10 results for Sr Administrative Assistant in Portland, OR

Administrative Assistant Robert Half is searching for an Administrative Assistant to support a respected firm in Portland. This is a great opportunity for someone with strong organizational skills and a passion for administrative support. Apply now to contribute to a collaborative work environment! Responsibilities:<ul><li>Manage schedules, appointments, and travel arrangements for team members.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls and manage email communications.</li><li>Organize and maintain file systems and records.</li><li>Assist with special projects and provide general office support as needed.</li></ul>

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.Role and Responsibilities:<ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol>

Administrative Assistant We are offering a permanent employment opportunity for a proficient Administrative Assistant in Tualatin, Oregon. The successful candidate will be joining our client's team, with the main function of ensuring smooth office operations. The role involves a variety of tasks including handling inbound and outbound calls, managing email correspondence, and scheduling appointments. Responsibilities:• Efficiently managing the front desk, which includes answering phones and warmly greeting guests.• Responsible for maintaining and ordering office supplies and coffee supplies as required.• Handling data entry tasks.• Taking charge of mail and faxes, ensuring they are collected and distributed promptly.• Keeping the kitchen and conference rooms clean and organized.• Acting as the primary point of contact for all building maintenance issues, liaising with the landlord and specialty trades as necessary.• Coordinating travel arrangements for colleagues, including booking hotels, flights, and car rentals.• Demonstrating proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.• Scheduling appointments and managing a multi-line phone system.

Administrative Assistant We are offering a long term contract employment opportunity in the industry for an Administrative Assistant in HILLSBORO, Oregon, 97123-4028, United States. The role involves handling inbound calls, offering customer service, and managing data entry tasks, among other duties. Responsibilities: • Responsible for receiving and addressing inbound calls • Provide top-notch customer service to all clients • Accurately input and manage data entries • Manage email correspondence effectively • Handle both inbound and outbound calls as needed • Operate Microsoft Outlook for various administrative tasks • Utilize Microsoft PowerPoint for creating and editing presentations • Employ Microsoft Word for document creation and editing.

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.

Administrative Coordinator Robert Half is looking for an Administrative Assistant to join our client's team within the non-profit sector in Portland, Oregon. This role involves general clerical tasks, scanning and filing documents, office organization, and assisting with other needs from office employees. Responsibilities• Scan and file important documentation • Managing appointments and schedules through efficient calendar management• Facilitate effective communication within the team and with external parties• Organize and maintain files for easy accessibility and future reference• Develop copy for various communication materials• Providing assistance to employees within the office based on their needs for that day

Administrative Coordinator Robert Half is seeking a Temporary Administrative Coordinator to provide top-notch administrative support to a dynamic team in Portland. This role is ideal for a proactive and organized individual who enjoys working within the public landscape and has strong writing and communication skills. If you thrive in a fast-paced environment and have a strong interest in scheduling, stakeholder engagement, and policy coordination, this could be a great fit for you! Key Responsibilities:<ul><li>Schedule and coordinate meetings with stakeholders, public officials, and collaborative partners, ensuring momentum in key initiatives.</li><li>Send out appointment invites, manage calendars, and follow up on scheduled meetings.</li><li>Assist in drafting and organizing policy proposals and discussion materials.</li><li>Handle confidential filing and document management within the office.</li><li>Provide general administrative support, including writing correspondence, preparing reports, and organizing meeting materials.</li><li>Work closely with leadership to ensure timely and effective communication with key external contacts.</li><li>Assist with crafting policy initiatives where applicable.</li></ul>

Office Clerk We are offering a short term contract employment opportunity for an Office Clerk in Tualatin, Oregon. As an Office Clerk, you will be crucial in supporting our team by handling information requests, supporting with basic bookkeeping, and performing a variety of clerical functions. Your role will involve managing communications within the office and maintaining detailed records. Responsibilities: • Handle a variety of clerical duties including photocopying, scanning documents, and basic bookkeeping.• Ensure accurate maintenance of customer records.• Conduct research and handle information requests as needed.• Prepare necessary documents such as invoices, reports, and memos.• Ensure the organization and confidentiality of all corporate documents, records, and reports.• Handle and distribute incoming correspondence including faxes and emails.• Utilize computer applications like Microsoft Word, Excel, and PowerPoint effectively.• Manage your time efficiently and work independently when required.• Ensure all customer inquiries are resolved and provide excellent customer service.