We are looking for a skilled Collections Specialist to join our team in Carlsbad, California. In this Contract-to-permanent position, you will play a vital role in managing the collections process to ensure timely payments and maintain strong client relationships. The ideal candidate will have expertise in both commercial and consumer collections, along with a solid understanding of billing and credit processes.<br><br>Responsibilities:<br>• Oversee the collection of outstanding payments from both commercial and consumer accounts.<br>• Communicate effectively with clients to resolve payment discrepancies and ensure timely payments.<br>• Analyze account histories to identify and address overdue balances.<br>• Collaborate with internal teams to streamline billing and collections processes.<br>• Maintain accurate records of all collection activities in compliance with company policies.<br>• Utilize NetSuite to manage and track collection efforts.<br>• Implement strategies to minimize delinquent accounts and improve payment rates.<br>• Provide detailed reports on collection metrics to management.<br>• Address customer inquiries related to billing and payments promptly and professionally.<br>• Develop and maintain positive relationships with clients to support long-term business partnerships.
<p>A reputable <strong>construction and contracting company</strong> in Vista is seeking a <strong>Collections Specialist</strong> to manage outstanding receivables and support project accounting operations. This role is perfect for someone who thrives in a fast-paced, team-oriented environment and enjoys the challenge of resolving complex billing issues.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage collection efforts for commercial and residential construction clients.</li><li>Review AR aging reports and prioritize accounts for follow-up.</li><li>Communicate with clients to resolve billing discrepancies and payment delays.</li><li>Coordinate with project managers and accounting staff to ensure accuracy of invoices.</li><li>Prepare collection status reports for management and assist with month-end close.</li><li>Maintain detailed documentation of all communications and payment arrangements.</li><li>Support lien releases and preliminary notices as required for construction projects.</li></ul>
<p>A rapidly expanding <strong>B2B services and finance company</strong> in Rancho Bernardo is hiring a <strong>Collections Specialist</strong> to join their growing accounting team. This role focuses on corporate accounts and requires someone with excellent communication and analytical skills who can manage high-volume, professional collections with tact and persistence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee collection activities for national corporate clients.</li><li>Perform daily AR follow-ups via phone and email to ensure timely payments.</li><li>Analyze client accounts to identify disputes or recurring issues.</li><li>Collaborate with sales and account managers to maintain client relationships.</li><li>Post payments and reconcile customer accounts in the ERP system.</li><li>Generate weekly AR aging reports and track performance metrics.</li><li>Recommend process improvements for credit and collections workflow.</li></ul>
<p>A well-established <strong>manufacturing company in Oceanside</strong> is looking for a dependable <strong>Accounts Receivable Specialist</strong> to manage customer invoicing, collections, and cash application. The ideal candidate is proactive, detail-oriented, and enjoys working with customers to maintain positive relationships while ensuring timely payments.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Generate and distribute customer invoices and statements.</li><li>Reconcile payments, credits, and deductions accurately.</li><li>Monitor AR aging and follow up on outstanding balances.</li><li>Post cash receipts and wire payments daily.</li><li>Resolve customer billing issues and disputes professionally.</li><li>Prepare month-end journal entries and reconciliations.</li><li>Support annual audits and assist with financial reporting.</li></ul>
<p>Robert Half is seeking a results-driven Accounts Receivable Specialist for a contract to permanent opportunity with one of our valued clients. This role is an excellent pathway for professionals eager to advance their careers in a fast-paced accounting environment while delivering critical business impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounts receivable activities, including invoicing, payment collection, and cash application.</li><li>Monitor aging reports and proactively follow up on overdue accounts.</li><li>Research and resolve payment discrepancies and customer inquiries.</li><li>Prepare and maintain accurate financial records and reports.</li><li>Collaborate with internal departments to streamline billing and collections processes.</li><li>Assist with month-end closing and audit requests.</li></ul><p><br></p>
<p>Our client, a prominent organization in the property management sector, is seeking an experienced Accounts Receivable Specialist to join their accounting team. This position is crucial for maintaining accurate receivables and supporting smooth financial operations within a dynamic and client-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and monitor incoming payments from tenants, residents, and vendors</li><li>Prepare and send invoices, statements, and rent notices according to company protocols</li><li>Ensure timely collections and follow up on outstanding balances</li><li>Reconcile accounts, investigate discrepancies, and resolve payment issues</li><li>Communicate professionally with property managers, residents, and vendors regarding account statuses</li><li>Collaborate with the accounting team to assist in month-end close and financial reporting</li></ul><p><br></p>
<p>A respected <strong>property management company in San Marcos</strong> is seeking an <strong>Accounts Receivable Specialist</strong> to handle tenant billing, rent payments, and account reconciliation for a diverse portfolio of commercial and residential properties. This is a great fit for someone with strong attention to detail and a customer service mindset.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and send monthly rent invoices and account statements.</li><li>Record and reconcile rent payments, deposits, and adjustments.</li><li>Communicate with tenants regarding past-due accounts and payment plans.</li><li>Maintain accurate tenant ledgers and update lease information as needed.</li><li>Support the accounting team with financial reporting and collections efforts.</li><li>Assist property managers with tenant correspondence and documentation.</li></ul>
<p>Our client, a dynamic leader in the technology sector, is seeking an success driven and detail-oriented Account Specialist to join their team. This role is essential for managing client accounts and supporting operational efficiency in a fast-paced, innovative environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Manage and maintain client account records, ensuring all information is accurate and up to date </li><li>Process invoices, payments, and assist with account reconciliations </li><li>Serve as a primary point of contact for clients, resolving inquiries and issues promptly </li><li>Collaborate with sales, finance, and operations teams to support client needs and business objectives </li><li>Assist with reporting, data analysis, and process improvement initiatives </li><li>Ensure compliance with company policies and industry regulations</li></ul>
<p>Looking for your next opportunity in accounts receivable? Our client, needs a skilled Accounts Receivable Specialist to streamline financial operations and support their accounting team. If you're detail-oriented, thrive in numbers-driven roles, and excel at maintaining customer relationships, this opportunity may be right for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all aspects of accounts receivable, including invoicing, payment posting, and reconciliation.</li><li>Monitor customer accounts for overdue balances and initiate collection efforts as needed.</li><li>Collaborate with internal teams to resolve billing discrepancies and clarifications.</li><li>Prepare periodic reports detailing AR activity and status.</li><li>Maintain accurate and up-to-date customer records within accounting systems.</li><li>Ensure compliance with company policies and procedures related to receivables.</li></ul><p><br></p>
<p>Our client, a recognized leader in the nonprofit sector, is seeking a dedicated Accounts Payable Specialist to join their finance team. This crucial position ensures timely and accurate processing of invoices, playing an important role in supporting the organization’s mission and financial transparency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and review vendor invoices, check requests, and expense reimbursements</li><li>Ensure all payments comply with organizational policies and nonprofit accounting standards</li><li>Maintain vendor files and manage correspondence related to payables</li><li>Assist with monthly reconciliations and help prepare reports for grants and fund audits</li><li>Resolve discrepancies in a timely and professional manner</li><li>Collaborate with internal teams and support process improvement efforts</li></ul><p><br></p>
<p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
<p>A premier <strong>hospitality and resort management group</strong> located in Encinitas is seeking an experienced <strong>Accounts Payable Specialist</strong> to support their accounting team. The ideal candidate will bring both technical expertise and a customer-service mindset to ensure smooth financial operations for multiple resort and vacation properties. This is a great opportunity for someone who enjoys working in a dynamic, hospitality-driven environment and values accuracy, teamwork, and efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume invoices, purchase orders, and expense reports with accuracy and timeliness.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Code and enter invoices into <strong>Sage Intacct</strong> for multiple property accounts.</li><li>Prepare weekly check runs and ACH payments.</li><li>Maintain organized AP files and assist with month-end accruals.</li><li>Communicate with vendors and internal departments to ensure proper payment processing.</li><li>Assist the Controller with reporting and special projects.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in San Diego, California. In this role, you will handle full-cycle accounts payable processes while ensuring accuracy and compliance with company policies. The ideal candidate will be proactive, organized, and capable of building strong relationships with vendors and internal teams.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable processes, including invoice entry, coding, matching, and payment processing through checks, ACH, and wire transfers.<br>• Set up new vendors in the company database, ensuring all required documentation is collected and maintained.<br>• Process monthly expense reports, verifying adherence to corporate policies.<br>• Address vendor inquiries and resolve discrepancies to maintain positive vendor relationships.<br>• Reconcile monthly commission statements and investigate undocumented charges or discrepancies.<br>• Maintain both physical and electronic filing systems for the accounts payable department.<br>• Collaborate with the accounting manager to identify opportunities for process improvements.<br>• Handle the processing of specific non-standard invoices and ensure timely payment.<br>• Audit accounts payable records to identify and resolve unjustified charges.<br>• Assist internal teams and customers by coordinating communications with other departments.
<p>A leading <strong>commercial construction company in Vista</strong> is seeking a highly organized and detail-oriented <strong>Accounts Payable Specialist</strong> to join their accounting department. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and has experience handling a high volume of invoices from multiple projects and vendors. This company has been a trusted name in the industry for over 30 years, specializing in large-scale commercial builds and public works projects across Southern California. Their accounting team is known for its professionalism, teamwork, and commitment to accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process vendor invoices, purchase orders, and check requests accurately and efficiently.</li><li>Match invoices to POs and receiving documents; resolve discrepancies with project managers.</li><li>Prepare and process weekly check runs and electronic payments.</li><li>Maintain vendor files and ensure W-9 and insurance compliance.</li><li>Reconcile monthly statements and support month-end closing activities.</li><li>Assist with job cost tracking and lien releases.</li><li>Communicate with vendors regarding payment status and account issues.</li><li>Support annual 1099 preparation and audit requests.</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Carlsbad, California. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accuracy in processing invoices, and maintaining compliance with company policies. This is an excellent opportunity for professionals skilled in accounts payable operations to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices accurately and efficiently, ensuring proper account coding and compliance with internal policies.<br>• Manage Automated Clearing House (ACH) payments and oversee timely check runs to support business operations.<br>• Review and reconcile account statements to ensure all transactions are recorded correctly.<br>• Collaborate with internal departments to resolve discrepancies related to invoices and payments.<br>• Maintain detailed records of financial transactions and support audits as needed.<br>• Communicate with vendors to address payment inquiries and resolve issues promptly.<br>• Assist in streamlining accounts payable processes to improve efficiency and accuracy.<br>• Ensure compliance with tax regulations and company-specific guidelines during invoice processing.<br>• Generate reports on accounts payable activities to provide insights to management.<br>• Support month-end closing activities by providing accurate financial data.
<p>Our client, a growing and reputable <strong>medical spa and aesthetics group</strong>, is seeking a detail-oriented <strong>Accounts Receivable (AR) Specialist</strong> to join their finance team in Vista. This position plays a key role in ensuring the accuracy and timeliness of client billing, payments, and financial reporting. The ideal candidate has experience in healthcare, wellness, or service-based industries and thrives in a collaborative, fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process client payments, reconcile daily transactions, and monitor aging reports.</li><li>Review and verify billing accuracy for medical and cosmetic services.</li><li>Manage accounts receivable ledger, apply payments, and follow up on outstanding balances.</li><li>Communicate professionally with patients and clients regarding billing questions and payment plans.</li><li>Prepare daily and monthly reports for management and accounting leadership.</li><li>Work closely with the front office and finance teams to ensure revenue is properly recorded.</li><li>Support monthly close process and assist with journal entries as needed.</li><li>Handle refunds, credit card reconciliation, and adjustments in compliance with company policies.</li></ul>
<p>Robert Half is seeking a proactive Accounts Payable Specialist for a contract-to-permanent assignment with a leading client. This role is ideal for professionals driven by accuracy and efficiency, offering a pathway for career growth in the finance and accounting field.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices, check requests, and payments in accordance with company policies.</li><li>Reconcile accounts payable transactions and resolve discrepancies.</li><li>Communicate with vendors and internal teams to ensure timely payments and resolve queries.</li><li>Prepare and review payment batches, expense reports, and purchase orders.</li><li>Support month-end closing and assist with financial reporting.</li><li>Maintain accurate records and assist with audits as needed.</li></ul><p><br></p>
<p>Are you ready to take the next step in your accounting career? Robert Half has an exclusive opportunity for an Accounts Receivable Specialist with a growing and innovative biotech company. This position offers the chance to work in a dynamic industry dedicated to advancing science and improving lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Monitor and process incoming payments, ensuring accuracy and timely application.</li><li>Generate and maintain invoices for clients, vendors, and internal teams.</li><li>Investigate and resolve invoice discrepancies or issues.</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly documented.</li><li>Communicate with customers to follow up on outstanding payments and maintain positive relationships.</li><li>Execute month-end closing functions related to accounts receivable.</li><li>Collaborate with cross-functional teams to drive process improvements.</li></ul><p><br></p>
<p>An innovative <strong>biotech research firm in Carlsbad</strong> is hiring an <strong>Accounts Payable Specialist</strong> to manage day-to-day payables and expense operations. This role supports the finance team in ensuring accurate and timely payments to vendors while maintaining compliance with company policies and regulatory standards. The company fosters a collaborative, mission-driven environment dedicated to scientific excellence and discovery. Their ideal candidate is analytical, organized, and experienced in AP automation systems within a corporate accounting environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices, purchase orders, and payment requests in a paperless AP system.</li><li>Verify coding, approvals, and budget allocations.</li><li>Manage corporate credit card reconciliations and employee expense reports.</li><li>Assist in month-end accruals and general ledger reconciliation.</li><li>Maintain vendor database and ensure compliance with 1099 reporting.</li><li>Support external audits and implement process improvements.</li><li>Collaborate with procurement and lab teams for PO discrepancies.</li></ul>
<p>Robert Half is seeking a dedicated Account Specialist for a contract to permanent opportunity with a reputable client. This position offers a dynamic environment for professionals experienced in managing financial transactions and providing exceptional client service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and monitor customer accounts, including billing, payments, and account reconciliations.</li><li>Respond to client inquiries promptly and resolve issues in a professional manner.</li><li>Maintain accurate financial records and update account information in internal systems.</li><li>Collaborate with finance and other departments to ensure seamless accounting and client support processes.</li><li>Prepare periodic reports and assist with audits as needed.</li><li>Support process improvements and maintain compliance with company policies.</li></ul><p><br></p>
We are looking for an experienced Bookkeeper to join our team in La Mesa, California. This role requires a detail-oriented individual who can manage financial records and office operations effectively. You will play a key role in overseeing daily accounting activities, maintaining compliance, and supporting the overall business operations.<br><br>Responsibilities:<br>• Handle day-to-day accounting tasks, including managing accounts payable, accounts receivable, and performing bank reconciliations.<br>• Prepare and issue invoices, track payments, and oversee collections to ensure consistent cash flow.<br>• Monitor financial transactions and produce accurate reports, such as profit/loss statements and balance sheets.<br>• Process payroll, ensuring accurate tax withholdings and compliance with employee benefit regulations.<br>• Assist with budgeting and forecasting to support financial planning for projects and company expenses.<br>• Maintain an organized office environment by managing filing systems and tracking inventory of supplies.<br>• Schedule and coordinate meetings, communicate with staff, clients, and vendors, and ensure smooth operational workflows.<br>• Support hiring processes and assist in onboarding new employees to integrate them into the team.<br>• Ensure compliance with company policies, industry regulations, and safety standards.<br>• Collaborate with management to streamline office procedures and improve efficiency.
<p>Robert Half is seeking a detail-oriented and reliable Bookkeeper for one of our leading clients. In this role, you’ll play a critical part in managing day-to-day financial transactions and supporting accounting processes with accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record and reconcile daily financial transactions (accounts payable/receivable, bank reconciliations, credit card entries).</li><li>Maintain and update general ledger accounts.</li><li>Generate monthly, quarterly, and annual financial reports.</li><li>Assist with payroll processing and expense reporting.</li><li>Manage vendor and client invoicing, collections, and payments.</li><li>Assist with tax preparation and compliance activities.</li><li>Collaborate with accountants, auditors, and internal teams to ensure financial integrity.</li><li>Help prepare documents and schedules for audits as required.</li><li>Support month-end and year-end close processes.</li></ul><p><br></p>
<p>A fast-paced <strong>distribution company in Escondido</strong> is hiring an <strong>Accounts Receivable Clerk</strong> to assist with daily billing, payment posting, and collection activities. This is an excellent entry-level opportunity for someone looking to gain experience in accounting and grow within the company.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Post customer payments and reconcile daily deposits.</li><li>Prepare invoices and credit memos.</li><li>Follow up on unpaid balances and provide account statements.</li><li>Maintain accurate customer records in the accounting system.</li><li>Support month-end close and reporting as needed.</li></ul>
We are looking for a highly skilled Full Charge Bookkeeper to join our team in Poway, California. The ideal candidate will bring expertise in managing accounting processes, ensuring financial accuracy, and maintaining compliance with established standards. This role requires an individual with strong organizational skills and a proven ability to handle complex bookkeeping tasks.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable and accounts receivable.<br>• Perform bank reconciliations to ensure accurate financial records.<br>• Handle month-end closing processes and prepare financial reports.<br>• Post journal entries and maintain the general ledger.<br>• Monitor and manage financial transactions using QuickBooks.<br>• Ensure compliance with accounting standards and company policies.<br>• Identify discrepancies and resolve accounting issues promptly.<br>• Support audits by providing organized and accurate documentation.<br>• Prepare and analyze reports to assist in decision-making processes.<br>• Collaborate with team members to improve accounting workflows.
<p>We are looking for an experienced Accounts Receivable Analyst to join our team in San Diego, California. In this role, you will play a key part in managing financial transactions, ensuring accuracy in billing, and maintaining strong relationships with customers. This is a contract-to-permanent opportunity, offering an excellent opportunity to contribute to a dynamic and fast-paced Saas environment.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and analyze customer accounts to identify nonpayment, delayed payments, and discrepancies.</p><p>• Generate and distribute accurate invoices to customers in a timely manner.</p><p>• Perform detailed account reconciliations to ensure all transactions are accurate and complete.</p><p>• Follow up with customers to collect overdue payments and allocate incoming payments appropriately.</p><p>• Review accounts receivable aging reports to ensure compliance with company policies.</p><p>• Investigate and resolve customer inquiries and discrepancies with attention to detail and efficiency.</p><p>• Conduct thorough research to support financial processes and identify areas for improvement.</p><p>• Collaborate with internal teams to streamline billing and cash application procedures.</p><p>• Manage a large customer base and ensure adherence to subscription terms.</p>
