Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> bull High school diploma or equivalent. <br> bull Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> bull Skilled in the use of mail phone email digital reprographics and mail equipment. <br> bull Familiar with general back office procedures to meet and maintain client satisfaction. <br> bull Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> bull Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> bull Attention to detail with good organizational skills. <br> bull Must be able to meet deadlines and complete all projects in a timely manner. <br> bull Ability to handle sensitive and/or confidential documents and information. <br> bull Able to make independent decisions that conform to business needs and policy. <br> bull Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> bull Must work well in a team environment. <br> bull Must be able to interact effectively with multi-functional and diverse backgrounds. <br> bull Ability to work in a fast-paced environment. <br> bull Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> bull Number and titles of direct reports if any: n/a <br> bull Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> bull Internal: This position works closely with the Office Services team <br> bull External: Clients <br> <br> Job duties <br> * denotes an essential function <br> bull *Utilize appropriate logs for all office services work. <br> bull *Ensure that job tickets are properly filled out before beginning work. <br> bull *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> bull *Follow procedures to run jobs in proper order. <br> bull *Communicate with supervisor or client on job or deadline issues. <br> bull *Meet contracted deadlines for accepting completing and delivering all work. <br> bull *Troubleshoot basic equipment problems. <br> bull Be able to lift up to 50 lbs. on a regular basis. <br> bull Prioritize workflow. <br> bull Performs Quality Assurance on own and work of others. <br> bull Load machines with various paper toner supplies. <br> bull Answer telephone emails and place service calls when needed. <br> bull Interact with clients in person over the phone or electronically. <br> bull Adhere to Williams Lea policies in addition to client site policies. <br> bull Use equipment and supplies in a cost-efficient manner. <br> <br> Working condit...
We are looking for a skilled Receptionist to join our team in Signal Hill, California. As the first point of contact, you will play a vital role in creating a welcoming environment for visitors and ensuring smooth communication within the organization. This is a contract position in a non-profit setting, offering an opportunity to contribute to meaningful work while utilizing your administrative and customer service skills.<br><br>Responsibilities:<br>• Greet visitors warmly and direct them to the appropriate personnel or departments.<br>• Manage a multi-line phone system, ensuring all calls are answered promptly and professionally.<br>• Handle inbound calls, providing accurate information or transferring calls as needed.<br>• Perform general receptionist duties, including maintaining a clean and organized front desk area.<br>• Ensure smooth operation of the switchboard for phones ranging from 1 to 10 lines.<br>• Assist with part-time administrative tasks as required to support the team.<br>• Coordinate and schedule appointments or meetings as requested.<br>• Maintain an updated log of visitor information and phone call records.<br>• Collaborate with other staff members to address administrative needs.<br>• Provide exceptional customer service to both internal and external stakeholders.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Gardena, California. This role is ideal for an organized individual who thrives in a fast-paced environment and enjoys providing excellent customer service. As the first point of contact, you will play a crucial role in ensuring smooth communication and maintaining a welcoming atmosphere.<br><br>Responsibilities:<br>• Greet visitors and clients with a courteous and warm demeanor.<br>• Manage inbound calls using a multi-line phone system, ensuring efficient routing and handling of inquiries.<br>• Operate and maintain the switchboard system for up to 10 phone lines.<br>• Provide accurate information and assistance to callers and visitors.<br>• Coordinate front desk activities, including scheduling and maintaining records.<br>• Ensure the reception area is tidy and organized at all times.<br>• Assist with administrative tasks such as data entry and correspondence.<br>• Collaborate with team members to address operational needs and improve processes.
We are looking for an organized and detail-oriented Receptionist to join our team in Irvine, California. In this long-term contract role, you will be the first point of contact for clients and visitors, ensuring smooth day-to-day operations at the front desk. This position requires excellent communication and multitasking skills, along with proficiency in administrative tasks.<br><br>Responsibilities:<br>• Greet clients and visitors warmly, providing assistance and directing them appropriately.<br>• Answer and manage a multi-line phone system, ensuring calls are routed efficiently.<br>• Perform data entry tasks with accuracy and maintain organized records.<br>• Handle email correspondence with attention to detail, responding to inquiries in a timely manner.<br>• Schedule appointments and coordinate calendars to ensure seamless operations.<br>• Maintain and organize files, ensuring easy access to important documents.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, to complete administrative tasks.<br>• Deliver outstanding customer service by addressing client needs with a positive attitude.<br>• Support office operations by managing supplies and ensuring the workspace remains organized.<br>• Collaborate with team members to ensure effective communication and workflow.
We are looking for a courteous and organized Receptionist to join our team on a contract basis in Brea, California. This role is ideal for someone with outstanding communication skills and a meticulous demeanor who thrives in a small office environment. You will play a vital role in ensuring smooth day-to-day operations during a busy tax season.<br><br>Responsibilities:<br>• Welcome clients and visitors, creating a warm and welcoming first impression.<br>• Oversee appointment scheduling and calendar management using Microsoft Outlook.<br>• Perform document filing, scanning, and organization with attention to accuracy.<br>• Manage incoming and outgoing mail, including deliveries.<br>• Monitor and replenish office supplies, ensuring common areas remain tidy.<br>• Provide administrative support to the accounting team, assisting with various tasks.<br>• Uphold confidentiality while handling sensitive client and firm information.
<p>We are looking for an organized and welcoming Workplace Administrator to join our team in Culver City. In this long-term contract role, you will play a pivotal role in ensuring the smooth operation of our office by managing daily front desk activities and supporting our facilities team. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys creating a positive workplace experience. The hours are 8-5 and you will be on-site daily. Previous experience with facilities and/or employee experience is highly desired. </p><p><br></p><p><u>Responsibilities:</u></p><p>• Greet employees, guests, and visitors warmly as they arrive at the office.</p><p>• Manage and oversee the visitor management system to ensure accurate records.</p><p>• Assist the facilities team with preparing office spaces for events, team gatherings, and onsite activities.</p><p>• Maintain cleanliness and organization of the reception area, conference rooms, and common spaces.</p><p>• Handle incoming and outgoing mail, organize supplies in the mailroom, and manage mail-related inquiries.</p><p>• Create and distribute weekly lunch menus, assist with setup, and ensure smooth execution of daily meal services.</p><p>• Coordinate with the janitorial team to ensure conference rooms are cleaned and reset after meetings.</p><p>• Monitor adherence to office policies, including the dog policy, and provide reminders when necessary.</p><p>• Manage building access card distribution and parking card requests in coordination with the building owner.</p><p>• Ensure beverage machines, snacks, and office supplies are stocked and functional, coordinating repairs and orders as needed.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p><br></p>
<p>Our client, a family-owned manufacturing company located in Culver City, is looking for an Administrative Assistant on a contract to hire basis. As the Administrative Assistant, you will play a key role in supporting this stable and growing company! Your main job duties will include coordinating in-person and virtual meetings, distributing meeting agendas, taking meeting minutes, and organizing the filing system. Additional duties will include coordinating travel, completing expense reports, and coordinating recruiting and hiring with their HR consultant. Additionally, you will also help support the organizations marketing efforts! You will work closely with the marketing team to build and execute the social media strategy by conducting research and creating social media calendars. </p><p><br></p><p>Robert Half is looking for a tech savvy candidate who feels comfortable writing and editing presentations. Experience using Canva is a huge plus! Someone with a positive attitude, who is detailed and customer oriented would do great in this position! As the Administrative Assistant, it will be important to be good at multitasking with a strong organizational ability. This is a contract to hire position, and the salary range is $55-$65k. Hours are 8:30am-5pm Monday-Thursday, and Fridays from 8am-3pm.</p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis in the South Bay. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional service to guests and visitors. As the first point of contact, you will play a vital role in creating a welcoming and attentive atmosphere. </p><p><br></p><p>Responsibilities:</p><p>• Provide friendly, attentive, and efficient customer service to all visitors and guests.</p><p>• Guide guests to local retailers, dining establishments, lodging options, and attractions based on their preferences.</p><p>• Match services and resources to meet the specific needs of guests effectively.</p><p>• Go above and beyond to assist guests, ensuring their satisfaction and comfort.</p><p>• Actively support property programs and initiatives with enthusiasm and commitment.</p><p>• Ensure the Guest Services Desk is well-stocked with maps, brochures, and event information for visitors.</p><p>• Build strong relationships with local retailers and businesses through networking and collaboration</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our Private Equity client. In this permanent position, you will play a vital role in supporting 2-3 executives by ensuring smooth day-to-day operations. This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks efficiently while maintaining accuracy. This role is on-site daily, and this firm offers outstanding career advancement. A bachelor's degree is required.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts.</p><p>• Process company expenses, track receipts, and handle reimbursements for the corporate American Express card.</p><p>• Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols.</p><p>• Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables.</p><p>• Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties.</p><p>• Submit and monitor building maintenance requests, ensuring timely resolution of issues.</p><p>• Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings.</p><p>• Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions.</p><p>• Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance.</p><p>• Take on special projects as assigned to contribute to the team's success.</p>
We are looking for a dedicated and detail-oriented Office Assistant to join our team on a contract basis in Los Angeles, California. This role requires someone who can efficiently handle administrative tasks and ensure smooth day-to-day operations in a well-organized office environment. If you have strong organizational skills and enjoy multitasking, this position is a great opportunity to contribute to a dynamic workplace.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and directing them to the appropriate contacts.<br>• Perform document scanning tasks to ensure records are accurately digitized and organized.<br>• Handle inbound calls with professionalism, providing information and redirecting calls as necessary.<br>• Assist with general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the office manager with administrative activities to enhance operational efficiency.
<p>We are looking for a highly organized and proactive Administrative Assistant to join our team in Hermosa Beach, California. In this contract position, you will play a vital role in ensuring the smooth operation of our office by providing exceptional administrative support. The ideal candidate will have a strong attention to detail, excellent customer service and communication skills, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks to support overall office operations.</p><p>• Answer and direct incoming calls in a courteous and attentive manner.</p><p>• Organize and maintain accurate records and documentation for various office processes.</p><p>• Perform data entry tasks with precision and attention to detail.</p><p>• Coordinate schedules and appointments to ensure smooth workflows.</p><p>• Act as the first point of contact by greeting visitors and handling receptionist duties.</p><p>• Prepare and distribute correspondence, reports, and other documents as needed.</p><p>• Assist with office supply inventory and procurement to maintain a well-equipped workspace.</p><p>• Collaborate with team members to ensure timely completion of projects and assignments.</p>
<p>We are looking for a dedicated and proactive Office Services Associate to join our team in Century City, Los Angeles, California. In this contract position, you will be responsible for handling a variety of office services, including reprographics, mail distribution, and supporting additional functions such as hospitality and reception as needed. This role is ideal for someone eager to learn, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage office services tasks such as copying, scanning, and mail distribution, following established procedures.</p><p>• Provide support in hospitality, reception, and other service areas as required.</p><p>• Maintain accurate logs and ensure all job tickets are completed properly before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues to ensure smooth operations.</p><p>• Meet deadlines for processing and delivering office services while maintaining high-quality standards.</p><p>• Follow protocols to prioritize tasks and complete them in a timely manner.</p><p>• Communicate effectively with supervisors and clients regarding deadlines or project concerns.</p><p>• Handle sensitive documents and information with the utmost confidentiality.</p><p>• Contribute to a team-oriented environment by collaborating with colleagues and supporting their tasks when necessary.</p><p>• Lift and transport materials weighing up to 50 pounds as part of daily responsibilities.</p>
<p>We are looking for an organized and personable Office Coordinator to join our team on a contract basis in Playa Vista. In this role, you will be the first point of contact for guests and visitors while ensuring the smooth day-to-day operations of the office. The position requires a proactive individual who excels at multitasking and thrives in a collaborative environment. This is a part time role Tuesday, Wednesday and Thursday from 10-2 until mid-January. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome and check in guests and visitors, providing a friendly and detail-oriented first impression.</p><p>• Coordinate food orders for lunches, happy hours, and other office events.</p><p>• Manage and restock supplies in two kitchen areas to maintain a clean and organized space.</p><p>• Oversee the setup and maintenance of conference rooms to ensure they are ready for meetings and events.</p><p>• Assist in event and meeting preparation, including lifting and arranging materials weighing up to 35 pounds.</p><p>• Handle scheduling and calendar management tasks using Microsoft Outlook.</p><p>• Communicate effectively using tools such as Teams, Slack, and other instant messaging platforms.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Monitor and replenish office supplies to ensure daily operations run smoothly.</p>
