes and providing essential support to our team. <br><br>Responsibilities:<br><br>• Engage in meticulous planning and submitting of outage requests for electrical zones within substation and distribution systems.<br>• Ensure compliance with safety tagging and Lockout-Tagout (LOTO) procedures through the creation and review of switch orders.<br>• Manage, compile, and distribute outage request data to all project stakeholders.<br>• Utilize knowledge of electrical one-line diagrams and schematics for efficient and safe outage planning.<br>• Act as a dispatcher when needed, directing and dispatching work crews to locations based on customer requests and specifications.<br>• Coordinate activities with Distribution and Transmission system operators to optimize the use of resources and maintain safety.<br>• Communicate critical information to Distribution and Transmission system operators for an effective and safe response to customers.<br>• Handle customer inquiries and complaints in a detail oriented manner, both verbally and in writing.<br>• Collaborate with other departments as necessary, directing and dispatching personnel or securing assistance.<br>• Liaise with 911 centers in a detail oriented manner, ensuring seamless information transmission for efficient and safe emergency response.<br>• Perform varied administrative functions as part of the role.<br>• Other related duties as assigned or necessary.Payroll/Office Manager<p>Our client in Hershey, PA, is seeking a Payroll/Office Manager to join their team on a contract-to-hire basis. This diverse role is ideal for candidates who thrive in a fast-paced environment, excel in both payroll processing and office management, and enjoy contributing to the operational success of a growing organization. The successful candidate will oversee payroll functions, maintain smooth office operations, and ensure compliance with company policies and procedures.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full-cycle payroll processing for hourly, salaried, and contract employees, ensuring accuracy and timeliness.</li><li>Ensure compliance with federal, state, and local payroll regulations and laws.</li><li>Maintain accurate payroll records, including timesheets, deductions, and adjustments.</li><li>Process employee benefits deductions, garnishments, and any special payroll considerations.</li><li>Reconcile payroll accounts in collaboration with the accounting team.</li><li>Oversee daily office operations to ensure efficiency and productivity.</li><li>Act as the primary point of contact for all office-related vendors and service providers.</li><li>Manage office supply inventory and ensure the office environment is organized and professional.</li><li>Coordinate employee onboarding, including training schedules and preparation of physical/digital resources.</li><li>Support management with administrative tasks such as preparing reports, scheduling meetings, and maintaining records.</li><li>Enforce office policies and procedures while fostering a positive work environment.</li></ul>Collections Specialist<p>Are you an experienced <strong>Collections Specialist</strong> ready to bring your expertise to a dynamic and reputable HVAC company in Wilmington, DE? We’re looking for a results-driven professional to join our team and play a pivotal role in maintaining financial health while providing exceptional service to our clients.</p><p><br></p><p><strong>Why Work With Us?</strong></p><ul><li><strong>Reputable Organization:</strong> Be part of a trusted name in the HVAC industry, recognized for quality and excellence.</li><li><strong>Career Growth:</strong> Opportunity to transition to a permanent role, with room for advancement.</li><li><strong>Team Environment:</strong> Join a supportive team that values collaboration and innovation.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and monitor <strong>accounts receivable</strong> to ensure timely collections.</li><li>Communicate with customers to resolve payment discrepancies and secure outstanding payments.</li><li>Collaborate with internal teams to address and resolve account issues.</li><li>Prepare and maintain detailed records of collection activities.</li><li>Provide exceptional customer service while balancing firm but professional collections practices.</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li><strong>Experience:</strong> 2+ years in collections or accounts receivable, preferably in a service-based industry.</li><li><strong>Skills:</strong> Strong negotiation, communication, and problem-solving skills.</li><li><strong>Tech-Savvy:</strong> Proficiency in accounting software and Microsoft Office Suite.</li><li><strong>Team Player:</strong> Ability to work well independently and collaboratively.</li><li><strong>Detail-Oriented:</strong> Keen attention to detail and ability to manage multiple priorities.</li></ul><p><strong>Ready to make an impact?</strong></p><p>Apply now to become part of a company that values integrity, innovation, and excellence in every aspect of its business!</p>