<p>We are looking for a skilled Administrative Assistant to join our team in Raleigh, North Carolina. In this contract role, you will play a vital part in ensuring smooth day-to-day operations by providing exceptional administrative support. This position is ideal for someone who is detail-oriented, organized, and capable of multi-tasking in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Utilizing fluency in Spanish language to communicate with clients </p><p>• Handle incoming phone calls, providing attentive and courteous assistance to callers.</p><p>• Perform accurate and efficient data entry tasks to maintain organizational records.</p><p>• Manage general office duties, including scheduling, filing, and correspondence.</p><p>• Serve as a receptionist, greeting visitors and ensuring a welcoming environment.</p><p>• Provide translation services and support in Spanish as needed.</p><p>• Assist in coordinating meetings and preparing necessary materials.</p><p>• Maintain office supplies and ensure all administrative needs are met.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Address inquiries and provide information to staff and external parties.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support in a fast-paced environment. In this Contract to permanent position, you will manage executive schedules, coordinate travel arrangements, and ensure seamless communication across teams. This role is based in Raleigh, North Carolina, and requires exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring efficient scheduling and timely updates.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and oversee logistics for executive meetings, ensuring all materials and agendas are ready.<br>• Act as the primary point of contact for executive communications, both internal and external.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Resolve scheduling conflicts and prioritize tasks to ensure deadlines are met.<br>• Collaborate with team members to streamline administrative processes.<br>• Monitor and track expenses related to travel and meetings, ensuring compliance with company policies.<br>• Provide general administrative support, including drafting correspondence and managing documentation.
We are looking for a detail-oriented Administrative Assistant to join our team in Raleigh, North Carolina. In this long-term contract position, you will play a vital role in ensuring smooth day-to-day operations through efficient administrative support and coordination. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys multitasking.<br><br>Responsibilities:<br>• Manage incoming calls professionally, providing accurate information or directing calls to appropriate personnel.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Organize and maintain office documentation, including filing and retrieving information as needed.<br>• Support reception duties by greeting visitors and handling inquiries with a welcoming attitude.<br>• Assist in scheduling meetings, appointments, and coordinating calendars.<br>• Prepare correspondence, reports, and other documents as required.<br>• Maintain office supplies and ensure workspaces are well-stocked and organized.<br>• Collaborate with team members to address administrative needs and improve processes.<br>• Handle general administrative tasks, including photocopying, scanning, and mailing.<br>• Ensure compliance with company policies and procedures in all administrative activities.
We are looking for a detail-oriented Administrative Assistant to join our team in Raleigh, North Carolina. This Contract to permanent position offers the opportunity to support daily operations by handling administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will be adaptable, attentive to detail, and skilled in managing multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Provide administrative support by organizing schedules, managing appointments, and coordinating meetings.<br>• Handle incoming calls with courtesy, addressing inquiries and directing them appropriately.<br>• Perform data entry tasks with accuracy and efficiency to maintain records and documentation.<br>• Assist in maintaining a well-organized office environment by managing supplies and resources.<br>• Serve as the first point of contact for visitors and clients, ensuring a welcoming reception experience.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Collaborate with team members to facilitate smooth communication and workflow processes.<br>• Uphold confidentiality and ensure sensitive information is handled securely.<br>• Support day-to-day operations by completing miscellaneous administrative tasks as required.
We are looking for a skilled Executive Assistant to join our team on a long-term contract basis in Raleigh, North Carolina. This role is essential in providing high-level administrative support to senior executives, ensuring seamless day-to-day operations. The ideal candidate will excel in organization, discretion, and proactive problem-solving while managing priorities in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars, coordinate schedules, and arrange travel plans to ensure efficient time management.<br>• Prepare meeting agendas, presentations, and briefing materials to keep executives informed and ready for engagements.<br>• Organize and prioritize executive ideas and initiatives, ensuring alignment with company objectives.<br>• Identify inefficiencies in workflows and implement solutions to enhance productivity.<br>• Coordinate special projects and act as a liaison between executives and internal teams.<br>• Handle expense reports, track budgets, and manage relationships with vendors.<br>• Plan and oversee logistics for internal meetings, corporate events, and offsite gatherings.<br>• Maintain confidentiality by managing sensitive information with professionalism and discretion.
We are looking for a diligent and resourceful Executive Assistant to support our Finance and Risk Management teams in an automotive industry setting. This contract-to-permanent position is based in Raleigh, North Carolina, and requires an individual who excels in administrative tasks, system navigation, and detailed coordination. The role focuses on treasury management and insurance claims processing, requiring a strong aptitude for organization, vigilance, and collaboration with internal and external stakeholders.<br><br>Responsibilities:<br>• Manage corporate banking platforms to generate reports, initiate workflows, and oversee treasury activities.<br>• Facilitate the opening, maintenance, and closure of corporate bank accounts, ensuring all documentation is complete and accurate.<br>• Conduct audits of banking permissions and monitor system access on a quarterly basis.<br>• Collaborate with auditors and provide necessary treasury documentation, including bank confirmations.<br>• Oversee the filing, tracking, and resolution of insurance claims, including property, casualty, workers’ compensation, and inventory claims.<br>• Work with department leaders to gather detailed incident information, such as photos and statements, for claims processing.<br>• Review and audit insurance claims for completeness to prevent delays and ensure accuracy.<br>• Assist in identifying operational risks and implement policies to mitigate liability across multiple locations.<br>• Analyze claims data to detect trends, safety concerns, and opportunities for operational improvements.<br>• Contribute to annual insurance renewals by preparing organized loss runs and related documentation for brokers.
We are looking for a detail-oriented Project Manager Assistant to join our team in Raleigh, North Carolina. In this contract-to-permanent position, you will play a pivotal role in supporting project management activities within the metal fabrication industry. This role requires excellent organizational skills, a proactive attitude, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Organize and establish new job setups, ensuring all required documentation is complete and accurate.<br>• Handle vendor onboarding processes, including approvals and data entry.<br>• Draft and distribute subcontract agreements, purchase orders, and related modifications.<br>• Process and manage change orders, including potential and prime contract adjustments.<br>• Review general contractor contracts for signatures, verify contract amounts, and coordinate tax exemption certificates and bonds.<br>• Input budgets and recaps into systems to maintain accurate financial records.<br>• Verify invoices for accuracy, including vendor details and billing requirements, and submit them for approval.<br>• Request and manage vendor lien waivers and notarize documents when necessary.<br>• Prepare and send warranties to general contractors to ensure compliance.<br>• Assist with annual insurance certificate updates, prequalification processes, and project closeout activities.
